meet directors guide steps for running a efficient and effective swim meet
DESCRIPTION
Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet. Meet Directors Info. www.mdswim.org Administration -> Meet Directors www.usaswimming.org. Important Dates. Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1 st Meet Notice (DRAFT) - PowerPoint PPT PresentationTRANSCRIPT
Meet Directors GuideSteps for Running a Efficient and Effective
Swim Meet
Meet Directors Info
www.mdswim.orgAdministration -> Meet Directors
www.usaswimming.org
Important Dates
Swim Meet Bid/ Application for SanctionDue Before Spring Coaches Meeting
June 1st
Meet Notice (DRAFT)Submitted by e-mail non PDF Format
Before HODMeet Director must be an MSI Certified Meet Director and must be Registered. Meet Safety Director must be Registered before sanction can be given
Important DatesMeet Notice – Posting
60 Days Before [email protected] and [email protected]
Meet Events File (MM) – Posting30 – 60 Days Before [email protected]
USA Swimming – SWIMS Recon10 – 15 Days Before Swim meet
Technical Planning Goal
Maryland Swimming Scheduled MeetsSeptember – DecemberPosted by October 1st
January – MarchPosted by December 1st
April – JulyPosted by March 1st
Who’s in Charge?Meet Director
&Coaches
Meet SafetyDirector
Equipment Operators
VolunteerCoordinator
Safety Marshals LifeguardsFacilities
Timing EquipmentComputer (MM)
Announcer
TimersClerk of Course
ConcessionsAwards
Set-Up/ Break-Down
Meet Referee
StartersReferees
Stroke & Turns
Certified Meet Director (Coach or Volunteer)
• Reserving Facilities• Meet Notice• Meet Manager Database• Volunteers• Communication• Sales• Running the Meet
Registered Safety Director (Coach or Volunteer)
• Pool is Safe– Pool & Facilities Functional– Pool Chemistry– Monitoring Athletes & Non-Athletes
• Safety & Emergency Action Plan• Lifeguard On-Duty
– Warm-Up/ Entire Meet• Safety Marshals
– No Parents in Competition Area• First Aid Equipment
Meet Equipment Operators (Coach or Volunteer)
• Setting Up Timing Equipment• Testing
– Test Start– Timing System Communication– Display
• Computer - Meet Manager– Get Times– Back-Up
Facilities• Reserved & Capable• Timing Equipment
– Pads, Buttons, Watches, Timing System• Safety Equipment
– Lifeguard, Back Board, First Aid Kits, AED• Seating Arrangements• Custodial & Facility Operators
Meet Notice• What Type of Meet?
– SCY, LCM, Timed Finals, P/F• Qualifying Time Standards• Location• Entry Limits & Restrictions• Rules – USA Swim/ MD Swim/ Host• Entry Information
– e-mail, entry deadline, proof of times, fees
Meet Manager Database
• Created after Meet Notice – Finalized• Reflects everything in the Meet Notice• Back-ups• Purge/ Old Databases• Import
– Meet Entries, Time Standards, Records• Export
– Meet Recon, Meet Exceptions, Meet Results
Volunteers• Officials
– Starter, Referee, Stroke & Turn• Timing System & Computer (MM)• Check-In, Announcing, Results• Timers (2 per lane)
– Head Timer, Relief Timers• Clerk of Course• Safety Marshals
Volunteers Cont.• Concessions
– Food, Programs, Apparel, Contests• Awards• Hospitality• Set–Up Crew• Break–Down Crew• Other
Communication With:• Coaches & Teams
– Entries, Payments– Meet Changes– Warm-Up Times– Final Results– Coaches Packets
• Officials– Confirm with Referee
• Meet Volunteers– Confirm with Coordinator
Sales• Programs
– Full Meet or by Sessions• Concessions
– Available & Reasonably Priced• Swim Equipment & Meet Apparel
– CYS– Metro Swim Shop– Meadowbrook– Swim Pro
Running the Meet• Check Lists
– 1 Month Out, 1 Week Out, 1 Day Out• Equipment Test
– Timing Pads, Buttons & Scoreboard– Watches
• 4 Hour Sessions– Timeline
• Relax & Have Fun
Its all for the Swimmers!
Post Meet Wrap-Up (No later than 30 days following meet)
ALL Post Meet information needs to be sent to:Maryland Swimming OfficeP.O. Box 255Shrewsbury, PA 17361
Must include (all):Copy of Accounting Form
Check (made out to Maryland Swimming)Report from Meet Manager Showing # Swimmers by ClubSigned (by referee) Sessions Time Line Sheets
Post Meet Wrap-Up (No later than 30 days following meet)
ALL Results, MM Back-Ups & TM need to be sent to:
ALL TM Results need to be sent to:
Fred [email protected]
Changes
Update Meet Notice Throughout Meet– Format/ Set-Up– Add/ Subtract Events– Unique to the Meet
• Dog Bone Heats– What Worked
• Can Improve On– What Didn’t Work
• Can Improve On
Training & Retaining Volunteers
Recruit, Recruit, RecruitSHADOWING
Timing SystemComputer & Meet Manager
Safety MarshalsOfficials