MEETING MANAGEMENT/

RISK AWARENESS

NEW MEMBER EDUCATION – WEEK 3NEW MEMBER EDUCATION – WEEK 3

Chapter/Colony Structure and Operations Review

• What positions make up the executive council?• What are the duties of the SMC?• What are the external committees? What are the

internal committees?• Why should the chapter strive to win awards?• What is at the core of being an award-winning

chapter member?• How much are chapter dues?• How much is paid by the chapter for the liability

protection program?

MEETING MANAGEMENT

Conducting a Meeting• See that everyone is seated comfortably.• Have all necessary materials at hand, including the outline of

business to be considered.• Member should address the presiding officer at all times.• The secretary should read the minutes of the previous meeting

as the first order of business.• To introduce a motion, a member should state, “I move…”• Another member must agree with the validity of a motion,

known as seconding it, before the body discusses the motion or votes on it. He does this by saying, “I second the motion to…”

• The Chair should restate the motion before the discussion and/or the vote.

• During the discussion, members may then ask the chair to recognize them so that they might make a statement about the issue.

Conducting a Meeting• Amendments to the original motion may be made after the

original motion is made and seconded.• If an amendment is presented and seconded, it may be discussed

and must be put to a vote. No other action regarding the original motion may be taken until the amendment is approved or denied.

• The second order of business after the minutes is committee reports.

• Committee reports are followed by unfinished business and then new business.

• A meeting may be closed by a member being recognized by the Chair and stating, “I move to adjourn.” If the motion is duly seconded and approved, the meeting is adjourned. Or, if there is no further business or objection, the Chair can declare that the meeting is adjourned.

MEETING MANAGEMENT

RISK AWARENESS

Pi Kappa Alpha Fraternity Standards

• Alcohol and Drugs• Hazing• Sexual Abuse• Fire• Health• Safety

Chapter Statement of Position on Hazing

Constructive New Member Activities• Holding mandatory study sessions • Scheduling new member class goal setting retreat • Educating each new member on the responsibilities of each chapter

officer, chairman and chapter operations • Expecting high scholastic performance • Conducting meetings exclusively for new members • Preparing a new member class publication and directory • Sponsoring new member class rush events for prospective members • Appointing or electing officers and chairmen of the new member

class by the new member class • Participating in team building exercises such as a ropes course, paint

ball and bowling • Expecting basic knowledge of Pi Kappa Alpha; its ideals and

principles

Chapter Statement of Position on Hazing

Destructive New Member Activities• Forcing consumption of food or alcohol • Requiring new members to line up or walk in a particular way • Expecting new members to perform any sort of calisthenics or form of

physical training • Forcing new members to wear any type of clothing which is embarrassing • Expecting new members to use separate entrances to a house or housing

facility • Requiring new members to carry items such as rocks, coins, paddles,

books, food, etc.• Preventing or restricting class attendance or sleep • Mandating any sort of personal servitude • Requiring the practice of observing periods of silence • Forcing strenuous physical activities • Mandating the application of any sort of substance to new members'

bodies

Chapter Statement of Position on Hazing

Unsure?• Is the activity an educational experience? • Does the activity promote or confirm the values of the

Pi Kappa Alpha Fraternity? • Will the activity increase respect for Pi Kappa Alpha by

non affiliated individuals? • Do new members and initiated members participate

together or equally in the activity? • Would you be willing to allow parents to witness the

activity? • Would you be able to defend the activity in a court of

law? • Does the activity have value in and of itself?

CHAPTER/COLONY CRISIS MANAGEMENT PROCEDURES

General Procedures

• 911 Emergency Call• The President should be the chapter/colony

spokesman• Close the chapter/colony house (if applicable)• Notify the chapter/colony advisor• Notify the school administration (during business

hours)• Notify Memorial Headquarters• Assemble the chapter/colony• Contact an attorney (if necessary)• Defer the Press to the President

Dues, Fees and Assessments

•Chapters/Colonies may pay all these fees by check/credit card over the phone or by check through the mail. Checks should be made payable to “Pi Kappa Alpha” and sent to:• Pi Kappa Alpha Memorial Headquarters• ATTN: Accounts Receivable• 8347 West Range Cove• Memphis, TN 38125• •Membership fee payments may also be made online via credit card when reports are submitted at www.PIKEs.org.

Type Amount For Due

Local Dues Various All membersDate set by chapter/colony

Membership Fee

$280 New initiatesAt least five days prior to initiation

Liability Protection Program Assessment

$5,000Each chapter/colony (annually)

September 1 ($3,000) and January 1 ($2,000)

Chapter/Colony Assessment

$2,860Each chapter/colony (annually)

October 1 ($1,430) and February 1 ($1,430)

MEETING MANAGEMENT/RISK AWARENESS

MORE INFORMATION IN THE MEMBER HANDBOOK

QUESTIONS?