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PUBLIC NOTI CE

Mar icopa City Council Regular Mee tingTuesd ay Jun e 15, 2010 at 7:00 pm

Maricopa Unified School District Board Ro om44150 W. Maricopa/Casa Grand e Highway

Maricopa, AZ 85138

1.0 Call To Order

1.1 Invocation1.2 Pledge of Allegiance

2. 0 Roll Call

3. 0 Proclamations, Acknowledgements and Awar ds

4. 0 Report from the Mayor

4.1 Report from the City Manager

5. 0 Call to the Public

The procedures to follow if you address the Council are: Council requests that you express your ideas in fiveminutes or less and refrain from any personal attacks or derogatory statements about any City employee, a fellowcitizen, or anyone else, whether in the audience or not. The Mayor will limit discussion whenever he deems suchan action appropriate to the proper conduct of the meeting. At the conclusion of an open call to the public,

individual members of the Council may respond to criticism made by those who have addressed the Council, mayask Staff to review a matter, or may ask that a matter be put on a future agenda. However, members of theCouncil shall not discuss or take legal action on any matters during an open call to the public unless the mattersare properly noticed for discussion and legal action.

6. 0 Minutes

6.1 Approval of Minutes from the June 1, 2010 City of Maricopa City Council Work Session.6.2 Approval of Minutes from the June 1, 2010 City of Maricopa City Council Regular Meeting.6.3 Approval of Minutes from the June 2, 2010 City of Maricopa City Council Special Meeting.

7.0 Public Hearings

7.1 There are no public hearings scheduled.

8. 0 Consent Agenda

A l l i t em s o n t h e C o n s e n t A g e n d a a r e c o n s i d er e d t o b e r o u t i n e m a t t e r s a n d w i ll b e e n a c t e d b y

o n e m o t io n o f t h e Co u n c i l. Th ere w i ll b e n o sep a ra t e d i scu ss io n o f t h ese i t em s u n l e ss a

Co u n c i lm e m b e r o r m e m b e r o f t h e p u b l ic s o r e qu e s t s , in w h i c h e v e n t t h e i te m w i ll b e r em o v e d

f r o m t h e Co n s e n t A g e n d a a n d c o n s i d e r e d in i t s n o r m a l s eq u e n c e o n t h e a g e n d a

8.1 Approval of Agreement. The Mayor and City Council shall discuss and possibly take action on arequest by Economic Development Director Danielle Casey to approve an updated agreement betweenthe Greater Phoenix Economic Council and the City of Maricopa, in the amount of $19,278.00 to be paid

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from 2010/2011 Fiscal Year Economic Development Membership and Dues budget line item (100-46500-510). Discussion and Action.

8.2 Resolution 10-34. A Resolution of the Mayor and City Council of the city of Maricopa, Arizonaauthorizing the submission of a grant application to the Arizona department of transportation -transportation enhancement division in support of funding the beautification of state route 347 northentrance of the city of Maricopa. Discussion and Action.

8.3 Green Initiative Program. The Mayor and City Council shall discuss and possibly take action on arequest by Assistant Planner Rodolfo Lopez for the approval of the updated Green Initiative for theGreen Business Program and the proposed Solar Reimbursement and Solar Trash Compactor Program.Discussion and Action.

8.4 Resolution 10-35. Resolution of the Mayor and City Council of the City of Maricopa, Arizonasupporting a grant application to the Gila River Indian Community from the Cooking Academy to and

act as the designated fiscal agent. Discussion and Action.

8.5 Special Event Liquor License. The Mayor and City Council shall discuss and possibly take action ona recommending approval to the Arizona Department of Liquor Licenses and Control for a Special EventLiquor License application submitted by Theresa Kingery for a special event known as the July 4 thCelebration on Sunday, July 4, 2010 at 1900 Porter Rd., Maricopa, AZ 85138. Discussion andAction.

8.6 Liquor License Application. The Mayor and City Council shall discuss and possibly take action onrecommending approval to the Arizona Department of Liquor Licenses and Control regarding anapplication submitted by Eunice Yong Lee on behalf of Say Sushi located at 21101 N. John WayneParkway #103, Maricopa, AZ 85139. Discussion and Action.

9. 0 Regular Agenda

I t em s o n t h e a g en d a a r e o p en f o r c i t izen i n p u t . Pl ea se fi ll o u t a ca rd a n d p resen t i t t o t h e Ci t yCl er k b e f o r e t h e m e e t i n g b e g in s . T h e m a y o r w i ll ca l l u p o n y o u f o r y o u r c o m m e n t s .

9.1 State Rail Study. The Mayor and Council shall hear a presentation on the State Rail Study by ArizonaDepartment of Transportation, ADOT, Rail and Sustainability Services Director Shannon Scutari.Discussion Only.

9.2 Resolution 10-33. A Resolution of the Mayor and City Council of the city of Maricopa, Arizonasupporting the expansion of current Amtrak Sunset Limited service to daily service, and improving theSunset Limited line as part of the intercity rail network. Discussion and Action.

9.3 Public Service Awar d & Scope of Services. The Mayor and Council shall discuss and possibly takeaction on approving a Public Service Award and Agreement and Scope of Services for a two year periodwith the Maricopa Chamber of Commerce in the amount of $40,000 to be paid from General Fund,

Economic Development, Membership and Dues budget line item (100-46500-510) to fund the 2009/10Fiscal Year portion of the agreement. Discussion and Action.

9.4 Approval of Expenditures. The Mayor and City Council shall discuss and possibly take action on arequest by Economic Development Director Daniele Casey to approve expenditure of membership duespayable to the Central Arizona Regional Economic Development Foundation in the amount of$63,882.00 from the 2010/2011 Fiscal Year Economic Development Membership and Dues budget line(100-4650-510). Discussion and Action.

9.5 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Community Services Director John Nixon to approve an Indemnification and Access Easement

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Agreement between the City of Maricopa and Our Lady of Grace Parrish, Maricopa, Arizona. Thepurpose of this agreement is to provide a fireworks launch location for the July 4, 2010 Fireworks show.There is no budgetary impact. Discussion and Action.

9.6 Approval of Purch ase. The Mayor and City Council shall discuss and possibly tale action on a requestby Community Services Director John Nixon to approve the purchase of a John Deere 7200 Reel Mowerin an amount not to exceed $26,787.32 to be paid from General Fund, Park and Maintenance,Machinery (100-45200-741). The requested equipment is available from State Contract SCC070014-18from Arizona Machinery Company and satisfies the City of Maricopa Purchasing Code, Section 3-4-14.Discussion and Action.

9.7 Approval of Agreement. The Mayor and City Council shall discuss and possibly take action on arequest by Development Services Expeditor, Brad Hinton to enter into an agreement with ElectricalDistrict #3 regarding the payment of electrical usage charges for thirteen (13) existing street lights alongthe East side of State Route 347 and authorize the City Manager to execute all documents related

thereto. Discussion and Action.

9.8 Board of Adjustment Recruitment. The Mayor and City Council shall discuss and possibly takeaction on a request by Planning Manager Kazi Haque to open the Board of Adjustment recruitment andapplication process and to specify application deadline(s) and appointment dates. Discussion andAction.

9.9 Boards, Committees & Comm issions Recru itments. The Mayor and City Council shall discussand possibly take action on a request by Assistant to the City Manager Paul Jepson to open therecruitment and application process to fill all interim positions created by Councils approval ofTransition Task Force Recommendation #1 and to specify application deadline(s) and appointmentdates. Discussion and Action.

9.10 Approval of Contract. The Mayor and City Council shall discuss and possibly take action on a request by Transportation Manager Chris Salas to enter into an agreement with Union Pacific Railroad to

provide simultaneous preemption between the railroad and the traffic light signaled at the intersectionof the Maricopa/Casa Grande Highway at White Parker Road. Funding for this agreement in an amountnot to exceed $20,000 will be paid from budget line item Transportation Development Impact Fee #1,Transportation, Street Projects Capital (324-43130-750), which is appropriated in the FY 2010/2011budget. Discussion and Action.

9.11 Resolution 10-22. A Resolution of the Mayor and City Council of the city of Maricopa, Arizona,approving an agreement with the Union Pacific Railroad Company to interconnect and coordinate theoperation of the railroad grade crossing protection devices with the operation of the highway trafficcontrol signals at the intersection of White and Parker road and the Maricopa Casa Grande Highway;and to expend $20,000 from the transportation development impact fee fund in fiscal year 2010/2011for these transportation improvements. Discussion and Action.

9.12 Approval of Purchase. The Mayor and City Council shall discuss and possibly take action on arequest by Fleet Manager Ray Arrelin to purchase a Ford F250 Extended Cab 4X4 truck from Sanderson

Ford for the Public Works Division, to replace a similar truck that was recently removed from service.This purchase, in the amount of $28,479.96, will be funded from budget line item Highway UsersRevenue Fund, Non-Capital Equipment, Vehicles (200-43120-742) in the current fiscal year, and isbased on competitive written quotes as required by City Code, Section 3-4-4, In General, SubsectionD. Discussion and Action.

9.13 Approval of Contracts. The Mayor and City Council shall discuss and possibly take action on arequest by Development Services Director Brent Billingsley to approve three contracts with HansenEngineering and Surveying, Plateau Engineering and Premiere Land Surveying, Inc. for on-call landsurvey services in an amount not to exceed $30,000.00 to be paid from budget line item General Fund,

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Engineering, Professional Services (100-43100-320) on an as needed basis in compliance with the Cityof Maricopa City Purchasing Code, Section 3-4-6 open market procedures. Discussion and Action.

9.14 Approval of Contracts. The Mayor and City Council shall discuss and possibly take action on arequest by Development Services Director Brent Billingsley to approve contracts with Ritoch-Powell,PBS& J, and Plateau Engineering for on-call engineering services, each for an amount not to exceed$1,000,000.00 funding for these projects will be determined on a project by project basis and may comefrom several different funding sources (General Fund, County Cent Road Tax Fund, DevelopmentImpact Fees, Grants, Etc) The Engineering On-Call Contract is intended to provide project developmentservices for approved CIP projects. The awards for these projects are on compliance with City Code,Section 3-4-6, open market procedures. Discussion and Action.

9.15 Approval of Contracts. The Mayor and City Council shall discuss and possibly take action on arequest by Development Services Director Brent Billingsley to approve contracts with Universal FieldServices Inc, and Tierra Right-of-Way Services, Inc for on-call right-of-way services in an amount not to

exceed $50,000.00 to be paid from budget line item General Fund, Engineering, Professional Services(100-43100-320) on an as needed basis in compliance with the City of Maricopa City Purchasing Code,Section 3-4-6 open market procedures. Discussion and Action.

9.16 Legislative Agenda. The Mayor and City Council shall discuss and possibly take action on a request by Assistant to the City Manager Paul Jepson to approve the City of Maricopa Federal and StateLegislative Agenda in order to provide priorities and direction to city staff on legislative issues.Discussion and Action.

10.0 Executive Session

10.1 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from theCitys Attorney on any of the above agenda items pursuant to A.R.S. 38-431.03 (A) (3).

10.2 The Maricopa City Council may go into executive session for purpose of obtaining legal advice from theCitys attorney and to consider its position and instruct representatives regarding negotiations for thepurchase, sale or lease of real property pursuant to A.R.S. 38-431.03 (A)(3) and (A)(7).

11.0 Adjournment

Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documentsand staff reports, which were furnished to the Council with this Agenda, are available for review on ourwebsite, www.maricopa-az.gov.

T h i s n o t i ce w a s p o s t e d a t C it y H a l l a n d t h e Ci t y o f M a r i c o p a P o s t O ff ic e b y J u n e 14 , 2 0 10 b y 7 :0 0 p . m .

LeeAnne Schirato, CMCDeputy City Clerk