MDOT

Fiscal Year 2016

Construction Contracting Statistics

CONTRACT SERVICES DIVISION

January 26, 2017

MDOT

FY 2016 Letting Statistics

INDEX

Construction Contract Activity

Distribution of Letting and Projects

Top 10 Work Type Classifications and Prime Contractors

Distribution of Prequalified Contractors by Financial Rating

Projects Let by Program Area

Project Dollars Let by Program Area

Accuracy of Engineer’s Estimates – Projects Let

Accuracy of Engineer’s Estimates – Projects Awarded

Development of Design Plans – Number and Dollars

Unbalanced Bid Review

Distribution of Contract Bidding by Region

FY 2017 Project Projections

Contract Services Accomplishments and Future Goals 2

FY 2016 MDOT CONSTRUCTION CONTRACT ACTIVITY BID LETTING FY 2016 FY 2015STATS Number of Lettings: 26 26

Projects Let: 742 805Eng. Est: $1.39 billion $1.29 billionLow Bid Total: $1.29 billion $1.35 billionBids Received: 2,900 2,969Individual Bidders-Bids Received: 236 251

STATE TRUNKLINE FY 2016 FY 2015STATS (proj Let) 309 projects, 41.6% overall 277 projects, 34.4% overall

$879.1 million, or 68.1% overall $874.15 million, or 66.25% overall

PROGRAM AREA STATS2016 429 Local, 2 Aeronautics, 2 Freight Services, or 58.4% of the 742 projects Let

$ 411.1 million in low bid dollars, a decrease of 7.68% from low bid dollars of FY 2015

2015 490 Local, 35 Aeronautics, 3 Freight Services, or 65.6% of the 805 projects Let$445.3 million in low bid dollars

PROJECTS UNSUCCESSFUL FOR AWARD

Low Bid Rejection/Appeal Low Bid Withdrawals No Bids Received Not Considered Bids All Bids Rejected2016 1 0 0 5 20 (9 Trunkline)2015 2 2 3 7 41 (18 Trunkline)

PREQUALIFICATION FY 2016 FY 2015Number of Prequalified Contractors 662 680

CONTRACTSNumber – Contracts Awarded 749 756Contract Total $1.19 billion $1.20 billionTop 10 Contracts 57.9% of total dollars 60.3% of total dollars

PAYMENTSPayment Estimates 10,957 11,772Dollars Paid $1.26 billion $1.31 billion

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DISTRIBUTION OF LETTINGS AND PROJECTS

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

Projects per Month 29 24 46 69 63 82 77 120 83 65 57 27

Lettings per Month 2 1 1 2 2 3 3 3 3 3 1 2

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140

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26 lettings were held FY 2016

Number of projects ranged per letting from 1 to 1164

TOP 10 WORK TYPE CLASSIFICATIONSNumber of Prequalified Contractors

WORK CLASSIFICATION

NUMBER OF PREQUALIFIED CONTRACTORS

WORK TYPE DESCRIPTION

Ea 281 Grading, Drainage Structures, and Aggregate Construction

K 217 Sewers and Watermains

J 186 Miscellaneous Concrete Items

I 177 Seeding and Sodding/Turf Establishment

N2 164 Clearing

G 101 Building Moving and Demolition

Ba 97 Concrete Pavement Patching and Widening

Fa 93 Bridges and Special Structures

Fd 80 Pump Stations

Cb 79 Plant-Mixed Hot Mix Asphalt/ Bituminous Paving

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TOP 10 PRIME CONTRACTORS Awarded Contracts

FY 2016 FY 2015Awarded Contractor Awarded Amount Awarded Contractor Awarded Amount

Dan's Excavating, Inc. $214,680,347.83 Dan's Excavating, Inc. $240,467,261.30

Rieth-Riley Construction Co., Inc. $127,335,003.12 Rieth-Riley Construction Co., Inc. $80,500,306.47

Toebe Construction LLC $85,900,059.54 C. A. Hull Co., Inc. $75,168,084.97

Michigan Paving and Materials Company $60,396,152.56 Ajax Paving Industries, Inc. $58,852,714.43

C.A. Hull Co., Inc. $47,924,392.47 Michigan Paving and Materials Company $51,954,413.39

Kamminga & Roodvoets, Inc. $35,252,775.30 Toebe Construction LLC $51,230,441.01

Ajax Paving Industries, Inc. $33,864,363.03 Anlaan Corporation $49,976,605.08

Anlaan Corporation $30,078,414.86 Milbocker and Sons, Inc. $42,718,888.88

Florence Cement Company $26,482,000.24 Kamminga & Roodvoets, Inc. $42,294,672.37

Z Contractors, Inc. $25,213,801.01 Cadillac Asphalt, L.L.C. $31,670,388.70

TOTAL $687,127,309.96 TOTAL $724,833,776.60

TOTAL of AWARDED CONTRACTS $1,186,216,987.38 TOTAL of AWARDED CONTRACTS $1,202,259,878.36

Percent of Total Program 57.93% Percent of Total Program 60.29%

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DISTRIBUTION OF PREQUALIFIED CONTRACTORSBy Financial Rating

PREQUALIFICATIONRANGE NUMBER PERCENTAGE NUMBER PERCENTAGE

of Contractors of total Number of Contractors of total Number$0 - $2,000,000 343 51.81% 347 51.03%

$2,000,001 - $10,000,000 33 4.98% 47 6.91%

$10,000,001 - $20,000,000 61 9.21% 60 8.82%

$20,000,001 - $100,000,000 142 21.45% 140 20.59%

$100,000,001 and Above 83 12.54% 86 12.65%

TOTALS 662 100.00% 680 100.00%

FY 2016 FY 2015

A total of 662 construction contractors were prequalified in FY 2016

144 contractors worked on projects as prime

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0

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1,000

FY 12 FY 13 FY 14 FY 15 FY16

RAILROAD 1 1 3 3 2

AERO 35 33 31 35 2

LOCAL 409 476 544 490 429

STATE 307 335 348 277 309

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TSPROJECTS BY PROGRAM AREA

Number of Project LetFY 2012 - FY 2016

7.83% decrease

Totals 752 845 926 805 742 8

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

FY 12 FY 13 FY 14 FY 15 FY16RAILROAD $1.83 $0.36 $22.19 $4.82 $13.77AERO $14.61 $14.33 $20.10 $15.95 $0.15LOCAL $327.48 $372.10 $516.22 $424.55 $397.23STATE $643.79 $747.87 $795.17 $874.15 $879.09

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PROJECTS BY PROGRAM AREAProject Dollars Let - 5 Year Comparison

$987.71 $1,134.66 $1,353.68Totals $1,319.47 $1,290.24

742805926

State trunkline projects represent $879.1 million, or 68.1% of the total project dollars

752

845

Total Number of Projects:

9

0.0%1.0%2.0%3.0%4.0%5.0%6.0%7.0%8.0%9.0%

10.0%11.0%12.0%13.0%14.0%15.0%16.0%17.0%

FY12 FY13 FY14 FY15 FY16

STATE 9.18% 5.21% 10.37% 10.31% 6.33%

LOCAL 4.65% 6.39% 11.66% 16.65% 7.01%

AERO 0.27% 0.47% 0.32% 0.37% 0.13%

RAILROAD 0.00% 0.00% 0.11% 0.00% 0.00%

Perc

ent of Pro

ject

s

Total Projects 742752 845 926 805

6.33%, or 47 of the 742 project low bids received for the State trunkline projects were 10%

over the engineer’s estimate

ACCURACY OF ENGINEER’S ESTIMATES

Percent of Projects Let

10% Over the Engineer’s Estimate

By Program Area

Num

ber

of Pro

ject

s

3

10

$0.0

$100.0

$200.0

$300.0

$400.0

$500.0

$600.0

$700.0

$800.0

$900.0

FY 13 FY 14 FY 15 FY 16ENG EST CONTRACT $

-0.25%0.58%

-4.08%-8.54%

This chart represents the difference of total project dollars awarded above or below the engineer’s estimates total for each fiscal year

44.1% met the FHWA requirement to award 50% of the number of contracts +/- 10% of the engineer’s estimate

ACCURACY OF ENGINEER’S ESTIMATESProject Bids Awarded vs. Engineer’s Estimates

State Projects

Tota

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Dolla

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FY 12 FY 13 FY 14 FY 15 FY 16

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Accuracy of Engineer’s EstimatesSTATE PROJECTS vs. ALL BIDS REJECTED

STATE projects ABR Percent

2.28%

5.17%

6.50%

2.99%2.91%

For FY16, 2.91%, or 9 of the 309 State trunkline projects Let, resulted in

rejection of all bids12

MDOT designed 378 project jobs in FY16 of the 652 projects designed

During FY15, MDOT designed 244 project jobs of the 423 projects designed 13

48.1%

36.6%

48.9%

In FY16, MDOT designed 48.9%, or $377.56, from $690.3 in total contract dollars

In FY15, MDOT designed 36.6%, or $265.5, from $725.5 in total contract dollars 14

Unbalanced Bid ReviewWhat is an “unbalanced” bid?

A random list of State trunkline and Local Area program projects are selected for inclusion in an “unbalanced bid review.”

An “unbalanced” bid would be referred to as either materially or mathematically unbalanced in the pay items of the bid.

An example of a materially unbalanced bid would be, a pending correction of a plan quantity error, which would result in the low bidder no longer being the low bidder

An example of a mathematically unbalanced bid is much more common. A unit price of $0.01 on a pay item would typically result in a mathematically unbalanced bid.

In addition, projects ≥ $5 million as the engineer estimate not selected in the initial random selection process are required to be reviewed

Fiscal Year 2016

35.1% of 249 (State trunkline and Local area projects) let were selected and reviewed

$634.0 million, or 49.1% of project low bid dollars were reviewed

For FY 2016, there were no materially or mathematically unbalanced bids that justified bid rejection

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SUPERIOR, 76 contracts (10.1%)$63.5, 5.35%

NORTH, 82 contracts (11.0%)$89.6, 7.55%

GRAND, 129 contracts (17.2%)$166.0,13.99%

BAY, 126 contracts, (16.8%)$186.6, 15.73%

SOUTHWEST, 100 contracts (13.4%)$153.8, 12.97%

UNIVERSITY, 107 contracts (14.3%)$123.0, 10.37%

METRO, 129 contracts (17.2%)$403.7, 34.03%

PROJECTS AWARDED by REGION – FY 2016Number of Projects Awarded, Dollars (In million) and Percent of Overall

For FY16, a total of 749 projects were awarded with $1.19 billion in total project dollars FY15 awarded a total of 756 contracts with $1.20 billion as the total project dollars

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FY 2017 Project ProjectionsEffective: 10/6/2016

Let Month Number Estimated Dollars

OCT 26 $134.80

NOV 23 $217.80

DEC 51 $99.60

JAN 46 $89.90

FEB 53 $129.50

MAR 42 $81.10

APR 18 $80.20

MAY 6 $20.00

JUN 8 $50.70

JUL 4 $32.40

AUG 3 $2.60

SEP 6 $9.10

Totals 286 $947.70

Project projections encompass State trunkline program area only

286 projects with a total estimated dollar of $947.7 are scheduled to be advertised for FY17

Projected projects are classified under work groups of road, bridge, and traffic and safety17

FY 2016 Contract Service Division Accomplishments and Future Goals

Prequalification and Bid Letting GovDelivery is now available to contractors

A GovDelivery is a “ListServ” to which contractors can register for Prequalification and Bid Letting news and announcements

Transition from Expedite Bid to AASHTOWare Project Bids for contractor bid submission

Goals for FY 2017

Web-based submission of Prequalification application

Development of a condensed electronic prequalification renewal packet(a 1313 Form “EZ” renewal)

Electronic award processing of construction contracts

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