Melissa Hyatt Associate Registrar Enrollment Reporting ... Reporting at Texas State.pdf · Largest School by Enrollment in Texas. ... We control when both NSC and NSLDS receive data
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Melissa Hyatt Associate Registrar Enrollment Reporting & Auditing: The NSC, NSLDS, and You Q & A to Follow Presentation Please hold questions until then
Enrollment Reporting & Auditing:The NSC, NSLDS, and You
Q & A to Follow PresentationPlease hold questions until then
NSLDS Reporting Profile• Students Certified 99.9% • Certified with Program 99.8% • Roster Error percentage 0.2%
WHO ARE WE?38,000+ Currently Enrolled Students5th Largest School by Enrollment in TexasBanner 9 SISC
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Intro to Texas State University
Know Your Resources!First…
*Links available in the PDF
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General pipeline of what reporting via NSC is.
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Presentation is broken into 3 sections
1. Institutions control when data is sent2. Try to minimize the time between the two
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Animation click throughs – 1: We control when both NSC and NSLDS receive data. 2: It’s best to minimize the time between NSC receiving data and NSLDS receiving data. TXST uses the end of month/start of month so that when the reports line up, we have the appropriate schedule.
1. Institutions control when data is sent2. Try to minimize the time between the two3. Adjust for term Start & End dates
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General overview of an example schedule. Move first and last transmission to capture data at the appropriate times, otherwise transmissions can simply follow the standard end of month/start of month pattern.
CLREnrollment data
DVDegree data
GRADGraduates data
MONTHLY:
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We send data monthly to NSC, that data contains a CLR & DV file. CLR is for current term, DV is for previous term.
CLREnrollment data
DVDegree data
GRADGraduates data
END OF TERM:
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At the end of the term, we send the grads only submission.
CLREnrollment data
DVDegree data
GRADGraduates data
Section 4.4.3
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Why do we send the grads only file? Because of this disagreement in how NSC automatically confers graduate status from the DV file. They use one method, we use the other. Both methods are acceptable, but only one method can be used. Subsequently, we give NSC the DV file for Degree Verify, and the Grads file for reporting to make sure that the effective dates NSC generates are overwritten with our effective dates.
CLREnrollment data
DVDegree data
GRADGraduates data
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General summary, there are 2 types of submission.
CLREnrollment data
DVDegree data
GRADGraduates data
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Using the mockup schedule we can then expand it with this new information to show what files are being sent when.
Let’s get complicated!
CLR
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CLR file breakdown and how we generate reports.
CLR
Know your
Resources!
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Its important to be able to reach the CLR file. If there are errors, we have to be able to interpret them directly at the source.
1: Data is generated in Banner via SFRNSLC. However, the process we use is not necessarily specific to NSC, so rather than talk about SFRNSLC, we’ll just talk generally about generating data. 2: There are 2 periods in which we can make changes to correct our data. Before it is generated, and after. 3: Before data is generated, we can remove things, while after it is generated we can edit things. 4: Attributes/markers can be placed on populations that should not be pulled into the report, while edits can be either automatic or manual.
CLR
• Pull Exclusion Lists• Attach Attribute
Generation
• Run Edit Script for Major Populations
• Manually Edit Minor populations
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This is how we do this at TXST.
We do our own
How do we deal with audits?
And you should too!
How do we deal with audits?GOAL: Replicate an Actual Audit
Use Two Audit Groups
Group 1: Random Sampling Group 2: Selected Population
• Populations that you know have a high chance of error
• Individual students experiencing difficulties
• Students in the NSC/NSLDS errors & rejects
• Pull records directly from the CLR / GRAD file.
• Use manageable selection sizes
• Scale up based on NSC/NSLDS errors & rejects
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Standard Audit selections are 50 students. If your data is very consistent, then I would recommend cutting down on how many you pull as it turns into unnecessary work.
Get information at the CLR, Banner, NSC, and NSLDS levelsCompare for accuracy across all platforms
How do we deal with audits?
Quick Tips
Graduates & Graduation Dates• DV Files auto-generate Graduation Effective Dates
to be equal to the last date of attendance.
• If a student was set as WITHDRAWN before graduatingthen a DV file will NOT mark them as graduated.
• If a student is graduated for a previous term after the conferment period, track them.
• Just use a GRAD file at the end of the term!
• The difference between a CLR and GRAD file in SFRNSLC is the ‘Report Flag.’ Y = CLR, N = GRAD
Backdates & SSCR Data• NSC will not redact attendance.
• If a student appeals their attendance, set their date withNSC to withdrawn before first-day. Update NSLDSwith the correct dates.
• NSLDS only requests data on select students. They do not request information on ALL students.
• NSLDS must have 2 updates of ‘withdrawn’ to stop requesting a student’s data from NSC.
