meeting minutes · 7/7/2018 · habilidades sociales y emocionales que apoyan las continuas...

MEETING MINUTES

CORRESPONDENCE

ACF Administration for Children

and Families

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES

1. Log No. ACF-PI-HS-18-04 2. Issuance Date: 06/05/2018

3. Originating Office: Office of Head Start

4. Key Words: Full Enrollment; Enrollment Requirements; Chronically Underenrolled

PROGRAM INSTRUCTION TO: All Head Start and Early Head Start Grantees, including Early Head Start-Child Care Partnership Grantees SUBJECT: Full Enrollment Initiative INSTRUCTION: The Office of Head Start (OHS) is committed to preparing America’s most vulnerable children to succeed by providing grantees with resources needed to deliver services to children and families in core areas of early learning, health, and family well-being. To achieve this, Head Start programs must provide services to 100 percent of the children they are funded to serve. Section 642(g) of the Head Start Act requires each Head Start agency to enroll 100 percent of its funded enrollment and maintain an active waiting list at all times with ongoing outreach to the community and activities to identify underserved populations. This Program Instruction (PI) reiterates the importance of full enrollment. It also outlines the authority of OHS to designate an agency as Chronically Underenrolled and recapture, withhold, or reduce the base grant for programs that are not fully enrolled. Enrollment Requirements All Head Start grantees are required to report monthly enrollment in the Head Start Enterprise System (HSES) by program within each grant (641A(h)(2)). Reporting for the previous month is due on the seventh of each month. Grantees can make edits to reported monthly enrollment until a new reporting period opens. A grantee must maintain its funded enrollment level and fill any vacancy as soon as possible. Grantees may report any slots that were vacant for less than 30 days as enrolled for the month. After 30 days, the slot can no longer be counted as an enrolled slot (45 CFR § 1302.15(a)). OHS Enrollment Review Section 641A(h)(3) of the Head Start Act requires the Secretary of the U.S. Department of Health and Human Services (HHS) to determine which agencies are operating with an actual enrollment in their Head Start and/or Early Head Start program that is less than the funded enrollment based on not less than four consecutive months of data. The count of consecutive

https://eclkc.ohs.acf.hhs.gov/policy/head-start-act/sec-642-powers-functions-head-start-agencies

https://eclkc.ohs.acf.hhs.gov/policy/head-start-act/sec-641a-standards-monitoring-head-start-agencies-programs

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-15-enrollment


months underenrolled does not restart after a program has been closed, typically for the summer break, or after the agency begins a new noncompetitive project period. For example, if a program is underenrolled in April and May, closes June–August for summer break, and after opening remains underenrolled in September and October, October would constitute the fourth consecutive month. Grantees with four or more consecutive months of underenrollment in any Head Start and/or Early Head Start program will receive an Underenrollment Letter from the Regional Office. Grantees must develop, in collaboration with the Regional Office, a plan and timetable for reducing or eliminating underenrollment. The 12-month period for determining chronic underenrollment starts 10 calendar days from the date the Underenrollment Letter is sent. OHS Authority to Designate Grantee as Chronically Underenrolled Achieve and Maintain 97 Percent Funded Enrollment If the grantee is meeting at least 97 percent enrollment after the 12-month period has concluded, OHS will continue to evaluate to ensure the grantee maintains at least 97 percent enrollment for six consecutive months. Where the grantee has achieved and maintained at least 97 percent enrollment for six consecutive months following the 12-month period, a Letter of Completion will be sent to the grantee. The Letter of Completion will serve as official notice of successful completion of the underenrollment plan. Fall Short of 97 Percent Funded Enrollment If the grantee is less than 97 percent of funded enrollment after the 12-month period has concluded, OHS has the authority to designate the agency as Chronically Underenrolled and take actions authorized under Section 641A(h)(5). These actions include recapturing, withholding, or reducing the annual funding and funded enrollment. OHS is committed to continuing to support such agencies in achieving and maintaining full enrollment. Any reduction in funding will adjust the funded enrollment to be consistent with the historical, actual enrollment level. Agencies designated as Chronically Underenrolled will receive a Chronically Underenrolled Designation Letter. The Chronically Underenrolled Designation Letter will inform the grantee of their designation, any subsequent action, and an opportunity to appeal a recapture, withholding, or reduction in funding to the Administration for Children and Families (ACF) within 30 days of delivery of the Chronically Underenrolled Designation Letter. Appeal Process Grantees who decide to appeal a recapture, withholding, or reduction in funding must submit a written appeal with supporting evidence to [email protected]. Grantees may request a hearing with the written appeal. Failure to submit an appeal in the manner described in this PI will result in immediate implementation of the reduction in funding described in the Chronically Underenrolled Designation Letter. If a grantee requests a hearing as part of their appeal, a hearing will be scheduled no later than 60 days following receipt of the written appeal and request for a hearing. The hearing will be by


mailto:[email protected]

telephone or web meeting and the grantee may present witness testimony or written witness statements to explain or support evidence previously submitted in the written appeal. Testimony at the hearing should be limited to no more than one hour. Within 30 days following the date of the hearing, ACF will communicate its decision to the agency in writing and the decision will be immediately implemented. The appeal decision is final. Removing the Chronically Underenrolled Designation Agencies designated as Chronically Underenrolled will maintain their designation until successfully demonstrating six consecutive months of enrollment not less than 97 percent of funded enrollment at its new funded enrollment level. When the grantee has achieved six consecutive months of at least 97 percent enrollment, a Chronically Underenrolled Designation Removal Letter will be sent to the grantee. The Designation Removal Letter will serve as official notice that the designation of Chronically Underenrolled has been lifted. Should the grantee remain designated as Chronically Underenrolled, OHS may further recapture, withhold, or reduce the annual funding and funded enrollment. The agency will again have the opportunity to appeal. Grantees are asked to review the Enrollment User Guide in HSES to assure accurate reporting. Please direct any questions regarding this PI to your Regional Office. Thank you for the work you do on behalf of children and families. / Dr. Deborah Bergeron / Dr. Deborah Bergeron Director Office of Head Start

INFORMATION AND

POSSIBLE ACTION ITEMS

SCHOOLREADINESS

GOALS

HEAD START

Child will become more independent in behavior, actions, and play while exploring and investigating their surroundings.

Child will develop social and emotional skills that support on-going positive relationships with self and others.

Child will develop skills in listening and understanding and using words/actions to respond to others.

Child will understand and demonstrate the use of print, signs, and pictures.

Child will develop knowledge of how sounds, letters, and words relate to one another and spoken language.

Child will develop skills for reasoning, memory, and problem solving.

Child will use critical thinking to understand and organize their world.

Child will demonstrate increasing independence in motor skills, self-care, and safety.

Child will use their senses to understand, organize, and explore their world.

SaHeadStart.org | @HeadStartSA @HeadStartSA@SanAntonioHead Start

AB

C

METAS DE

ESCOLAR

HEAD START

PREPARACIONEl niño se hará má independiente en el comportamiento, las acciones, y en el juego mientras que explora e investiga su entrorno.

Enfoques deAprendizaje

El niño desarrollará habilidades sociales y emocionales que apoyan las continuas relaciones positivas consigo mismo y con sus compañeros.

El niño desar llará habiliades de cómo eschuchar y comprender y de cómo usar palabras/acciones para responderle alos demás.

El niño comprenderá y demonstrará el uso de escribir en letra de molde, señalesy dibujos.

El niño desarroll á conocimientos de comó los sonidos, letras, y palabras se relacionan enre si y con el idioma hablado.

El niño desarrollará habiliadades de razonamiento, memoria, y de cómo resolver problemas.

El niño usara el pensamiento critico para comprender y organizar su entorno.

El niño demostrará mayor independencia en sus habilidades motor, cuidado de si mismo, y de seguridad. El niño usará sus sentidos para comprender, organizar, y explorar su entorno.

SaHeadStart.org | @HeadStartSA @HeadStartSA@SanAntonioHead Start

123

Service Provider Site Funded Enrollment

Address Phone Number Contact

Cardenas 379 3300 Ruiz Street 78228 7:45 AM 3:00 PM 444-7826 Claudia BarriosStafford 398 611 SW 36th Street 78237 7:45 AM 3:00 PM 444-7903 Kerry Smith

Total Enrollment 777Total School Days 170

Service Provider Site Funded Enrollment


Arnold 45 467 Freiling 78213 8:00 AM 3:30 PM 438-6530 Belinda HernandezBowden 45 515 Willow St 78202 8:00 AM 3:30 PM 738-9770 Anita O'Neal

Carroll ECE 324 463 Holmgreen 78220 7:30 AM 2:30 PM 978-7965 Luz A. BarrazaCarvajal ECE 405 225 Arizona St 78207 7:30 AM 2:30 PM 978-7970 Sonya Cardenas

De Zavala 73 2311 San Luis St. 78207 8:00 AM 3:20 PM 978-7975 Donna FinchFoster 51 6718 Pecan Valley Dr. 78223 8:00 AM 3:20 PM 438-6855 Sandra SandovalHirsch 72 4826 Sea Breeze Dr 78220 8:00 AM 3:30 PM 978-7985 Mary Rodriguez

Huppertz 51 247 Bangor Street 78228 8:00 AM 3:00 PM 438-6580 Ronnie CantuIrving 54 1300 Delgado St. 78207 8:00 AM 3:30 PM 7389740 Olivia Almanza-Pena

J.T. Brackenridge 86 1214 Guadalupe 78207 8:00 AM 3:20 PM 978-7950 Marco MoralesKnox ECE 261 302 Tipton Ave 78204 7:30 AM 2:30 PM 228-3365 David ChavarriaMadison 70 2900 W.Woodlawn Ave 78228 8:00 AM 3:10 PM 438-6545 Lianna CanoMaverick 53 107 Raleigh Street 78201 8:00 AM 3:20 PM 438-6550 Leila Garza

Neal 93 3407 Capitol Ave 78201 8:00 AM 3:20 PM 738-9810 Dr. Venus ValentaNelson 221 1014 Waverly Ave 78201 7:30 AM 2:30 PM 438-6555 Marissa Mendez

Schenck 96 101 Kate Schenck Ave 78223 8:00 AM 3:15 PM 438-6865 Michelle HickmanTynan ECE 243 925 Gulf St 78202 7:30 AM 2:30 PM 738-9835 Gregorio Velazquez

Total Enrollment 2,243Total School Days 178

3,020

City of San Antonio, Department of Human Services2018-2019 Head Start Center Enrollment Plan

Head Start Total Enrollment

Hours

SAISD

Hours

EISD

Site Funded

Enrollment


Blessed Sacrament Academy 28 1135 Mission Road, 78210 7:00 AM 5:00 PM 210-532-5363 Carol Silva

Ella Austin CC Center 64 1023 N. Pine, 78202 7:00 AM 5:00 PM 210-224-2485 Mercy Galvan

Healy Murphy CC Center 56 122 Nolan St. 78202 7:00 AM 5:00PM 210-224-9569 Shirley White

Inman Christian Center 28 1214 Colima St, 78207 7:30AM 5:30PM 210-222-9641 Leticia AldabaSeton Home 20 1115 Mission Rd, 78210 7:00 AM 5:00PM 210-533-3504 Gilbert Rodriguez

YWCA Olga Madrid 20 503 Castroville Rd, 78237 8:00 AM 6:00PM 210-433-9922 Crystal Hernandez

Total Enrollment 216

240Total School Days

City of San Antonio, Department of Human Services

2018-2019 Early Head Start-Child Care Parternship Center Enrollment Plan

Service Provider Hours

EHS-CCP

2018-2019

Head Start Monitoring Calendar

DRAFT

July 10, 2018

2

August 2018

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4

5 6 SAISD Students Off Teacher Staff Day

7 SAISD Students Off Teacher Staff Day



10 SAISD Students Off

SAISD & EISD Teacher Staff Day

11

12 13 EISD Students Off

Teacher Staff Day SAISD Program Begins

14 EISD Students Off Teacher Staff Day

45-Day Safe Environments Review #1

SAISD SITES



SAISD SITES


45-Day Safe Environments

Review #1

SAISD SITES



Review #1

SAISD SITES

18

19 20 EISD Program Begins


Review #1

SAISD SITES

21


SAISD SITES

22


SAISD SITES

23


SAISD SITES

Governing Body

24


Review #1

SAISD SITES

25

26 27


SAISD SITES

SAISD Sites Completed

28


EISD SITES

Head Start Policy Council

39


EISD SITES

30


EISD SITES

EISD Sites Completed

31

*45-Day Safe Environments Review #1 – 100% of classrooms and playgrounds will be monitored.

3

September 2018


1

2 3

Labor Day City & EISD/SAISD Holiday

4


[Corrective Action]

5


[Corrective Action]

6


[Corrective Action]

7


[Corrective Action]

8

9 10


[Corrective Action]

11 SAISD’s 30th Day


[Corrective Action]

12


[Corrective Action]

13


[Corrective Action]

14


[Corrective Action]

All Findings Corrected

15

16 17

Nutrition Review #1/

Critical Health Concerns #1 Family and Community Benchmark Monitoring:

*Family Meeting/Home Visit Partnership Agreement

18 EISD’s 30th Day


Critical Health Concerns #1

PDM Benchmark Monitoring: *Entry of Personnel

*Criminal Background Checks

19



20

Nutrition Review #1/ Critical Health Concerns #1



22

23 24



25



26

SAISD’s 45th Day



27


SAISD Education Benchmark Monitoring:

*45-Day Screening *1st Home Visit

SAISD Health Benchmark Monitoring:

*Vision & Hearing

28


Transportation Benchmark:

*Student Pedestrian & Bus Safety Training & Information

29

30

4

October 2018


1

Transportation Review #1

Bus Inspections & Coordinator

2

Transportation Review #1 Bus Inspections & Coordinator

3 EISD’s 45th Day

Transportation Review #1

Bus Inspections & Coordinator

4


EISD Education Benchmark Monitoring:

*45-Day Screenings *1st Home Visit

EISD Health Benchmark Monitoring:

*Vision & Hearing

5


6

7 8 Columbus Day

SAISD Holiday

EISD Students Off EISD Teacher Staff Day

9

CAP Follow-Up

10

CAP Follow-Up

Send Certification Letter to OHS


CAP Follow-Up

12

CAP Follow-Up

13

14 15 SAISD Students Off Teacher Staff Day

Education Review #1/ Disabilities Review #1/

Pedestrian/Bus Safety #1

16



17



18 EISD’s 60th Day



19



20

21 22



23




24



25



26



27

28 29

CAP Follow-Up

30

CAP Follow-Up

31

CAP Follow-Up

5

November 2018


1

CAP Follow-Up

2

CAP Follow-Up

3

4 5

CAP Follow-Up

6

CAP Follow-Up

7

CAP Follow-Up

8

CAP Follow-Up

9

CAP Follow-Up


11 12

Veteran’s Day City Holiday

13

45-Day Education & Health Screening Review #1

SAISD Health Benchmark Monitoring:

*90-Days Physical Exam

14

45-Day Education& Health Screening Review #1

15


16


17

EISD’s 90th Day

18

19

Thanksgiving Break SAISD & EISD Holiday

45-Day Education & Health

Screening Review #1

EISD’s Health Benchmark Monitoring:

*90-Day Physical Exam

20



Screening Review #1

21



Screening Review #1

22

Thanksgiving Break City & EISD/SAISD Holiday

23

Thanksgiving Break City & EISD/SAISD Holiday

24

25 26 EISD Students Off Teacher Staff Day

Family & Community

Review #1/ ERSEA Attendance Review #1

27

Family & Community Review #1/

ERSEA Attendance Review #1


28



29



30



6

December 2018


1

2 3

90-Day Health Review #1

4


5


6


7


8

9

10


11


12


13


14


15

16 17

Governance Review #1 CAP Follow-Up

18


Education Benchmark Monitoring:

*1st Parent Conference

First 2018-2019 Policy Council Meeting

19


20


21

Governance Review #1

CAP Follow-Up

22

23 24

Winter Break

City & EISD/SAISD Holiday

25

Winter Break


26

Winter Break


27

Winter Break


28

Winter Break


29

30 31 Winter Break


7

January 2019


1

Winter Break


2

Winter Break SAISD& EISD Holiday

Wellness Support Review #1

3



4



5

6 7 SAISD & EISD Students Off



8


9


10


CAP Follow-Up

11


CAP Follow-Up

12

13 14

Safe Environments Review #2

(100%)

15


(100%)

16


(100%)

17


(100%)

18


(100%)

19

20

21

Martin L. King Day City & EISD/SAISD Holiday

22 Safe Environments Review #2

(100%)

Family & Community Benchmark Monitoring:

*Family Assessment (BOY)


23

Safe Environments Review #2 (100%)

24


25


(100%)

26

27 28


(100%)

29


(100%)

30


(100%)

31


8

February 2019


1

CAP Follow-Up

2

3 4 10% Disabilities Enrollment


5


Disabilities Benchmark Monitoring:

*10% Disabilities Enrollment

6


7


8


9

10 11



12



13



14



15



16

17 18 President’s Day

SAISD Holiday

EISD Students Off EISD Teacher Staff Day



19



20



21



22

E Education Review #2/ Disabilities Review #2/


23

24 25

CAP Follow-Up

26

CAP Follow-Up


27

CAP Follow-Up

28

CAP Follow-Up

9

March 2019


1

CAP Follow-Up

2

3 4

ERSEA Review – Eligibility #1

5


6


7


8 SAISD Early Release


9

10 11


Spring Break…

12


Spring Break…

13


Spring Break…

14


Spring Break…

15


Spring Break…

16

17 18 EISD Students Off

EISD Teacher Staff Day

CLASS Observations


Screening Review #2

19

CLASS Observations


20

CLASS Observations

45-Day Education &

Health Screening Review #2

21

CLASS Observations


22

CLASS Observations

45-Day Education &

Health Screening Review #2

23

24 25

CLASS Observations

CAP Follow-Up

26

CLASS Observations CAP Follow-Up

Education Benchmark Monitoring: *2nd Home Visit


27

CLASS Observations

CAP Follow-Up

28

CLASS Observations

CAP Follow-Up

29

CLASS Observations

CAP Follow-Up

30

31

10

April 2019


1

CLASS Observations



2

CLASS Observations



3

CLASS Observations



4

CLASS Observations



5

CLASS Observations



6

7 8

CLASS Observations


9

CLASS Observations


10

CLASS Observations


11

CLASS Observations


12

CLASS Observations


13

14 15

CLASS Observations


16

CLASS Observations


17

CLASS Observations


18

CLASS Observations

CAP Follow-Up

19 Good Friday

EISD & SAISD Holiday

CAP Follow-Up

20

21 22

CLASS Observations


23

CLASS Observations



24

CLASS Observations


25

CLASS Observations


26

Battle of Flowers City & EISD/SAISD Holiday

27

28 29

CLASS Observations


30

CLASS Observations


11

May 2019


1

2

3

4

5 6

ERSEA Selection #1

7

ERSEA Selection #1

8

ERSEA Selection #1

9

ERSEA Selection #1

10

ERSEA Selection #1

11

12 13

CAP Follow-Up

14

CAP Follow-Up

15

CAP Follow-Up

16

CAP Follow-Up

17

CAP Follow-Up

18

19 20

21 22

23

24 EISD Students Last Day

25

26 27

Memorial Day City & EISD/SAISD Holiday

28


Education Benchmark Monitoring:

*2nd Parent Conference


29 SAISD Students Last Day


30


31


12

June 2019


June’s ERSEA Eligibility Reviews - TBD





1

2 3


4


5


6


7


8

9

10

11

12

13

14

15

16 17

Family & Community Benchmark Monitoring:

*EOY Family Assessment

18

CAP Follow-Up

19

CAP Follow-Up

20

CAP Follow-Up

21

CAP Follow-Up

22

23 24

25


26

27

28

29

30

13

July 2019


1

July’s ERSEA Eligibility

Reviews - TBD

2

July’s ERSEA Eligibility Reviews - TBD

3

July’s ERSEA Eligibility

Reviews - TBD

4

Independence Day City Holiday

5

July’s ERSEA Eligibility Reviews - TBD

6

7 8

9

10

11

12

13

14 15

16

17

18

19

20

21 22

23


24

25

26

27

28 29

30

31

2018-2019 Monitoring Calendar is subject to change August 1, 2018-Final

2018-2019 Program

Monitoring Calendar

Early Head Start-Child Care Partnership

8/01/2018


◄ July August 2018 September ► Sun Mon Tue Wed Thu Fri Sat

1 First Day of 2018-2019 Program Year 1

2 45 Day Safe Environment Screener BSA 2

3 45 Day Safe Environment Screener Seton Home 3

4

5

6 4

7 45 Day Safe Environment Screener Ella Austin 5

8 45 Day Safe Environment Screener YWCA 6

9 45 Day Safe Environment Screener Healy Murphy 7

10 45 Day Safe Environment Screener Inman 8

11

12

13 9

14 10

15 11

16 12

17 13

18

19

20 14

21 15

22 16

23 17

24 18

25

26 27 19

28 45 Day Safe Environment Screener follow up visits 20





◄ August September 2018 October ► Sun Mon Tue Wed Thu Fri Sat

1

2

3 Labor Day Holiday

4 24

5 25

6 26

7 27

8

9

10 28

11 29

12 30

13 31

14

45 Day 32

15

16

17 33

18 34

19 35

20 36

21 37

22

23

24 38

25 39

26 40

27 41

28 Send

Signed Certification of


Screener to OHS

42

29

30


◄ September October 2018 November ►

Sun Mon Tue Wed Thu Fri Sat

1

Transportation # 1 43

2


3


4


5


6

7

8

45 - Day Sensory Screening #1

48

9


49

10


50

11


51

12


52

13

14

15


53

16


54

17


55

18


56

19


57

20

21

22

ERSEA Attendance 58

23

ERSEA Attendance 59

24

ERSEA Attendance 60

25

ERSEA Attendance 61

26

ERSEA Attendance 62

27

28

29

ERSEA Attendance

90 Day 63

30

ERSEA Attendance 64

31

ERSEA Attendance 65


◄ October November 2018 December ►

Sun Mon Tue Wed Thu Fri Sat 1

Education # 1

66

2

Education # 1 67

3

4

5

Education # 1 68

6

Education # 1 69

7

Education # 1 70

8

Education # 1 71

9

Education # 1 72

10

11

12

Nutrition #1 73

13

Nutrition #1 74

14

Nutrition #1 75

15

Nutrition #1 76

16

Nutrition #1 77

17

18

19

Nutrition #1 78

20

Nutrition #1 79

21

Nutrition #1 80

22 Holiday

23 Holiday

24

25

26

Disabilities # 1 81

27

Disabilities # 1 82

28

Disabilities # 1 83

29

Disabilities # 1 84

30

Disabilities # 1 85


◄ November December 2018 January ►


2

3

Disabilities # 1 86

4

Disabilities # 1 87

5

Disabilities # 1 88

6

Disabilities # 1

89

7

Disabilities # 1

90

8

9

10

90 - Day Health # 1 91

11


12


13


14


15

16

17


18


19


20


21

90 - Day Health # 1 100

22

23

24 Winter

25 →

26 Break

27 →

28 →

29

30

31 →

https://www.wincalendar.com/Holiday-Calendar/January-2019


◄ December January 2019 February ► Sun Mon Tue Wed Thu Fri Sat

1 Holiday

2 101

3 102

4 103

5

6

7 Half Day Professional Development 12:00 – 5:00 pm 104

8

Family & Community # 1

105

9


106

10


107

11


108

12

13

14


109

15


110

16


111

17


112

18


113

19

20

21 Holiday

22

Nutrition #2 114

23

Nutrition #2 115

24

Nutrition #2 116

25

Nutrition #2 117

26

27

28

Nutrition #2 118

29

Nutrition #2

119

30

Nutrition #2 120

31

Nutrition #2 121

https://www.wincalendar.com/Holiday-Calendar/December-2018


◄ January February 2019 March ►


45 Day Midyear Screener

#2 Safe Environments 122

2

3

4 45 Day Midyear r Screener


5 45 Day Midyear Screener


6

45 Day Midyear Screener #2

Safe Environments 125





9

10

11 Family & Community #2 128





16

17






23

24

25

Wellness Support 138

26


27


28



◄ February March 2019 April ►


ERSEA 142

2

3

4 ERSEA 143

5 ERSEA 144

6 ERSEA 145

7 ERSEA 146

8 ERSEA Half Day Professional Development 12:00 – 5:00 pm 147

9

10

11 ERSEA

148

12 ERSEA 149

13 ERSEA 150

14 ERSEA 151

15 ERSEA 152

16

17

18

Disability # 2 153

19

Disability # 2 154

20

Disability # 2 155

21

Disability # 2 156

22

Disability # 2 157

23

24

25

Disability # 2 158

26

Disability # 2 159

27

Disability # 2 160

28

Disability # 2 161

29

Disability # 2 162

30

31


◄ March April 2019 May ►


45 – Day Sensory Screening # 2

163

2


164

3


165

4


166

5

+45 – Day Sensory Screening # 2

167

6

7

8


168

9


169

10


170

11


171

12


172

13

14

15

Education # 2 173

16

Education # 2 174

17

Education # 2 175

18

Education # 2 176

19

Education # 2 177

20

21

22

Education # 2 178

23

Education # 2 179

24

Education # 2 180

25

Education # 2 181

26 Holiday

27

28

29

Education # 2 182

30

Education # 2 183


◄ April May 2019 June ►


90 Day Health # 2

184

2

90 Day Health # 2 185

3


4

5

6


7


8


9


10


11

12

13 Close out Monitoring Projects 192





18

19






25

26

27 Holiday



30 Half Day Professional Development 12:00 – 5:00 pm 204



◄ May June 2019 July ► Sun Mon Tue Wed Thu Fri Sat

1

2






8

9

10 Curriculum Fidelity 211





15

16






22

23






29

30


July 2019 August ►


Prepare for 2018-2019 Monitoring Projects 226

2 Prepare for 2018-2019 Monitoring Projects 227


4 Holiday


6

7






13

14






20

21

22 Last Day of Program Year 240

23

24

25

26

27


July 2019 August ►


29

30

31

45-Day Safe Environments Screening

Plan & Calendar


8/01/2018

2

August 1, 2018 Purpose: Successfully complete the Health and Safety requirements outlined in ACF-IM-HS-13-02: Five-Year Head Start Project Periods Project Start Date: August 1, 2018 Project End Date: September 28, 2018 Key Dates: August 1, 2018 - Site visits begin

• Within 15 calendar days of each visit – Findings MUST be corrected August 31, 2018 - Site visits completed September 3, 2018 - All findings MUST be corrected September 4, 2018 – Process Letter to the Mayor September 25, 2018 – Policy Council Chair signs 45-Day Certification September 28, 2018 - Send signed Certification of Health & Safety Screening to Office of Head Start (OHS) Approach: Site Visits:

• One City Monitoring Staff completes each visit. • Corrective Action completed on-site when possible. • EHS -CCP Monitoring Staff will email provider of the released of monitoring project in ChildPlus no later than noon the

day following the visit. • Providers have 15 day to submit a corrective action plan response. • Provider’s corrective action plans documented using the ChildPlus internal monitoring checklist and reflects the action

and date for which it was completed. • If said action cannot be completed within required 15 days, provider MUST include a timeline that allows for completed

action within 8 calendar days. • EHS - CCP Monitoring Staff work with providers to correct findings and verify corrective action. • Once all Corrective action completed Head Start Administrator signs Certification of Health and Safety Screening.

Policy Council:

• Meeting on September 25, 2018 to review the 45-Day Safe Environment Screening results and corrective actions. • Policy Council review and Policy Council Chair signs the Certification of Health and Safety Screening.

CHEC Board Chair COMMUNITY HEALTH AND EQUITY COMMITTEE:

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• Results of 45-Day Safe Environment Screening presented to Community Health and Equity Committee on October 5, 2018 for their review.

• CHEC Committee Chair signs the Certification of Health and Safety Screening.

Submittal: • Signed Certification of Health and Safety Screening will be submitted to OHS on September 28st, 2018.

Schedule

August 2018

Sun Monday Tuesday Wednesday Thursday Friday Sat 1 2

45 Day Safe Environment Screener BSA

3 45 Day Safe Environment Screener Seton Home

4

5 6 7 45 Day Safe Environment Screener Ella Austin

8 45 Day Safe Environment Screener YWCA

9 45 Day Safe Environment Screener Healy Murphy

10 45 Day Safe Environment Screener Inman

11

12 13 14 15 16 17 18

19 20 21 22 23 24

25

26 27 28 45 Day Safe Environment Screener follow up visits

29 45 Day Safe Environment Screener follow up visits



Notes:

4

◄ Sep 2014

September 2018 Nov 2014 ►

Sun Monday Tuesday Wednesday Thursday Friday Sat 1

2 3 Labor Day

Holiday

4 Process Letter to the Mayor

5 6 7 8

9 10 11 12 13 14 45th Day

15

16 17 18 19 20 21 22

23 24 25

Policy Council Meets

26 27 28 Send

Signed Certification of

45-Day SafeEnvironments

Screener to OHS

29

http://www.wincalendar.com/September-Calendar/September-2014-Calendar.html

http://www.wincalendar.com/November-Calendar/November-2014-Calendar.html

MONTHLY

PROGRAM REPORT

Indicators EISD SAISD Program Total

Funded Enrollment 777 2243 3020

YTD Enrollment 833 2630 3463

Total Monthly Enrollment 732 2197 2929

Adds 0 0 0

Drops 5 0 5

Waiting List 30 32 62

Extended Care Served 0 0 0

Average Daily Attendance 94% - 94%

Over Income # (over 101%) 123 426 549

Percent (#) of enrolled children with a disability 13.51% 13.95% 13.84%

Meals Served 6,691 0 6,691

Snacks Served 2,715 0 2,715

Special Diets 0 0 0

1st Home Visit 0% 2% 1%

2nd Home Visit 6% 8% 7%

1st Parent Conference 0% 4% 3%

2nd Parent Conference 3% 15% 12%

Family Assessments BOY 99% 98% 98%

Family Assessments EOY 99% 98% 98%

Family Partnership Agreements 100.0% 99.6% 99.7%

Students Received Mental Health Services 5 13 18

ASQ - 3 Developmental 0% 1% 1%

ASQ - SE Behavioral 0% 1% 1%

Health History 0% 0% 0%

Nutrition Assessment 0% 0% 0%

TB Questionnaire 0% 0% 0%

Hearing Screening 0% 0% 0%

Vision Screening 0% 0% 0%

Blood Pressure 0% 0% 0%

Growth Assessment 0% 0% 0%

Lead Test 4% 5% 5%

Physical Exams 0% 1% 1%

Dental Exams 2% 4% 3%

Mental Health Services - Complete

Education Screenings - Missing

Health Screenings - Missing

Head Start Monthly Report to Policy Council

June 2018

Enrollment

Disability Enrollment

Food Reports

Education Services - Missing

Family Engagement Services - Complete

Indicators BSA

Ella

Austin

Healy

Murphy Inman

Seton

Home YWCA TOTAL

Funded Enrollment 28 64 56 28 20 20 216

YTD Enrollment 32 79 71 40 63 27 312

Total Monthly Enrollment 28 58 53 25 17 20 201

Adds 1 0 3 0 2 0 6

Drops 1 6 4 3 3 0 17

Waiting List 85 64 64 54 1 116 384

Over Income # (over 101%) 2 9 9 2 0 3 25

Average Daily Attendance 95% 82% 85% 81% 95% 92% 88%

Percent (#) of enrolled children with a disability 4% 6% 11% 7% 0% 20% 8%

Meals Served 955 1,643 1,715 790 544 730 6,377

Snacks Served 519 782 854 351 198 356 3,060

Special Diets 7 10 9 6 4 7 43

1st Home Visit 4% 3% 8% 0% 18% 0% 5%

2nd Home Visit 4% 5% 13% 12% 59% 5% 12%

1st Parent Conference 4% 9% 15% 20% 41% 10% 14%

2nd Parent Conference 100% 100% 98% 44% 82% 100% 91%

Family Assessments BOY 96% 100% 89% 100% 73% 100% 94%

Family Assessments EOY 96% 100% 89% 100% 73% 100% 94%

Family Partnership Agreements 100% 100% 100% 100% 100% 100% 100%

Students Received Mental Health Services 0 0 0 0 0 0 0

ASQ - 3 Developmental 0% 0% 0% 0% 0% 0% 0%

ASQ - SE2 Behavioral 0% 0% 0% 0% 0% 0% 0%

Health History 0% 0% 0% 0% 0% 0% 0%

Nutrition Assessment 0% 0% 0% 0% 0% 0% 0%

TB Questionnaire 0% 0% 0% 0% 0% 0% 0%

Hearing Screening 0% 0% 0% 0% 0% 0% 0%

Vision Screening 0% 0% 0% 0% 0% 0% 0%

Hemoglobin Test 3% 3% 4% 0% 5% 0% 3%

Lead Test 6% 10% 7% 0% 6% 0% 6%

Well-Child Exams (90-day requirement) 0% 0% 0% 0% 0% 0% 0%

Well-Child Exams 13% 20% 13% 15% 2% 15% 13%

Dental Exams 3% 0% 6% 0% 6% 0% 3%

Mental Health Services- Complete

Education Screenings- Missing

Health Screenings- Missing


Monthly Report to Policy Council

June 2018

Enrollment

Disability Enrollement

Food Reports

Education Services- Missing

Family Engagement Services- Complete

Provider Monitoring Project Submission Date Corrections Due Status

Edgewood Independent

School District90-Day Health Review #2 June 5, 2018 June 19, 2018 Complete


School DistrictERSEA Eligibility Review #1 June 21, 2018 Prior to Selection Pending Provider’s Corrections


School DistrictNutrition Review #2 June 22, 2018 Compliant Complete

San Antonio Independent

School District90-Day Health Review #2 June 5, 2018 June 19, 2018 Pending Provider’s Corrections


School DistrictERSEA Eligibility Review #1 June 21, 2018 Prior to Selection Pending Provider’s Corrections


School DistrictNutrition Review #2 June 22, 2018 July 9, 2018 Pending Provider’s Corrections

Head Start

Monitoring ReportJune 2018

Provider Monitoring Project Submission Date Status

Blessed Sacrament Curriculum Fidelity 6/1/2018Pending

(CoSA in process of reviewing)

Ella Austin Curriculum Fidelity 6/19/2018Pending


Healy Murphy Child

Development Center Curriculum Fidelity 6/13/2018

Pending


Inman Christian Child Care

CenterCurriculum Fidelity 6/19/2018

Pending


Seton Home Child Care Center Curriculum Fidelity 6/8/2018Pending


YWCA Olga Madrid Curriculum Fidelity 6/13/2018Pending


Blessed Sacrament 90 Day Health #2 6/4/18 -6/5/18 Completed

Ella Austin 90 Day Health #2 6/4/18-6/5/18 Completed

Healy Murphy Child

Development Center 90 Day Health #2 6/4/18-6/5/18 Completed

Inman Christian Child Care

Center90 Day Health #2 6/4/18-6/5/18 Completed

Seton Home Child Care Center 90 Day Health #2 6/4/18-6/5/18 Completed

YWCA Olga Madrid 90 Day Health #2 6/4/18-6/5/18 Completed


Monitoring ReportJune 2018

FISCAL REPORT

GOVERNING BODY

None to Report

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