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  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

    1

    DISTRICT OF SOOKE

    Minutes of the Regular Meeting of Council held in the Council Chamber

    at 2225 Otter Point Road, Sooke, BC on January 9 , 2012

    6:00 p.m., Closed Portion, Meeting Room 7:00 p.m., Open Portion, Council Chamber

    COUNCIL PRESENT STAFF PRESENT Mayor Wendal Milne Evan Parliament, Chief Administrative Officer Councillor Bev Berger Bonnie Sprinkling, Corporate Officer (Recorder) Councillor Herb Haldane Sue-Lin Tarnowski, Director of Finance Councillor Kevin Pearson Gerard LeBlanc, Municipal Planner Councillor Rick Kasper Elisabeth Nelson, Municipal Engineer Councillor Kerrie Reay Staff Sgt. Steve Wright ABSENT: Councillor Maja Tait CALL TO ORDER Closed Portion Mayor Milne called the meeting to order at 6:00 p.m. in the Municipal Meeting Room. MOTION TO CLOSE THE MEETING TO THE PUBLIC

    MOVED and seconded to close the meeting to the public under section 90(1)(e) of the Community Charter to discuss the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. CARRIED UNANIMOUSLY

    CALL TO ORDER Open Portion

    Mayor Milne called the open portion of the Regular Council meeting to order at 7:00 p.m. in the Council Chambers

    APPROVAL OF THE AGENDA

    MOVED and seconded to approve the agenda as circulated. CARRIED UNANIMOUSLY

    ADOPTION OF MINUTES

    MOVED and seconded that the minutes of the Special Council meeting held on December 9, 2011 be adopted as circulated. CARRIED UNANIMOUSLY

  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

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    MOVED and seconded that the minutes of the Special Council meeting held on December 10, 2011 be adopted as circulated. CARRIED UNANIMOUSLY MOVED and seconded that the minutes of the Regular Council meeting held on December 12, 2011 be adopted as circulated. CARRIED UNANIMOUSLY MOVED and seconded that the minutes of the Committee of the Whole meeting held on December 12, 2011 be adopted as circulated. CARRIED UNANIMOUSLY

    PUBLIC QUESTION AND COMMENT PERIOD

    Gail Hall, Sooke Resident, requested that the RCMP report be moved to the beginning of the agenda for Council meetings. Council directed staff to prepare an amendment to the order of business in the Council Procedure Bylaw for the reports to be provided at the beginning of the meeting.

    PUBLIC HEARINGS AND RELATED BYLAWS PH-1 Report of Public Hearings Beaton Road Residential CD Zone (CD5)

    Bylaw No. 513, Zoning Amendment Bylaw (500-01)

    Mayor Milne called the Public Hearing for Bylaw No. 513 to order at 7:05 p.m. Mayor Milne advised that any person who believes that their interest in property is affected by the proposed bylaws would be given a reasonable opportunity to be heard or to present written submissions at the public hearings.

    Public Submissions: There were no submissions from the public. Mayor Milne called three times for submissions to the Public Hearing for Bylaw No. 513. Hearing none, he closed the public hearing at 7:06 pm.

    Council consider third reading of Bylaw No. 513, Zoning Amendment Bylaw (500-1)

    MOVED and seconded that Bylaw No. 513, Zoning Amendment Bylaw (500-01) be read a third time. CARRIED UNANIMOUSLY

    BYLAWS B-1 Bylaw No. 514, Council Remuneration and Benefits Amendment Bylaw (379-1)

    MOVED and seconded that Bylaw No. 514, Council Remuneration and Benefits Amendment Bylaw (379-1) be adopted. CARRIED UNANIMOUSLY

  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

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    B-2 Bylaw No. 515, Delegation Bylaw Amendment Bylaw, 2012

    MOVED and seconded that Bylaw No. 515, Delegation Bylaw Amendment Bylaw, 2012 be introduced and read a first time. CARRIED UNANIMOUSLY MOVED and seconded that Bylaw No. 515, Delegation Bylaw Amendment Bylaw, 2012 be read a second time. CARRIED UNANIMOUSLY

    MOVED and seconded that Bylaw No. 515, Delegation Bylaw Amendment Bylaw, 2012 be read a third time. CARRIED UNANIMOUSLY

    REPORTS REQUIRING ACTION RA-1 Sale of Surplus Fire Truck

    MOVED and seconded to authorize staff to sell the 1985 Mack Fire Truck subject to a minimum sale price of $2,000 or to donate the Fire Truck to the Otter Point Fire Department if unable to arrange a sale above minimum amount. CARRIED UNANIMOUSLY

    RA-2 LGLA Elected Officials Seminar for AVICC

    MOVED and seconded to authorize the following Council members to attend the LGLA Elected Official Seminar for AVICC: Mayor Wendal Milne Councillor Rick Kasper Councillor Maja Tait Councillor Kerrie Reay CARRIED UNANIMOUSLY

    RA-3 2012 Appointment to Sooke Community and Police Consultative Society

    MOVED and seconded to endorse the appointment of Councillor Kerrie Reay as Council representative to the Sooke Community and Police Consultative Society for 2012. CARRIED UNANIMOUSLY

    REPORTS FOR INFORMATION RI-1 Mayor Reports Councillor Reay left the meeting at 7:15 pm for personal reasons.

  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

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    MOVED and seconded that Council rescind following resolutions of December 12, 2011: MOVED and seconded that the Mayor establish a Standing Committee to review the

    EPCOR Agreement and review the current state of the system and report back to Council with the findings of the review; AND FURTHER that the Mayor determine the Terms of Reference for the committee and appoint Councillors Bev Berger and Rick Kasper to the committee.

    MOVED and seconded that the Mayor establish a Standing Committee to review the Partnering Agreement between the District of Sooke and Prestige Sooke Holdings Ltd. and report back to Council with the findings of the review; AND FURTHER that the Mayor determine the Terms of Reference for the committee and appoint Councillors Herb Haldane and Maja Tait to the committee.

    CARRIED UNANIMOUSLY

    MOVED and seconded that the Mayor assign Councillor Bev Berger and Councillor Rick Kasper to work with staff to review the EPCOR Agreement and review the current state of the system and to report back to the Finance and Administration Committee or Council with the findings of the review. CARRIED UNANIMOUSLY

    MOVED and seconded that the Mayor assign Councillor Herb Haldane and Councillor Maja Tait to work with staff to review the Partnering Agreement between the District of Sooke and Prestige Sooke Holdings Ltd. and report back to the Finance and Administration Committee or Council with the findings of the review. CARRIED UNANIMOUSLY

    RI-2 COUNCILLOR REPORTS Councillor Reay returned to the meeting at 7:20 pm Councillor Berger reported that she attended several meetings and as follows:

    Seaparc is proposing roof renovations to the facility Youth Council is setting goals and looking for a coordinator Sooke Region Community Health Initiative (CHI) is partnering with Sooke CASA to

    contract a coordinator to further develop the Volunteer Centre initiative. Funding is from the Victoria Foundation. The Sooke Region Resource Inventory website www.sookeregionresources.com has volunteer opportunities listings as part of this initiative.

    Sooke Family Resource Society is conducting a feasibility study for a Laundromat in Sooke as a social enterprise to generate revenue for the societys programs and services.

    Pacific Family Resources is looking for space for youth

    Councillor Kasper reported that he and Councillor Berger started research as to the EPCOR sewer contract and are going to meet with representatives from EPCOR this week.

  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

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    Councillor Pearson reported that he and Mayor Milne met with Langford Councillor Denise Blackwell and municipal planner, Matthew Baldwin, to discuss the Land Use committee terms of reference.

  • Meeting Date: January 9, 2012 District of Sooke Adopted on: January 23, 2012 Regular Council Meeting Minutes

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    RI-3 RCMP Monthly Mayor Report November 2011 Staff Sgt. Stephen Wright updated Council as to the recent murder incident and gave an overview of the monthly RCMP report; a discussion with Council will be upcoming as to policing priorities. Further discussion will occur on the protective services committee. MOVED and seconded to receive the November 2011 RCMP monthly report for information. CARRIED UNANIMOUSLY

    RI-4 BC Ambulance Service Report December 2011

    MOVED and seconded to receive the BC Ambulance Services December 2011 report for information. CARRIED UNANIMOUSLY

    RI-5 Staff Reports

    Chief Administrative Officer

    Evan Parliament reported that he has met with the Mayor to discuss municipal issues, including the upcoming budget review.

    Development Services Updates Elisabeth Nelson gave a powerpoint presentation on the following:

    o Town Centre Accessibility - TD Bank sidewalk alignment and Highway 14 roundabout

    o Connector Road proposed preliminary design first section Phillips Road to Charters Road should be finalized by the end of January

    Council discussed: o the new cross walk at Townsend Road and suggested signage or lights to warn of

    the new crosswalks. Council directed staff to review the safety issues with the new crosswalks..

    o Boulevard

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