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Meeting Date: September 16, 2020

Subject: ESG-CV LHCC Funding Recommendations

Submitted By: Housing and Community Development (HCD), Homelessness Programs Office (HPO) and the Local Homeless Coordinating Committees (LHCCs)

____________________________________________________________________________________ Summary:

1. Funding Requirements, page 12. Funding Gaps, page 13. Timeline, page 24. Funding and Distribution, page 35. Overview of LHCC Submitted and Recommended Tier 1 and Tier 2 funding, page 36. LHCC Prioritization and Recommendations Process, page 47. LHCC Summaries, page 5

• Bear River LHCC, page 5• Carbon-Emery LHCC, page 6• Davis LHCC, page 7• Iron LHCC, page 8• Mountainland LHCC, page 9• San Juan LHCC, page 10• Salt Lake Valley Coalition to End Homelessness (SLVCEH) LHCC, page 11• Tooele LHCC, page 12• Uintah Basin LHCC, page 13• Washington LHCC, page 14• Weber-Morgan LHCC, page 15

8. HCD Recommendations, page 16

1. FUNDING REQUIREMENTSHUD has issued a memorandum providing regulatory waivers of certain ESG and Consolidated Planrequirements to help:

• Prevent the spread of COVID-19• Provide additional supports to individuals and families eligible for ESG assistance who are

economically impacted by COVID-19

Funds may only be used to prevent, prepare for, and respond to coronavirus among individuals and families who are homeless or receiving homeless assistance, to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by the coronavirus. People

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experiencing homelessness shall not be required to receive treatment or perform any other prerequisite activities as a condition for receiving assistance.

2. HOMELESS SERVICES FUNDING GAPS IDENTIFIED BY UTAH RELATED TO COVID-19 (in order of priority)Funded projects must be eligible under federal ESG guidelines following 24 CFR Part 576. Fundingapplications will be considered in alignment with the National Alliance to End Homelessness Framework.

1. Rapid re-housing (only allowable if coordination with the CAP agencies has taken place)2. Street outreach3. Emergency shelter

a. Diversionb. Rapid Exitc. Essential services related to COVID-19d. Non-congregate shelter alternatives (hotel, motel, etc.)

Overflow sites to accommodate shelter decompression (to reduce crowding) andhigher shelter demands

Isolation sites for people who are confirmed to be positive for COVID-19 Quarantine sites for people who are waiting to be tested, or who know that they

were exposed to COVID-19 Protective housing for people who are at highest risk of severe COVID-19

4. Homelessness prevention

3. TIMELINE

June - July 2020 HCD lead planning for the distribution of ESG-CV funding with Utah Homeless Network Steering Committee (includes leadership from all LHCCs)

August 12, 2020 State Homeless Coordinating Committee ● HCD-HPO present ESG allocation plan recommendations for approval

August 13, 2020 LHCC Funding Prioritization Training ● To take place during Utah Homeless Network Steering Committee

meeting● LHCC Request for Collaborative Proposals (RFP) released by HCD-HPO

August 17 - September 4, 2020

LHCC Planning and Prioritization Meetings ● Form LHCC Funding Prioritization Committees● HCD-HPO provide program and system data to LHCCs● LHCCs conduct program and funding gap analyses

September 9, 2020 LHCC Collaborative Proposals Due to HCD-HPO

September 16, 2020 State Homeless Coordinating Committee Meeting (additional) HCD-HPO Submit Recommendations for Approval

September 16, 2020 - June 30, 2021

Contract period with the option for one-year renewal ending May 31, 2022

May -June 2021 HCD-HPO evaluation of LHCC expenditures, priorities, outcomes, and on-going needs throughout the state. Consider contract renewals and make funding distribution adjustments if needed.

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4. FUNDING AND DISTRIBUTIONEmergency Solutions CARES Act (ESG-CV) funding has been allocated to Utah from the U.S. Housing andUrban Development (HUD) in response to COVID-19 to serve individuals and families.

TOTAL AVAILABLE $10,479,075ESG-CV1 - $1,000,000

• ESG-CV1 funding obligations were made for Rapid Rehousing and Homeless Prevention duringthe State Homeless Coordinating Committee in April 2020. $1,000,000 was withheld from ESG-CV1 for Emergency Shelter activities and have been coordinated for use in this RFP process.

ESG-CV2 - $9,479,075 • 10% of the funding for program administration per HUD regulations - $947,907• 20% after admin reduction will be used for ESG non-entitlement areas. State determinations for

use of this set-aside will be determined by LHCC funding and gap analysis, as well as state prioritydeterminations - $1,706,234

• Allocates $6,824,934 across 13 LHCCs Weighted 70% based on 2020 Point in Time Count (PIT) data by LHCC Weighted 30% by county poverty rate to account for unknown COVID-19 impact on

homelessness Minimum $50,000 to an LHCC

5. OVERVIEW OF LHCC SUBMITTED AND RECOMMENDED FUNDING FOR TIER 1 AND TIER 2• Recommended funding for Tier 1 projects as submitted by the LHCC and up to the amount allocated• 3 new agency applicants - agencies who did not receive SHF funding in FY20 or FY21• 7 project requests not recommended by LHCCs for funding through RFP process

LHCC

Total Available for LHCC

Submitted Tier 1 and Tier 2 Recommended Tier 1 and Tier 2

Agencies Projects Amount Agencies Projects Amount

Bear River $335,603 4 6 $1,033,868.40 4 6 $953,279.00

Carbon - Emery $50,000 1 1 $101,646.00 1 1 $50,000.00

Davis $261,753 2 4 $261,276.73 2 4 $261,276.73

Grand $50,000 0 0 $0 0 0 $0

Iron $177,394 2 4 $354,687.00 2 4 $268,654.00

Mountainland $692,773 5 5 $692,000.00 4 4 $692,773.00

San Juan $50,000 1 1 $50,000.00 1 1 $50,000.00

Salt Lake Valley Coalition to End Homelessness $3,687,743 8 16 $9,183,134.46 7 12 $4,574,344.00

Six County $129,338 0 0 $0 0 0 $0

Tooele $53,103 1 1 $275,732.00 1 1 $275,301.00

Uintah $73,646 2 2 $150,292.00 2 2 $76,646.00

Washington $465,899 2 3 $1,633,605.00 2 3 $931,798.00

Weber-Morgan $797,681 2 5 $846,033.00 2 5 $846,033.00

Total $6,824,934 30 48 $14,582,274.59 28 41 $8,980,104.73* *see page 16 for funding breakdown

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6. LHCC PRIORITIZATION AND RECOMMENDATION PROCESSESG-CV2 funding was approved by the SHCC to be distributed across the 13 LHCCs to mitigate the impactof COVID-19 on homelessness across the state.

• LHCC prioritization representatives organized Funding/Gap Analysis and PrioritizationCommittees and collected proposals

• Proposals were reviewed, prioritized and recommended funding amounts by the LHCCPrioritization Committees 11 LHCCs submitted Tier 1 and Tier 2 recommendations Six County and Grand LHCCs did not submit recommendations

• There were no conflicts of interest in the decision making process for funding• LHCCs submitted documentation of the process that was followed to align local needs with the

agency proposals submitted• HPO staff members provided support in each local committee meeting• LHCC recommendations presented by the following representatives:

LHCC LHCC Role Name

Bear River Member Stefanie Jones

Carbon-Emery Co-Chair Gayla Pressett

Davis Co-Chair Designee Steve Lyon

Grand No applicants -

Iron Board Member Peggy Green

Mountainland CoC Collaborative Applicant Heather Hogue

San Juan Chair Mack McDonald

Six County No applicants -

Salt Lake Co-Chair Rob Wesemann

Co-Chair Jean Hill

Tooele Board Member Christy Johnson

Uintah Co-Chair Kim Lamb

Washington Co-Chair Shirlayne Quayle

Weber-Morgan Chair Designee Melissa Freigang

Supporting Staff Role/LHCC Name

HCD-HPO Program Manager HPO Program Manager Tricia Davis

Program Specialist Tooele, Iron, Weber-Morgan, San Juan

Jennifer Domenici

HMIS Program Specialist Michelle Walton

Program Specialist Washington, Salt Lake

Russell Goodman

HMIS Program Specialist Joseph Jensen

Program Specialist Bear River, Carbon-Emery, Grand, Uintah Basin

Lainee Meyers

HMIS Program Specialist Zach Guthrie

Program Specialist Six County, Mountainland, Davis

Sarah Moore

HMIS Program Specialist Lynn Sharpe

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7. LHCC SUMMARY OF RECOMMENDATIONS

BEAR RIVER LHCC• 4 agencies submitted proposals

2 new agency applicants - agencies who did not receive SHF funding in FY20 or FY21• 6 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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CARBON – EMERY LHCC • 1 agency submitted proposals• 1 project proposal• HPO recommends funding all projects in Tier 1

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DAVIS LHCC • 2 agencies submitted proposals• 4 project proposals• HPO recommends funding all projects in Tier 1

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IRON LHCC • 2 agencies submitted proposals• 4 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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MOUNTAINLAND LHCC • 5 agencies submitted proposals• 5 project proposals• 1 project was not recommended for funding• HPO recommends funding all projects in Tier 1

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SAN JUAN LHCC • 1 agencies submitted proposals

1 new agency applicant• 1 project proposals• HPO recommends funding all projects in Tier 1

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SALT LAKE VALLEY COALITION TO END HOMELESSNESS • 8 agencies submitted proposals

1 new agency applicant• 16 project proposals• 1 project submitted that is not recommended for funding• HPO recommends funding all projects in Tier 1 and Tier 2

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TOOELE LHCC • 1 agency submitted proposals• 1 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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UINTAH BASIN LHCC • 2 agencies submitted proposals• 2 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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WASHINGTON LHCC • 2 agencies submitted proposals• 3 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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WEBER – MORGAN LHCC • 2 agencies submitted proposals• 5 project proposals• HPO recommends funding all projects in Tier 1 and Tier 2

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8. HCD RECOMMENDATIONSHCD recommends the State Homeless Coordinating Committee consider approval of:

1. The ESG-CV RFP allocation Tier 1 and Tier 2 recommendations provided by the LHCCs in the amount of $8,980,105

a. Utilizing ESG-CV1 Emergency Shelter ($1,000,000) and non-entitlement set aside($1,706,234) to fund Tier 2 projects

2. The authority granted to HPO to adjust contract amounts and individual line item expenses on budgets with the agencies based on allowable ESG expenses/activities and as deemed necessary and appropriate throughout the award and contract period.

3. The authority granted to HPO to utilize remaining ESG-CV funding for COVID-19 related expenses specific to winter emergency shelter and eligible housing projects throughout the state.

a. It is anticipated that approximately $1,498,970 will be remaining in ESG-CV2 and CV1 set-aside funding. However, budget and contract negotiations need to take place to determine how much funding can be used from the admin set-aside. Additionally, HPO needs to verify that all requested funds are eligible ESG expenses. At this time, remaining funds include:

i. Funding not yet determined for use of project proposal admin - $947,907ii. Funding that was not applied for in LHCC processes - $179,815

iii. Funding remaining in the set-asides for emergency shelter and ESG non-entitlement areas - $371,248

b. If during contract and budget negotiations it is discovered that projects or activities are not allowable under HUD ESG rules, HCD is requesting approval to also utilize those funds for COVID-19 related expenses specific to winter emergency shelter and eligible housing projects.

c. Final LHCC recommended amounts for Tier 1 and Tier 2 may differ from the amounts presented in this document due to contract and budget negotiations.

4. The following award conditions:a. Award letters will be provided to organizations contingent upon SHCC approval.b. Contracts are contingent upon the organization completing a DWS risk assessment and

negotiation of scope of work performance measures.c. Funding is contingent upon HCD receiving official federal funding award letters.