meeting planner s guide - doubletree...meeting planner’s guide tasteful creations for every...
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MEETING PLANNER’S GUIDE Tasteful creations for every occasion.
700 Rogers Avenue, Fort Smith, AR 72901
(479) 494-3751
Catering & Sales Department
FortSmithCityCenter.DoubleTreebyHilton.com
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
2
OUR CULINARY PHILOSOPHY
We believe that the role of food at any occasion – whether it is the focus of the event or just one element in
a greater pageant – should serve to elevate the mood and general appeal of the entire affair. Whether it be
through the use of the enticing aromas of a familiar dish served up in a new and interesting manner, or by
creating an architectural display of edible temptations, the DoubleTree by Hilton™ focuses on using
premium and nourishing ingredients ensuring that you and your guests find new delights in every bite. By
maintaining successful partnerships with many growers, producers, and purveyors of food, we take pride in
the fact that your wedding, conference, small business meeting or large gala will be executed with
environmental stewardship seamlessly woven into the event.
Ask about a special menu development created with personal attention from our Chef.
*Consuming raw or undercooked meat, poultry, seafood, shell stock, or eggs, unpasteurized juice, or under processed bakery items may increase
your risk of food borne illness, especially in case of certain medical conditions.
Catering Menu Contents Pastries and Beverages 3
Daily Snacks 3
Continental Breakfast 4 Breakfast Buffet 4
Business Package 5
Plated Lunch 6
Luncheon Buffet 7-8
Display’s Boards, & Stations 9
Plated Dinner 10
Dinner Buffet 11
Hot Appetizers 12
Cold Appetizers 12
Banquet Desserts 12
Chef’s Displays 13
Platters and Bars 14
Carving Stations 14
Bar Services 15
Audiovisual Equipment & Misc. 16
Banquet Meeting Room Floor Plan 17
Hotel Floor Plan 18
Banquet Information 19
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
3
PASTRIES & BEVERAGES
Beverages Regular & Decaffeinated Coffee $ 25.00 per gallon
Iced Tea $ 20.00 per gallon
Lemonade $ 20.00 per gallon
Hot Chocolate $ 1.75 per packet
Assorted Soft Drinks (Diet & Regular) $ 3.00 per can
Imported Tea Selections $ 1.25 per bag
Bottled Water $ 3.00 per bottle
Milk (Regular, Chocolate) $ 7.95 per carafe
Assorted Chilled Juices $ 3.00 per bottle
(Apple, Tomato, Cranberry, Grapefruit, or Orange) $ 20.00 per gallon
Energy Drink $ 4.00 per can
All Day Beverage Station (8 Hours) - $ 15.00 per person
Freshly brewed coffee, specialty teas, assorted soft drinks, bottled water
SNACKS
Morning Pastries (By the Dozen)
Assorted Breakfast Pastries $ 25.00
Assorted Breads
- Jam, Preserves & Butter $ 24.00
Bagels w/ Cream Cheeses $ 25.00
Biscuits w/Butter & Jelly $ 24.00
Croissants w/Butter & Preserves $ 24.00
Assorted Mini Cake Donuts $ 15.00
Dry Snacks
(Per Person)
Trail Mix $ 2.25
Mini Bagged Pretzels $ 2.25
Assorted Mini Bagged Chips $ 2.25
Assorted Candy Bars $ 3.00
Tortilla Chips with Salsa $ 3.50
Freshly Popped Popcorn $ 4.00
Afternoon Treats (By the Dozen)
Signature Doubletree Cookies $ 25.00
Assorted Cookies $ 20.00
Chocolate Éclairs $ 25.00
Chocolate Fudge Brownies $ 20.00
Assorted Granola Bars $ 18.00
Assorted Whole Fruits $ 18.00
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
4
BREAKFAST BUFFET (A minimum of 25 guests is required)
Continental Breakfast Heart Healthy
Assorted Pastries Seasonal Fresh Sliced Fruit
Seasonal Fresh Sliced Fruit Assorted Yogurt
Assorted Cereals with Fresh Milk Assorted Granola Bars
Assorted Yogurt Freshly Brewed Coffee
Freshly Brewed Coffee Orange Juice & Water
Orange Juice and Water $ 10.95 per person
$ 12.95 per person
Classic American Buffet Seasonal Fresh Sliced Fruit
Bacon and Sausage
Scrambled Eggs
Biscuits and Gravy
Breakfast Potatoes
Freshly Baked Assorted Muffins
Freshly Brewed Coffee
Orange Juice and Water
$ 15.95 per person
Add the following to any buffet for an extra charge:
Oatmeal Bar Steel Cut Oatmeal with Raisins, Berries
Brown Sugar, Honey and Chopped Walnuts
$3.00++ as an addition to any buffet
Croissants with Butter & Jelly $ 25.00 per dozen
Assorted Cereal with Fresh Milk $ 3.50 per person
PLATED BREAKFAST (A minimum of 25 guests is required)
All American Plated Breakfast Fresh Cubed Fruit Cup, Two Scrambled Eggs, Crisp Bacon Strips, Breakfast
Potatoes, Biscuits and Muffins,
Coffee & Orange Juice
$14.95 per person
DoubleTree Benedicts Poached Egg over Toasted English Muffin, Layered with Ham & Fresh
Spinach, Topped with warm Hollandaise Sauce. Served with Fresh Sliced
Tomatoes and Chef’s Seasoned Potatoes
$17.95 per person
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
5
BUSINESS PACKAGE $ 65.00 per person
Morning Break Assorted Pastries
Seasonal Fresh Sliced Fruit
Orange Juice and Apple Juice
All Day Beverages Freshly Brewed Coffee
Assorted Herbal Teas
Assorted Sodas
Iced Tea and Water
Executive Lunch Buffet Deli Tray of Sliced Meats: Roast Beef, Honey Ham and Turkey Breast
Sliced Swiss and Cheddar Cheese
Relish Tray: Sliced Tomatoes, Lettuce, Onions and Pickles
Assorted Sliced Breads: Rye, Wheat and White
Assorted Bagged Chips
Assorted Dessert
Afternoon Break (choose one)
Sweet: Chocolate Chip Cookies, Fudge Brownies and Assorted Candy Bars
Healthy: Seasonal Fresh Sliced Fruit with Yogurt Dip and Assorted Granola Bars
Salty: Popcorn, Trail Mix and Mixed Nuts
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
6
PLATED LUNCH (Minimum of 10 Guests)
Includes Chef’s Choice of Dessert, Freshly Brewed Coffee, Tea and Ice Water
Club Salad $12.95 per person Strawberry Chicken Salad $14.95 per person
Tender Greens with Ham, Grilled Chicken, Fresh Baby Spinach,
Turkey, and Bacon, Strawberries, Shaved Red Onions, Blue Cheese,
Cheddar and Swiss Cheese Sliced Almonds, Raspberry Vinaigrette,
Cucumber and Tomatoes Fresh Baked Rolls & Butter
with Dressing on the side
Freshly Baked Rolls and Butter
Blackened Chicken Caesar Wraps $16.95 per person
Crisp Romaine Greens laced with our Creamy Caesar Dressing,
Parmesan Cheese, with Blackened Chicken Breast wrapped in a
Garlic Herb Flour Tortilla.
Served with House Chips
Sandwich Choice $15.95 per person
Choice of One Sandwich
Roast Beef, Ham, Turkey, Chicken Salad, or Tuna Salad
Served with House Chips
Chicken Chardonnay $18.95 per person
Chicken Breast with Chardonnay Cream Sauce
Chef’s Choice Starch and Vegetable
Shrimp Skewers $22.95 per person
Garlic and Herb Marinated Grilled Shrimp Skewer
Rice Pilaf
Chef’s Choice Vegetable
Freshly Baked Rolls and Butter
Atlantic Salmon $22.95 per person
6oz. Atlantic Salmon Filet served with a Honey Dijon Dill Sauce
Chef’s Choice Starch and Vegetable
Freshly Baked Rolls and Butter
Chicken Marsala $18.95 per person
Sautéed Chicken Breast with a Marsala Wine and Mushroom Sauce
Chef’s Choice Starch and Vegetable
Freshly Baked Rolls and Butter
Vegetable Tortellini $15.95 per person
Cheese Tortellini in a Cream Sauce with Carrots, Broccoli and Peppers
Add Grilled Chicken Breast $3.75 per person
Freshly Baked Rolls and Butter
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
7
LUNCHEON BUFFET (A minimum of 25 guests is required)
Includes Chef’s Choice of Dessert, Freshly Brewed Coffee, Tea and Ice Water
The Sandwich Shop $ 15.95 per person Deli Tray of Sliced Meats: Roast Beef, Honey Ham and Turkey Breast
Sliced Swiss and Cheddar Cheese
Relish Tray: Sliced Tomatoes, Lettuce, Onions and Pickles
Assorted Sliced Breads: Rye, Wheat and White
Assorted Bagged Chips
Potato Salad
Soup, Salad & Sandwich Buffet $ 16.95 per person House Salad- Tomatoes, Cucumber, Shaved Red Onion, Croutons & Choice of Dressing
(Choose One Soup and One Sandwich)
Soup: Tomato Basil, Chicken Noodle or Home-style Vegetable
Sandwich: Turkey Bacon Club, Ham and Cheddar, Chicken Salad, Grilled Chicken Caesar Wrap or Chicken Club
Country Buffet $ 17.95 per person Chicken Fried Chicken Breast
Country Gravy
Mashed Potatoes
Country Style Green Beans
Macaroni and Cheese
Fresh Rolls and Butter
Sunday Buffet $ 17.95 per person House Salad with Assorted Dressings
Sliced Roast Beef
Brown Gravy
Honey Glazed Carrots
Mashed Potatoes
Fresh Rolls and Butter
Razorback BBQ Buffet $ 18.95 per person BBQ Beef Brisket
Country Style Pork Ribs
Baked Beans
Macaroni and Cheese
Cole Slaw
Fresh Rolls and Butter
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
8
LUNCHEON BUFFET (Continued) (A minimum of 25 guests is required)
Includes Chef’s Choice of Dessert, Freshly Brewed Coffee, Tea and Ice Water
Taco Bar $ 16.95 per person Fresh Tortilla Chips
Pico de Gallo
Spanish Rice
Refried Beans
Ground Beef
Fajita Chicken with Peppers and Onions
Warm Flour Tortillas or Crispy Taco Shells
Tomatoes, Lettuce, Shredded Cheese, and Sour Cream
Taste of Italy $ 17.95 per person Beef Lasagna
Fresh Penne Pasta
Sweet Marinara Sauce
Creamy Alfredo Sauce
Chef’s Choice Vegetable
Garlic Bread Sticks
Chicken Chardonnay $ 17.95 per person House Salad with Assorted Dressings
Chicken Chardonnay
Steamed Broccoli
Roasted Red Potatoes
Fresh Rolls and Butter
BOXED LUNCHES (Minimum of 10 Guests)
All boxes include: Bagged Chips, a Piece of Whole Fruit, a Cookie and a choice of Soda or Bottled Water (Mayo and Mustard Packets will be included on the side)
Boxed Lunches $ 16.95 per person Blackened Chicken Caesar Wrap - Garlic Herb Tortilla, Blackened Chicken, Parmesan Cheese and Caesar Dressing
Club Sandwich - Ham, Turkey, Bacon, Cheddar, Swiss, Lettuce and Tomato
Roast Beef - Tomato, Onion, Lettuce and Pepper Jack Cheese
Ham and Cheddar – Ham, Cheddar Cheese, Tomato and Lettuce
Smoked Turkey – Turkey, Swiss Cheese, Tomato and Lettuce
Grilled Vegetable – Garden Squash, Portobello Mushrooms, Red Peppers, Mozzarella, Tomato and Lettuce
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
9
DISPLAYS, BOARDS & STATIONS
Artisan Board $ 10.95 per person (Minimum of 20 Guests)
Domestic Cheeses, Artisan Meats, Mustard, Pickled Vegetables, Olives, Selected Fruits & Nuts
Assorted Crackers & Balsamic Vinegar Tossed Salad
Pasta Station (Chef-Attended) $ 15.95 per person (Best for small Groups under 15 Guests) Grilled Chicken, Baby Shrimp, Italian Sausage
Zucchini, Squash, Onions, Peppers, Spinach, Mushrooms, Tomatoes, Parmesan, Lemon and Capers
Chef’s Choice Pastas and Cheese Stuffed Tortellini
Pomodoro Fresco, Pesto, Garlic Alfredo Sauce, Butter
Freshly Baked Bread Sticks
Pub Grub $ 16.95 per ~5pieces/person (Minimum of 20 Guests) Crispy Fried Bone-In Chicken Wings with a Trio of Dips
Celery & Carrots with Ranch
BBQ Glazed Pork Ribs
Deep Fried Pickles with Dill Sauce
Seven Layer Dip with Fresh Tortilla Chips
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
10
THREE COURSE PLATED DINNER (Minimum of 20 Guests)
Includes Freshly Brewed Coffee, Tea and Fresh Ice Water
Starters Choose a salad for all guests…
Served with Fresh Baked Rolls and Butter
Salads House Salad - Tomatoes, Cucumber, Shaved Red Onion, Croutons & Choice of Dressing
Caesar Salad - Romaine Hearts, Croutons, Parmesan, Hard-Boiled Egg, Shaved Red Onion & Caesar Dressing
Greek Salad - Romaine Hearts, Marinated Tomatoes, Cucumber, Kalamata Olives, Feta Cheese & Greek Dressing
Strawberry Spinach Salad - Spinach, Strawberries, Bacon, Shaved Red Onion, Blue Cheese & Raspberry Vinaigrette
Entrées Select a main entrée for all guests…
Mushroom Ravioli - Over Creamy Alfredo Sauce, served with Roasted Asparagus $ 22.95
Eggplant Parmesan in Marinara Sauce over Linguini $ 22.95
Chicken Piccata Seared Chicken Breast w/Capers and Lemon Butter Sauce over Angel Hair Pasta $ 26.95
Chicken Marsala Boneless Chicken Breast, w/ Marsala Wine and Mushrooms and Creamy Risotto $ 26.95
Herb Encrusted Pork Tenderloin w/ Sweet Potato Mash, Candied Walnuts and Pomegranate Glaze $ 28.95
Grilled Center Cut Pork Chop with Red Roasted Potatoes and Green Beans $ 28.95
Baked Cod drizzled with lemon, garlic, herbs and butter with Asparagus and Rice Pilaf $ 29.95
Atlantic Salmon with a Honey Dijon Dill Sauce, Steamed Carrots, Broccoli, and Rice Pilaf $ 29.95
8oz Beef Tenderloin w/ Demi Glaze, Creamy Mashed Potatoes and Asparagus $ 38.95
Surf N Turf - Filet Mignon, Grilled Shrimp, Vegetable Medley and a Baked Potato $ 42.95
Desserts Choose one for all guests…
Carrot Cake
Lemon Mousse Cake
Rich Chocolate Cake
Reese’s Fudge Pie
Turtle Cheesecake
Cheesecake with Assorted Berries
White Chocolate Mousse with Assorted Berries
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
11
DINNER BUFFET
Includes $24.95 for One Entrée | $26.95 for Two Entrées (Minimum of 20 Guests)
$28.95 for Three Entrées | $32.95 for Four Entrées (Minimum of 100 Guests)
Fresh Bread and Butter
House Salad Bar with Assorted Dressings
Freshly Brewed Coffee, Tea and Fresh Ice Water
Entrées Your choice of…
Boneless Herb Roasted Chicken Breast with Garlic and Herb Pan Sauce
Boneless Baked Chicken Breast with BBQ Sauce
Fried Chicken (white and dark meat)
Fried Chicken Tenders (4 per person) Meatloaf with a Rustic Tomato Sauce, Peppers and Onions
Sliced Beef Brisket with Au-Jus
Sliced Roast Beef with Brown Gravy
St Louis Style Pork Ribs with BBQ Sauce
Pork Chops with Lemon, Sage and Rosemary Sauce
Lasagna (Meat, Six Cheese or Vegetable) with Marinara and Alfredo Sauce
Sides Your Choice of Two …
Fresh Vegetable Medley
Mashed Potatoes
Roasted Red Potatoes
Rice Pilaf
Steamed Broccoli
Macaroni and Cheese
Honey Glazed Carrots
Country Style Green Beans
Desserts Your Choice of One…
Your Choice of Two with 3 or more Entrée
Selections
Carrot Cake
Lemon Mousse Cake
Rich Chocolate Cake
Variety of Cheesecake
Peach or Apple Cobbler
Bourbon Pecan Bread Pudding
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
12
APPETIZER BITES (Minimum 50 Pieces)
Hot Appetizers 50 Piece Cost
Shrimp Skewer (5 per skewer) $ 225.00
Coconut Shrimp (5 per person) $ 225.00
Chicken Satay Skewer $ 175.00
Steak Satay Skewer $ 200.00
3oz Crab Cakes with Remoulade $ 250.00
Taquito Shredded Beef $ 125.00
Taquito Chicken $ 125.00
Egg Roll Chicken $ 125.00
Egg Roll Pork $ 125.00
Egg Roll Vegetable $ 100.00
Wings (Bone-In, BBQ or Buffalo) $ 125.00
Boneless Wings (BBQ or Buffalo) $ 125.00
Twice Bakes Loaded Potato Skin $ 100.00
Breaded Chicken Tenders (2 per person) $ 125.00
Battered Fried Mushrooms (2 per person) $ 100.00
Mozzarella Cheese Sticks (2 per person) $ 100.00
Swedish Meatballs (Beef & Pork) (2 per person) $ 100.00
Pigs in A Blanket $ 100.00
Sausage Stuffed Mushrooms $ 150.00
Mexican Layered Dip with Tortilla Chips $ 125.00
Artichoke Spinach Dip with Tortilla Chips $ 125.00
Chile Con Queso with Tortilla Chips $ 125.00
Cold Appetizers 50 Piece Cost
Chilled Shrimp Cocktail (3 per person) $ 225.00
Tomato Basil Bruschetta with Parmesan $ 125.00
Tomato Spinach Pin Wheels (2 per person) $ 125.00
Assorted Finger Sandwiches $ 125.00
Fruit Kabobs $ 150.00
Sweet Treats 50 Piece Cost Chocolate Eclairs $ 125.00
Assorted Petite Cheesecake $ 125.00
Mini Apple Bites $ 100.00
Lemon Bars $ 125.00
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
13
CHEF’S DISPLAYS (Minimum of 20 Guests)
Chilled Shrimp Cocktail Display
Wild Shrimp Peeled, Deveined and Chilled
Served with Cocktail Sauce
$ 6.95 per person
Cheese Display Domestic and International Cheeses
Gourmet Crackers and Grapes
Small (Serves 25) - $ 150.00
Medium (Serves 50) - $ 250.00
Large (Serves 100) - $ 395.00
Fresh and Sliced Fruit Display Chefs Choice Display of Fresh Sliced Fruit
Small (Serves 25) - $ 125.00
Medium (Serves 50) - $ 200.00
Large (Serves 100) - $ 325.00
Served with Yogurt Dip
Garden Vegetable Display Seasonal Garden-Fresh Vegetables
Small (Serves 25) - $ 125.00
Medium (Serves 50) - $ 225.00
Large (Serves 100) - $ 295.00
Served with Ranch Dip
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
14
PLATTERS AND BARS
Domestic Cheese Board Presentation Minimum 20 persons
Assortment of Domestic Cheeses, Crackers
Grapes and Berries
$ 6.00 per person
Seasonal Fresh Fruit Presentation Minimum 15 persons
A Variety of Seasonal Fresh Fruits and Berries
Served with Chilled Yogurt
$ 5.00 per person
Charcuterie Board Presentation Minimum 20 persons
Assortment of Sliced Meats, Relishes, Mustard
and Lavash Crackers
$ 6.00 per person
Fresh Vegetable Crudités Minimum 15 persons
A Presentation of Seasonal Vegetables
Served with Ranch Dressing
$ 5.00 per person
Salad Bar Minimum 15 persons
Tossed Fresh Greens with Romaine & Spring Mix
Tomatoes, Cucumbers, Olives, Parmesan, Cheddar
Red Onion, Croutons
Served with Fresh Rolls and Butter
$ 7.95
Mashed Potato Bar Minimum 20 persons
Hot Mashed Potatoes
Scallions, Bacon, Cheddar, Sour Cream, Jalapeños
Sweet Corn, Whipped Butter
$ 8.95 per person
Chilled Smoked Salmon (Minimum 10 Guest)
Bagels, Cream Cheese, Capers and Red Onion
$ 9.95 per person
CARVING STATIONS
Includes 1 Hour Carver Charge
$25.00 each additional hour
Honey Glazed Ham Serves up to 50 people $185.00 each
Fresh Biscuits, Honey Mustard Mayonnaise
Maple Glazed Pork Loin
Serves up to 30 people $195.00 each
Fresh Soft Rolls, Peach Jam
Roasted Turkey (Boneless) Serves up to 30 people $175.00 each
Fresh Soft Rolls, Cranberry Relish, Turkey Gravy
BBQ Brisket of Beef Serves up to 30 people $195.00 each Fresh Soft Rolls, House made BBQ Sauce
Chateaubriand Beef Tenderloin
Serves up to 15-20 people $225.00 each
Fresh Soft Rolls, Creamed Horseradish
Slow Roasted Prime Rib
Serves up to 30 people $275.00 each
Fresh Soft Rolls, Creamed Horseradish
Whole Roasted Pig Serves up to 60 people $650.00 each
Hawaiian Sweet Rolls, Sweet Chili Mango Sauce
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
15
BAR SERVICES The DoubleTree by Hilton™ is pleased to offer hotel operated bars featuring a variety of
standard and premium alcohol.
Host Bar– the host purchases all drinks for the attending guests. All host tickets must be provided by
the hotel. All prices are subject to 21% service charge and applicable taxes.
Cash Bar – the attending guests purchase their own drinks. All prices are inclusive of tax and gratuities.
A Bartender Fee of $100.00 per hour will be applied (4-hour minimum). One Bartender required for every 100 guests.
A Cashier Fee of $75.00 per hour will be applied for all cash bar. One Cashier required per 100 guests.
CASH
BAR
HOST
BAR
Well Liquor $ 9.00 $ 7.00
Call Liquor $ 11.00 $ 9.00
Premium Liquor $ 15.00 $ 12.00
Domestic Beer $ 5.00 $ 4.00
Imported Beer $ 6.00 $ 5.00
Wine Glass $ 8.00 $ 7.00
WELL BRANDS CALL BRANDS PREMIUM BRANDS Canadian Mist Whiskey Jack Daniel’s Bourbon Crown Royal Whiskey
Evan Williams Bourbon Crown Royal Whiskey Maker’s Mark Bourbon
Cutty Sark Scotch Whiskey J&B Scotch Johnnie Walker Black Scotch
Burnett’s Vodka Bombay Dry Gin Jonnie Walker Red Scotch
Burnett’s Gin Absolute Vodka Bombay Sapphire Gin
Burnett’s Rum Bacardi Silver Rum Grey Goose Vodka
Pepe Lopez Tequila Hornitos Tequila Titos Vodka
Sailor Jerrys Rum
Patron Silver Tequila
Wines Punches Serves 50
people White Cash Bar Host Bar Non-Alcoholic Punch $ 60.00 per bowl
Sparkling Wine $ 18.00 $ 16.00 Alcoholic Punch $ 85.00 per bowl
Canyon Road Chardonnay $ 23.00 $ 20.00 Champagne Punch $ 95.00 per bowl
Canyon Road Pinot Grigio $ 23.00 $ 20.00 Sangria Punch $ 95.00 per bowl
Canyon Road Moscato $ 23.00 $ 20.00
Red Cash Bar Host Bar
Canyon Road Pinot Noir $ 23.00 $ 20.00
Canyon Road Cabernet $ 23.00 $ 20.00
Canyon Road Merlot $ 23.00 $ 20.00
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
16
AUDIOVISUAL EQUIPMENT & MISCELLANEOUS
PROJECTOR PACKAGE
15' Drop Down Screen, Drop Down LCD
Wireless Projector, AV Cart and Power Strip
$ 325.00
LCD PROJECTOR PACKAGE Portable LCD Projector, AV Cart and Power Strip
$ 225.00
SPEAKER PACKAGE (Based on Availability)
Podium with Wireless Mic, AV Cart and Power
Strip
$ 125.00
SCREEN PACKAGE 10' Screen, AV Cart and Power Strip
$75.00
PIPE & DRAPE PACKAGE 8’ x 4’ Draped Booth, 6’ Table Clothed and
Skirted
with 2 Chairs
$ 65.00 per Booth
DANCE FLOOR Medium (16X16) - $200.00
Large (24X24) - $245.00
LUGGAGE FEE
$4. 00 Per Trip per Person
SECURITY FEE
$85.00 per Hour
(2 Hour Minimum)
LINEN FEE
$3.00 per Linen – Round Tables
$2.00 per Linen – Long Tables
A LA CARTE ITEMS Wireless Microphone - $ 35.00
Lapel Microphone - $ 65.00
Standing Podium - $ 50.00
10' Standalone Screen - $ 55. 00
15’ Drop Down Screen - $ 195.00
Drop Down Projector- $ 155.00
Conference Phone - $ 95.00
Flip Chart with Markers - $ 35.00
Standing Easel - $ 12.00
Portable AV Cart - $ 12.00
5 'Extension Cord - $ 9. 00
5 Plug Power Strip - $ 8.00
Duct Tape - $ 7.00
Standalone Speakers - $ 55.00
House Sound- $ 150.00
Stage (12X18) $ 200.00
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
17
BANQUET MEETING ROOM FLOOR PLAN
Name Room Rental Sq. Ft. Dimensions Reception Theatre Banquet 10 Classroom U-Shape
8' x 10'
Exhibit
Booth
Grand Ballroom $3,600 10,656 72' x 148' 570 1,000 700 400 300
60 -
perimeter,
150 in total
Tulsa/Memphis/L Rock/Dallas
3/4 Ballroom $2,500 7,500 72' x 110' 375 675 475 300 NA 43
St. Louis/H. Springs/Dallas/L Rock 3/4 Ballroom
$2,500 7,500 72' x 110' 375 675 475 300 NA 43
Dallas/Hot Springs/St. Louis
1/2 Ballroom $1,800 5,400 72' x 75' 250 450 350 200 NA 34
Little Rock/Memphis/Tulsa 1/2 Ballroom
$1,800 5,256 72' x 75' 250 450 350 200 NA 34
Hot Springs/St. Louis
1/4 Ballroom $900 2,952 72' x 41' 180 250 160 96 NA 15
Memphis/Tulsa
1/4 Ballroom $900 2,952 72' x 41' 180 250 160 96 NA 15
Dallas 1/4 Ballroom
$900 2,304 32' x 72' 120 200 100 96 NA 15
Little Rock
1/4 Ballroom $900 2,304 32' x 72' 100 200 100 96 NA 15
Hot Springs
1/6 Ballroom $450 1,428 42' x 34' 100 80 80 48 30 8
St. Louis
1/6 Ballroom $450 1,428 42' x 34' 100 80 80 48 30 8
Memphis 1/6 Ballroom
$450 1,394 41' x 34' 100 80 80 48 30 8
Tulsa
1/6 Ballroom $450 1,394 41' x 34' 100 80 80 48 30 8
Boardroom $200 500 20' x 25' NA NA NA NA NA NA
Ozark $200 200 20' x 25' NA NA NA NA NA NA
Judge Parker $500 1,050 35' x 30' 75 100 80 60 30 NA
Belle Starr $700 1,674 31' x 54' 120 180 100 74 30 NA
Fayetteville $250 600 24' x 25' NA 40 30 20 10 NA
Bentonville $250 600 24' x 25' NA 40 30 20 10 NA
Rogers $250 600 24' x 25' NA 20 20 10 10 NA
* The rates above are the standard room rental fees. Rates are negotiable based on guest room needs and/or catering. Price does not include tax or service charge.
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
18
HOTEL FLOOR PLAN
++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract
19
CATERING INFORMATION CHOICE OF MENU. When selecting your menu, please remember that for each function the menu is identical for all guests
attending. Special dietary substitutions are available and must be arranged well in advance of the function. Guests who are
to receive special meals should be identified to the Banquet Manager prior to the service commencing.
GUARANTEED ATTENDANCE. A guaranteed number of guests attending your food and beverage function is required
two (2) weeks prior to the event. At this time the guaranteed number cannot be reduced. Any increases to the guarantee
within 72 hours prior to event must per approved by the hotel. If the number is not received, the estimated number of guests
at the time of booking will be taken as the guaranteed number for billing purposes. Should more than your guaranteed
number of attendees arrive to the function, you will be charged accordingly.
PRICES. Menu prices quoted can be subject to change until contracts are signed.
SPECIAL SERVICES. Our Catering Department would be pleased to assist you in developing special requests including
reserved seating arrangements, floor plans and registration tables.
ADDITIONAL SERVICE FEES. $25 Service Fee will be added for Cake Cutting and Corkage Fee for servicing products
provided by guest.
START AND FINISH TIMES. Start and finish times of all functions are to be strictly adhered to. Function space is only
booked for the time indicated. Set-up and dismantling times are to be specified at the time of booking.
METHOD OF PAYMENT. All new accounts may apply for credit to establish billing privileges prior to the event. If billing
is not established, an alternate form of payment is required. For all private and social functions, a deposit equal to room
rentalis required at time of booking. The estimated balance is due two (2) weeks prior to the function. Deposits are non-
refundable in the event of cancellation.
FOOD & BEVERAGE FROM OUTSIDE THE HOTEL. Due to City and Health Regulations, the Hotel does not allow any
outside food to be brought in; with the exception of wedding cakes. For this same reason, food provided in the Hotel is not
allowed off premises without a waiver.
FUNCTION ROOM ASSIGNMENT. A more suitable function room may be assigned to your group should the number of
guests and/or set-up requirements change. Room rental will be charged accordingly.
SECURITY. The Hotel does not assume liability or responsibility for damage or loss of personal property or equipment left
in the function room. Additional security services can be arranged for $35 an hour.
SHIPPING, RECEIVING, STORAGE. Minimal amounts of material or supplies for your function may be delivered to the
hotel one (1) business day prior to your function. Boxes must be marked and addressed properly with the name and the date
of the meeting or function clearly indicated on each item. We reserve the right to charge a fee for handling and storage of
items delivered to the hotel.
DISPLAY MATERIALS. To avoid damage to wall coverings, we do not allow the use of strong tape, tacks, or any other
attachments for posters, flyers, or written materials to the walls or doors.
AUDIO/VISUAL. Your equipment requirements can be reserved through the Sales & Catering Department or our
Audio/Visual partner directly. Rental fees apply to most equipment. Two business days (48 hours) are required to avoid
rental and labor charges for cancelled equipment. A patch fee may be charged to your event in case of an off-site company
being used.
CANCELLATION POLICY. In the event of cancellation, the customer is subject to a charge of 100% of the total value,
thirty (30) days prior to the function date. Please refer to your contract and/or banquet event order for attrition and
cancellation clauses.
SERVICE CHARGE/TAX. All food and beverage are subject to a service charge of 24% and applicable sales tax.
Outside Catering will have an additional service charge of 18%.