meetingagenda05-20-10

8/9/2019 MeetingAgenda05-20-10

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PUBLIC NOTI CE

Mar icopa City Council Regular Mee tingThur sday, May 20, 2010 at 7:00 pmMaricopa Unified School District Board Ro om

44150 W. Maricopa/Casa Grand e HighwayMaricopa, AZ 85138

1.0 Call To Order

1.1 Invocation1.2 Pledge of Allegiance

2. 0 Roll Call3. 0 Proclamations, Acknowledgements and Awar ds

3.1 Staff will present certificates to the graduates of the Maricopa Citizens Leadership Academy.3.2 The Mayor and City Council shall recognize The Prudential Spirit of Community Award recipient Austen

Pearce.

4. 0 Report from the Mayor 4.1 Report from the City Manager

5. 0 Call to the PublicThe procedures to follow if you address the Council are: Council requests that you express your ideas in fiveminutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellowcitizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems suchan action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public,individual members of the Council may respond to criticism made by those who have addressed the Council, mayask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of theCouncil shall not discuss or take legal action on any matters during an open call to the public unless the mattersare properly noticed for discussion and legal action.

6. 0 Minutes 6.1 Approval of Minutes from the May 4, 2010 City of Maricopa City Council Work Session.6.2 Approval of Minutes from the May 4, 2010 City of Maricopa City Council Regular Meeting.

7.0 Public Hearings7.1 There are no public hearings scheduled.

8. 0 Consent AgendaA l l i t em s o n t h e C o n s e n t A g e n d a a r e c o n s i d er e d t o b e r o u t i n e m a t t e r s a n d w i ll b e e n a c t e d b y

o n e m o t io n o f t h e Co u n c i l. Th ere w i ll b e n o sep a ra t e d i scu ss io n o f t h ese i t em s u n l e ss a

Co u n c i lm e m b e r o r m e m b e r o f t h e p u b l ic s o r e qu e s t s , in w h i c h e v e n t t h e i te m w i ll b e r em o v e d

f r o m t h e Co n s e n t A g e n d a a n d c o n s i d e r e d in i t s n o r m a l s eq u e n c e o n t h e a g e n d a


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8.1

Consent to Apply for Grant. The Mayor and City Council shall hear and possibly take action to passa resolution in support of a Grant Application in an amount not to exceed $30,000 to the TohonoOodham Nation to continue the State Shared Revenue Program to continue the Small BusinessEntrepreneur Program. Consent to submit an application includes completion of necessary paperworkfor the application process and designates the City Manager to sign all documents. Discussion andAction.

8.2 Resolution 10-20 A Resolution of the Mayor and City Council of the City of Maricopa, Arizona Authorizing the submission of a grant application to the Ak-Chin Indian Community in Support offunding Translational Genomics Research Institute Foundation for diabetes research and act as thedesignated fiscal agent. Discussion and Action .

8.3 Resolution 10-21.A Resolution of the Mayor and Council of the City of Maricopa, Arizona authorizingthe submission of a grant application to the Ak-Chin Indian Community in support of funding ArizonaFoundation for Eye Health, For a Clinical Director for the Arizona Telemedicine Ophthalmic Program

and act as the designated fiscal agent. Discussion and Action.

8.4 Consent to Apply for Grant. The Mayor and City Council shall hear and possibly take action toprovide consent to submit a Grant Application in an amount not to exceed $2,500 to the BulletproofVest Partnership Program through the U.S. Department of Justice for replacement vests. Consent tosubmit an application includes completion of all necessary paperwork for the application process anddesignates the City Manager to sign all documents. There is a 50% matching requirement of $2,500 which be funded from the General Fund, Police Uniformed Services, Uniforms (100-42123-650).Discussion and Action.

8.5 Award of Contract. The Mayor and Council shall discuss and possibly take action to award a contractto the Walters Group of Napoleon, Ohio in an amount not to exceed $135,303.77 for the purchase of acommand trailer to be funded from the Grants Fund, Police Administration, Vehicles (220-42100-742).Discussion and Action .

8.6 Notice and Release of Development Fee Report. The Mayor and City Council shall discuss andpossibly take action on providing public notice of the Citys intent to assess new or increaseddevelopment fees in accordance with ARS 9-463.05 (C) and ordering the release to the public copies ofthe written report supporting the new or increased development fees. Discussion and Action.

8.7 Intergovernmental Agreement. The Mayor and City Council shall discuss and possibly take actionon entering into an Intergovernmental Agreement between the City of Maricopa and the Arizona Boardof Regents for and on behalf of Arizona State University Center for Violence Prevention and CommunitySafety. The Center is proposing the establishment of the Arizona Violent Death Reporting System(AVDRS) to the Centers for Disease Control. Discussion and Action.

8.8 Resolution 10-24. A Resolution of the Mayor and City Council of the City of Maricopa, Arizonaauthorizing the submission of a grant application to the Ak-Chin Indian Community in support offunding Boys and Girls Clubs of the Casa Grande valley for after-school programs in Maricopa and act asthe designated fiscal agent. Discussion and Action.

8.9 Resolution 10-25. Resolution of the Mayor and City Council of the City of Maricopa, Arizonasupporting a grant application to the Ak-Chin Indian Community from the Cooking Academy topurchase a mobile food service and training vehicle and act as the designated fiscal agent. Discussionand Action.

9. 0 Regular AgendaI t em s o n t h e a g en d a a r e o p en f o r c i t izen i n p u t . Pl ea se fi ll o u t a ca rd a n d p resen t i t t o t h e Ci t y

Cl er k b e f o r e t h e m e e t i n g b e g in s . T h e m a y o r w i ll ca l l u p o n y o u f o r y o u r c o m m e n t s .


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9.1

Approval of Contract. The Mayor and City council shall discuss and possibly take action on a requestby Development Services Director Brent Billingsley to approve an Award of Contract with EPS Group forthe White and Parker grade separation Major Investment Study. This Award of Contract, in an amountnot to exceed $586,270 to be paid from Grants, Engineering, Professional Services (220-4310-0320) incompliance with the City of Maricopa City Purchasing Code, Section 3-4-7, lowest responsive bidder.Discussion and Action.

9.2 Public Service Awar d & Scope of Services. The Mayor and Council shall discuss and possibly takeaction on approving a Public Service Award and Agreement and Scope of Services for a two year periodwith the Maricopa Economic Development Alliance in the amount of $50,000 annually for a total of$100,000 to be paid from General Fund, Economic Development, Membership and Dues budget lineitem (100-46500-510) to fund the 2009/10 Fiscal Year portion of the agreement. Discussion andAction.

9.3 Employee Benefits Package. The Mayor and City Council shall discuss and possibly take action on arequest by Support Services Director Karen Shaffer to approve an employee benefits package fundinglevel in an amount not to exceed $2,350,000 for fiscal year 2010-2011 with Health Net, Ameritas Vision,Ameritas Dental, Fort Dearborn Life and Lincoln Financial and to authorize the City Manager to executeall applicable contracts once drawn. Funding will be appropriated within the Fiscal Year 2010-2011budget. Discussion and Action.

9.4 Approval of Expenditures. The Mayor and City Council shall discuss and possibly take action on arequest by Purchasing Manager Dennis Kirkland on the approval of expenditures exceeding $25,000.00pursuant to the City of Maricopa Purchasing Code, Section 3-4-3 (D) and Section 3-4-4 (E) for thepurchase of various emergency vehicle light systems, light/bar components and accessories andinstallation services from Arizona Emergency Products (AEP). Discussion and Action.

9.5 Approval of Agreement. The Mayor and City Council shall discuss and possibly take action on arequest by Development Services Expeditor, Brad Hinton to enter into an agreement with ElectricalDistrict #3 regarding the payment of electrical usage charges for thirteen (13) existing street lights along

the East side of State Route 347 and authorize the City Manager to execute all documents relatedthereto. Discussion and Action.

9.6 Award of Contract. The Mayor and City Council shall discuss and possibly take action on an Award ofContract for the ongoing landscape maintenance within the right of way of Maricopa-Casa GrandeHighway at The Wells Shopping Center. This Award of Contract, in an amount not to exceed $14,400per year, is recommended to be awarded to H&N Landscape Inc, The award will be funded fromHighway User Revenue Fund, Public Works, Repair and Maintenance budget line item (200-43120-430), and is based on the lowest responsive bidder, pursuant to Maricopa City Code Section 3-4-7.Discussion and Action.

9.7 Consent to Apply for Grant. The Mayor and City Council shall hear and possibly take action toprovide consent to submit a Grant Application in an amount not to exceed $1,000,000 to the Ak-ChinIndian Community State Shared Revenue Program for a site specific design, land acquisition and designof phase I of construction for the Public Safety Training Facility. Consent to submit an application

includes completion of all necessary paperwork for the application process and designates the CityManager to sign all documents. Discussion and Action.

9.8 Public Safety User Fee Task Force. The Mayor and City Council shall discuss and possibly takeaction on a request to establish the Public Safety User Fee Task Force, created in accordance withCouncil Policies on City of Maricopa Boards, Committees and Commissions. Discussion and Action.

9.9 Resolution 10-23. A Resolution of the Mayor and City Council of the City of Maricopa, Arizona,declaring as a public record those certain documents filed with the city clerk and entitled Chapter 3Administration, amending the City Code of the City of Maricopa. Discussion and Action.


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9.10

Ordinance 10-06. An Ordinance of the Mayor and City Council of the City of Maricopa, Arizona,adopting Chapter 3 Administration by reference as Chapter 3 of the City of Maricopa City Code andproviding for severability and the effective date there of. Discussion and Action.

9.11 August 24, 2010 Council Meeting. The Mayor and City Council shall discuss and possibly takeaction on rescheduling the August 24, 2010 Council Meeting. Discussion and Action.

9.12 Consent to Apply for Grant. The Mayor and City Council shall hear and possibly take action toprovide consent to submit a Grant Application in an amount not to exceed $300,000 to the Ak-ChinIndian Community State Shared Revenue Program for cost of current Animal Control Services plusadditional funding to hire an additional officer and provide the necessary vehicles and equipment. Thereis no match for this grant. This grant may incur additional ongoing costs for salary funding and repairand maintenance of vehicles and equipment. Consent to submit grant application includes completionof all necessary paperwork for the application process and designates the City Manager to sign alldocuments. Discussion and Action.

10.0 Executive Session10.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from the

Citys Attorney on any of the above agenda items pursuant to A.R.S. 38-431.03 (A) (3).

10.2 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from theCitys attorney and to consider its position and instruct representatives regarding negotiations for thepurchase, sale or lease of real property pursuant to A.R.S. 38-431.03 (A)(3) and (A)(7).

11.0 AdjournmentNote: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents

and staff reports, which were furnished to the Council with this Agenda, are available for review on ourwebsite, www.maricopa-az.gov.

T h i s n o t i ce w a s p o s t e d a t C it y H a l l a n d t h e Ci t y o f M a r i c o p a P o s t O ff ic e b y M a y 19 , 2 0 10 b y 7 :0 0 p . m .

LeeAnne Schirato, CMCDeputy City Clerk

meetingagenda05-20-10

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