meeting agenda city, mi 49686 (231) 995-1010 [email protected] board of trustees meeting agenda...
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010
Board of Trustees www.nmc.edu/trustees
Meeting Agenda Monday, January 22, 2018
at NMC Oleson Center, 1881 College Drive
5:30 p.m. Regular Meeting
I. GENERAL BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements
E. Annual Meeting Business (Pursuant to Policy A-100.00 Board of Trustees Bylaws)
i. Reading of Notice and Proof of Service
ii. Report of Secretary—Rachel Johnson, Secretary
iii. Report of Treasurer—Doug Bishop, Treasurer
iv. Verification of Residential Address
v. Conflict of Interest Disclosure Statement
vi. Election of Officers
Nomination and election of officers by approved process.
vii. Committee Appointments by Chair
viii. Regular Board Meeting Dates
Recommend approval of regular board meeting dates through June 2019 as
presented.
II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be
accessed on the nmc.edu Board of Trustees website.)
F. City of Traverse City Safe Routes to School—Russ Soyring and Missy Luick, City of
Traverse City
G. Faculty Report—NMC Instruction at Yellow River Conservancy Technical Institute—
Scott Swan, Geographic Information Systems Instructor
H. Enrollment Report—Todd Neibauer, Vice President for Student Services & Technologies
I. Financial Report—Vicki Cook, Vice President of Finance and Administration
J. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and
Foundation
K. Building and Site Committee Report—Ross Childs, Committee Chair
L. Presidential Performance and Compensation Committee Report—Kennard Weaver,
Committee Chair
M. Fellows Nominating Committee Report—Ross Childs, Committee Chair
N. Legislative Issues Report—Timothy Nelson, President
Northwestern Michigan College provides lifelong learning
opportunities to our communities.
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
January 22, 2018 Meeting Agenda
Page 2
Posted Friday, January 19, 5:00 p.m.
III. PUBLIC INPUT
Request forms for public input are available at the meeting location. Any individual of the
public may speak for up to three (3) minutes. The Board will not receive public input from
individuals unless they are present at the meeting. The Board will take public remarks into
consideration, but will not comment at time of input.
IV. UPDATES
O. President’s Update—Timothy Nelson, President
P. Board Chair Update—Kennard Weaver, Chair
V. DISCUSSION ITEMS
Q. Study Session Follow-up
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any Board member may request that a consent agenda item be moved to the
regular agenda for discussion or questions.
Recommend that the following items be approved:
R. Minutes of the December 18, 2017, regular meeting
S. Minutes of the January 18, 2018, special study session meeting
VII. ACTION ITEMS
T. Appointment of Fellows (Pursuant to Policy A-106.00 Other)
Recommend that Dr. Edward J. Rutkowski and Sharon M. Rutkowski be appointed
Fellows of Northwestern Michigan College with all honors and privileges pertaining
thereto.
U. Sidewalk Easement for Safe Routes to Eastern Elementary (Pursuant to Policy A-
106.00 Facilities)
Recommend authorization for administration to work with the City of Traverse City to
negotiate an easement for a new permanent sidewalk adjacent to College Drive as part of
Safe Routes to School Program.
V. Construction Manager (Pursuant to Policy A-106.00 Finance)
Recommend authorization for administration to enter into an initial contract in the
amount of $786,273, which represents 4.8% of the estimated construction costs of
$16,320,000, to Spence Brothers for the construction management phase of the West Hall
Innovation and New Library project. Final contract amounts will be adjusted upon
establishment of the Guaranteed Maximum Price (GMP) after subcontractor bids are
received. Funding from bond proceeds and State of Michigan Capital Outlay funds.
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
January 22, 2018 Meeting Agenda
Page 3
Posted Friday, January 19, 5:00 p.m.
W. Closed Session (Pursuant to Policy B-102.00 Monitoring Presidential Performance)
Recommend that the Board adjourn the open session and consider in closed session
(pursuant to Subsection 8[a] of the Michigan Open Meetings Act) the mid-year
performance review of the president, per his request for a closed session.
(Requires a majority roll-call vote)
X. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other)
Recommend the closed session adjourn and the open session of the regular meeting be
reconvened. (Roll Call)
VIII. REVIEW OF FOLLOW-UP REQUESTS
Confirm requests made by the Board that require administrative follow-up for information to be
provided to the Board at a later date.
IX. ADJOURNMENT
Upcoming Board Meeting Dates: All board meetings are open to the public.
January 22, 2018 - Oleson Center Room A/B, 1881 College Drive
February 26, 2018 - Oleson Center Room A/B, 1881 College Drive
March 19, 2018 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 23, 2018 - Oleson Center Room A/B, 1881 College Drive
May 21, 2018 - Great Lakes Campus, Room 112, 715 E. Front Street (3rd Monday)
June 25, 2018 - Great Lakes Campus, Room 112, 715 E. Front Street
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Northwestern Michigan College Board of Trustees
Regular Annual Meeting January 22, 2018
at NMC Oleson Center, 1881 College Drive
Report of Secretary The 2017 Northwestern Michigan College Board of Trustees Annual Meeting minutes were
approved on February 27, 2017, and are available online at the 2017 Trustee Meeting Materials
& Minutes website (https://www.nmc.edu/about/board-of-trustees/minutes/2017/012317-Board-
Regular-Annual-Meeting-Minutes.pdf).
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Northwestern Michigan College Board of Trustees
Regular Annual Meeting January 22, 2018
at NMC Oleson Center, 1881 College Drive
Report of Treasurer The annual financial audit for Northwestern Michigan College for the fiscal year ending June 30,
2017, was accepted by the NMC Board of Trustees on October 23, 2017, and is available online
at the NMC Audit Reports website (https://www.nmc.edu/departments/finance-
administration/audits/audit-nmc-2017.pdf).
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Board Officer Election Process Pursuant to Board Policy A-100.00 our January meeting of the Board of Trustees will include the Annual Meeting, during which officers for the next calendar year are to be elected. Section 4 of A-100.00 lists the officers and their primary duties. Part of A-100 is set forth below. The process for nominations and elections is based on Roberts Rules of Order.
4) Officers.
a) Chairperson. The Chairperson of the Board of Trustees shall be selected by the members of the Board. The Chairperson shall preside over all meetings of the Board of Trustees. The Chairperson shall ensure that the Board's Bylaws and established rules are followed and that the Board and its standing or ad hoc committees are fulfilling their stated responsibilities. The Chairperson shall represent the Board as appropriate in various public relations functions. An individual may not serve more than three (3) consecutive years as Chairperson. In times of unique challenge to the Board, the Chair may be elected for up to two (2) additional consecutive one-year terms by a vote of no less than five of the seven members of the Board.
b) Vice Chairperson. A Vice Chairperson shall be chosen by the membership of the Board. The Vice Chairperson shall perform the duties and exercise the powers of the Chairperson during the absence or disability of the Chairperson.
c) Secretary. The Secretary shall be chosen from the membership of the Board. The Secretary shall, by affixing his or her signature, attest to the accuracy of the Board meeting minutes and shall ensure that the Board's records are maintained in an appropriate manner. The Secretary shall authorize all notices required by statute, bylaw or resolution. The Secretary shall perform such other duties as may be delegated by the Board of Trustees. The President or the President's designee shall serve as Assistant Secretary to assist the Secretary in the performance of his or her duties.
d) Treasurer. The Board of Trustees shall elect a Treasurer of the Board from its membership who will perform duties in connection with the finances of the College as may be required by the Board. The Board may direct the President to designate a chief financial officer as custodian of the funds who shall report to the President and maintain full and accurate accounts and fiscal procedures.
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Process for Election of Officers Nominations
The current Chair will ask for nominations for Chair, and he will preside over those nominations and the voting for Chair. The newly-elected Chair will then preside over nominations and voting for each successive officer until all officers are elected.
Nominations don't need a second or support. Any Trustee can nominate himself or herself. Each Trustee should offer only one nomination for each position. Since our NMC bylaws prohibit any person signing a document in more than one
capacity, any Trustee who has been newly elected should not be nominated for another office.
Nominees do not have to leave the room during the nominations, when the vote is taken, or when the vote is counted.
The Chair may continue presiding, even if he or she is one of the nominees for the office. Any Trustee may rise and decline the nomination during the nominating process. Nominations will be taken for successive offices in the order they're listed in the bylaws.
Voting
Nominations for each office will be followed by the election for that office. This allows Trustees to consider the election results of each election before proceeding to the election of another office. The Chair will take nominations from the floor for one office, and when no further nominations are forthcoming, Trustees will vote for that office. Election votes will be cast by roll call. Committees
Our NMC bylaws provide that the Chair shall appoint Trustees to Board committees. When the officer election is complete, the Chair may then proceed to appoint Trustees to the committees and the Board Chair shall designate the Chair of each committee. Succession
Election to an office of the Board does not imply that subsequent elections will follow in any line of succession. Election to each office is a new decision each year, made by the Trustees as they decide to vote in the best interests of NMC.
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NORTHWESTERN MICHIGAN COLLEGE
Board Meeting Dates January 2018 through June 2019
(Fourth Monday of each month except where noted)
Regular Meetings begin at 5:30 p.m. unless otherwise noted.
2018
January 22, 2018 - Oleson Center Room A/B, 1881 College Drive
February 26, 2018 - Oleson Center Room A/B, 1881 College Drive
March 19, 2018 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 23, 2018 - Oleson Center Room A/B, 1881 College Drive
May 21, 2018 - Great Lakes Campus, Room 112, 715 E. Front Street
June 25, 2018 - Great Lakes Campus, Room 112, 715 E. Front Street
July 23, 2018 – Great Lakes Campus, Room 112, 715 E. Front Street
August 27, 2018 - Oleson Center Room A/B, 1881 College Drive
September 24, 2018 - Oleson Center Room A/B, 1881 College Drive
October 22, 2018 - Oleson Center Room A/B, 1881 College Drive
November 19, 2018 - Oleson Center Room A/B, 1881 College Drive (3rd Monday)
December 17, 2018 - Oleson Center Room A/B, 1881 College Drive (3rd Monday)
2019
January 28, 2019 - Oleson Center Room A/B, 1881 College Drive
February 25, 2019 - Oleson Center Room A/B, 1881 College Drive
March 18, 2019 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 22, 2019 - Oleson Center Room A/B, 1881 College Drive
May 20, 2019 - Great Lakes Campus, Room 112, 715 E. Front Street (3rd Monday)
June 24, 2019 - Great Lakes Campus, Room 112, 715 E. Front Street
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Page 1 of 2
City of Traverse City Safe Routes to School Program
Safe Routes to Eastern Elementary (through NMC/TCAPS)
Proposal Narrative Purpose and Need: Safe Routes to School facility serving Eastern Elementary Request: Permanent sidewalk easement to the City of Traverse City for the new
sidewalk section adjacent to College Drive shown in green on the map below. Operations and Maintenance agreement to be arranged separately.
Location: West and north of College Drive on NMC and TCAPS properties
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Page 2 of 2
Extent: NMC portion: 1837 linear feet of 6 foot wide concrete sidewalk from north of Fair/E. Front to TCAPS/NMC property boundary west of the Cherry Parking lot. TCAPS portion: Approximately 770 linear feet of 10 foot wide asphalt path from the College Drive sidewalk to Eastern Avenue (alignment similar to existing path).
NMC Tree removal: A large format print of the plan will be available at the meeting. The plan
details the number of trees to be removed and their location. In total 14 trees and 1 scrub brush will need to be removed. A cluster of trees is to be removed near the north part of the curve in College Drive. These trees are outside of the conservation easement area of the tree lot. In this area, eight 12” diameter Oak trees and three 3” diameter coniferous trees are to be removed. Adjacent to the throws area (TCAPS athletic field), four 2 1/2” diameter Maple trees and one 10” diameter Maple trees are to be removed.
Tree replacement: The City is willing to work with NMC on a tree replacement plan and can
incorporate such plans in the easement language. NMC Sidewalk: The concept drawing shows the sidewalk placement located
approximately 6 inches from the existing cyclone fence. Adjacent to College Drive, a treelawn would be maintained between the sidewalk and the edge of College. The treelawn width varies between 4‐5 feet wide. The width between the TCAPS fence and curb edge of College Drive varies between 10‐12 feet.
TCAPS Multiuse trail: A concept drawing has not been complete for the section of asphalt trail
on TCAPS property (depicted on map with a blue arrow). The alignment will be similar to the existing trail. The connection to the school site to be determined by TCAPS and City. A trail connection to Eastern Avenue is desired.
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Fact Sheet: Traverse City Safe Routes to School‐ Eastern Elementary
Page 1 of 4
Each blue dot on Figure 1 below represents a student who attends Eastern Elementary. As you can see, there is a high concentration of students living in the vicinity of NMC’s campus. Currently, students travel through NMC’s campus to get to Eastern Elementary either on their own, or part of Norte’s Bike and Stroll programming (See Figure 2). Through the Safe Routes to School program, a sidewalk along College Drive was identified as a high priority. Figure 1
Figure 2
Each dot represents a TCAPS student
enrolled at Eastern Elementary
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Fact Sheet: Traverse City Safe Routes to School‐ Eastern Elementary
Page 2 of 4
The City is working on a city‐wide Safe Routes to School (SRTS) program with all 10 K‐8 schools in the city‐limits. Through
the SRTS program, the City has an opportunity to apply for $200,000 per school for infrastructure which could mean up
to $2,000,000 for all 10 schools.
Figure 3 below indicates that the potential investment of infrastructure serving Eastern Elementary could be $362,400, the College Drive sidewalk/TCAPS trail portion of that is approximately $250,000. Figure 3
Eastern Elementary‐ Proposed improvements for SRTS grant Cost estimate
Infrastructure Improvements
2 Speed signs on Eastern Ave. $12,000
Sidewalk infill on both sides of Fair Street (E. Eighth to E. Front, possible connection to
Civic Center Trail on the west side)
$55,000
6 ft wide sidealk from Fair/E. Front to multi use trail to Eastern Elementary and to
Eastern Ave, Easements necessary
$250,400
Standardized school zone marking signs and on‐street paint $1,000
Intersection Improvements
Fair/8th (RRFB? 1 or 2 crosswalks on 8th with ramps, crosswalk markings and tactile
warning strips) (RRFB $15,000, crosswalks $15,000)
$30,000
Washington/Garfield (in‐street stop for pedestrian sign with median refuge island, 2
tactile warning strips )
$10,000
Leeward/Eastern Ave. (1 Crosswalk marking, 2 tactile warning strips) $4,000
Total $362,400
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Fact Sheet: Traverse City Safe Routes to School‐ Eastern Elementary
Page 3 of 4
Consider these statistics:
66% of Americans believe that investing in schools, transportation choice, walkability, and key community features is the best way to strengthen the economy. (American Planning Association, 2014)
Americans prefer walkable communities more so than they have in the past. 79% place importance on being within easy walking distance of neighborhood destinations. (National Association of Realtors, 2015)
Sidewalks provide the following benefits:
Increased property values
Increased safety for pedestrians
Increased physical activity
Increased social connections Providing safe routes to school improves community health:
Safe Routes to School (SRTS) is a national and state program to increase walking and biking to school along safe, accessible and convenient routes. It encourages an active lifestyle from a young age.
Today, only 13% of kids actively travel to school, compared to 48% in 1969. Among those living within ¼ mile of school, just 56% walk or bike.
Through the SRTS program, our community has the opportunity to apply for up to $200,000 per school for infrastructure improvements. That means that the sidewalk installation cost could be paid for by a SRTS grant.
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Fact Sheet: Traverse City Safe Routes to School‐ Eastern Elementary
Page 4 of 4
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MEMO Office of Admissions _________________________________________________________________________________________ To: Timothy J. Nelson, President Todd Neibauer, VP for Student Services and Technologies Pamela Palermo, Associate Dean of Enrollment Services From: Cathryn Claerhout, Director of Admissions
Date: January 17, 2018
Subject: Enrollment Update – Spring Semester 2018 _____________________________________________________________________________________ Spring 2018 Enrollment Current enrollment numbers reflect a 4.9% drop in contact hours witch matches the projections used for budget development. The overall decrease of students is consistent with other community colleges across the State according to MACRAO report data. Final numbers will be available from the Records & Registration Office after enrollment report day, which occurs January 26, 2018. Statistics (Resources: Digital Dashboard – Same Date Comparison SP2015-2018)
Spring 2015 2016 2017 2018
New Students Registered 846 834 795 738 Prior Admits Registered 87 14 28 20 FA Students Registered for SP 3132 2884 2768 2665 Re-Admit Students Registered 242 244 185 199 Average Credit Hrs/student 9.35 9.30 9.32 9.23 Average Contact Hrs. 10.60 10.58 10.64 10.54 Total Headcount 4307 3976 3776 3622 Total Contact Hours 45,664 42,052 40,173 38,193
Fall (Resources: Digital Dashboard and Recruiter– Same Date Comparison SP 2015-2018)
2015 2016 2017 2018
Inquiries 3,120 1,914 2,604 3,166 Admissions Applications 1,561 1,841 1,617 1,667 Admits 507 927 817 938
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MEMO Office of Admissions _________________________________________________________________________________________ To: Timothy J. Nelson, President From: Todd Neibauer, VP for Student Services and Technologies Date: January 17, 2018 Subject: Enrollment Update – Spring Semester 2018 _____________________________________________________________________________________ Spring 2018 Enrollment Current enrollment numbers reflect a 4.9% drop in contact hours which matches the projections used for budget development. The overall decrease of students is consistent with other community colleges across the State according to MACRAO report data. Final numbers will be available from the Records & Registration Office after enrollment report day, which occurs January 26, 2018. Statistics (Resources: Digital Dashboard – Same Date Comparison SP2015-2018)
Spring 2015 2016 2017 2018
New Students Registered 846 834 795 738 Prior Admits Registered 87 14 28 20 FA Students Registered for SP 3132 2884 2768 2665 Re-Admit Students Registered 242 244 185 199 Average Credit Hrs/student 9.35 9.30 9.32 9.23 Average Contact Hrs. 10.60 10.58 10.64 10.54 Total Headcount 4307 3976 3776 3622 Total Contact Hours 45,664 42,052 40,173 38,193
Fall (Resources: Digital Dashboard and Recruiter– Same Date Comparison SP 2015-2018)
2015 2016 2017 2018
Inquiries 3,120 1,914 2,604 3,166
Admissions Applications 1,561 1,841 1,617 1,667
Admits 507 927 817 938
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______________________________________________________________________________
To: Timothy J. Nelson, President
From: Vicki Cook, VP Finance and Administration
Date: January 16, 2018
Subject: Summary Report for the General Fund as of December 31, 2017
The attached reports summarize the financial results for the General Fund as of December 31, 2017. The sixth month represents 50% of the year.
Month End Results
The month end reports are interim and not a reflection of actual year-end results. The timing of revenue and expenses fluctuates throughout the year and will affect year end results. The general fund ended the month with an excess of revenue over expenses of $3,065,773. Revenue increased by 4% when comparing December 2017 to December 2016. The increase relates to timing of refund received from Traverse City Downtown Development Authority TIF, property tax payments and state payment for personal property tax. Expenses were unchanged when comparing December 2017 to December 2016.
Revenue (letters refer to the attached General Fund summary)
A. Tuition and Fees revenue: A budgeted decrease in tuition and fees represent a 3% decrease from those of December 2016. The decrease is reflective of activities in Aviation and training and workshops revenue. For Spring 2018, the budget was set at 37,330 billing hours for budgeted revenue of $6,733,687. Actual billing hours are at 37,373 hours for total tuition revenue of $6,750,029. This is an overage of $16,342.
B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for the fiscal year is expected to be 3% over the previous fiscal year.
C. State Sources include budget appropriations, personal property tax payments and state early retirement payments.
D. Federal Sources, which consist primarily of the MARAD grants, is not expected to be received until Spring semester. NMC received payment for fuel in October.
E. Actual year-to-date investment income recorded for fiscal year 2018 reflects interest income only. F. Both Private Sources and Other Sources are timing and event dependent.
Expenses
G. Salary and benefit changes correspond with budgeted amounts. H. All other expenses are under budget at this time with the exception of Professional Development and Capital
Outlay. I. Capital Outlay reflects expenditures budgeted through the allocation of COAT dollars, BBQ funds,
Maritime and Culinary Capital fund.
MEMO
Administrative Services
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Unaudited
2017-2018 YTD % of
Funds Accounts Adjusted Budget Activity Annual Budget
TOTAL GENERAL FUND
50 Revenues
Tuition and Fees 23,525,198 13,071,482 55.56% A
Property Taxes 10,330,768 5,252,624 50.84% B
Other Local 0 0 *
Local Sources 33,855,966 18,324,106 54.12%
State Sources 9,439,223 4,102,947 43.47% C
Federal Sources 524,000 148,082 28.26% D
Private Sources 484,000 118,962 24.58% F
Investment Income 274,000 140,573 51.30% E
Other Sources 489,270 258,326 52.80% F
Total Revenues 45,066,459 23,092,996 51.24%
60 Labor
Salaries & Wages 21,682,214 10,296,698 47.49% G
Benefits 9,307,364 4,616,636 49.60% G
Total Labor 30,989,578 14,913,334 48.12%
70 Expenses
Purchased Services 2,458,218 1,146,464 46.64% H
Supplies & Materials 3,070,711 1,326,819 43.21% H
Internal Services 91,525 1,134 1.24% H
Other Expenses 1,704,003 676,972 39.73% H
Institutional Expenses 1,771,357 699,163 39.47% H
Maintenance & Renovation 1,584,172 570,333 36.00% H
Prof Develop, Travel & Events 636,373 347,360 54.58% H
Capital Outlay 265,570 157,428 59.28% I
Total Expenses 11,581,929 4,925,672 42.53%
Total Expenditures 42,571,507 19,839,006 46.60%
80 Transfers
Transfers 2,463,782 188,217 7.64%
Total Transfers 2,463,782 188,217 7.64%
Total Expenditures and Transfers 45,035,289 20,027,223 44.47%
Net Revenues over (under) Expenditures 31,170 3,065,773
Northwestern Michigan College
Summary Report for General Fund Accounts
Fiscal Year 2018, Period 06
Month end reports are interim and not a reflection of final year end results
Month end reports are interim and not a reflection of final year end results
19
Northwestern Michigan College
Comparative Statement
December 2017 to November 2017
General Fund Activity Only
Difference between current month and previous month
Revenue Yr. To Date Yr. To Date Month of Month of Explanation
31-Dec-17 30-Nov-17 31-Dec-17 30-Nov-17 November
Tuition and Fees 13,071,482 11,354,859 1,716,623 2,389,826 December had only two weeks of fall tuition revenue; spring tuiition
revenue begins in January; December had less in flight fees
Property Taxes 5,252,624 4,630,749 621,875 122,886 Winter tax collection began in December
State Sources 4,102,947 2,843,617 1,259,330 1,405,853 Personal property tax refund from State of Michigan in December
Federal Sources 148,082 148,082 - - Consistent with prior month
Private Sources 118,962 118,962 - - Consistent with prior month
Investment Income 140,573 116,435 24,138 23,101 Consistent with prior month
Other Sources 258,326 224,970 33,356 36,160 December less for Lobdell's revenue
Total Revenue 23,092,996 19,437,674 3,655,322 3,977,826
Expenses
Salaries and Wages 10,296,698 8,440,313 1,856,385 1,896,237 Small variances in various wage line items; less in December for
supplemental wages
Benefits 4,616,636 3,879,993 736,643 1,121,356 State Early Retirement Incentive Program paid in December (funds
received in state appropriations in November)
Purchased Services 1,146,464 947,513 198,951 231,303 Timing of contractual payments
Supplies & Material 1,326,819 1,108,141 218,678 250,762 Fuel and printing less in December offset in part by higher postage
expenses
Internal Services 1,134 16,749 (15,615) 5,981 Increase in internal revenue
Other Expenses 676,972 595,550 81,422 135,390 December lower for recruiting/promotional and Native American Tuition
waivers
Institutional Expenses 699,163 484,744 214,419 59,779 Timing of utility payments and snow removal
Maintenance & Renovation 570,333 484,027 86,306 79,446 Timing of contractual payments
Prof Develp, Travel, & Events 347,360 265,771 81,589 51,999 Timing of professional development events and travel
Capital Outlay 157,428 60,668 96,760 - $81,000 GLMA engine simulator; $15,760 TIG Welder for Autotech
Total Expenditures 19,839,006 16,283,470 3,555,536 3,832,253
Transfers 188,217 114,767 73,450 (1,282) 2nd quarter Aviation TACH hours recorded in December
Net Revenues over/(under) 3,065,773 3,039,437 26,336 146,855
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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Northwestern Michigan College
Comparative Statement
December 2017 to December 2016
General Fund Activity Only
Difference between December 2017 and December 2016 (GENERAL FUND)
Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation
31-Dec-17 31-Dec-16 Difference
Tuition & Fees 13,071,482 13,456,794 (385,312) -3% FY18 lower in flight fees, workshops & training revenue
Property Taxes 5,252,624 5,027,248 225,376 4% $66,759 add'l from TC DDA TIF refund, timing of property tax payments
State Sources 4,102,947 3,154,000 948,947 30%
$381,220 payment rec'd in FY18 for 2010 Early Retirement Acceleration;
$202,786 personal property tax refund from State of Michigan; increase in FY18
state aid
Federal Sources 148,082 177,901 (29,819) -17% MARAD payment for fuel
Private Sources 118,962 121,268 (2,306) -2% Timing of foundation gifts
Investment Income 140,573 142,470 (1,897) -1% Less in interest revenue in FY18
Other Sources 258,326 207,826 50,500 24%FY18 higher for aviation and water studies trainings, NJTP administrative fee
revenue and facility rentals
Total Revenue 23,092,996 22,287,507 805,489 4%
Expenses
Salaries and Wages 10,296,698 10,485,526 (188,828) -2%Savings from open positions, grounds wages and vacation payouts offset in part
from overage in student wages and faculty overload wages
Benefits 4,616,636 4,467,743 148,893 3%
$381,220 expense from 2010 Early Retirement Accelleration offset in part by
timing of Health Savings and savings in FICA and retirement expenses for open
positions
Purchased Services 1,146,464 1,064,365 82,099 8%
FY18 less for legal fees, advertising (more spent in promotional/recruiting) and
GLMA food service costs offset by contractual expenses for training services and
timing of payment for MSU partner agreement
Supplies & Material 1,326,819 1,316,404 10,415 1% FY18 greater for printing, postage and periodical subscriptions for library
Internal Services 1,134 27,845 (26,711) -96% Fewer internal events; Fitness fee transfer for fall semester
Other Expenses 676,972 753,925 (76,953) -10%
Savings in financial/charge card fees, equipment rentals and Native waiver.
Higher expenses for recruiting/promotional (less spent on advertising in
purchased services)
Institutional Expenses 699,163 698,884 279 0% Consistent with prior month
Maintenance & Renovation 570,333 633,518 (63,185) -10% Timing of contractual payments
Pro. Develop, Travel & Events 347,360 317,531 29,829 9% Timing of professional development events and travel
Capital Outlay 157,428 117,927 39,501 33% Timing of COAT purchases
Total Expenditures 19,839,006 19,883,668 (44,661) 0%
Transfers 188,217 150,901 37,316 Aviation flight hour transfer and grant indirect revenue
Net Revenues over/(under) 3,065,773 2,252,938 812,835
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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Northwestern Michigan College
Summary by Program
December 2017
General Fund Activity Only
Revenue Percent 2017-18 Yr. To Date Percent of
of Total Annual Budget 31-Dec-17 Total Spent Definition
Tuition & Fees 52% 23,525,198 13,071,482
Property Taxes 23% 10,330,768 5,252,624
State Sources 21% 9,439,223 4,102,947
Federal Sources 1% 524,000 148,082
Private Sources 1% 484,000 118,962
Investment Income 1% 274,000 140,573
Other Sources 1% 489,270 258,326
Total Revenue 100% 45,066,459 23,092,996
Expenses
Instruction 30% 12,972,246 8,123,939 41% Produce educational change in a learner or group of learners; includes both credit and non-credit offerings
Information Technology 7% 3,035,249 1,266,668 6% Provide technology to benefit instructional activities and the institution as a whole
Public Service 1% 232,562 117,901 1% Provide public with unique resources and respond to community needs or solve community problem
Instructional Support 17% 7,160,585 3,172,499 16% Support instructional programs
Student Services 13% 5,330,929 2,242,764 11% Contribute to well-being of students and their intellectual, cultural, & social development
Institutional Administration 21% 9,129,074 2,896,452 15% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viability
Plant Operations and Maintenance 11% 4,710,863 2,018,782 10% Maintain existing facilities, provide utility and safety services, and plan/design future facilities
Total Expenditures 100% 42,571,507 19,839,006 100%
Transfers 2,463,782 188,217
Net Revenues over/(under) 31,170 3,065,773
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
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NORTHWESTERN MICHIGAN COLLEGE
STATEMENTS OF NET POSITION
General Fund
Assets 2017
Current assets
Cash and cash equivalents 3,298,842$
Short-term investments -
Accounts receivable, net 8,986,846
Prepaid expenses and other current assets 555,676
Total current assets 12,841,364$
Noncurrent assets
Long-term investments 6,400,000$
Student loans receivable, net -
Bond insurance and issuance costs -
Capital assets, net -
Total noncurrent assets 6,400,000$
Total assets 19,241,364$
Liabilities
Current liabilities
Current portion of long-term obligations -
Accounts payable 152$
Accrued liabilities:
Payroll and withholdings 2,248,207
Interest -
Unearned revenue 8,798,750
Total current liabilities 11,047,109$
Noncurrent liabilities
Long-term obligations, net of current portion -
Deposits -
Total noncurrent liabilities -
Total liabilities 11,047,109$
Total net position as of June 30, 2017 5,128,482$
Current year excess of revenue over expenses as of 12/31/2017 * 3,065,773
Total liabilities and net position 19,241,364$
Note - without year end journal entries or other funds affects included
* budgeted current year excess of revenue over budget is $31,170
31-Dec
23
____________________________________________________________________________
To: Vicki Cook, VP Finance and Administration
From: Chris Ruszel, Interim Controller
Date: January 16, 2018
Subject: Realized and Unrealized Investment Gains & Losses for FY18 Second Quarter
Historically the college’s investments have balanced receiving the highest investment returns with maximum security while also meeting cash flow needs. The college is also limited to the investments it may make under the Michigan Community College Act No. 331. For many years, the college has invested in Fannie Mae and Freddy Mac bonds as their debt is secured by the federal government. While the market value of the bond holdings can fluctuate, the college opts instead to hold them until maturity or until the bonds are called by the issuer, therefore always receiving par value of the bonds back. The only time the college would sell a bond would be to lock in and realize a gain. As an additional hedge against rising interest rates, many of the bonds that the college currently invests in are step-bonds, which means the interest rates steps up over the duration of the bond’s life.
Because fiscal year 2017 had some large fluctuations during the year on bond market values, the college ended the year with $226,869 of unrealized losses on their bond portfolio. Please note that all of these losses during fiscal 2017 were unrealized, paper losses.
Some of the volatility from the prior fiscal year is still present in the current bond market for fiscal year 2018 resulting in unrealized losses of $57,640 at December 31, 2017. The decrease in the market value of the bonds on the college’s books is a required accounting entry only, and does not reflect the par value that the college will receive at maturity or call of the bonds.
As the college holds its bonds until the bonds are called by the issuer or the bonds mature, these unrealized gains and losses will not impact the college’s bond portfolio.
During fiscal year 2017, a Federal Home Loan Bank bond was called resulting in a realized gain of $2,000. The bond had been purchased during October 2015. Total realized gains for fiscal year 2017 were $2,000. For fiscal year 2018, realized gains are currently at $0.00.
MEMO
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NMC
Bonds Held
12/31/2017
Date Maturity Amount Bond interest Interest
Purch Date Name Paid Amount paid at purch Rate Notes
5/3 Bank
3/1/2016 2/26/2021 FNMA 1,000,000.00$ 1,000,000$ 139$ 1.000% steps up to 1.25% 2/2017; 2% 2/2018; 2.75% 2/2019; 3.5% 2/2020
4/28/2016 4/28/2021 FHLM 1,000,000.00$ 1,000,000$ 1.000% steps up to 1.125% 4/2017; 1.25% 10/2017; 1.50% 4/2018; 2% 10/2018; 2.50% 4/2019; 3% 10/2019; 4% 4/2020; 5% 10/2020
4/28/2016 4/28/2031 FNMA 2,000,000.00$ 2,000,000$ 2.250% steps up to 2.75% 4/2020; 3% 4/2023; 3.50% 4/2025; 4% 4/2027; 4.50% 4/2029
5/25/2016 5/25/2021 FHLB 1,500,000.00$ 1,500,000$ 1.000% steps up to 1.25% 5/2018; 1.75% 11/2018; 2.25% 5/2019; 2.75% 11/2019; 3.75% 5/2020; 4.75% 11/2020
8/15/2016 8/15/2031 FHLB 1,500,000.00$ 1,500,000$ 2.000% steps up to 2.25% 8/2021; 2.75% 8/2024; 3.50% 8/2026; 4.25% 8/2027; 5% 8/2028; 6% 8/2029; 7% 8/2030
8/24/2016 8/24/2028 FHLB 1,000,000.00$ 1,000,000$ 1.500% steps up to 2% 8/2019; 3% 8/2022; 4% 8/2025
9/20/2016 9/20/2021 FHLB 1,000,000.00$ 1,000,000$ 1.000% steps up to 1.25% 9/2018; 1.75% 3/2019; 2.25% 9/2019; 3% 3/2020; 3.75% 9/2020; 4.50% 3/2021
10/25/2016 10/25/2024 FHLB 1,000,000.00$ 1,000,000$ 1.250% steps up to 1.50% 10/2019; 2% 10/2020; 2.50% 10/2021; 3% 10/2022; 4% 4/2023; 6% 10/2023; 8% 4/2024
10/27/2016 10/27/2028 FHLB 1,000,000.00$ 1,000,000$ 1.500% steps up to 2% 10/2019; 2.50% 10/2022; 3% 10/2025; 4% 4/2026; 6% 10/2026; 8% 4/2027; 10% 10/2027
11/23/2016 11/23/2020 FHLM 1,300,000.00$ 1,300,000$ 1.000% steps up to 1.125% 11/17; 1.25% 2/18; 1.375% 5/18; 1.5% 8/18; 1.625% 11/18; 1.75% 2/19; 2% 5/19; 2.25% 8/19; 2.5% 11/19; 2.75% 2/20; 3% 5/20; 3.25% 8/20
8/23/2017 8/23/2022 FHLM 1,000,000.00$ 1,000,000$ 1.500% steps up to 1.75% 9/15/19; 2.25% 9/15/2020; 2.75% 3/15/2021; 3.25% 9/15/2021; 3.75% 3/15/2022; 4.25% 9/15/2022
9/15/2017 9/15/2022 FHLM 2,000,000.00$ 2,000,000$ 1.500% steps up to 1.625% 4/12/2019; 1.875% 4/12/2020; 2.125% 4/12/2021; 2.625% 10/12/2021; 3.25% 4/12/2022; 4.00% 10/12/2022
10/12/2017 10/12/2022 FHLB 2,000,000.00$ 2,000,000$ 1.625% steps up to 1.875 4/12/2019; 2.125 4/12/2021; 2.625 10/12/2021; 3.25 4/12/2022; 4.00 10/12/2022
Totals 17,300,000$ 17,300,000$ 139$
25
1701 East Front Street, Traverse City, MI 49686 231-995-1021
MEMO
Resource Development
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for Resource Development
Date: January 12, 2018
Subject: Foundation Update
Fund Raising – a “check” on FY18 goals
To date, $621,626 has been raised (cash and short-term pledges) for the Annual Fund! Our goal is $800,000. To date, 329 donors have supported the annual fund. This is a 15% increase in donors over last year, and 350% increase in revenue.
FY18 total dollars raised are as follows:
$ 3,983,183 Total received (including Annual Fund, pledges, and documented planned gift intentions) raised toward goal of $8,000,000
+ $ 171,149 Gross event revenue vs goal of $250,000
$ 4,154,332 Total of gifts + events vs goal of 8,000,000 (50% in planned gifts)
Foundation Initiatives
Nominations are now being accepted for the 2018 Outstanding Alumni award. Please let us know which of our outstanding NMC alumni you’d recommend!
Meetings and Events for your calendars:
The annual “Taste of Success” event has moved from its traditional date in February to April 13, 2018. Save the date!
Foundation Finance and Audit Committee will meet February 14 at 7:30 am in Founders Hall
The Foundation Board will meet February 28 at 7:00 am in the Oleson Center
26
Northwestern Michigan College
Board of Trustees
Building and Site Committee Minutes
January 9, 2018 Founders Hall, 1701 E. Front Street, Traverse City, MI 49686
Committee Chair Ross Childs called the meeting to order at 1:33 p.m.
Members present: Chris Bott, Ross Childs, Kennard Weaver Members absent: None Others present: President Timothy Nelson, Vicki Cook, Holly Gorton, Todd Neibauer, John
Dancer, Janet Lively, Brandon Everest Building Projects Update—West Hall Innovation Center and Library Project John Dancer of Cornerstone Architects provided an update on the West Hall Innovation Center and Library Project plans following their review, noting their mechanical and electrical engineers were still reviewing. He noted that recommendations will be made regarding the continued use of the tunnel and mechanical room in the lower level of West Hall. They are also considering plans for kitchen renovation and the implications of eliminating the use of steam to heat renovated building, as the college continues to move away from a centralized steam system. There was a brief discussion about the relocation of the Bookstore during the renovation process.
Dancer noted that their firm is also beginning to look at the exterior design and will be developing refinements to both the exterior and interior of the project, but noted the DTMB process does not allow for major design changes. The building window design was discussed and John Dancer explained that Cornerstone will provide more detailed drawings with articulation of exterior design to provide a more cohesive look from the outside. Those drawings will be brought back to the committee for review.
The committee was informed that Construction Manger interviews will be conducted on January 19 with Pat Podges, John Dancer, President Timothy Nelson and Vice President Vicki Cook present. Committee members will be kept informed and a recommendation will be brought to the full Board for approval at their January 22, 2018, meeting. It was noted that the project steering committee, as well as other college departmental residents of West Hall will be consulted with as the project continues.
Committee Responsibilities and Expectations
The responsibilities and expectations of the Board Building and Site Committee were discussed, along with a review of the committee charge developed in 2000. Committee members supported the original charge with a few update revisions. The charge will be revised to remove the 1999 bond reference and corrected position titles, and brought back to Committee for adoption.
Other Items for Discussion
Vicki noted that Bond counsel quotes will be sought for this project.
Public Comment
There was no public input offered.
The meeting adjourned at 2:12 p.m.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
27
Northwestern Michigan College
Board of Trustees
Presidential Performance and Compensation Committee Minutes
January 16, 2018 President’s Office Conference Room, Tanis Building
1701 E. Front Street, Traverse City, MI 49686 Committee Chair Kennard Weaver called the meeting to order at 10:04 a.m. Members present: Kennard Weaver, Jane McNabb, Rachel Johnson (via phone)
Member absent: None
Others present: Timothy J. Nelson, Holly Gorton Committee Chair Kennard Weaver reviewed the presidential review process, including background information of President Timothy J. Nelson requesting a mid-year review that first took place at the January 11, 2017, Board retreat. Previously, only an annual performance review of the president took place at the annual fiscal year end. President Nelson shared that the presidential evaluation is essentially an assessment of the college, and noted that Board Ends Policy C-104.00 Institutional Effectiveness Criteria lists the institutional goals toward which the activities of administration, faculty and staff are to be directed. He also indicated that the Systems Portfolio submitted to the Higher Learning Commission in the college accreditation process provides a good assessment of the college. Kennard Weaver explained that the NMC presidential evaluation process and tool closely resembles the ACCT model of performance review. Committee members discussed the process previously used for the mid-year review, which includes a verbal discussion with the president, in closed session if requested by the president. That process was evaluated with input received for the upcoming mid-year evaluation process. The documented mid-year review process was amended to be less prescriptive to allow for a more open and broad conversation pertaining to both policies and goals. Jane McNabb made a motion, supported by Kennard Weaver, to approve the modified process, which passed with a unanimous vote of committee members present in-person. Public Comment
There was no public input offered. The meeting adjourned at 10:30 a.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
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Northwestern Michigan College Board of Trustees
Fellows Nominating Committee Minutes January 18, 2018
at NMC Hagerty Center, Room C, 715. E. Front Street
Committee Chair Ross Childs called the Fellows Nominating Committee meeting to order at 1:15 p.m. Members present: Ross Childs, Michael Estes, Jane McNabb
Members absent: None
Others present: President Timothy J. Nelson, Holly Gorton Selection of 2018 Fellows President Timothy Nelson provided historical information on the Fellows nomination process, as well as the purpose of selecting Fellows. The committee reviewed and discussed the three nominations received. While they felt all three nominees worthy, committee members felt it elevates the importance of this distinguished recognition to select only one nominee a year. A motion was made by Michael Estes, seconded by Jane McNabb, to recommend the appointment of Dr. Edward J. and Sharon M. Rutkowski as the 2018 Fellows of Northwestern Michigan College for appointment by the full Board, which passed with a unanimous vote. Committee Chair Ross Childs will contact the selected nominees for their acceptance of the award. Upon their acceptance, the full Board will take action on the appointment of Dr. Edward J. and Sharon M Rutkowski at their January 22, 2018, meeting. The President’s Office will then follow up with them to schedule a dinner in their honor. Public Comment There was no public comment offered. The committee meeting adjourned 1:34 p.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
29
MCCA WEEKLY BOARD UPDATE
[Report #398 | January 15, 2018]
FROM YOUR ASSOCIATION PRESIDENT... The legislature officially opened session last week and the first major issue was receiving economic and revenue projections from the Consensus Revenue Estimating Conference. While revenues will grow only slightly, there is already talk of cutting taxes rather than investing in things like education. It's why your presence at this year's MCCA Legislative Summit next Wednesday, January 24 is very critical. Also, just a reminder that the MCCA offices will be closed today for Martin Luther King Jr. Day. Have a great week, everyone. -- Mike
Hansen
Did You Know?
Source: Report by the Brookings Institution (January, 2018), The Looming Student Loan Default Crisis is Worse Than What We Thought, analyzes new data on student debt and repayment, released by the U.S. Department of Education.
State Legislative Matters
Consensus Revenue Estimating Conference: The Consensus Revenue Estimating Conference, the biannual economic forecasting that state officials use to figure out how much of the taxpayers' money it can spend, took place last week. As reported by MIRS, Michigan's slow-growth economy means the state's $10 billion General Fund probably won't keep up with inflation over the next three years and the School Aid Fund (SAF) -- when adjusted for inflation -- should remain smaller than it was 10 years ago. Revenue projections for this year's General Fund were reduced $100.9 million, but its projections for the SAF increased $114 million for a slender net nudge of $13.1 million. This means, once again, that the Governor and lawmakers shouldn't think about huge tax cuts, a wild spending spree or start hauling out their budget-cutting knives as they embark on the Fiscal Year (FY) 2019 budget-building project.
30
State of the State Address January 23: Governor Rick Snyder will deliver his eighth and final State of the State address to a joint session of the Michigan Legislature in the state House Chambers on Tuesday, January 23 at 7 pm. More details will be available on the Governor's website closer to the event.
MCCA Lansing Legislative Summit on January 24, 2018: Please join us for this hands-on advocacy day for community colleges to bring presidents, trustees, senior administrators, and students to Lansing. Please make appointments to meet with your legislators as part of the Summit if you have not done so already. To register for the event at no cost, please click here.
Pscholka Resigning as Budget Director, Walsh To Replace Him: Budget Director Al Pscholka is resigning from the post effective on February 28 and will be replaced by John Walsh, who will oversee Governor Rick Snyder's final budget through to enactment. Governor Snyder named Angela Ayers, currently deputy director in the governor's Strategic Policy Office and deputy director of the Office of the Great Lakes, to succeed Mr. Walsh.
Bills to Watch: See a quick reference of all the bills relevant to community colleges on the MCCA website.
Statewide News/Reports
2018 Governor's Education & Talent Summit: The Summit will be held on March 12-13 in Novi. The focus will be on discovering new ways for the business community to connect with educators and community leaders to bridge the talent gap. Register here.
Campus Sexual Assault Grants: First Lady Sue Snyder has announced a second targeted round of grants to fund specific innovative bystander intervention programs. Congratulations to Mott Community College, who was awarded over $14,000 for their MCC Campus Sexual Assault Prevention Mobile App. The second round of grant applications are available online at www.michigan.gov/cjgrants. Applications must be submitted to [email protected] by 12 pm on January 18.
Federal Legislative Matters
Senate HEA Hearing: This coming Thursday, January 18, the Senate Committee on Health, Education, Labor, and Pensions (HELP) will hold a full Committee hearing titled Reauthorizing the Higher Education Act: Financial Aid Simplification and Transparency. Details on witnesses and a live video of the hearing will be available on the Committee website.
2018 ACCT/AACC National Legislative Summit: The Community College National Legislative Summit (NLS) is designed to inform and educate community college leaders on federal policy issues that impact postsecondary institutions and students, as well as to provide a pathway for individuals to advocate on behalf of their colleges. The NLS will be held from February 11 - 14, 2018 at the Washington, DC Marriott Marquis hotel. Register here.
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Michigan Delegation: As usual, MCCA staff will schedule meetings with our US Senators - we are aiming for a meeting on Tuesday, February 13. Please remember to schedule a time for your college to meet with your US Representatives as well. Also, please plan to join us for the Michigan Delegation Breakfast also on Tuesday, February 13 from 7:30 - 8:45am in Marquis Salon 13 on Meeting Level 2. To register, please call Kathy Taskey at 517-372-4350 or email [email protected].
ACCT Survey of Community College Governing Boards: Please take 15 minutes to complete the national survey of community college governing boards, administered by the Association of Community College Trustees (ACCT). The information you provide will reveal the national profile of trustees and perceptions of how they serve community colleges. Survey responses are both confidential and anonymous. Please click here for the survey, and thank you for sharing the link with the trustees at your college.
Community College Innovation Challenge: AACC and the National Science Foundation are hosting the fourth annual Community College Innovation Challenge, a prestigious, two-stage competition where community college teams use STEM to solve real-world problems, compete for cash awards and earn full travel support (students and faculty) to attend an Innovation Boot Camp in Washington, D.C. See application and additional information here. The deadline is February 14.
MCCA Centers of Excellence
Center for Student Success Update
Register for MSSN Virtual Meeting: The MCSS is hosting the annual Michigan Student Success Virtual Network meeting on Friday, February 2 from 8:30 am-1:00 pm. The theme for this year's meeting is FREE Tools to Support Student Success. Please join us for all or some of the sessions during our Groundhog Day event:
Virtual Breakfast and Student Success Center Update (8:30-9:00 am): Update from the Center for Student Success on current initiatives including Guided Pathways, the Right Math @ the Right Time, CMVE activities, and the Michigan Transfer Network and degree pathways initiative. Register for this session here.
Curricular Analytics: Visualizing and Analyzing Programs (9:15-10:15 am): Curricular Analytics a free tool to help colleges continue to analyze their curriculum by visualizing how courses are connected through prerequisites and explore the complexity of programs. Register for this session here.
Preparing College Personnel to Serve Student Veterans (10:30-11:30 am): Session will feature an overview of Kognito's Veterans on Campus interactive online training module geared toward improving military cultural competencies across campus as well as an opportunity for participants to complete the 25-30 minute training. Register for this session here.
A Complete Toolkit to Conduct Focus Groups (12:00-1:00 pm): The Center for Community College Student Engagement (CCCSE) will discuss their Focus Group Toolkit which includes a comprehensive guide to conducting focus group and
32
specific guides with questions targeted at full-time and part-time students, entering and returning students, and faculty and student services staff. Colleges can use this toolkit to quickly conduct focus groups on campus. Register for this session here.
Subscribe to the MiTRANSFER Newletter: Click here to review the inaugural edition of the MiTRANSFER newsletter. This newsletter is designed to update colleges and universities on the statewide work to improve student success and degree completion among transfer students. Please contact Erica Orians with questions.
CMVE Travel Grants Available for Upcoming National Conferences: CMVE is pleased to be offering additional $750 travel grants to community college faculty and staff to support travel and registration at two conferences. The NASPA Symposium on Military-Connected Students takes place February 15-17 in New Orleans. The deadline to register is January 19. The Council of College and Military Educators (CCME) Symposium takes place March 26-29 in San Diego. Click here to apply for this grant.
Student Veteran Leadership Brigade Applications: CMVE is excited to be partnering with the Michigan Veterans Affairs Agency (MVAA) and Student Veterans of America (SVA) on a Leadership Symposium planned for student veterans in Spring 2018. Please encourage student veteran leaders on your campus to apply for the opportunity to participate on the planning team by submitting this online application before the priority deadline of January 19.
Michigan Colleges Online
MCO OER Faculty Conversations: These conversations feature faculty who are currently using an open textbook or other open educational resources (OER) in their courses. The conversations are open to all faculty who want to learn more about the experience from their peers. Learn how they decided on the textbook they are using and what they did to customize it, what adjustments they had to make and if they would do anything differently next time. Find out what their students think of the textbook and if there were any challenges. The following sessions have been scheduled: MCO OER Faculty Conversations - Science/Biology (January 25 at Noon): Featuring Dr. Janice Fritz from St. Clair County Community College. Click here to register. MCO OER Faculty Conversations - History (January 26 at Noon): Featuring Dr. Tom Gordon from Northwestern Michigan College and Dr. Aaron Gulyas from Mott Community College. Click here to register. MCO OER Faculty Conversations - Psychology (January 31 at Noon): Featuring Dr. Sharon Hughes and Dr. Marita De Leon from Lansing Community College. Click here to register. MCO OER Faculty Conversations - Composition (February 1 at Noon): Featuring Dr. Sarah Wangler from Northwestern Michigan College. Click here to register.
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MCO Call for a New Community of Practice on Accessibility Compliance: If your institution has received an OCR complaint about the lack of accessibility of the college website or an online course, you are not alone. Colleges and universities across the nation are seeing a rise in these complaints. The MCO and MCCA have received calls and provided information and access to resources for those colleges who have requested it. The MCO is planning an opportunity for inter-institutional sharing of experiences regarding accessibility - including addressing OCR complaints and how to avoid these situations. If anyone is interested in participating in this Community of Practice send a note to Ronda Edwards ([email protected]). An initial meeting will be set up to discuss ideas for sharing.
Webinar...Creating Accessible PowerPoint Slides (February 6, 2018 at noon): In addition to creating accessible files, this webinar will cover the outline and notes panel, accessibility checker, and converting the file to other formats. The webinar will be facilitated by Garry Brand, a business law professor at Grand Rapids Community College. To register click here.
Michigan New Jobs Training Program
MNJTP Users Group Community of Practice: The campus leads from the participating community college meet once a quarter to share ideas, challenges, best practices etc. This has been a strong community of practice since we've started implementing the MNJTP in 2009. Last week's meeting focused on strategies for leveraging MNJTP funds for the purchase of equipment. Thanks to Tina Matz from Jackson College for leading the discussion.
MNJTP By The Numbers: MNJTP is an economic development program which authorizes community colleges to temporarily capture the state income tax withholding associated with newly hired workers to pay for training. Contact Adriana Phelan with any questions.
20,015 projected new jobs are being supported by MNJTP agreements. There are 174 employers, and 21 community colleges participating in the program.
Upcoming Events
Please click here to see all upcoming 2017-18 MCCA events.
Michigan Community College Association 222 North Chestnut, Lansing MI 48933
http://www.mcca.org
Copyright © 2014. All Rights Reserved.
34
NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES
MINUTES
Monday, December 18, 2017
at Oleson Center, 1881 College Drive
CALL TO ORDER—Chair Kennard R. Weaver called the regular meeting to order at 5:30 p.m.
ROLL CALL Trustees present: Douglas S. Bishop, Chris M. Bott, K. Ross Childs, Michael Estes, Rachel A.
Johnson, Jane T. McNabb, Kennard R. Weaver
Trustees absent: None
Also present: President Timothy J. Nelson, Adriana Beddoe, Lucas Clark and Bailee (dog), Vicki Cook, Marguerite Cotto, Joy Evans, Diana Fairbanks, Holly Gorton, Nichole Hartley, Keith Kelly, Colin Kreh, Sean Miller, Todd Neibauer, Caroline Schaefer-Hills, Dennis Schultz, Stephen Siciliano, Brian Sweeney, Rebecca Teahen, Mike Tore, Rich Wolin
REVIEW OF AGENDA—The agenda was accepted as presented on a motion by Rachel Johnson, seconded by Doug Bishop, and passed with a unanimous vote. REPORTS
Program Focus—New Jobs Training Program and Other Impact with Employers—Marguerite Cotto, Vice President for Lifelong and Professional Learning, provided an overview of the Michigan New Jobs Training Program and the process of NMC contracting with area businesses for training. She shared about the positive impact the program has had on our community and NMC relationships with area businesses. Cotto introduced NMC’s Director of Training Services Rich Wolin, who presented on the work of Training Services with the mission to enhance the talent of the region’s workforce to enable organizations to be successful and contribute to the economic health of our region. They are part of the statewide network of the Michigan Manufacturing Technology Center and NMC Training Services is in the top 10 performing Manufacturing Extension Partnership (MEP) centers in the state. Faculty Report—VCA Service Learning Project—Caroline Schaefer-Hills, Visual Communications Instructor, and students Nichole Hartley and Adriana Beddoe presented on the collaborations and service learning initiatives and projects of the Visual Communications-Commercial Art program. Schaefer-Hills explained about NMC’s new articulation agreement with Savannah College of Art and Design to provide a 2 + 2 program for students to earn an NMC VCA AAS degree and then graduate with BFA from Savannah. The Board received a copy of the most recent award-winning Adventures issue of the NMC magazine, which is produced in collaboration with the VCA program. The students presented on recent examples of Visual Communications Studio Client Projects with the Traverse Area Historical Society and the Watershed Center’s First Annual SWIM for Grand Traverse Bay event.
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Northwestern Michigan College December 18, 2017
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Enrollment Report—Todd Neibauer, Vice President for Student Services and Technology, provided the enrollment report sharing that orientation sessions were occurring for Spring Semester, which starts Monday, January 15, 2018; and that registration for Fall 2018 Semester begins in March. He noted that a decrease in enrolment is anticipated for 2018 Spring Semester in comparison to last year. Neibauer responded to questions by explaining about the admissions process from inquiries through registration and the budget projection process. Financial Report—Vicki Cook, Vice President of Finance and Administration, reviewed the financial report for the period ending November 30, 2017. She noted that tuition and fees revenue for Fall Semester was slightly above budget with an overage of $66,271, and projections for Spring Semester are expected to be at budget. In response to a question, Vice President Cook explained that NMC has met the projected savings through the voluntary separation program and other staffing reductions, and a full report was planned for the January 18, 2018, study session. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and Foundation, provided the Foundation update noting that fund raising was tracking at projections of being at the halfway point in the fiscal year. She shared that several giving initiatives were occurring at this time of year from a very good team and thanked the donors.
Building and Site Committee Report—Committee Chair Ross Childs reported that the Board Building and Site Committee had met on December 14, 2017, and minutes were in the meeting materials. City officials had presented a request for a permanent sidewalk easement from NMC to the City of Traverse City for a new sidewalk section adjacent to College Drive to Eastern Elementary School as part of the Safe Routes to School Program. The Building and Site Committee were supportive for college administration to move forward with planning with the City with full Board approval at the January 22, 2018, meeting. Childs also noted that two architectural firm finalists were interviewed for the West Hall Innovation Center and Library project with a recommendation on the action agenda of this meeting for approval by the full Board.
Legislative Issues Report—President Timothy Nelson provided a legislative report and addressed a question pertaining to the status of free speech legislation, which has not moved through the legislative process and would not be an issue for NMC where free speech is allowed on campus. In response to a question on the weapons bill, Nelson explained that it was passing through the legislative process and would most likely be up to the Governor for final decision. He also explained that the bills introduced to monitor municipal pension funds do not apply to MPSERS, but have not passed to date. PUBLIC INPUT—There was public input offered by veteran Lucas Clark and service dog Bailee. UPDATES
President’s Update—President Timothy Nelson thanked faculty and staff for all their great work with students this fall, as well as the Foundation for their fundraising. He also shared that he had recently made a presentation to the Front Street Irregulars community group, which
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Northwestern Michigan College December 18, 2017
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brought positive responses from the group on their changed perspective of what NMC provides for the community and area businesses. Board Chair Update—Chair Kennard Weaver shared he had contacted legislative representatives to express his opposition to the weapons bill and encouraged others to do the same. He also reminded the Board of the upcoming study session on January 18, 2018, reviewed potential topics to be covered and asked trustees to communicate with Holly for additional topics. DISCUSSION ITEMS—None
CONSENT ITEMS—On a motion by Michael Estes, seconded by Ross Childs, the following items were approved by a unanimous vote as a group without discussion:
Minutes of the November 20, 2017, regular meeting The motion passed with a unanimous vote.
ACTION ITEMS
Native American Grant Application—On a motion by Doug Bishop, seconded by Ross Childs, the Board authorized administration to submit application for the 2% grant from the Grand Traverse Band of Ottawa and Chippewa Indians video gaming revenue as presented. The motion passed with a unanimous vote. Foundation Board Appointments—On a motion by Ross Childs, seconded by Jane McNabb, the Board approved Foundation Board appointments to three-year terms commencing January 2018 and expiring December 2020 as follows:
Reappointments of Suzanne Allen, Chris Branson, Bruce Byl, Bill Donberg, Fran Gingras, Kevin Schlueter, Susan Sheldon, and Timothy Young
New appointment of Eleanor Lynn The motion passed with a unanimous vote. New Jobs Training Programs Contracts—On a motion by Doug Bishop, seconded by Rachel Johnson, the Board authorized administration to enter into a contractual agreement under the terms of the New Jobs Training Program (NJTP) for the following companies:
Bulmann Enterprises, Inc. Cedar Run Eye Center Electro-Optics Technology, Inc. Springfield, Inc. TentCraft, Inc. (amended previous agreement)
The motion passed with a unanimous vote. Architect Contract—On a motion by Ross Childs, seconded by Chris Bott, the Board authorized administration to enter into a contract with Cornerstone Architects in an amount not to exceed $973,630 for the design and construction phase of the West Hall Innovation and New Library project, to be funded through the plant fund. The motion passed with a unanimous vote.
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Northwestern Michigan College December 18, 2017
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REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 6:52 p.m. by unanimous vote on a motion by Rachel Johnson, seconded by Jane McNabb. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED
Kennard R. Weaver, Chair ATTESTED
Rachel A. Johnson, Secretary
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NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES
SPECIAL STUDY SESSION MINUTES
Thursday, January 18, 2018
at NMC Hagerty Center Room C, 715. E. Front Street
CALL TO ORDER—Chair Kennard R. Weaver called the special study session meeting to order at 8:30 a.m. following a breakfast served at 8:00 a.m.
ROLL CALL Trustees present: Douglas S. Bishop, Chris M. Bott, K. Ross Childs, Michael Estes, Rachel A.
Johnson, Jane T. McNabb, Kennard R. Weaver
Trustees absent: None
Others present: President Timothy J. Nelson, Vicki Cook, Marguerite Cotto, Holly Gorton, Mark Liebling, Todd Neibauer, Stephen Siciliano
REVIEW OF AGENDA—The agenda was accepted as presented. DISCUSSION ITEMS
Officer Elections Process
Chair Kennard Weaver shared historical background on the NMC Board process for election of officers. There was discussion pertaining to the perceived advantages and disadvantages of a board chair serving the full three-year term allowed under the Board of Trustees Bylaws. Some felt three years provides the required learning curve, with another perspective that too long of terms stymies progress. Trustees shared their desire of whether, or not, they were interested in serving as an officer. The nomination and election process will take place at the January 22, 2018, annual organizational Board meeting. Committee Appointments Discussion
The Board discussed the process of committee appointments, which according to the Board of Trustees Bylaws, is the responsibility of the Board chair. Trustees shared their interest and willingness to serve on various committees. Most trustees supported rotation of trustees serving on various committees because it allows them to increase their knowledge and have a broader understanding of the college and responsibility of the Board. Strategic Goals Update/Review of Vision, Mission, Values
President Nelson provided the history of the strategic planning process and the development of the current mission, vision, values, as well as the process to determine the college’s position within the education industry environment. He reviewed the list of seven collective assumptions adopted by the Michigan Community College Association for 2017-18. The Board reviewed and discussed the current NMC mission, vision, values, purposes, strategic directions, and institutional effectiveness criteria. Trustees discussed the changing environment of the education industry, and each shared their vision of what would be strikingly different
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Northwestern Michigan College January 18, 2018
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about our institution in five years. Discussion of those visions followed, which included the need to increase awareness of NMC services available and potential marketing and communication strategies, along with supporting institutional structure and resources. Trustees expressed their desire to have more board level discussion on strategic issues with less time spent on verbal updates of data provided. Budget Planning Discussion
Vice President Vicki Cook provided information on college financial reserves including balances and background on the resource guidelines. There was some discussion regarding the formation of the NMC resource guidelines and the rationale and calculations used to determine the level of reserves. Some potential reallocation of reserve funds were suggested to more accurately reflect current need, and Vice President Vicki Cook will bring back a recommendation of reallocated reserves. The Board was also provided with a bond repayment plan, which was reviewed and discussed. Other financial resource opportunities were briefly discussed, with a request for future discussions on the topic. Vice President Cook also provided a summary of annual funding for the plant fund and strategic projects, and how the college allocates funds in various categories during the annual budgeting process. She noted the Board would be asked to approve bonding for the West Hall Innovation Center and New Library project this spring to allow for the adequate cash flow required in addition to the state funding for the project. The Board was provided with activity-based accounting information on the direct cost of instruction and services, which was reviewed by Vice President Cook who provided examples showing the direct cost of services, as well as instruction. There was discussion regarding the process used to evaluate programs and sustainability cost factors. Other Discussion
The Board had general discussion on several topics requested by trustees during the study session planning process. They talked about the benefit of an annual overnight retreat, in place of an onsite study session, with concern also expressed for consideration of the time commitment of trustees. It was indicated that the national ACCT conference also provides similar experiences, and is very valuable to trustees, as well as participation in NMC events. If a future overnight retreat were planned, it was suggested it occur on a Friday afternoon and Saturday morning. There was discussion regarding the impact of lower enrollment, and various opportunities for institutional rightsizing. Vice President Cook provided data on the recent Voluntary Separation Program, along with other occurrences that have reduced both faculty and staff positions. The topic of potential options to provide cost savings for student health services was addressed by noting an assessed fee more than covers the cost of NMC Health Services. The Board had a conversation about continued exploration into potential energy saving initiatives to be considered on new buildings and as college systems are upgraded.
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Northwestern Michigan College January 18, 2018
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President Nelson provided historical background on the various NMC/TBAISD relationships and space usage. He explained that housing the ISD programs was not financially beneficial to NMC and additional space is needed for NMC programs. Therefore, no negative impact on NMC is anticipated with ISD housing their own programs. Vice Presidents Todd Neibauer and Marguerite Cotto shared information to address a question on the viability of a cyber security program at NMC. They noted available programs of study through NMC’s University Center, but with the availability of cyber security software and the size of regional businesses, job placement opportunity is low. However, the Board was assured that NMC would remain active in regional discussions and activity of this field. There was a brief discussion pertaining to the potential impact on GLMA graduates with the implementation of autonomous vessels. It was noted that many industries would eventually be impacted by autonomous vessels, vehicles and other future automation. President Nelson stated that GLMA has a good reputation in the industry and an extremely high placement rate for graduates. As with any program, curriculum revisions will be made as industry demands change. An evaluation of the study session was conducted with results indicating Board appreciation for the historical information provided and opportunity for the positive open discussion that occurred. PUBLIC INPUT—There was no public input offered.
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 1:13 p.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED
Kennard R. Weaver, Chair ATTESTED
Rachel A. Johnson, Secretary
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Northwestern Michigan College
Fellows Nomination
Name of Nominees: Dr. Edward J. Rutkowski & Sharon M. Rutkowski Date: 12-1-2017 Submitted by: Rebecca Teahen and Gene Jenneman Exceptional contributions in one or more of these areas may justify nomination. No staff, faculty, or trustee shall be named a Fellow while still employed or in office.
1. Demonstrated influential networking on behalf of the College - Exercising helpful influence among his/her resource networks in public life, academe or business and industry with those who can positively affect the mission of the College.
2. Financial contribution - Demonstration of a pattern of outstanding contributions over time to NMC.
3. Time devoted in the interest of NMC - Exemplifying dedicated and loyal volunteer service over a period of years.
4. Retirees - In addition to service deemed extraordinary during their active careers as members of the faculty and staff, retirees who continue to contribute to their academic or professional fields and provide exemplary service back to NMC as volunteers, mentors or advisors shall be considered.
Supportive Comments:
Ed and Sharon Rutkowski have supported NMC and the Dennos Museum Center with philanthropic gifts since 1984. They have given consecutively for the last 27 years! The couple are Founding donors to the Dennos Museum Center making a planned gift commitment for the Thomas A. Rutkowski Discovery Gallery (named in memory of their late son) in 1992. Ed and Sharon have been ongoing supporters of the Dennos and the Discovery Gallery. Sharon was instrumental in helping the Discovery Gallery come into being as a member of the Grand Traverse, Leelanau and Benzie County Medical Society Auxiliary that helped fund the initial gallery concept. The Gallery has been a popular part of the museum since the beginning, especially for families visiting the museum. As we moved forward with the recent expansion of the Dennos, Ed and Sharon again made a significant contribution to allow us to make changes and upgrades to the exhibit components of the Discovery Gallery, which were (are being) implemented in the winter of 2018. The original establishment of the fund and naming of the Gallery in memory of their son, will assure that it will be an ongoing part of the Dennos for many more years to come. The Rutkowskis enjoy travel and exploring wine making regions. They spend a lot of time with their grandkids, including at art museums around the country. Beyond their support of NMC’s Dennos Museum Center. Dr. Rutkowski has served on the Munson Healthcare board and together the Rutkowskis provide support to many important organizations in the region including Munson Healthcare, the Leelanau Conservancy, their church, and others.
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____________________________________________________________________________
To: Timothy J. Nelson, President
From: Vicki Cook, VP of Finance and Administration
Date: January 19, 2018
Subject: Recommendation - Construction Manager for West Hall Innovation Center and New Library Project Attached - Scoring Matrix
This document is intended to provide an overview and recommendation for the selection of a Construction Manager (CM) for the West Hall Innovation Center and new Library project.
Board Authorization Requested
Authorize the administration to enter into an initial contract in the amount of $786,273, which represents 4.8% of the estimated construction costs of $16,320,000 to Spence Brothers. Final contract amounts will be adjusted upon establishment of the Guaranteed Maximum Price (GMP) after subcontractor bids are received.
Background / Scope of Work
A request for proposals was publically announced on December 18, 2017. A pre-bid meeting and West Hall walk-thru with interested proposers was held on January 3, 2018. Three firms attended the pre-bid meeting. Proposals were due back to NMC by January 12, 2018. NMC engaged Plante Moran CRESA to lead the process in developing the criteria, correspond with vendors and analyze submitted proposals. A proposal scoring criteria and weight factor (see attached) was established by the interview team prior to receipt of bids.
Bid Summary
NMC received three responses to the RFP for CM Services. Based on initial proposals and fees, two firms were interviewed on Friday, January 19, 2018. The interview team consisted of Timothy Nelson, President, Vicki Cook Vice President of Finance and Administration, Pat Podges, Owner’s Representative from Plante Moran CRESA, andJohn Dancer, Architect from Cornerstone.
The two firms that were interviewed provided a complete response to the RFP, and brought key personnel that would be assigned to the construction project. Combined cost for services (preconstruction / construction phase personnel costs and fees) were Rockford Construction’s bid of $1,058,538 and Spence Brothers bid at $786,273 for the project.
After the interviews, the scoring matrix criteria was completed for both firms. Overall, Spence Brothers received the higher overall average of 376 vs 355 for Rockford Construction out of a total possible 500 points. The final recommendation is based on Spence Brothers scoring on all aspects of the criteria selection.
Source of Funds
The source of funds for this will be from bond proceeds and State of Michigan Capital Outlay funds.
MEMO
Administrative Services
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NMC CONSTRUCTION MANAGEMENT SELECTION CRITERIA
0 = No Info
1 = Least
Spence Brothers 5 = Best
NMC RANK WEIGHT WEIGHTED
CONSTRUCTION MANAGEMENT CRITERIA (POINTS) FACTOR SCORE
1 Project Team Narrative 3 15.00 45.00
2 Preconstruction Phase Services Approach 3 20.00 60.003 Project Implementation Schedule and Site Logistics Plan 4 20.00 80.00
4 General Conditions Approach 3 5.00 15.00
5 Proposal Forms 3 10.00 30.00
6 Relevant Experience 3 10.00 30.00
7 Fee 5 20.00 100.00
TOTAL 100.00 315.00
Quantitative Score 24 85.00
Interview Score 4 15.00 60.00
Total Score 28 100.00 375.00
Guidelines:
Relative (not forced) ranking: 5 for the best approach, 1 for the worst
>7 projects = 5 pts (must include 1 project over $7 million).; 5 - 6 projects = 4pts; 3 - 4 projects = 3 pts.; 2 projects = 2 pts, 1 = 1 pt.
Relative (not forced) ranking: 5 for the best approach, 1 for the worst
Fee is based on comparative evaluation of costs to hire the CM.
General Conditions Approach is based on the CM’s philosophy of developing General Conditions and reflects their understanding of the work and
what it takes to execute the project. General Conditions are not fixed costs and balance is returned to NMC. Also based on Bonds, Insurance and
Builders Risk costs.
Relevant Experience is based on the firm's and proposed team's relevant higher education project experience based on size, type, complexity,
funding source or schedule contraints.
>= 5 technical design staff = 5 points; 4 = 4 points; 3 = 3 points; 2 = 2 points, 1 = 1 points.
5 for the best capacity to commit; 1 for the worst
Contract Clarifications / Exceptions is based on the CM’s list of clarifications / exceptions and alternate language proposed.
Project Implementation Schedule and Site Logistics Plan is based on an illustrated understand of the sequential activities to execute the work with
respect to both preconstruction planning and construction. It is also based on a demonstrated recognition of the logistical challenges of safely
working in and around an active college campus.
The following are Plante Moran's recommendations for Construction Management Services criteria and weighted factors. Information from each
firm's proposal will be reviewed and scored according to the criteria definitions as listed below. Firms must meet minimal qualifications established.
Interviews may be conducted with firms with the highest score for the project. Once interviews are completed, the Quantitative Score (with a
weighted factor of 85%) will be combined with the Interview Score (with a weighed factor of 15%). The firm with the highest score will be
recommended for award for that particular project type.
5 total points
available
Plante Moran will review each proposal in relation to the scoring listed above. The scoring is to provide guidelines during the proposal review
process and Plante Moran will use its professional judgement and industry expertise for applying the score for each firm.
Project Team Narrative is based on the project team proposed by each firm, their overall experience, related project experience, college or
university experience, specifically the preconstruction lead estimator, the project manager and the project superintendent.
Preconstruction Phase Services Approach is based on an alignment of the schedule and working collaboratively with the design team to validate the
design to the budget and the strategy of project procurement.
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NMC CONSTRUCTION MANAGEMENT SELECTION CRITERIA
0 = No Info
1 = Least
Rockford Construction 5 = Best
NMC RANK WEIGHT WEIGHTED
CONSTRUCTION MANAGEMENT CRITERIA (POINTS) FACTOR SCORE
1 Project Team Narrative 5 15.00 75.00
2 Preconstruction Phase Services Approach 4 20.00 80.003 Project Implementation Schedule and Site Logistics Plan 4 20.00 80.00
4 General Conditions Approach 4 5.00 20.00
5 Proposal Forms 3 10.00 30.00
6 Relevant Experience 4 10.00 40.00
7 Fee 3 20.00 60.00
TOTAL 100.00 310.00
Quantitative Score 27 85.00 0.00
Interview Score 3 15.00 45.00
Total Score 30 100.00 355.00
Guidelines:
Relative (not forced) ranking: 5 for the best approach, 1 for the worst
>7 projects = 5 pts (must include 1 project over $7 million).; 5 - 6 projects = 4pts; 3 - 4 projects = 3 pts.; 2 projects = 2 pts, 1 = 1 pt.
Relative (not forced) ranking: 5 for the best approach, 1 for the worst
Project Implementation Schedule and Site Logistics Plan is based on an illustrated understand of the sequential activities to execute the work with
respect to both preconstruction planning and construction. It is also based on a demonstrated recognition of the logistical challenges of safely
working in and around an active college campus.
The following are Plante Moran's recommendations for Construction Management Services criteria and weighted factors. Information from each
firm's proposal will be reviewed and scored according to the criteria definitions as listed below. Firms must meet minimal qualifications established.
Interviews may be conducted with firms with the highest score for the project. Once interviews are completed, the Quantitative Score (with a
weighted factor of 85%) will be combined with the Interview Score (with a weighed factor of 15%). The firm with the highest score will be
recommended for award for that particular project type.
5 total points
available
Plante Moran will review each proposal in relation to the scoring listed above. The scoring is to provide guidelines during the proposal review
process and Plante Moran will use its professional judgement and industry expertise for applying the score for each firm.
Project Team Narrative is based on the project team proposed by each firm, their overall experience, related project experience, college or
university experience, specifically the preconstruction lead estimator, the project manager and the project superintendent.
Preconstruction Phase Services Approach is based on an alignment of the schedule and working collaboratively with the design team to validate the
design to the budget and the strategy of project procurement.
Fee is based on comparative evaluation of costs to hire the CM.
General Conditions Approach is based on the CM’s philosophy of developing General Conditions and reflects their understanding of the work and
what it takes to execute the project. General Conditions are not fixed costs and balance is returned to NMC. Also based on Bonds, Insurance and
Builders Risk costs.
Relevant Experience is based on the firm's and proposed team's relevant higher education project experience based on size, type, complexity,
funding source or schedule contraints.
>= 5 technical design staff = 5 points; 4 = 4 points; 3 = 3 points; 2 = 2 points, 1 = 1 points.
5 for the best capacity to commit; 1 for the worst
Contract Clarifications / Exceptions is based on the CM’s list of clarifications / exceptions and alternate language proposed.
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To: Kennard R. Weaver, Chair Board of Trustees
From: Timothy J. Nelson, President
Date: January 12, 2018
Subject: Closed Session Request Pursuant to the provisions of the Michigan Open Meetings Act, ACT 267, 15.268, Sec. 8. (a), I am requesting that the Board’s mid-year evaluation of my performance for 2017-18 be conducted in closed session at the January 22, 2018, Board meeting.
MEMO Office of the President
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2018 Mid-year Performance Review
President Timothy Nelson
January 22, 2018 When Tim Nelson’s contract was renewed, he requested that a mid-year President’s performance review be made part of his contract. We currently have a very complete, formal annual review in a written form which is very similar to the procedure recommended by the Association of Community College Trustees. Human Resources current literature questions whether formal processes are as valuable as more frequent, informal suggestions on performance. So today we are going to use an informal procedure. In view of the time constraints of various Trustees, each Trustee will be limited to a total oral presentation time of five (5) minutes. After all of the Trustees have commented or asked questions, President Nelson will then have twenty (20) minutes to reply orally. The Board will not deliberate on or reach a consensus on these individual presentations, but President Nelson may use these comments and questions as a guide until the much more complete written annual performance review in late Spring or early Summer, 2018. This procedure will be evaluated for improvement before the next mid-year review in 2019. This review should not be used to promote changes to current Board policies or goals, but should consider whether the President is being effective in carrying out the current policies and goals adopted by majority vote of the Board. Performance by the college as an institution is the President’s responsibility, and his performance should be measured by how the college carries out the policies and goals.
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