meeting the challenge of e-discovery some thoughts on law and policy
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Meeting the Challenge of E-Discovery Some Thoughts on Law and Policy. William P. Butterfield February 16, 2012. Part 1: Why Can’t We Cooperate?. What do we mean by “Cooperation?”. Required Honesty and good faith in dealing with opposing party Avoidance of abusive discovery tactics - PowerPoint PPT PresentationTRANSCRIPT
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Meeting the Challenge of E-Discovery
Some Thoughts on Law and Policy
William P. ButterfieldFebruary 16, 2012
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Part 1: Why Can’t We Cooperate?
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What do we mean by “Cooperation?”Required
Honesty and good faith in dealing with opposing party
Avoidance of abusive discovery tacticsAspirational
Parties work jointly to develop solutions to common e-discovery issues Reducing burdens Developing search strategies and protocols Sharing information to avoid formal discovery
Cooperation is NOT capitulation!
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Is this just a dream?Case law support
Mancia v. Mayflower Textile Serv. Co., 253 F.R.D. 354 (Md. 2008) Endorses concept of cooperation and lays foundation for
compliance with cooperative discovery practicesCartel Asset Mgmt. V. Ocwen Fin. Corp., 2010 WL
502721 (D. Colo. Feb. 8, 2010) Civil litigation too expensive to permit superficial compliance
with meet & confer requirements under the civil rulesFederal Rules of Civil ProcedureSedona Conference® Cooperation ProclamationLocal Rules and Pilot Programs
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The Case for CooperationThe Federal Rules call for CooperationThe professional conduct rules (ethics)
require cooperation Duty to expedite litigationDuties of candor to tribunal and fairness to
opposing partyNo subordination of cooperation to duties
regarding advocacy and confidentialityCourts expect cooperationCooperation in in the economic interest of
the parties
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Without Cooperation: InterrogatoriesDocuments Sought
Retention policies/planBackup protocol and rotation policiesSystem architecture and protocolsRelevant applications (email, word processing,
databases, etc.)Information about timing and scope of
preservationIdentity of custodians relevant to dispute
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Interrogatories, contd.Time Spent
1 week to prepare30-60 days to respond15-30 days for meet and confer30 days for supplemental responsesTotal = 80-120 days
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Interrogatories, contd.Expenses Incurred
Client meetings with HR, IT, and business unit personnel
Attorney time in draftingAttorney time in researching applicability of
objectionsClient and attorney time in meet & confer
process
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Without Cooperation: Request for Production of Documents
Documents SoughtData mapOrganizational chartsWritten retention/destruction policiesLitigation hold directives
Time Spent1-2 weeks to prepare30-60 days to respond15-30 days to meet and confer30 days for supplemental responseTotal = 80-120 days
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Request for Production of Documents, contd.Expenses Incurred
Consulting with expertsAttorney time in draftingAttorney time in researching applicability of
objectionsClient and attorney time in meet & confer
processProcessing and production expenses
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Without Cooperation: Rule 30(b)(6) Depositions
Documents SoughtOrganizational structure of companyIT issuesDatabase issuesTechnology and process used for search and
collection of responsive informationWhether information was not searched for,
collected or produced because of accessibility issues
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Rule 30(b)(6) Depositions, contd.Time Spent
30-60 days to schedule30 days for reading and signing1 week for deposition summaryTotal = 60-90+ days
Expenses IncurredAttorney, paralegal and client time in preparing for
depositionTravel expensesCourt reporter feesAttorney and client time in attending deposition
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Without Cooperation: Pre-Discovery Motion Practice
Preparation and filing of motion to compel or motion for protective order
Opposition briefReply briefMotion hearingDecision
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Motion Practice, contd.Time Spent
1-2 weeks on attorney time in researching and drafting motion papers and preparation and filing of motion to compel or motion for protective order
10-30 days on meet & confer preparation and attendance and opposition brief
10-30 days to review briefs filed by opposing party and on reply brief
30 days on preparation for hearing and motion hearing
30-90 days on attendance at hearing and decisionTotal = 90-180+ days
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Motion Practice, contd.Expenses Incurred
Attorney time in researching and drafting motion papers
Meet & confer preparation and attendanceReview briefs filed by opposing partyPreparation for hearingAttendance at hearing
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Part 2: Will the Federal Rules be Amended to Address Preservation Issues and Expenses?
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A little historyDecember 2006:E-Discovery amendments to FRCP become
effective
2008 – present: Stakeholders surveyed regarding effectiveness of 2006 amendments
May, 2010:Duke Conference
2010 – 2011:Rules Committee explores options
September, 2010:Dallas Mini-Conference
March, 2012: Next Rules Committee Meeting
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Three categories outlined by Rules CommitteeCategory 1: Detailed and Specific Rules Provisions
On triggering eventsOn scope of preservationOn applicable sanctions
Category 2: More general preservation addressing variety of specific concerns, but only in more general terms.
Category 3: “back end” rule addressing only sanctions
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What’s the problem?The trigger?Scope of preservation?
Temporal scope?Custodians?Data sources?
Sanctions?No standard approach?Is fear of sanctions driving decisions to over-
preserve?General cost of preservation?
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What’s the solution?Further development of common law?Development of technology?Better records management?Adoption of protocols designed by others?
7th Circuit Pilot ProjectNYSBA
Amendments to FRCP?
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Predictions?
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Resources
http://www.uscourts.gov/RulesAndPolicies/FederalRulemaking/Overview/DallasMiniConfSept2011.aspx