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MEMORANDUM OF ASSOCIATION(Existing)

1. The name of organisation, known so far as theINDIAN DAIRY SCIENCE ASSOCIATION (IDSA)shall be INDIAN DAIRY ASSOCIATION (IDA).

2. The registered office of the Association shall belocated in IDA House, New Delhi.

3. The objective of the Association shall be theadvancement of dairy science and industry,farming, animal husbandry, animal sciences andits branches including dairy farming & researchon breeding, and management of dairylivestock; and towards that end the associationwill seek:

3.1 To provide opportunities for the disseminationand exchange of knowledge and ideas gainedfrom experiments and experience throughmeetings, conferences, and seminars, and forcollaboration between persons and/orinstitutions interested in research and planningand those in production, processing andmarketing;

3.2 To practise and promote a high standard ofobjectivity, scientific expertise and technicalproficiency;

3.3 To encourage and promote scientific researchand development related to dairy, dairy farmingas defined under the Section I - Definitions ofRules and Regulations of Association.

3.4 To promote and participate in every way therational and economic development of dairyscience, industry and farming (as defined underthe Rules & Regulations) in the country inassociation with cooperatives, industry, or anyother organisation, national or international,having similar aims and objectives;

3.5 To assume any responsibility or functions whenasked to do so, on behalf of Government towardsthe advancement of dairying;

3.6 To collaborate with societies, associations, orany other organisation, national or international,having similar aims and to participate in meetingsheld in India or abroad centered around similarobjectives.

MEMORANDUM OF ASSOCIATION(Amendments Proposed)

1. The name of organisation shall be INDIAN DAIRYASSOCIATION (IDA).

2. The registered office of the Association shall belocated in IDA House, New Delhi.

3. The objective of the Association shall be theadvancement of dairy science and industry,farming, animal husbandry, animal sciences,dairy processing and its branches includingdairy farming & research on breeding, andmanagement of dairy livestock; and towards thatend the association will seek:

3.1 To provide opportunities for the disseminationand exchange of knowledge and ideas gainedfrom experiments and experience throughmeetings, conferences, and seminars, and forcollaboration between persons and/orinstitutions interested in research and planningand those in production, processing andmarketing;

3.2 To practise and promote a high standard ofobjectivity, scientific expertise and technicalproficiency.

3.3 To encourage and promote scientific research anddevelopment related to dairy, dairy farming & dairyprocessing as defined under the Section I -Definitions of Rules and Regulations of Association.

3.4 To promote and participate in every way ineconomic development of dairy science, industryand farming (as defined under the Rules &Regulations) in the country in association withcooperatives, industry, or any other organisation,national or international, having similar aimsand objectives;

3.5 To assume any responsibility or functions whenasked to do so, on behalf of Government towardsthe advancement of dairying;

3.6 To collaborate with societies, associations, orany other organisation, national or international,having similar aims and to participate in meetingsheld in India or abroad centred around similarobjectives.

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3.7 To promote standards (qualitatively andotherwise) and to foster the growth of the dairyindustry in general and for the purpose engagein consultancy activities, set up laboratoriesand do such like or other things as are necessaryfor the purpose.

3.8 To adopt, as and when required, an appropriatelogo for the Association and to permit the usethereof by its members on such terms as maydeem appropriate.

3.9 To promote dairying as a part of AnimalHusbandry activity in particular and agriculturalfarming in general for the benefit of livestockand agricultural farmers.

4. In pursuance of these objectives the Associationshall :

4.1 Publish a journal or journals devoted to thepublication of original scientific and technicalresearch articles, popular articles, technicaland personal news items from India and abroad,information regarding the activities of theAssociation and its members, commercial marketinformation, promotional and developmentalactivity and similar matters.

4.2 Publish, reproduce, distribute or circulate anyother journals, papers, books and other literaturefurthering the objectives of the Association.

4.3 Accept contribution and fees, grants fromgovernment or from other appropriate fundingorganisations for projects and purposes inconsonance with the objectives or spirit of theAssociation.

4.4 Acquire by gift, purchase, lease, loan or hireany immovable or movable properties requiredfor the purpose of the Association and deal withthese properties, monies and other assets tofurther the Association's objectives.

4.5 To organise training, exhibition and help in theestablishment of dairy farm as a part of AnimalHusbandry activity for the benefit of agricultural,livestock & dairy farmers.

4.6 Year mean period from 1st April to March 31 ofnext year.

5. The Association shall be a non-profit making

3.7 To promote standards (qualitatively andotherwise) and to foster the growth of the dairyindustry in general and for the purpose engagein consultancy activities, set up laboratoriesand do such like or other things as are necessaryfor the purpose.

3.8 To adopt and register, as and when required,an appropriate logo for the Association and topermit the use thereof by its members on suchterms as may deem appropriate.

3.9 To promote dairying as a part of AnimalHusbandry activity in particular and agriculturalfarming in general for the benefit of livestockand agricultural farmers.

4. In pursuance of these objectives the Associationshall :

4.1 Publish journals and periodicals devoted to thepublication of original scientific and technicalresearch articles, popular articles, technicaland personal news items from India and abroad,information regarding the activities of theAssociation and its members, commercial marketinformation, promotional and developmentalactivity and similar matters.

4.2 Publish, reproduce, distribute or circulate anyother journals, papers, books and other literaturefurthering the objectives of the Association.

4.3 Accept contribution and fees, grants fromgovernment or from other appropriate fundingorganisations for projects and purposes inconsonance with the objectives or spirit of theAssociation.

4.4 Acquire by gift, purchase, lease, loan or hireany immovable or movable properties requiredfor the purpose of the Association and deal withthese properties, funds and other assets tofurther the Association's objectives.

4.5 To organise training, exhibition and help in theestablishment of dairy farm as a part of AnimalHusbandry activity for the benefit of agricultural,livestock & dairy farmers.

4.6 Year means the financial year from 1st April toMarch 31 of next year.

5. The Association shall be a not for profit making

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organisation. It shall not give any dividend bonusor otherwise in money to any of its members butmay pay in good faith remuneration by way ofsalary, fees, travelling expenses, etc., to anypersonnel employed by it to serve theorganisation, or to any other person includingits members for any specific purpose, e.g., ashonorarium, travelling allowances, connectedwith the activities of the Association. Paymentsindicated above can only be made after theCEC or the competent authority named by theCEC has approved of the expenditure.

RULES AND REGULATIONS(EXISTING)

SECTION I

DEFINITIONS:

In the in terpre ta t ion o f the Ru les andRegulations, unless there be something inthe subject or context incons is tencetherewith, the definition of the terms used inthese Rules and Regulations will be follows:

(i) “IDA” or “Association” means the Indian DairyAssociation.

(ii) “Memorandum and Rules and Regulations”means the Memorandum of the Association andRules and Regulation of the Indian DairyAssociation.

(iii) “CEC” means the Central Executive Committeeof the Indian Dairy Association.

(iv) “Zone” means a zone of the Indian DairyAssociation.

(v) “Branch” means a branch of the Indian DairyAssociation.

(vi) “Local Chapter” means a Local Chapter of theIndian Dairy Association.

(vii)“ZEC” means a Zonal Executive Committee ofthe Indian Dairy Association.

(viii) “SEC” means a State Executive Committeeof the Indian Dairy Association.

(ix) “General Body” means the body composed ofall categories of members of the Indian DairyAssociation.

(x) “AGBM” means the Annual General Body

organisation. It shall not give any dividend,bonus or otherwise in cash to any of its membersbut may pay in good faith remuneration by wayof salary, fees, travelling expenses, etc., to anypersonnel employed or contracted by it to servethe organisation, or to any other person includingits members for any specific purpose, e.g., ashonorarium, travelling allowances, connectedwith the activities of the Association. Paymentsindicated above can only be made after theCEC or the competent authority named by theCEC has approved of the expenditure.

RULES AND REGULATIONS(AMENDMENTS PROPOSED)

SECTION I

DEFINITIONS:

In the in terpre ta t ion o f the Ru les andRegulations, unless there be something inthe subject or context inconsistent therewith,the definition of the terms used in theseRules and Regulations will be as follows:

(i) “IDA” or “Association” means the Indian DairyAssociation.

ii) “Memorandum and Rules and Regulations”means the Memorandum of the Association andRules and Regulations of the Indian DairyAssociation.

(iii) “CEC” means the Central Executive Committeeof the Indian Dairy Association.

(iv) "Branch" means a Zonal, State and Local Branchof Indian Dairy Association.

(v) “Zone” means a Zonal Branch of the IndianDairy Association - defined from time to time.

(vi) “State Chapter” means a State Branch of theIndian Dairy Association.

(vii)“Local Chapter” means a Local Branch of theIndian Dairy Association.

(viii) “ZEC” means a Zonal Executive Committee ofthe Indian Dairy Association.

(ix) “SEC” means a State Executive Committee ofthe Indian Dairy Association.

(x) "LEC" means a Local Executive Committee ofthe Zone of the Indian Dairy Association.

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Meeting of the Indian Dairy Association.

(xi) “EGBM” means the Extra-ordinary General BodyMeeting of the Indian Dairy Association.

(xii) “General Body of the Zone: means the bodycomposed of all categories of members in thezone

(xiii) “General Body of the State” means the bodycomposed of all categories of members in theState.

(xiv) “Bye-laws” means the bye-laws framed underthe Rules and Regulations of the Indian DairyAssociation.

(xv)The Words “him” or “his” occurring any where inthe text indicate persons of either Sex.

(xvi) “Agriculture” means Science or Practice ofFarming

(xvii) “Animal Husbandry” means - a branch ofagriculture concerned with the breeding &feeding of domestic animals

(xviii) “Dairying” means - a branch of AnimalHusbandry which deals with the breeding andfeeding of dairy animals

SECTION II:

1. MEMBERSHIP

1.1 Membership of the Association shall be open to:

1.1.1 Any person who has had or is undergoing aformal training in dairying or allied sciences, orwho is or was on the staff of an institution ororganisation connected with the dairy or alliedfields.

(xi) "Office Bearers" means the President, VicePresidents of the CEC and Chairman, ViceChairmen, Secretary and Treasurer of the Zones,State and Local Chapters.

(xii) “General Body” means the body composed ofall categories of members of the Indian DairyAssociation.

(xiii) “AGBM” means the Annual General BodyMeeting of the Indian Dairy Association.

(xiv) “EGBM” means the Extra-ordinary GeneralBody Meeting of the Indian Dairy Association.

(xv)“General Body of the Zone: means the bodycomposed of all categories of members in thezone

(xvi) “General Body of the State Chapter and LocalChapter” means the body composed of allcategories of members in the State.

(xvii) “Bye-laws” means the bye-laws framed underthe Rules and Regulations of the Indian DairyAssociation.

(xviii) The Words “him” or “his” occurring any wherein the text indicate persons of either Sex.

(xix) “Agriculture” means Science or Practice ofFarming

(xx) “Animal Husbandry” means - a branch ofagriculture concerned with the breeding, feedingand management of domestic animals

(xxi) “Dairying” means - a branch of Animal Husbandrywhich deals with the breeding, feeding andmanagement of dairy animals and dairyprocessing

SECTION II:

1. MEMBERSHIP

1.1 Membership of the Association shall be open to:

1.1.1 Any person who has undergone a formaltraining and holding a degree or diploma indairying or allied sciences, or who is or was onthe staff of an institution or organisationconnected with the dairy or allied fields belongingto scientific, technical and managerialcategories. The requirement applies to all theclasses of membership given under clause 1.4.1.

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1.1.2 Any person who is involved in dairyingactivities or is in a position of responsibilitywhich could promote the growth of dairy scienceand industry.

1.1.3 Any organisation concerned with the area ofdairying in its widest aspects, or interested inpromoting the aims and objects of theAssociation.

1.2 Every member of the association (which includeall classes of membership as described in SectionII, Clause 1.3 shall be expected :

1.2.1 To acquaint himself with the Memorandumand Rules and Regulations of the Association,and to exert himself to foster and uphold them.

1.2.2 To conduct himself at all times in such a wayas to enhance the dignity and the ethical andprofessional standard of the Association throughhis actions, behaviour and language.

1.2.3 To uphold the law in letter and spirit and toemploy his scientific and technological expertiseto advance the good of society.

1.3 There will be 7 classes of membership, 4 forindividuals and 3 for organisations

1.3.1 An individual can be classified as a LifeMember, Ordinary Member, Associate Memberor Student Member.

1.3.2 An organisation can be classified as aBenefactor, Sustaining Member or AssociateMember. When applying for any of these twocategories of organisational membership, theorganisation will nominate a representative whowill be representing the organisation in all theactivities. The organisation can, if it so desires,change the nomination with three months notice.

1.3.3 All subscriptions excluding that for lifemembership and benefactorship, will be on theannual basis commencing from 1st April of theyear. However, in case of Associate Member,registered during the Conference/Seminar/Workshop, their membership shall be limited tothe particular event. The tenure of the

1.1.2 Any person who is in a position ofresponsibility in dairying activities who couldpromote the growth of dairy science and industry.

1.1.3 Any organisation concerned with the area ofdairying in its widest aspects, and engaged inpromoting the aims and objects of theAssociation.

1.1.4 Any person, as a student, undergoingformal training in dairy science and technologyat under graduate or post graduate level.

1.2 Every member of the association (which includeall classes of membership as described in SectionII, Clause 1.3 shall be expected :

1.2.1 To acquaint himself with the Memorandumand Rules and Regulations of the Association,and to exert himself to foster and uphold them.

1.2.2 To conduct himself at all times in such a wayas to enhance the dignity and the ethical andprofessional standard of the Association throughhis actions, behaviour and language.

1.2.3 To uphold the law in letter and spirit and toemploy his scientific and technological expertiseto advance the good of society.

1.3 There will be following categories of membership,for individuals as given in clause 1.3.1 and fororganisations as given in clause 1.3.2:

1.3.1 An individual can be classified as a LifeMember, Ordinary Member or Student Member

1.3.2 Benefactor or Sustaining Member : Whileapplying for any of these two categories oforganisational membership, the organisationwill nominate a representative who will berepresenting the organisation in all the activitiesof the Association. The organisation can, if it sodesires, change the nomination with priorintimation to the Head Office of Association.

1.3.3 All subscriptions excluding that for lifemembership and benefactorship, will be on theannual basis commencing from 1st April of theyear. The tenure of the Membership could bechanged by the CEC in accordance with thebye-laws of the Association.

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Membership could be changed by the CEC inaccordance with the by-laws framed under theconstitution.

1.4 Classes of membership

1.4.1 All classes of membership will be grouped inthe following five different categories:-

(i) Research workers and educationists

(ii) Milk producers

(iii) Professionals and planners; and

(iv) Dairy industry such as manufacturers and/orsuppliers of dairy equipment orappliances and milk product factories.

(v) Others

1.4.2 Any person (or organisation) who wants to beenrolled as a member will be required to indicate inthe prescribed form the category in which hedesires to be grouped but shall not have any rightto be grouped in that category. On receipt of theapplication form, the CEC shall decide the categoryinto which the member shall be placed and thedecision of the CEC shall be final.

1.4.3 Any existing member who has not been placedin a particular category, will be required to indicatehis choice by filling up the prescribed form. TheCEC shall on receipt of the form, take the decisionto place the member in the appropriate categoryand the decision of the CEC shall be final. Whereany such existing member fails to submit the formwithin the prescribed time limit, the CEC may takethe decision to categorise the membership withoutwaiting for further communication from the member.

1.4.4 The association shall maintain a register ofits members, both individual and organisational(including the name of the representatives) andgive a membership number to each of them withsuitable prefix or affix to indicate the category ofthe member.

2. QUALIFICATIONS FOR MEMBERSHIP,ADMISSION PROCEDURES AND RIGHTS OF MEMBERS

2.1 Individual categories of membership:

2.1.1 Ordinary Member: Any person who fulfilsthe qualifications prescribed for membership inclause 1.1 is eligible for ordinary membership

1.4 Classes of Membership

1.4.1 All classes of membership will be grouped inthe following four different categories:-

(i) Research workers and educationists

(ii) Milk producers

(iii) Professionals and planners; and

(iv) Dairy industry such as milk product factoriesand manufacturers and/or suppliers of dairyequipment or appliances.

1.4.2 Any person (or organisation) who wants to beenrolled as a member will be required to indicatein the prescribed form the category in which hedesires to be grouped. However on receipt of theapplication form, the CEC shall decide thecategory into which the member shall be placedand the decision of the CEC shall be final.

1.4.3 Any existing member who wishes to be placedin a particular category, will be required to indicatehis choice by filling up the prescribed form. TheCEC shall on receipt of the form, take the decisionto place the member in the appropriate categoryand the decision of the CEC shall be final. Whereany such existing member fails to submit the formwithin the prescribed time limit, the CEC may takethe decision to categorise the membership withoutwaiting for further communication from the member.

1.4.4 The association shall maintain a register ofits members, both individual and organisational(including the name of the representatives) andgive a membership number to each of them withsuitable prefix or affix to indicate the category ofthe member.

2. QUALIFICATIONS FOR MEMBERSHIP,ADMISSION PROCEDURES AND RIGHTS OF MEMBERS

2.1 Individual categories of membership:

2.1.1 Ordinary Member: Any person who fulfilsthe qualifications prescribed for membership inclause 1.1 is eligible for ordinary membership

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subject to the approval of the CEC. Interestedpersons have to apply to the Secretary Generalof IDA in the prescribed form directly or throughthe Secretary of a Zone along with the requisiteadmission fee and annual subscription. In everycase where the application is rejected theadmission fee and the deposit towardssubscription shall be refunded. An ordinarymember will have the right to be present,participate and vote in all meetings of theAssociation meant for the members, to proposecandidate(s) and to stand for an election if hehas acquired the right to vote and right to standfor election, to contribute papers at the meetingsof the association and to receive free of chargethe journal(s) of the Association and any otherpublication which is meant to be supplied, freeof charge, to the members of IDA.

2.1.2 Life Member: Any person who hasbeen an ordinary member, for a period ofminimum one year with or without a break, hasundergone a formal training in dairying or alliedsciences, or who is or was on the staff of aninstitution or organisation connected with milkproduction, processing, marketing is eligible tobecome a life member subject to the approval ofthe CEC.

2.1.3 Associate Member : Any person(s), who is/are interested to participate in an event of theassociation but unable to meet the criteriaprescribed in all other categories of membershipbut whose association would be in the interest ofIDA may be registered as Associate Member forthe particular event only. Interested persons(s)have to apply in a prescribed form for the aboveclass of membership alongwith the prescribedfee as determined by the CEC. This category ofmembership cannot be renewed. This categoryof membership is not convertible into any othercategory. An Associate Member will have noright to vote or stand for election. The AssociateMember is not entitled to any of other privilegeswhich are otherwise available to other categoryof members except the privileges expresslyprovided hereinbefore.

subject to the approval of the CEC. Interestedpersons have to apply to the Secretary General/Secretary of IDA in the prescribed form directlyor through the Secretary of a Zone along with acopy of Aadhar Card (self attested) and copy ofthe academic degree or diploma (self attested)with the requisite admission fee and annualsubscription. In every case where the applicationis rejected the admission fee and the deposittowards subscription shall be refunded.

2.1.2 Life Member: Any person who has been anordinary member, for a period of minimum oneyear, has undergone a formal training in dairyingor allied sciences, or who is or was on the staff ofan institution or organisation connected with milkproduction, processing, marketing is eligible tobecome a life member subject to the approval ofthe President of IDA. The interested member hasto apply directly to the Secretary General/Secretary of IDA or through the Secretary of theZone in the prescribed form with the requisite feefor conversion from Ordinary Member to LifeMember. However, to sustain the life membership,the member has to submit life certificate everyyear during the month of April and May.

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2.1.4 Student Member :

2.1.4(i) Student Member (under graduate): Anyperson who is a student for diploma or bachelor’sdegree in any stream of dairy science and notemployed by any organisation or drawing anysalary, is eligible for student membership (undergraduate) subject to the approval of the CEC.

2.1.4(ii) Student Member (Post Graduate): Anyperson who is a student for Post Graduate orDoctorate Programme in any stream of dairyscience and not employed by any organisationor drawing any salary is eligible for studentmembership (post graduate) subject to theapproval of the CEC. Interested person(s) haveto apply in a prescribed form for the above classof membership alongwith the prescribed annualfee as specified in clause 4.5.3(b) and 4.5.3(c)to the Secretary General of IDA directly orthrough the Secretary of a zone. In case theapplication is rejected by the CEC, the deposittowards subscription will be refunded. There isno admission fee for student membership. Aperson who has been a student member for twoconsecutive years, need not pay any admissionfee to become an Ordinary Member. A studentmember will have no right to vote or stand forelection. However, a student member will havethe right to be present and participate as amember in the Dairy Industry Conference,Seminars, Meetings etc., of the Associationheld from time to time and they will also beentitled to receive free of charge, the copies of“Indian Dairyman” (under graduate) and “IndianJournal of Dairy Science” and “Indian Dairyman”(Post Graduate).

2.2 Organisational categories of membership:

2.2.1 Benefactor: Dairy Cooperative Society orany other institution, Association of Milk

An ordinary member and Life Member will have theright to be present, participate and vote in allmeetings of the Association meant for the members,to propose candidate(s) and to stand for an electionif he has acquired the right to vote and right to standfor election, to contribute papers at the meetings ofthe Association and to receive free of charge thejournal(s) of the Association and any otherpublication which is meant to be supplied, free ofcharge, to the members of IDA.

2.1.3 Student Member :

2.1.3(1) Student Member (under graduate): Anyperson who is a student for diploma or bachelor’sdegree in any stream of dairy science and notemployed by any organisation or drawing anysalary, is eligible for student membership (undergraduate) subject to the approval of the CEC.

2.1.3(2) Student Member (Post Graduate): Any personwho is a student for Post Graduate or DoctorateProgramme in any stream of dairy science and notemployed by any organisation or drawing anysalary is eligible for student membership (postgraduate) subject to the approval of the CEC.Interested person(s) have to apply in a prescribedform for the above class of membership alongwiththe prescribed annual fee as specified in clause4.5.3(b) and 4.5.3(c) with an identity card attestedby Principal or Dean of the College concerned tothe Secretary General/Secretary of IDA directly orthrough the Secretary of a zone. In case theapplication is rejected by the CEC, the deposittowards subscription will be refunded. There is noadmission fee for student membership. A personwho has been a student member for twoconsecutive years, need not pay any admissionfee to become an Ordinary Member. A studentmember will have no right to vote or stand forelection. However, a student member will have theright to be present and participate as a member inthe Dairy Industry Conference, Seminars, Meetingsetc., of the Association held from time to time.Under graduate students will be entitled to receivefree of charge, the copies of “Indian Dairyman”and post graduate students the “Indian Journalof Dairy Science” and “Indian Dairyman” (PostGraduate), free of charge.

2.2 Organisational categories of membership:

2.2.1 Benefactor: Dairy Cooperative Society, DairyFederations, Dairy Plants, dairy equipment

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Producers, or Registered group of dairy interest,which fulfill the qualifications laid down in clause1.1 and by paying prescribed donation may beenrolled as a benefactor of the Association fora period of 8 years from the year of enrollment,provided its application in the prescribed formsent to the Secretary General of the Associationdirectly or through the Secretary of a zone isconsidered and approved by the CEC. ABenefactor organization will have all the privilegesof an ordinary member and act through itsnominee, whose name has to be communicatedin advance to the CEC.

2.2.2 Sustaining Member: Dairy CooperativeSociety or any other institution, Association ofMilk Producers, or Registered group of organiseddairy interest which fulfill the qualifications laiddown in clause 1.1 may be enrolled as asustaining member by contributing annually theprescribed sum, provided its application inprescribed form addressed to “the SecretaryGeneral of IDA” directly or through the Secretaryof a zone is considered and approved by theCEC. A sustaining member will have all therights and privileges of an ordinary member andwill act through its nominee, whose name has tobe sent to CEC in advance.

2.2.3 Associate Member : Any organisation(s),who is/are interested to participate in an eventof the association but unable to meet the criteriaprescribed in all other categories of membershipbut whose association would be in the interest ofIDA may be registered as Associate Member forthe particular event only. Interestedorganisation(s) have to apply in a prescribedform for the above class of membership alongwiththe prescribed fee as determined by the CEC.This category of membership cannot berenewed. This category of membership is notconvertible into any other category. An AssociateMember will have no right to vote or stand forelection. The Associate Member is not entitledto any of other privileges which are otherwiseavailable to other category of members except

manufacturers or any other institution,Association of Milk Producers, or Registeredgroup of dairy interest, which fulfil thequalifications laid down in clause 1.1 and bypaying prescribed membership fee may beenrolled as a benefactor of the Association fora period of 8 years from the year of enrolment,provided its application in the prescribed formsent to the Secretary General/Secretary of IDAdirectly or through the Secretary of a zone isconsidered and approved by the CEC. ABenefactor member will have all the privileges ofan ordinary member and act through its nominee,whose name has to be indicated while submittingapplication. The name of the nominee can bechanged with prior intimation to the Association.

2.2.2 Sustaining Member: Dairy CooperativeSociety, Dairy Federations, Dairy Plants, dairyequipment manufacturers or any otherinstitution, Association of Milk Producers, orRegistered group of organised dairy interestwho fulfill the qualifications laid down in clause1.1 may be enrolled as a sustaining member bycontributing annually the prescribed sum,provided its application in prescribed formaddressed to “Secretary General/Secretary ofIDA” directly or through the Secretary of a zoneis considered and approved by the CEC. Asustaining member will have all the rights andprivileges of an ordinary member and will actthrough its nominee, whose name has to beindicated while submitting the application form.The name of nominee can be changed with priorintimation to the Association.

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the privileges expressly provided hereinbefore.

2.2.4 “When application for enrollment as memberof the Association is forwarded by the Secretaryof a Zone, the full amount received towardsadmission fee and membership subscriptionshall be sent to the Secretary General of IDAalongwith the application without deducting theZonal Share if any. If and when subscription forrenewal of membership is received by the Zones,the Secretary of the Zone shall send the fullamount to the Secretary General of IDA withoutdeducting the Zonal share, if any.

2.3 The CEC on receipt of application formembership will decide the eligibility of a personor organisation for membership and the CEC’sdecision regarding acceptance of themembership shall be final.

3. RESIGNATION, TERMINATION, SUSPENSIONAND RE-ADMISSION

3.1 Resignation : Any member who wishes to resignfrom the Association should write to the SecretaryGeneral of IDA or to the Secretary of the Zonefor consideration of the CEC. The acceptanceof the resignation by the CEC is subject toclearing his dues reckoned up to the date ofreceipt of his resignation letter, returning anyasset, files, papers belonging to the Associationtemporarily in his custody and paying thesubscription for the year in question.

3.2 Termination:

3.2.1 The General Body, on its own or on therecommendation of CEC, may terminate themembership of any category of member whosecontinuance in its opinion, is detrimental to theinterests and status of the Association and thedecision of the General Body in this matter shallbe final.

3.2.2 A member who does not renew hismembership within 61 months of the expiry of themembership tenure will lose his membershipwithout further notice from the IDA regarding thetermination, provided that the CEC may condonethe delay by a period not exceeding anotherthree months.

3.2.3 The membership of a person may be terminated

“When application for enrollment as member of theAssociation is forwarded by the Secretary of aZone, the full amount received towards admissionfee and membership subscription shall be sentto the Secretary General/Secretary of IDA (HQ)alongwith the application without deducting theZonal Share if any. If and when subscription forrenewal of membership is received by the Zones,the Secretary of the Zone shall send the fullamount to the Secretary General/Secretary ofIDA without deducting the Zonal share, if any.

2.3 The CEC on receipt of application formembership will decide the eligibility of a personor organisation for membership and the CEC’sdecision regarding acceptance of themembership shall be final.

3. RESIGNATION, TERMINATION, SUSPENSIONAND RE-ADMISSION

3.1 Resignation : Any member who wishes to resignfrom the Association should write to SecretaryGeneral/Secretary of IDA or to the Secretary ofthe Zone for consideration of the CEC. Theacceptance of the resignation by the CEC issubject to clearing his dues reckoned up to thedate of receipt of his resignation letter, returningany asset, files, papers belonging to theAssociation temporarily in his custody and payingthe subscription for the year in question.

3.2 Termination:

3.2.1 The General Body, on its own or on therecommendation of CEC, ZEC, SEC and LECmay terminate the membership of any categoryof member whose continuance in its opinion, isdetrimental to the interests and status of theAssociation and the decision of the GeneralBody in this matter shall be final.

3.2.2 A member who does not renew hismembership within two months of the expiry ofthe membership tenure will lose his membershipwithout further notice from the IDA.

3.2.3 The membership of a person may be terminated

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by CEC in case it is medically confirmed that heis mentally ill.

3.2.4 The membership of a person who has beenconvicted by a court for a criminal offence isliable to be terminated by the CEC.

3.2.5 The termination of membership shall not inany way affect the rights of the Association toclaim arrears of subscription, other dues, books,papers and properties of the Association lyingwith the member. Before terminating themembership under sub clause 3.2.1 and 3.2.4 ashow cause notice shall be issued by CEC so asto give the member concerned an opportunity tostate his case. Any reply to the show causenotice must reach the Secretary General of IDA,within three weeks from the date of the issue ofthe notice.

3.3 Suspension: While it becomes expedient for theCEC to suspend the rights of the membership ofa person, for a prescribed period in order tosafeguard the interest and objectives of theAssociation, the CEC will be competent to issuea suspension order indicating broadly the reasonsand indicating the period of suspension.

3.4 Revocation of Suspension and TerminationOrders of CEC: The General Body meeting ofmembers in AGBM or EGBM may revoke thetermination and suspension orders with a majorityof 3/4th of the members present, if in the opinionof the AGBM or EGBM it is felt that the terminationor suspension order is not justified. Where therequisite number of members are not present atthe meeting, the shall be decided at the nextadjourned meeting irrespective of the number ofmembers present

Re-admission of a member who has resignedand whose membership has been terminatedunder sub clause 3.2.2 may be accepted by theCEC on a written request from the member ifpayment of all outstanding dues has beenreceived and after a fresh admission fee, whereapplicable, is paid.

3.5 The suspension or termination of any memberof the IDA under rules 3.2 and 3.3 shall ipso factoresult in the suspension or termination of themembership in any body of the IDA of which he isa member by virtue of his membership of the IDA.

by CEC in case of conviction by a court of law fora civil or criminal offence or a moral breach of trustor if it is medically confirmed that he is mentally ill.

Deleted

3.2.4 The termination of membership shall not in anyway affect the rights of the Association to claimarrears of subscription, other dues, books,papers and properties of the Association lyingwith the member. Before terminating themembership under sub clause 3.2.1 and 3.2.4 ashow cause notice shall be issued by CEC so asto give the concerned member an opportunity tostate his case. Any reply to the show causenotice must reach the Secretary General/Secretary of IDA, within three weeks from thedate of the issue of the notice.

3.3 Suspension: While it becomes expedient for theCEC to suspend the rights of the membership ofa person, for a prescribed period in order tosafeguard the interest and objectives of theAssociation, the CEC will be competent to issuea suspension order indicating broadly thereasons and indicating the period of suspension.

3.4 Revocation of Suspension and TerminationOrders of CEC: The AGBM or EGBM may revokethe termination and suspension orders with amajority decision of 3/4th of the memberspresent, if in the opinion of the AGBM or EGBMit is felt that the termination or suspension orderis not justified. Where the requisite number ofmembers are not present at the meeting, thematter shall be decided at the next adjournedmeeting irrespective of the number of memberspresent on the same day.

Re-admission of a member who has resignedand whose membership has been terminatedunder sub clause 3.2.2 may be accepted by theCEC on a written request from the member ifpayment of all outstanding dues has beenreceived and after a fresh admission fee, whereapplicable, is paid.

3.5 The suspension or termination of any memberof the IDA under rules 3.2 and 3.3 shall ipso factoresult in the suspension or termination of themembership in any body of the IDA of which he isa member by virtue of his membership of the IDA.

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4. STRUCTURE OF THE ASSOCIATION

4.1 Central Office, Zonal Branch, State Branch andLocal Chapter: The Central office will be locatedat the Registered Office. The Association willhave 4 Zonal Branches as described in 4.2. TheZonal Branch may open a State Branch of IDAwith the approval of the CEC when the numberof members from the concerned State is 150 ormore and when majority of the members of thatState desire to establish a State Branch. Thelocation of Headquarters of the State Branch willbe selected by the Zonal Office in consultationwith the State Branch and with the approval ofthe CEC. In a State, where the number ofmembers is at least-50 and where the membersin that State desire to have a Local Chapter, theLocal Chapter may be opened by the ZonalOffice with the approval of the CEC.

4.2 Zones : The CEC will stimulate the functioningof Zones to cover in suitable regional groupsor states, the entire Indian Union. The memberslocated in a foreign country may be attachedto a suitable Zone. Subject to suchmodification, as might be considered desirableby the CEC. The Zones shall be as follows

East Zone: Comprising Assam, ArunachalPradesh, Nagaland, Meghalaya, Manipur,Mizoram, Sikkim, Tripura, West Bengal, Bihar,Orissa, Andaman and Nicobar Islands,Jharkhand and Chhatisgarh.

South Zone: Comprising Andhra Pradesh,Pondicherry, Kerala, Tamil Nadu andKarnataka.

West Zone: Comprising Maharashtra, Gujarat,Madhya Pradesh, Goa, Daman and Diu.

North Zone: Comprising Uttar Pradesh, Delhi,Jammu and Kashmir, Punjab, Haryana,Himachal Pradesh, Rajasthan, Chandigarhand Uttaranchal."

The headquarters of these four zones will be asfollows :

East Zone: CalcuttaSouth Zone: BangaloreWest Zone: BombayNorth Zone: Delhi

4. STRUCTURE OF THE ASSOCIATION

4.1 Central Office, Zonal Branch, State Branch/Chapter and Local Branch/Chapter : The Centraloffice will be located at the Registered Office inNew Delhi. The Association will have 4 ZonalBranches/Chapters as described in 4.2. TheZonal Branch/Chapter may open a State Branch/Chapter of IDA with the approval of the CECwhen the number of members from the concernedState is 150 or more and when majority of themembers of that State desire to establish aState Branch/Chapter. The location ofHeadquarters of the State Branch/Chapter willbe selected by the Zonal Office in consultationwith the State Branch/Chapter and with theapproval of the CEC. In a State, where thenumber of majority of members is at least-50and where the members in that State desire tohave a Local Branch/Chapter , the Local Branch/Chapter may be opened by the Zonal Office withthe approval of the CEC.

4.2 Zones : The CEC will stimulate the functioningof Zones to cover in suitable regional groupsor states, the entire Indian Union. Subject tosuch modification, as might be considereddesirable by the CEC. The Zones shall be asfollows :

East Zone: Comprising Assam, ArunachalPradesh, Nagaland, Meghalaya, Manipur,Mizoram, Sikkim, Tripura, West Bengal, Bihar,Orissa, Andaman and Nicobar Islands, andJharkhand.

South Zone: Comprising Andhra Pradesh,Telangana, Pondicherry, Kerala,Lakshadweep, Tamil Nadu and Karnataka.

West Zone: Comprising Maharashtra, Gujarat,Madhya Pradesh, Chattisgarh, Goa, Daman and Diu.

North Zone: Comprising Uttar Pradesh, Delhi,Jammu and Kashmir, Punjab, Haryana,Himachal Pradesh, Rajasthan, ChandigarhUnion Territory and Uttarakhand."

The headquarters of these four zones will be asfollows :

East Zone: KolkataSouth Zone: BengaluruWest Zone: MumbaiNorth Zone: New Delhi

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The locations of the headquarters may bechanged by the Zonal Branches with the approvalof the CEC.

4.3 Office bearers of Zonal and Branches:

4.3.1 Zonal Branch: Each Zonal Branch will bemanaged by an Executive Committee. Thenumber of members of the Executive Committeewill depend on the number of members affiliatedto the Zones and number of States covered bythem. The maximum number of members of theZonal Executive Committee will be twenty andthe minimum number is eight excluding theChairman but including other office bearers.Attempts should be made to give representationto each of the States and when the number ofmembers from a State is over 20, one seat in theZEC should be reserved for that State. One ofthe members may be designated as the Editorof the Zonal publications. The ExecutiveCommittee members and the office bearers willbe elected by the members affiliated to theZones in the manner laid down and will holdoffice for a period of three years. In case, it takestime to hold subsequent election the outgoingCommittee and the Office Bearers will carry onthe work till the new office bearers are electedand take over charge. In case there is prolongeddelay in holding election and handing overcharge, the CEC will have the authority tosuspend the Zonal Executive Committee,appoint an ad hoc Executive Committee andarrange for election after giving an opportunityto the functional ZEC to explain the delay. ThePresident, IDA may nominate any member to bea member of the Zonal Executive Committee.The Zonal Executive Committee will work withinthe overall policies and framework of theAssociation and the guidelines issued by theCEC. The Zonal Executive Committee will havefull power to prepare the Zonal Branch budget,get it approved by the CEC and operate it. TheZonal Executive Committee will remainresponsible for all expenditure of the Zones andwill ensure that the expenditures do not exceedthe receipt. The controlling of expenditure inZonal offices will be according to the bye-laws ofIDA. The audited accounts of the Zonal Office

The locations of the headquarters of the Zonesmay be changed by the Zonal Branches with theapproval of the CEC.Whenever any new State/Union Territory iscarved out from any of the present State/UnionTerritory, the same shall be attached to thepresent respective zone.

4.3 Office bearers of Zones and Chapters:

4.3.1 Zone: Each Zone will be managed by anExecutive Committee. The number of membersof the Executive Committee including Officebearers would be in accordance with the clauseno. 5.4.3 "Composition of ZEC". The ExecutiveCommittee members and the office bearers willbe elected by the members affiliated to theZones in the manner laid down and will holdoffice for a period of three years. In case, it takeslonger time to hold subsequent election theoutgoing Committee and the Office Bearers willcarry on the work till the new office bearers areelected and take over charge. In case there isprolonged delay in holding election and handingover charge, the CEC will have the authority tosuspend the Zonal Executive Committee,appoint an ad hoc Executive Committee andarrange for election after giving an opportunityto the functional ZEC to explain the delay. ThePresident, IDA may nominate any IDA memberto be a member of the Zonal ExecutiveCommittee. The Zonal Executive Committee willwork within the overall policies and framework ofthe Association and the guidelines issued bythe CEC. The Zonal Executive Committee willhave full power to prepare the Zonal Branchbudget, get it approved by the CEC and operateit. The Zonal Executive Committee will remainresponsible for all expenditure of the Zones andwill ensure that the expenditures do not exceedthe receipt. The controlling of expenditure inZonal offices will be according to the bye-laws ofIDA. The audited accounts of the Zonal Office inharmonisation with the Centre are to be sent tothe Central Office in time to be incorporated inthe Annual Accounts of the IDA along with theAnnual Report of the Zones.

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are to be sent to the Central Office in time to beincorporated in the Annual Accounts of the IDAalong with the Annual Report of the Zones.

4.3.2 State Branches: The State Branches, wherethey exist, are part of the concerned ZonalBranch and subordinate to it. The affairs of theState Branches and to be managed by anExecutive Committee. The State ExecutiveCommittee will have a Chairman, a Vice-chairman, a Secretary and a Treasurer and sixmembers, all to be elected by the IDA membersaffiliated to the State concerned. In additionthere will be a nominee of the Chairman of theconcerned Zone. The Executive Committee willprepare the budget of the State branch and getit approved by the Zonal Executive Committee.The State Branch’s budget will be incorporatedinto the budget of the Zonal Office and thecombined budget will need the approval of theCEC. The State Executive Committee will ensurethat the expenditures do not exceed the receipts.The controlling of expenditures in the StateBranch will be according to the bye-laws of IDA.The audited accounts of a State Branch are tobe sent in time for incorporation with the accountsof the Zonal Branch for onward despatch to theCEC in time for incorporation with the accountsof the IDA. The Annual Report of the Statebranch also has to be sent at that time. Thechairman of a State Branch will be an ex-officiomember of the Zonal Executive Committee. Theelection of the State Executive Committee will beheld in the manner specified in the bye-laws ofthe IDA and the members and the office bearerswill hold office for a period of three years. Theoutgoing members and office bearers will holdoffice until the new Executive Committee takesover charge. In case there is prolonged delay inholding election the concerned Zonal EC maysuspend the State EC and appoint an adhoc ECto carry on the work and conduct the election ofthe new EC, after giving an opportunity to thefunctional SEC to explain the delay.

4.3.3 Local Chapter: The Local Chapter will bethe direct responsibility of the ZEC. The ZonalEC will appoint a committee of three or fivemembers from amongst the members of theconcerned State. The members will elect aChairman and a Secretary to conduct the affairsof the Local Chapter. The receipts andexpenditures of the Local Chapter will be thedirect responsibility of the Zonal Office. The

4.3.2 State Branches/Chapters: The State Branches/Chapters , where they exist, are part of the concernedZone Branch and subordinate to it. The affairs of theState Branches/Chapters will be managed by anExecutive Committee. The number of members ofthe State Executive Committee including Officebearers would be in accordance with the clause no.5.4.4 "Composition of SEC" In addition there will bea nominee of the Chairman of the concerned Zone.The Executive Committee will prepare the budget ofthe State Branches/Chapters and get it approved bythe Zonal Executive Committee. The State Branch's/Chapter's budget will be incorporated into the budgetof the Zonal Office and the combined budget willneed the approval of the CEC. The State ExecutiveCommittee will ensure that the expenditures do notexceed the receipts. The controlling of expendituresin the State Branch/Chapter will be according to thebye-laws of IDA. The audited accounts of a StateBranches/Chapters in harmonisation with the Centreare to be sent in time for incorporation with theaccounts of the Zonal Branch/Chapter for onwarddespatch to the CEC in time for incorporation with theaccounts of the IDA. The Annual Report of the StateBranches/Chapters also has to be sent at that time.The election of the State Executive Committee will beheld in the manner specified in the bye-laws of theIDA and the members and the office bearers will holdoffice for a period of three years. The outgoingmembers and office bearers will hold office until thenew Executive Committee takes over charge. In casethere is prolonged delay in holding election theconcerned Zonal EC may suspend the State EC andappoint an adhoc EC to carry on the work and conductthe election of the new EC, after giving an opportunityto the functional SEC to explain the delay.

4.3.3 Local Branch/Chapter : The Local Branch/Chapter , where they exist, are part of theconcerned Zone. The affairs of the Local Branch/Chapter are to be managed by an ExecutiveCommittee. The number of members of theLocal Branch/Chapter including Office bearerswould be in accordance with the clause no.5.4.4 "Composition of SEC and Local Branch/Chapter ". The receipts and expenditures of the

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Chairman or his nominated representativemember will be an ex-offico member of the ZEC.

4.4 “The Normal Address” of a member recorded atthe IDA Central Office at the time of enrollmentwill determine the affiliation of a member to aState or Zone. It may happen that a memberaffiliated to a particular Zone or State maytemporarily be residing in another State orZone. Such a member will have the right toattend any meeting or seminar of that State orZone but will have no voting right in the state orzonal election other than the State or Zone towhich he is affiliated. The member who wants tochange the affiliation should intimate the parentstate or parent zone as well as the new state ornew zone, giving one months’ notice. The changeof the affiliation will take effect only if and whenaccepted by both. If a member wishes to changehis “Normal Address” he shall give two months’notice to the Secretary General of IDA and theSecretary of the concerned Zone and Branch.

Local Branch/Chapter will be the directresponsibility of the Zonal Office. The LocalExecutive Committee will prepare the budget ofthe Local Branch/Chapter and get it approvedby the Zonal Executive Committee. The LocalBranch's/Chapter's budget will be incorporatedinto the budget of the Zonal Office and thecombined budget will need the approval of theCEC. The Local Executive Committee will ensurethat the expenditures do not exceed the receipts.The controlling of expenditures in the LocalBranch/Chapter will be according to the bye-laws of IDA. The audited accounts of a LocalBranch/Chapter are to be sent in time forincorporation with the accounts of the ZonalBranch/Chapter for onward despatch to theCEC in time for incorporation with the accountsof the IDA. The Annual Report of the LocalBranches/Chapters also has to be sent at thattime. The Chairman of a Local Branches/Chapters will be an ex-officio member of theZonal Executive Committee. The election of theLocal Executive Committee will be held in themanner specified in the bye-laws of the IDA andthe members and the office bearers will holdoffice for a period of three years. The outgoingmembers and office bearers will hold office untilthe new Executive Committee takes over charge.In case there is prolonged delay in holdingelection the concerned Zonal EC may suspendthe Local EC and appoint an adhoc EC to carryon the work and conduct the election of the newEC, after giving an opportunity to the functionalLEC to explain the delay.

4.4 “The Normal Address” of a member recorded atthe IDA Central Office at the time of enrolment willdetermine the affiliation of a member to a State orZone. It may happen that a member affiliated toa particular Zone or State may have shifted toanother State or Zone. Such a member will havethe right to attend any meeting or seminar of thatState or Zone but will have no voting right in thestate or zonal election other than the State orZone to which he is affiliated. If a member wishesto change his “Normal Address” he shall give twomonths’ notice to Secretary General/Secretaryof IDA and wait for approval of the change fromIDA head quarters.

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4.5 Funds, Accounts and Audit

4.5.1 The funds of the Indian Dairy Associationwill consist of the following :

(a) The grants made by the Government of India orState Government to Central Office, ZonalBranch, State Branch or Local Chapters.

(b) Contributions to the Central Office, Zonal Branch,State Branch or Local Chapters and receipts byany branch of IDA from other sources, any feesfor services rendered and rent received if any.

(c) Income of the Central Office, Zonal Branch,State Branch of the IDA from investments.

(d) Membership subscriptions and donations.

4.5.2 The Funds at the disposal of the CentralOffice, Zonal Branch and State Branch can behandled respectively by the Central Office, ZonalBranch and State Branch.

4.5.3 Membership fee in respect of ordinarymember, student member, life member,sustaining member and benefactor membershall be determined by CEC after reviewing thecost of maintenance of IDA time to time subjectto ratification in the AGBM.

4.5.4 CEC may revise the membership fees time totime, subject to ratification in the AGBM.

4.5.5 The bankers of the Association shall be oneor more Nationalised or Scheduled banks asdecided by the CEC, ZEC or SEC as the casemay be. All funds of the Association shall be paidinto Associations’ account in case ofHeadquarters, IDA Zone’s account in case ofZones and IDA state Branch account in case ofthe concerned State Branch, and may bewithdrawn only against cheques duly signed -

(i) in case of Headquarters, by two persons as

4.5 Funds, Accounts and Audit

4.5.1 The funds of the Indian Dairy Associationwill consist of the following :

(a) The grants made by the Government of India orState Government to Central Office, ZonalBranches/Chapters , State Branch/Chapter orLocal Branches/Chapters .

(b) Contributions to the Central Office, Zonal Branch/Chapter, State Branch/Chapter or Local Branch/Chapter and receipts by any branch of IDA fromother sources, any fees for services renderedand rent received if any.

(c) Income of the Central Office, Zonal Branch/Chapter, State Branch/Chapter of the IDA frominvestments.

(d) Membership subscriptions and donations.

4.5.2 The Funds at the disposal of the CentralOffice, Zonal Branch, and State Branch/Chapterand Local Branch/Chapter can be handledrespectively by the Central Office, Zonal Branchand State Branch/Chapter and Local Branch/Chapter.

4.5.3 Membership fee in respect of ordinarymember, student member, life member,sustaining member and benefactor membershall be determined by CEC after reviewing thecost of maintenance of IDA time to time subjectto ratification in the AGBM.

Deleted

4.5.4 The bankers of the Association shall be oneor more Nationalised or Scheduled banks asdecided by the CEC, ZEC or SEC as the casemay be. All funds of the Association shall be paidinto Associations’ account in case of Headquarters,IDA Zonal Branch account in case of Zones, IDAstate Branch/Chapter account in case of theconcerned State Branch/Chapter and IDA LocalBranch/Chapter account in case of concernedLocal Branch/Chapter, and may be withdrawnonly against cheques duly signed atleast by twoauthorised signatories through a resolution.

(i) in case of Headquarters, by two persons as

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designated by CEC in accordance with the bye-laws.

(ii) in case of Zones and branches, by theTreasurer and any one of the Office Bearers asmay be authorised in that behalf by the EC ofSEC, as the case may be.

4.5.6 The accounts of the Association shall besubject to an audit by a properly qualified auditoror auditors appointed at the Annual Generalmeeting on the recommendation of the CEC.The Auditor/Auditors will continue until newauditor/auditors are appointed. The auditorsappointed for Zonal offices and State brancheswill be appointed with due regard to localconvenience.

4.5.7 All moneys, investments and other propertiesof the Association at headquarters will vest inthe CEC, at the Zones in the ZEC and at Statein SEC. The monies, investments andproperties if any held at Local Chapter level willbe held by the ZEC through the convener or bythe SEC of a State Branch where it exists.

4.5.8 All contracts and other engagementsarranged by the CEC shall be signed on behalfof the Association by the Secretary General ofIDA and countersigned by any other officer whois duly authorised in that behalf by the CEC. Thecontracts and other engagements arranged bythe Zone shall be signed on behalf of the Zonaloffice by the Secretary of the Zonal branch andby any other officer or member who is dulyauthorised in that behalf by the ZEC, and in caseof the State Branch by the Secretary and by anyother officer who is duly authorised by the SEC.

4.5.9 The annual account of the Association,together with a report of the activity during theyear shall be presented to the Annual GeneralMeeting which should be held within six monthsof the close of the financial year.

4.5.10 The financial year of the Association shall be1st April to 31st March of the following year. Thefinancial year can be changed by the GeneralBody in AGBM or EGBM with due notice.

4.5.11 The individual membership fees will be shared

designated by CEC in accordance with the bye-laws.

(ii) in case of Zones, State and Local Branch/Chapter, by the Treasurer and any one of theOffice Bearers as may be authorised in thatbehalf by the respective Executive Committee.

4.5.5 The accounts of the Association shall besubject to an audit by the auditors appointed atthe Annual General Body meeting on therecommendation of the CEC. The Auditor/Auditors will continue until new auditor/auditorsare appointed. The auditors for Zonal, Stateand Local Branches/Chapters will be appointedat the AGBM of Zones & State respectively.

4.5.6 All funds and investments of the Associationat headquarters will vest in the CEC, at the Zonesin the ZEC, at State in SEC and Local Chapter willvest in LEC. The funds and investments at LocalChapter level will be held by the ZEC or by theSEC of a State Branch/Chapter where it exists.

Any immovable property in the form of land andbuilding of the Association including zones, stateand local branch/chapter will vest with IDA HQ.

4.5.7 All contracts and other engagementsarranged by the CEC, ZEC, SEC and LEC shallbe signed on behalf of the Association by theSecretary General/Secretary of IDA andcountersigned by any other officer who is dulyauthorised in that behalf by the CEC.

4.5.8 The annual account of the Association,together with a report of the activity during theyear shall be presented to the Annual GeneralMeeting which should be held within six monthsof the close of the financial year.

4.5.9 The financial year of the Association shall be1st April to 31st March of the following year. Thefinancial year can be changed by the GeneralBody in AGBM or EGBM with due notice.

4.5.10(i) The individual membership fees will be

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among the headquarters, zones and brancheson the basis indicated below, unless changedby the CEC with the approval of the GeneralBody of Members :(i) Central Office: 70% of all membership feesfrom Ordinary and Student members.

(ii) Zones : 30% of all membership fees fromOrdinary and Student members.

(iii) State Branches: 15% of the membershipfees affiliated to the concerned state out of theallocation to the Zones concerned.

4.5.12 The CEC will retain the entire collection fromorganisational members. The CEC may,depending on the need of an individual Zone ora State branch and having regard its own financialposition, grant additional funds to any Zone orState Branch.

4.5.13 Excess, if any, of funds raised for the AnnualDairy Industry Conference ( whether by the CECor by the Zones or by the State Branches or bythe Reception Committee) shall accrue to CECand be placed at its disposal.’

“4A ADVISORY COMMISSIONS

4A.1 The CEC may constitute one or more of theCommissions to advise the Committee and torender such manner of assistance as it mayrequire on all or any of the following aspects-

i) Technology,ii) Engineering,iii) Milk production,iv) Farmers’ issues,v) Trade and marketing,vi) Networking and Informationvii) Quality,

shared among the headquarters, zones andbranches on the basis indicated below, unlesschanged by the CEC with the approval of theGeneral Body of Members :(i) Central Office: 55% of all membership feesfrom Ordinary and Student members.

(ii) Zones : 30% of all membership fees fromOrdinary and Student members.

(iii) State Branches: 15% of the membershipfees affiliated to the concerned state

(ii) The CEC will retain the entire collection frominstitutional members and from Life Members.

4.5.11 The CEC may, depending on the need of anindividual Zone or a State Branch/Chapter or aLocal Branch/Chapter and having regard itsown financial position, grant additional funds toany Zone or State Branch/Chapter, Local Branch/Chapter.

4.5.12 Excess, if any, of funds raised for the AnnualDairy Industry Conference (whether by the CECor by the Zones or by the State Branches/Chapters or by the Reception Committee) shallaccrue to CEC and it would be distributed asunder :

IDA HQ : 50 per centZone : 50 per cent

In case the DIC is organised by a State Chapter:

IDA HQ : 50 per centZone : 20 per centState Chapter : 30 per cent

“4A ADVISORY COMMISSIONS

4A.1 The CEC may constitute one or more of theCommissions to advise the IDA and to rendersuch manner of assistance as it may require onall or any of the following aspects-

i) Technology and Engineering,ii) Milk production and Farmers’ issuesiii) Trade, Marketing, Networking and Informationiv) Quality and Regulatory Affairs

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viii) Environment,ix) Human Resource Development,x) Legislation, andxi) Any such like matters.

4A.2 The members of any Commission,constituted under the preceding sub rule, shallbe selected by the CEC from amongst themembers of the IDA (and in the matter ofprofessionals from even outside it) and the termof every such Commission shall be co-terminuswith the term of the CEC. The membership ofthe Commission shall, as far as may be, consistof core members (not exceeding 5) and zonalrepresentatives from different zones (notexceeding 4).

Apart from the above not more than threepersons chosen by CEC from eminentprofessionals may be invited to serve asmembers in the concerned Commission.

4A.3 In any case, where the member of acommission or other person invited to attend isnot eligible to draw any corresponding allowancefrom any other institution, the CEC may allowthe member, or other person, on his request, toreceive such allowances as it may determinefrom time to time.

4A.4 The broad objectives of any Commission thatmay be constituted under the preceding sub ruleshall be to serve in an advisory capacity as anagency -

a) to serve as a think tank for dairy development;b) to enable IDA to keep abreast of the

developments worldwide;c) to pursue the recommendations emerging at the

Dairy Industry Conference/Seminars/Symposiaetc.

d) to coordinate between the various institutionsinvolved in policy formulation and developmentstrategies;

e) to identify and utilise the available expertise inthe relevant fields; and

f) broadly to serve as Standing Committees for theabove mentioned purposes.

4A.5 Any Commission constituted by CEC asaforesaid may -

a) organise meetings amongst its members;b) deliberate on any issue of current interest;c) enable interactions amongst agencies of allied

4A.2 The members of any Commission,constituted under the preceding sub rule, shallbe selected by the CEC from amongst themembers of the IDA (and in the matter ofprofessionals from even outside it) and the termof every such Commission shall be co-terminuswith the term of the CEC. The membership ofthe Commission shall consist of 5 core membersand 4 zonal representatives, one each from fourzones.

Apart from the above not more than threepersons chosen by CEC from eminentprofessionals may be invited to serve asmembers in the concerned Commission.

4A.3 In any case, where the member of acommission or other person invited to attend isnot eligible to draw any corresponding allowancefrom any other institution, the CEC may allowthe member to receive such allowances as itmay determine from time to time.

4A.4 The broad objectives of any Commission thatmay be constituted under the preceding sub ruleshall be to serve in an advisory capacity -

a) to serve as a think tank for dairy development;b) to enable IDA to keep abreast of the

developments worldwide;c) to pursue the recommendations emerging at the

Dairy Industry Conference/Seminars/Symposiaetc. Based on recommendations, IDA maycoordinate between the various institutionsinvolved in policy formulation and developmentstrategies;

d) to identify and utilise the available expertise inthe relevant fields; and

e) broadly to serve as Standing Committees for theabove mentioned purposes.

4A.5 Any Commission constituted by CEC asaforesaid may -

a) organise meetings amongst its members;b) deliberate on any issue of current interest;c) enable interactions amongst agencies of allied

20

interests;d) render necessary guidance to the CEC;e) identify issues of interest in the areas in respect

of which the Commission has been constituted. 4A.6 Every Commission constituted under sub rule

4A.1 shall prepare an activity report each yearor as often as CEC may require, and present itto the Committee for adoption.

4B EDITORIAL BOARD

4B.1 There shall be an Editorial Board consisting of:

(a) The President of IDA who shall be the Chairmanof the Board,

(b) Two members of the CEC nominated by theCommittee,

(c) Secretary-General of IDA,(d) Editor for Indian Dairyman, and(e) Editor for Indian Journal of Dairy Science,

4B.2 Two subject specialists, nominated in thisbehalf by CEC, may be invited by President toparticipate in the meetings of the Editorial Boardas and when required.

4B.3 The Editorial Board shall have its tenurecoterminous with the tenure of CEC, but the twonominated members may, however, besubstituted by the CEC on the recommendationof the President.

4B.4 The Editorial Board of the Association shalldecide upon the task of publications. A decisionof the Editorial Board regarding acceptance orrejection of any material submitted forpublication shall be final. Either or both of thenominated members of the Editorial Board willact as and when required as Referees andScrutinizers of materials submitted to them bythe Editors for review and, where required, theymay take the help of any specialist on thesubject.

4B.5 The Editorial Board may lay down the principlesand give any direction on broad policy mattersrelating to the journals and other publicationsof the Association.

4C PUBLICATIONS

4C.1 The Association may bring out either

interests;d) render necessary guidance to the CEC;e) identify issues of interest in the areas in respect

of which the Commission has been constituted.4A.6 Every Commission constituted under sub rule

4A.1 shall prepare an activity report each yearor as often as CEC may require, and present itto the CEC for adoption.

4B EDITORIAL BOARD

4B.1 There shall be an Editorial Board consisting of:

(a) The President of IDA who shall be the Chairmanof the Board,

(b) Two members of the CEC nominated by theCommittee,

(c) Secretary General/Secretary of IDA(d) Editor for Indian Dairyman(e) Editor for Indian Journal of Dairy Science, and(f) Editor of Dugdh Sarita

4B.2 Six to eight subject matter specialists may beinvited to constitute an Editorial Advisory Board.They will be invited by President to participatein the meetings of the Editorial Board as andwhen required.

4B.3 The Editorial Board shall have its tenurecoterminous with the tenure of CEC, but the twonominated members may, however, besubstituted by the CEC on the recommendationof the President.

4B.4 The Editorial Board of the Association shalldecide upon the task of publications. A decisionof the Editorial Board regarding acceptance orrejection of any material submitted forpublication shall be final. Either or thenominated members of the Editorial Board willact as and when required as Referees andScrutinizers of materials submitted to them bythe Editors for review. As and when required,Editors may take the help of any other specialistas referees.

4B.5 The Editorial Board may lay down theprinciples and give any direction on broad policymatters relating to the journals and otherpublications of the Association.

4C PUBLICATIONS

4C.1 The Association may bring out periodicals,

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periodicals or other publications of interest toall those engaged in the various segments ofdairy science and industry for furtherance of theobjectives of the Association in accordance withthe procedure as laid down in the bye- laws ofthe Association.

4C1.1 The Indian Journal of Dairy Science shallbe devoted mainly to the publication of articleson original research in science or technology inthe field of dairying. It may also contain reviewarticles, bibliographies etc, pertaining to dairyscience and industry, report of the proceedingsof the Association and such like.

4C1.2 The Indian Dairyman shall seek to servedairy industry through technical articles, reportsof lectures, information on developments in dairyscience and dairy industry and marketinformation in India and abroad, news aboutpeople connected with dairy science andindustry, and similar features.

4D. PRINTING AND PUBLICATIONThe Secretary General of IDA shall be the Printerof publications.

4D.1 The ZEC may constitute a Zonal EditorialBoard for publication of any journal, book,Souvenir and Newsletter.

4D.2 Publication Procedure: All materialssubmitted for publication shall be recorded. Allcontributions intended for publication or forreading before the Association, shall beaddressed to the Secretary General of IDA whomay in case of a research or technical article,refer the matter of publication to any appropriatemember for review. Outside experts may alsobe referred to. The views of the referees, whenrequired, shall be communicated to the authors.

4D.3 All papers and other contributions submittedfor publication in the journals of the Associationshall become the property of the Association tillthey are rejected and if accepted for publicationshall have the right to retain the manuscripts,illustrated drawings, photographs, etc. relatingto them.

4D.4 Once a paper has been accepted forpublication, the author shall not have the libertyto publish it elsewhere, save with the writtenpermission of Editorial Board.

4D.5 No paper published elsewhere will beaccepted for publication in the “Indian Journal

monographs or other publications of interest toall those engaged in the various segments ofdairy science and industry for furtherance of theobjectives of the Association in accordance withthe procedure as laid down in the bye-laws ofthe Association.

4C1.1 The Indian Journal of Dairy Science shallbe devoted mainly to the publication of articleson original research in science or technology inthe field of dairying. It may also contain reviewarticles, bibliographies, etc. pertaining to dairyscience and industry and report of theproceedings of the Association and such like.

4C1.2 The Indian Dairyman and Dugdh Sarita shallseek to serve dairy industry through technicalarticles, reports of lectures, information ondevelopments in dairy science and dairy industryand market information in India and abroad,news about people connected with dairyscience and industry, and similar features.

4D. PRINTING AND PUBLICATIONThe Secretary General/Secretary of IDA shallbe the Printer of publications.

4D.1 The ZEC may constitute a Zonal Editorial Boardfor publication of any journal, book, Souvenirand Newsletter.

4D.2 Publication Procedure: All materials submittedfor publication shall be recorded. All contributionsintended for publication or for reading beforethe Association, shall be addressed to the Editorof the concerned journal who may in case of aresearch or technical article, refer the matter ofpublication to any appropriate member forreview. Outside experts may also be referredto. The views of the referees, when required,shall be communicated to the authors.

4D.3 All papers and other contributions submittedfor publication in the journals of the Associationshall become the property of the Association tillthey are rejected and if accepted for publicationshall have the right to retain the manuscripts,illustrated drawings, photographs, etc. relatingto them.

4D.4 Once a paper has been accepted forpublication, the author shall not have the libertyto publish it elsewhere, save with the writtenpermission of the Chairman of Editorial Board.

4D.5 No paper published elsewhere will be acceptedfor publication in the “Indian Journal of DairyScience” unless the Editorial Board decides

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of Dairy Science” unless the Editorial Boarddecides otherwise as a special case.

4E EDITORS4E.1 There shall be two Editors, one for the Indian

Dairyman and one for Indian Journal of DairyScience, who may be employees of the IDA.

4E.2 The Editors shall function under the policyguidance of the Editorial Board but shall reportadministratively to the Secretary General of theIDA.

4E.3 Any, Zonal Executive Committee having its ownpublications of the Zonal Branch shall do sounder the overall Policy guidance of the EditorialBoard constituted under rule 4B.”

5. POWERS AND FUNCTIONS OF THEEXECUTIVE COMMITTEE

5.1 Powers and functions of the Central ExecutiveCommittee (CEC) :

Without prejudice of the generality of theprovision of the Constitution enabling the CentralExecutive Committee called the CEC to exerciseits powers, functions and authority, the powersfunctions and authority of the CEC shall be asunder :

The CEC shall be the governing body of theAssociation and it shall have all the powers,functions and authority in respect of theadministration, policy formulation andcoordination of the working of the Associationincluding Zonal and State Branches, and suchpowers and functions of the CEC will also includethe following:

CEC may authorize the President or theSecretary General of IDA by a resolution inthis behalf to exercise any of its powers toadminister the affairs of the Association.

5.1.1 To employ such staff as may be necessaryfor the proper functioning of any or all of thosefunctions and to fix their emoluments, the duties,terms and conditions of their services and toterminate their services by discharge ordismissal as and when necessary.

5.1.2 To form sub-committees such as Editorial

otherwise as a special case.

4E EDITORS

4E.1 There shall be three Editors, one each forthe Indian Dairyman, Dugdh Sarita and IndianJournal of Dairy Science , who may or may notbe employees of the IDA.

4E.2 The Editors shall function under the policyguidance of the Editorial Board and thePresident who shall be the Chairman of theEditorial Board of the IDA.

4E.3 Any, Zonal Executive Committee having itsown publications of the Zonal Branch/Chaptershall do so under the overall Policy guidance ofthe Editorial Board constituted under rule 4B.”

5. POWERS AND FUNCTIONS OF THE EXECUTIVECOMMITTEE

5.1 Powers and functions of the Central ExecutiveCommittee (CEC) :

Without prejudice of the generality of theprovision of the Constitution enabling the CentralExecutive Committee called the CEC to exerciseits powers, functions and authority, the powersfunctions and authority of the CEC shall be asunder :

The CEC shall be the governing body of theAssociation and it shall have all the powers,functions and authority in respect of theadministration, policy formulation andcoordination of the working of the Associationincluding Zonal and State Branches/Chapters,and such powers and functions of the CEC willalso include the following:

CEC may authorize the President or theSecretary General/Secretary of IDA by aresolution in this behalf to exercise any of itspowers to administer the affairs of theAssociation.

5.1.1 To employ such staff as may be necessaryfor the proper functioning of any or all of thosefunctions and to fix their emoluments, the duties,terms and conditions of their services and toterminate their services by discharge ordismissal as and when necessary.

5.1.2 To form sub-committees such as Editorial

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Board, Election Committee or any otherCommittees or sub-committees for the properfunctioning and administration of the Associationand the exercise of powers of the CEC forvarious purposes as may be conferred upon it.

5.1.3 To consider and to accept or reject proposalsfor patronship and fellowship of the Associationand to decide all questions of admission, re-admission and termination of membership andany other matter connected thereto.

5.1.4. To purchase, hire, take on lease, accept asa gift or otherwise, acquire any land or buildingor works or assets which may be required for thepurpose of the Association and to enter intocontracts or legal proceedings on behalf of theAssociation.

5.1.5 To administer and operate the bankaccounts and the monies of the Associationthrough deposits, investments and the like andto appoint auditors to inspect the accounts ofthe Association.

5.1.6 To charge fees for services rendered, toremunerate any member or person for servicesperformed for the Association to meet travelexpenses and incidental expenses of anymember or person in connection with works ofthe Association, to realize subscription and raisedonations for furtherance of the objectives ofthe Association, to receive gifts and undertakethe management of any endowment, trust fundsor donations with a view in achieving theobjectives of Association.

5.1.7 To sell, lease, mortgage or exchange andotherwise transfer all or any portion of theproperties of the Association, subject to approvalof AGBM or EGBM with a majority of not lessthan 75%.

5.1.8 To establish a provident fund and/or apension fund for the benefit of the employees ofthe Association.

5.1.9 To delegate financial and administrativepowers to any office bearer or official of theAssociation.

5.1.10 To frame bye-laws for election andmanagement of the Association including thezonal offices, state branches and Local Chapters

Board, Election Committee or any otherCommittees or sub-committees for the properfunctioning and administration of the Associationand the exercise of powers of the CEC forvarious purposes as may be conferred upon it.

5.1.3 To consider and to accept or reject proposalsfor patronship and fellowship of the Associationand to decide all questions of admission, re-admission and termination of membership andany other matter connected thereto.

5.1.4. To purchase, hire, take on lease, accept asa gift or otherwise, acquire any land or buildingor works or assets which may be required for thepurpose of the Association and to enter intocontracts or legal proceedings on behalf of theAssociation.

5.1.5 To administer and operate the bankaccounts of the Association through deposits,investments and the like and to appoint auditorsto inspect the accounts of the Association.

5.1.6 To charge fees for services rendered, toremunerate any member or person for servicesperformed for the Association to meet travelexpenses and incidental expenses of anymember or person in connection with works ofthe Association, to realize subscription and raisedonations for furtherance of the objectives ofthe Association, to receive gifts and undertakethe management of any endowment, trust fundsor donations with a view to achieve the objectivesof Association.

5.1.7 To sell, lease, mortgage or exchange andotherwise transfer all or any portion of theproperties of the Association, subject to approvalof AGBM or EGBM with a majority of not lessthan 75% of the members present.

5.1.8 To establish a provident fund and/or apension fund for the benefit of the employees ofthe Association.

5.1.9 To delegate financial and administrativepowers to any office bearer or official of theAssociation.

5.1.10 To frame bye-laws for election andmanagement of the Association including thezonal offices, state Branches/Chapters and Local

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and such bye-laws should be placed forinformation of the subsequent AGBM or EGBMwhichever is held first and the General Body willhave the power to amend, rescind or modify thebye-laws by a majority of three fourths of themembers present. The amendment orrescission will not have any retrospective effect.

5.1.11 To act with full powers in any emergency,not withstanding any limitations in these rules,provided the spirit of the constitution ismaintained and any action taken is reported tothe next Annual General Body Meeting or anyExtraordinary General Body Meeting forinformation, and is subject to rescission oralteration by a majority of three fourths of themembers present in the meeting. Therescission or amendment will not have anyretrospective effect.

5.1.12 To approve budget estimates for submissionto the AGBM and to incur expenditure on thebasis of that budget until the budget is finallyapproved in the AGBM.

5.2 Meetings of the CEC:

5.2.1 The CEC shall meet at least once in twomonths; one of the meetings is to be held justprior to the AGBM. The meetings are to be heldat such time and at such place as decided by thePresident. At least 15 days notice of the meetingshall be given to each member of the CEC alongwith a statement of the main business to betransacted at the meeting.

5.2.2 Extra-ordinary CEC Meeting: The Presidenteither at his own discretion or on receiving arequisition signed by 7 CEC members, shall callan Extra-ordinary CEC meeting for which 7 daysnotice will be required.

5.3. Powers and Functions of Zonal and StateBranch:

5.3.1 Powers and functions of Zonal and StateBranch Executive Committees: “Withoutprejudice to the generality of the Constitution,the Powers and functions of the Zonal and StateExecutive Committees will be as under:-

Branches/Chapters and such bye-laws shouldbe placed for information of the subsequentAGBM or EGBM whichever is held first and theGeneral Body will have the power to amend,rescind or modify the bye-laws by a majority ofthree fourths of the members present. Theamendment or rescission will not have anyretrospective effect.

5.1.11 To act with full powers in any emergency,not withstanding any limitations in these rules,provided the spirit of the constitution ismaintained and any action taken is reported tothe next Annual General Body Meeting or anyExtraordinary General Body Meeting forinformation, and is subject to rescission oralteration by a majority of three fourths of themembers present in the meeting. The rescissionor amendment will not have any retrospectiveeffect.

5.1.12 To approve budget estimates for submissionto the AGBM and to incur expenditure on thebasis of that budget until the budget is finallyapproved in the AGBM.

5.2 Meetings of the CEC:

5.2.1 The CEC shall meet at least once in threemonths; one of the meetings is to be held onemonth prior to the AGBM. The meetings are tobe held at such time and at such place asdecided by the President. At least 15 daysnotice of the meeting shall be given to eachmember of the CEC along with a statement ofthe main business to be transacted at themeeting.The Awards shall be approved at themeeting prior to AGBM.

5.2.2 Extra-ordinary CEC Meeting: The Presidenteither at his own discretion or on receiving arequisition signed by 7 CEC members, shall callan Extra-ordinary CEC meeting for which 7 daysnotice will be required.

5.3 Powers and Functions of Executive Committeesof Zones/State Branch/Chapter and LocalBranch/Chapter

5.3.1 “Without prejudice to the generality of theConstitution, the Powers and functions of theZonal/State/Local Executive Committees will beas under:-

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(i) The ZEC or the SEC may authorize its Chairmanor Secretary or Treasurer or any other memberof the SEC or ZEC as the case may be, by aresolution passed in this behalf to exercise anyof its powers to administer the affairs of the Zoneor State Branch, as the case may be.

(ii) To employ such staff as may be necessary forthe proper functioning of any or all thosefunctions and to fix their emoluments, the duties,terms and conditions of their services and toterminate their services by discharging ordismissal as and when necessary.

(iii) To form committees such as Election Committeeor any other Committee for the properfunctioning and the administration of the Zoneor State branches and the exercise of the powersof the SEC or the ZEC, as the case may be, forvarious purposes as may be conferred upon it.

(iv) To purchase, hire, take on lease, accept as agift or otherwise, acquire any land or building orworks or assets which may be required for thepurpose of the Zone or State Branch, as thecase may be, subject to the approval of the CECand to enter into contracts or legal proceedingson behalf of the Zone and State branch afterobtaining approval of the CEC.

(v) To administer and operate the bank accountsand the monies of the Zone and State branch ofthe Association through deposits, investmentsand the like and to appoint the auditor to inspectthe accounts maintained at the Zone or StateBranch, as the case may be, provided that theappointment of Auditor will require the approvalof the CEC.

(vi) To charge fees for services rendered, toremunerate any member or person for servicesperformed for the Association, to meet travelexpenses of any member or person in connectionwith the works of the Association, to raisedonations for furtherance of the objectives ofthe Association.

(i) The ZEC, SEC or LEC or may authorize itsChairman or Secretary or Treasurer or any othermember of the ZEC, SEC or LEC as the case maybe, by a resolution passed in this behalf toexercise any of its powers to administer theaffairs of the Zone or State/Local Branch/Chapter,as the case may be.

(ii) To employ such staff as may be necessary forthe proper functioning of any or all thosefunctions and to fix their emoluments, the duties,terms and conditions of their services and toterminate their services by discharging ordismissal as and when necessary. The staffmay be hired on contract basis only taking intoconsideration the rules of the Labour Act.

(iii) To form committees such as Election Committeeor any other Committee for the properfunctioning and the administration of the Zone,State or Local Branches/Chapter and theexercise of the powers of the ZEC, SEC or LEC,as the case may be, for various purposes asmay be conferred upon it.

(iv) The President of IDA on behalf of CEC shall beauthorised to purchase, hire, take on lease,accept as a gift or otherwise, acquire any landor building or works or assets which may berequired for the purpose of the Zone, State andLocal Branches/Chapter, and to enter intocontracts or legal proceedings on behalf of theZone, State and Local Branches/Chapter. Allthe assets acquired or created will vest in thename of IDA HQ.

(v) To administer and operate the bank accountsand the funds of the Zone, State and LocalBranches/Chapter of the Association throughdeposits, investments and the like and to appointthe auditor to inspect the accounts maintainedat the Zone, State and Local Branches/Chapter,as the case may be, provided that theappointment of Auditor will require the approvalof the CEC.

(vi) To charge fees for services rendered, toremunerate any member or person for servicesperformed for the Association, to meet travelexpenses of any member or person in connectionwith the works of the Association, to raisedonations for furtherance of the objectives ofthe Association.

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(vii)To establish provident fund and/or pensionfund for benefit of the employees of the Zone,State and Local Branches/Chapter of theAssociation provided that the terms andconditions for those funds should be finalisedafter approval of the CEC.

(viii) To delegate financial and administrative powersto any office bearer or official of the Zone, Stateand Local Branches/Chapter of the Association.

(ix) To hold Conferences, seminars, symposia andworkshops or publish News Letters in regionallanguages or any other language or coordinatewith institutions and organisations engaged indairy development activities subject to theapproval of the CEC.”

5.3.2 State Branch/Chapter Executive Committee(SEC): The powers and functions of the SECare similar to the Zonal EC except that itsjurisdiction is over the concerned State activitiesand members.

5.3.3. Local Branch/Chapter Executive Committee(LEC): The powers and functions of the LEC aresimilar to the Zonal EC except that its jurisdictionis over the concerned State or part of stateactivities and members.

5.3.4 The notice period for the meetings of theZEC, SEC and LEC is 15 days except that theChairman of ZEC, SEC and LEC can call urgentEC meetings on his own or on the requisition of33% of members of the EC with a notice of 7days.

5.4 Composition of CEC, ZEC, SEC and LEC:5.4.1 Composition of CEC:

The CEC will consist of:-

(A) President;(B) Two Vice-Presidents;(C) Four members from General Category.

Note: The above three positions referred to in (A),(B) and (C) shall be elected by all the eligiblevoters of the IDA.

(D) Eight members being two representativeseach chosen from the following four categories(to be elected by the members belonging to the

(vii)To establish provident fund and/or pensionfund for benefit of the employees of the Zoneand State Branch of the Association providedthat the terms and conditions for those fundsshould be finalised in consultation with the CEC.

(viii) To delegate financial and administrative powersto any office bearer or official of the Zone orState branch of the Association.

(ix) To hold seminars, symposia and workshops orpublish News Letters in regional languages orany other language or coordinate with institutionsand organisations engaged in dairy developmentactivities subject to the approval of the CEC.”

5.3.2 State Branch Executive Committee (SEC):The powers and functions of the SEC are similarto the Zonal EC except that its jurisdiction is overthe concerned State activities and members.

5.3.3 The notice period for the meetings of the ZECand SEC is 15 days except that the Chairman ofthe ZEC or the Chairman of the SEC respectivelycan call urgent EC meetings on his own or on therequisition of 33% of members of the EC with anotice of 7 days.

5.4 Composition of CEC, ZEC and SEC:5.4.1 Composition of CEC:

The CEC will consist of:-

(A) President;(B) Two Vice-Presidents;(C) Four members.

Note: The above three categories referred to in(A), (B) and (C) shall be elected by all the eligiblemembers of the IDA.

(D) Eight members being two representativeseach chosen from the following categories (tobe elected by the members belonging to the

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respective categories), namely :-

i) Research Workers and Educationists;ii) Milk producers;iii) Professionals and Planners;iv) Dairy Industry, such as manufacturers or

Suppliers of dairy equipment or appliances andmilk product factories;

(E) Eight nominated members as follows:

i) The retiring President;ii) Chairmen of each of the Four Zones or duly

authorised representative of each of the fourZonal Executive Committees;

iii) One each from the National Dairy ResearchInstitute and the National Dairy DevelopmentBoard nominated by the Heads of theseInstitutions;

iv) One from any other Public Sector Enterprisedealing with dairying or dairy developmentactivities;

(F) Secretary-General of IDA, Ex-officio whoshall function as Member-Secretary of CEC.

5.4.2 The Executive Committee members of theCEC, including the President and the VicePresident, the Executive Committee Membersof the ZEC and SEC, including the Chairmenand Vice Chairmen, shall all hold honorary postswhich shall not normally carry with it any salaryor other remuneration. However, if so desired,any of them may claim honorarium andreimbursement for all out of pocket expenses tosuch extent as the CEC or ZEC or SEC, as thecase may be, may decide. The reimbursementaforesaid shall not be admissible in a case wherethe incumbent is entitled to any correspondingallowance from any other institution. In the caseof ZEC or SEC the reimbursements shall notexceed such limits as the CEC may impose inthis behalf.

5.4.3 Composition of the ZEC:

The Zonal Executive Committee will consist ofthe following:-

(i) Chairman one(ii) Vice Chairman two(iii) Secretary one(iv) Treasurer One

respective categories), namely :-

i) Research Workers and Educationists;ii) Milk producers;iii) Professionals and Planners;iv) Dairy Industry, such as manufacturers or

Suppliers of dairy equipment or appliances andmilk product factories;

(E) Eight nominated members as follows:

i) The Immediate Past President; (for two termsonly)

ii) Chairmen of each of the Four Zones or dulyauthorised representative out of the electedExecutive Committees;

iii) One each from the National Dairy ResearchInstitute and the National Dairy DevelopmentBoard nominated by the Heads of theseInstitutions, provided they are members of IDA;

iv) One from any other Public Sector Enterprisedealing with dairying or dairy developmentactivities;

(F) Secretary General/Secretary of IDA, Ex-officiowho shall function as Member-Secretary of CEC.

5.4.2 The Executive Committee members of theCEC, including the President and the VicePresident, the Executive Committee Membersof the ZEC and LEC, including the Chairmenand Vice Chairmen, shall all hold honorary postswhich shall not normally carry with it any salaryor other remuneration. However, if so desired,any of them may claim reimbursement of travelexpenses and out of pocket expenses as perthe policy of IDA, as the case may be. Thereimbursement of aforesaid shall not beadmissible in a case where the incumbent is ina business or to those entitled to anycorresponding allowance from his organisationor any other institution like NDRI, NDDB, Publicand private sector undertakings, cooperativemilk unions, and Federations of the States.

5.4.3 Composition of the ZEC:

The Zonal Executive Committee will consist ofthe following:-

(i) Chairman one(ii) Vice Chairman two(iii) Secretary one(iv) Treasurer One

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(v) Members Maximum eight (2each from fourcategories)

(v) Member Onenominated bythe President

(vi) Member Immediate Past Chairman(not more than two terms)

Note: The Chairman, Vice Chairmen, Secretaryand Treasurer will be elected by all the eligiblemembers of the respective zones. The othereight ZEC members shall be elected by theeligible members of respective category of therespective Zones.

5.4.4 Composition of the State Branch/ChapterExecutive Committee (SEC): The SEC willconsist of:

(i) Chairman one(ii) Vice-Chairman one(iii) Secretary one(iv) Treasurer one(v) Members Four

(One each from fourcategories)

(vi) Nominated Member One(shall be nominatedby the Chairman ofthe affiliated Zone.)

(vi) The ImmediatePast Chairman One

Note: The Chairman, Vice Chairmen, Secretaryand Treasurer will be elected by all the eligiblemembers of the respective zones.The membersof the SEC shall be elected by the eligiblemembers of respective category of respectiveStates.

5.4.5 Composition of the Local Branch/Chapter:The Local Branch/Chapter will consist of:

(i) Chairman one(ii) Vice Chairman one(iii) Secretary-cum-Treasurer one(iv) Members Four (One

each fromfour categories),

(v) Nominated member One shall benominated by theChairman of theaffiliated Zone.”

(v) Members Minimum four andmaximum sixteen ofwhich one shall benominated by thePresident-IDA.

Note: The ZEC members shall be elected by theeligible members of the respective Zones.

5.4.4 Composition of the State Branch ExecutiveCommittee (SEC): The SEC will consist of:

(i) Chairman one(ii) Vice-Chairman one(iii) Secretary one(iv) Treasurer one(v) Members Six, of which one

shall be nominatedby the Chairman ofthe affiliated Zone.”

Note: The members of the SEC shall beelected by the eligible members of respectiveStates.

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Note: The Chairman, Vice Chairman and Secretary-cum-Treasurer will be elected by all the eligiblemembers of the respective zones.The membersof the LEC shall be elected by the eligiblemembers of respective category of respectiveStates.

5.5 Eligibility and Mode of Election:

Any person who has been a member for at leastthree years consecutively at the time of electionand not in arrears so far as his membershipsubscriptions is concerned, will have the votingright. Any person who has been a member for atleast three years consecutively and life memberwill have the right to stand for election. The officebearers of the CEC, shall be eligible to contest forelection to the same office or to any other officein the CEC for one more term. However, thecondition of two terms will not apply on thenominated members i.e. Representatives ofNDDB, NDRI, Public Sector enterprise dealingwith dairying or dairy development.

The Members of Executive Committee who havecompleted two terms may contest election to thepost of Member after a gap of three years. Eachmember shall be eligible to seek election for onepost only. However, a member who hascompleted two terms can stand for the higherpost like President or Vice President. The CEC,ZEC, SEC and LEC after completion of tenureshall declare the election and appoint 3 membersElection Committee. The Returning Officer willinvite nominations for the post of office bearersand members of CEC/ZEC/SEC or LEC, dulyproposed and seconded by another member,within the stipulated date and time. The ExecutiveCommittee or, if authorized by it, the ReturningOfficer, will announce schedule of election interms of Bye-laws specifying different dates forreceipt of nominations, withdrawls and last datefor receipt of ballot.

Deleted

5.5 Eligibility and Mode of Election:

Any person who has been a member for at leasta year at the time of election and not in arrearsso far as his membership subscriptionsconcerned, will have the voting right. Any personwho has been a member for at least two yearswill have the right to stand for election. Theoffice bearers of the CEC, shall be eligible forre-election to the same office or to any otheroffice in the CEC. Person for election as membersof CEC, ZEC and SEC and office bearers thereofwill be proposed by the respective out goingExecutive Committee and circulated to allmembers in case of CEC to all members of theconcerned Zone in case of ZEC and to allmembers of the concerned State in case ofSEC, at least 12 weeks before the date fixed forpolling. The members will be requested topropose alternative name(s) in case they do notagree to any one or more names circulated bythe outgoing Executive Committee. In case noalternative names against specific proposalsare received within the date specified by theExecutive Committee, the member(s) whosename(s) have been proposed by the ExecutiveCommittee will be considered to have beenelected. In case any member does not agree toany or all the name(s) in the list he has tonominate alternative name(s) duly seconded byanother member and a signed agreement bythe nominated candidate to stand for election tothe concerned Executive Committee. If such anomination comes, the election will be conductedin the manner specified in the bye-laws. Themembers initially nominated by the ExecutiveCommittee should give their consent in writingto the Executive Committee that they agree tobe nominated or stand for election. TheExecutive Committee or, if authorized by it, theReturning Officer, will announce schedule ofelection in terms of Bye-laws specifying differentdates for receipt of suggestions or alternativeproposals/nominations.

5.6 Election Procedure: In case an election is held,the CEC, ZEC and SEC will appoint a Returning

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The Returning Officer will notify the result of theelection and the new Executive Committee willtake over from the out-going Committee afterthe formal announcement of the results.

5.7 Quorum for meetings: Atleast Seven members incase of CEC and one-third the number ofmembers in case of ZEC, SEC, and LEC willconstitute the quorum for the CEC, ZEC, SEC,and LEC meetings respectively. In case a meetingcan not be held for want of quorum, the meetingwill stand adjourned to a date seven days afterthe original date of the meeting and at the sameplace and at the same time. The adjournedmeeting can take place even if there is noquorum. Each member will have one vote and thePresident of CEC, Chairman of ZEC andChairman of SEC will have an extra casting votein case of tie.

5.8 Term of office:

5.8.1 All office bearers and members of CEC, ZEC,SEC and LEC shall hold office for three calendaryears commencing from the actual date ofassumption of charge by the any ExecutiveCommittee. The continuance in office bymembers of CEC, ZEC, SEC and LEC shall,however, be subject to the provisions set outhereunder.

5.8.1 (A) No Office Bearer and member of CEC/ZEC/SEC and LEC shall hold the same office/postconsecutively for more than two terms.

5.8.1 (B) In case due to reasons beyond the control,

Officer for election to the CEC, ZEC and SECrespectively, from amongst the members whoare not standing for election or from amongstthe officers of the IDA and if necessary, a threemember Election Committee consisting of theReturning Officer and two members who are notstanding for election or two officials of IDA forconducting the election in CEC, ZEC and SECrespectively.

The Returning Officer will announce the resultof the election and the new Executive Committeewill take over from the out-going Committeeafter the calender year's term of the out-goingExecutive Committee is over. In case the nextAGBM is due to be held within one month of thedate when the election result is declared, thenew Executive Committee will take over only atthe time of the AGBM and the out-going officebearers and members of the ExecutiveCommittee will function till then.

5.7 Quorum: Seven members in case of CEC andone-third the number of members in case ofZEC and SEC will constitute the quorum for theCEC, ZEC and SEC respectively. In case ameeting can not be held for want of quorum, themeeting will stand adjourned to a date sevendays after the original date of the meeting andat the same place and at the same time. Theadjourned meeting can take place even if thereis no quorum. Each member will have one voteand the President of CEC, Chairman of ZEC andChairman of SEC will have an extra casting votein case of tie.

5.8 Term of office:

5.8.1 All office bearers and members of CEC, ZECand SEC shall hold office for three calendaryears commencing from first January or fromsuch other date, synonymous with the actualdate of assumption of charge by the anyExecutive Committee. The continuance in officeby members of CEC, ZEC and SEC shall,however, be subject to the provisions set outhereunder.

5.8.1.(A) No President shall hold office consequentlyand continuously for more than two terms.

5.8.1 (B) In case due to reasons beyond the control,

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it is not possible to hold elections and/or completethe process of election before the expiry of duedate, the term of CEC, ZEC, SEC and LEC shallbe extended to the date till the newly elected CEC,ZEC, SEC and LEC is in office and takes over.However, such extension would not be more thansix months.

5.8.2 If any member of CEC conducts himself in amanner derogatory to his position as a memberthereof or where it becomes necessary tosafeguard the interest and objectives of theAssociation, the President may, suo moto or onInformation, after giving the member concernedan opportunity to show cause, place the matterbefore CEC and if the Committee approves thesame he shall, forthwith cease to be a memberthereof. In a case where the President deems itnecessary to do so in the interest of IDA, hemay suspend any such member from theCommittee pending consideration by CEC.

Unless the CEC decides otherwise, thecessation of membership of CEC shall not byitself deprive him of his membership of IDA.

5.8.3 If any member of the CEC, ZEC, SEC or LECabsents himself from its meetings, without leaveof absence requesting for three consecutivemeetings of the Executive Committee, he shallcease to be a member of the CEC, ZEC, SEC orLEC, as the case may be.

5.8.4 Any member of the CEC wishing to resignshall do so in writing addressed to the President.He shall cease to be a member of CEC onlyupon its acceptance of the resignation by theCEC. In the case of member of ZEC, SEC orLEC, such resignation shall be addressed to theChairman of the concerned Zonal, State or LocalExecutive Committee and he shall cease to bea member thereof only upon the acceptance ofthe resignation by the Executive Committeeconcerned.

5.8.5 Any vacancy arising by reason of theresignation or death of a member will be filledby the CEC, ZEC, SEC or LEC, as the case maybe, from amongst the life members of the IDA,Zone or State respectively so as to have effectonly for the remaining period of the concernedCommittee. In the case of CEC, any such interimappointment shall be for the period upto the nextmeeting of the General Body when the

it is not possible to hold elections and/or completethe process of election before the expiry of duedate, the term of CEC, ZEC and SEC shall beextended to the date till the newly elected CEC,ZEC and SEC is in office and takes over. However,such extension would not be more than sixmonths.

5.8.2 If any member of CEC conducts himself in amanner derogatory to his position as a memberthereof or where it becomes so necessary tosafeguard the interest and objectives of theAssociation, the President may, suo moto or onInformation, after giving the member concernedan opportunity to show cause, place the matterbefore CEC and if the Committee approves thesame he shall, forthwith cease to be a memberthereof. In a case where the President deems itnecessary so to do in the interest of IDA, hemay suspend any such member from theCommittee pending consideration by CEC.

Unless the CEC decides otherwise, thecessation of membership of CEC shall not byitself deprive him of his membership of IDA.

5.8.3 If any member of the CEC, ZEC or SECabsents himself from its meetings, without leaveof absence being granted to him, for threeconsecutive meetings of the ExecutiveCommittee, he shall cease to be a member ofthe CEC, ZEC or SEC, as the case may be.

5.8.4 Any member of the CEC wishing to resignshall do so in writing addressed to the President.He shall cease to be a member of CEC onlyupon its acceptance of the resignation by theCEC. In the case of member of ZEC or SEC,such resignation shall be addressed to theChairman of the concerned Zonal or StateExecutive Committee and he shall cease to bea member thereof only upon the acceptance ofthe resignation by the Executive Committeeconcerned.

5.8.5 Any vacancy arising by reason of theresignation or death of a member will be filledby the CEC, ZEC or SEC, as the case may be,from amongst the members of the IDA, Zone orState respectively so as to have effect only forthe remaining period of the concernedCommittee. In the case of CEC, any such interimappointment shall be for the period upto the nextmeeting of the General Body when the

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appointment shall be placed for ratification. TheGeneral Body shall be free either to continuethe substitute member or to direct the CEC toconduct election afresh for the substitutemember if the vacancy arises for greater than18 months who shall hold office for the remainingperiod.

5.8.6 Where a vacancy is caused by the vacationof the membership under any othercircumstance as set out in the preceding subrules, CEC may appoint any life member of theIDA as it may consider appropriate, to take theplace of the vacated member, but the same shallbe limited to the remaining period. In case thevacancy arises for greater than 18 months CECwill order election for the remaining period.

5.8.7 The Provisions contained in rules 5.8.2 and5.8.6 shall apply to every member of the ZECand SEC as if, in the said provisions, for theexpression “CEC” the expression “ZEC”, “SEC”and "LEC", as the case may be, and for the word“President” the word “Chairman”, have beensubstituted.

5.8.8 An Appeal shall lie to CEC within thirty daysof the passing of the order of suspension orcessation of membership of ZEC, SEC or LECby the concerned Committee and the CEC mayconfirm, modify or cancel the same and it shallthereafter have effect accordingly.

5.8.9 Every member of an Executive Committeevacating the seat in the Committee of which heis a member, shall forthwith hand over all articles,papers and records as are in his custody-

(i) in the case of a member of CEC, to the SecretaryGeneral/Secretary of IDA ; and

(ii) in the case of a member of ZEC, SEC or LEC, tothe Chairman of the Committee concerned.

5.8.10 The cessation or suspension of membershipof CEC, ZEC, SEC and LEC as the case maybe, and the appointment of the substitutemember thereof as aforesaid shall be placedbefore the next General Body meeting forratification and the same shall thereafter haveeffect in accordance with its decision taken atthe meeting.” However, this will not apply tomembers selected through election.

5.8.11 If in the opinion of CEC, any ZEC/SEC/LEC

appointment shall be placed for ratification. TheGeneral Body shall be free either to continuethe substitute member or to direct the CEC toconduct election afresh for the substitutemember who shall hold office for the remainingperiod.

5.8.6 Where a vacancy is caused by the vacationof the membership under any othercircumstance as set out in the proceeding subrules, CEC may appoint any member of the IDAas it may consider appropriate, to take the placeof the vacated member, but the same shall belimited to the remaining period.

5.8.7 The Provisions contained in rules 5.8.2 and5.8.6 shall apply to every member of the ZECand SEC as if, in the said provisions, for theexpression “CEC” the expression “ZEC”, or“SEC”, as the case may be, and for the word“President” the word “Chairman”, have beensubstituted.

5.8.8 An Appeal shall lie to CEC within thirty daysof the passing of the order of suspension orcessation of membership of ZEC or SEC by theconcerned Committee and the CEC may confirm,modify or cancel the same and it shall thereafterhave effect accordingly.

5.8.9 Every member of an Executive Committeevacating the seat in the Committee of which heis a member, shall forthwith hand over all articles,papers and records as are in his custody -

(i) in the case of a member of CEC, to the SecretaryGeneral; and

(ii) in the case of a member of ZEC or SEC, to theChairman of the Committee concerned.

5.8.10 The cessation or suspension of membershipof CEC, ZEC or SEC, as the case may be, andthe appointment of the substitute memberthereof as aforesaid shall all be placed beforethe next General Body meeting for ratificationand the same shall thereafter have effect inaccordance with its decision taken at themeeting.”

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is not functioning or it is not possible to functionin accordance with the rules and regulations andbye-laws of IDA, the CEC shall have power aftergiving due notice to supercede the concernedZEC/SEC/LEC and order for fresh election withina period of three months. The CEC shall appointa Committee of three members belonging toconcerned ZEC/SEC/LEC to carry out day today functioning of ZEC/SEC/LEC for the interimperiod.

Note : The notice given by the CEC shall haveto be replied within one month by ZEC/SEC/LEC,failing which CEC shall have a right to takeexparte decision.

6. POWERS AND FUNCTIONS OF OFFICEBEARERS:

6.1 President of IDA: The President of the IDA shallbe the head of the Association and at all otheroffice bearers shall work under his guidanceand instruction. He shall preside over themeetings of the CEC; in his absence, one of theVice-Presidents or failing that any other memberof the CEC elected to preside over the meetingwill exercise the power of the President. Themeetings of the CEC, AGB, EGB will be called bythe President or with his written approval. If thePresident takes leave, the functions of thePresident will be executed by one of the Vice-Presidents or in their absence by a member ofCEC who is authorized by the President inwriting to act in his absence during the period ofleave. Vice Presidents will assist the President,as and when advised by the President.

6.2 Chairman of Zonal Branch: The Chairman of IDAZone will be the head of the concerned Zone andall other office bearers of that zone shall workunder his guidance and instructions. He shallpreside over all the meetings of ZEC and generalbody meetings of the Zone. In his absence, in themeeting, one of the Vice-Chairmen of the ZonalBranch concerned or failing that any othermember of the concerned ZEC elected for thepurpose will preside over the meetings andexercise the powers of the Chairman of the Zone.All ZEC and Zonal General Body Meetings will becalled by the Chairman of the Zone or with hiswritten approval. If the Chairman takes leave, thefunctions of the Chairman will be executed by oneof the Vice-Chairmen or in his absence by amember of ZEC authorised in writing by the

6. POWERS AND FUNCTIONS OF OFFICEBEARERS:

6.1 President of IDA: The President of the IDA shallbe the head of the Association and at all otheroffice bearers shall work under his guidanceand instruction. He shall preside over themeetings of the CEC; in his absence, one of theVice-Presidents or failing that any other memberof the CEC elected to preside over the meetingwill exercise the power of the President. Themeetings of the CEC, AGB, EGB will be called bythe President or with his written approval. If thePresident takes leave, the functions of thePresident will be executed by one of the Vice-Presidents or in their absence by a member ofCEC who is authorized by the President inwriting to act in his absence during the period ofleave.

6.2 Chairman of Zonal Branch: The Chairman ofIDA Zone will be the head of the concerned Zoneand all other office bearers of that zone shallwork under his guidance and instructions. Heshall preside over all the meetings of ZEC andgeneral body meetings of the Zone. In hisabsence, in the meeting, one of the Vice-Chairmans of the Zonal Branch concerned orfailing that any other member of the concernedZEC elected for the purpose will preside overthe meetings and exercise the powers of theChairman of the Zone. All ZEC and Zonal GeneralBody Meetings will be called by the Chairman ofthe Zone or with his written approval. If theChairman takes leave, the functions of theChairman will be executed by one of the Vice-Chairmans or in his absence by a member of

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ZEC authorised in writing by the Chairman andshall execute the functions of the Chairmanduring the period of leave.

6.3 Vice-Chairman: Vice-Chairman will assist theChairman in carrying out his functions. One ofthe Vice-Chairmans, nominated in writing by theChairman for the prescribed period, shallperform his duties and exercise his powersduring his absence.

6.4 Chairman of State Branch: The Chairman of theState Branch will be the head of the StateBranch and all other office bearers of the StateBranch will act under his guidance andinstructions. He shall preside over the SEC andthe General Body Meeting of State Branch; inhis absence the Vice-Chairman or failing thatany other member elected for the purpose shallpreside over the meeting and execute thefunctions of the Chairman. During the absenceof the Chairman on leave the Vice-Chairman orin his absence one member of EC authorised bythe Chairman will execute the functions of theChairman. The meetings of the SEC and theGeneral Body Meetings of the State Branchshall be called by the Chairman or with hiswritten approval.

6.5 Vice-Chairman of State Branch: The-ViceChairman will assist the Chairman in carryingout his functions.

6.6 SECRETARY GENERAL

6.6.1 There shall be one post of the SecretaryGeneral of IDA who shall, subject to the provisionsof the bye-laws and the overall control of thePresident of the IDA, function as the ExecutiveHead of the IDA.

6.6.2 The term of office of the Secretary Generalof the IDA, his pay and other conditions ofservice shall be such as may be determined bythe CEC (the appointing authority being thePresident of IDA), and the Secretary Generalmay even be appointed on contract basis for aspecified term.

6.6.3 The Secretary General of the IDA shall bethe member convener of the meetings of theCEC but he shall not have the right to vote.

Chairman and shall execute the functions of theChairman during the period of leave.

6.3 Vice-Chairman: Vice-Chairman will assist theChairman in carrying out his functions. One ofthe Vice-Chairmen, nominated in writing by theChairman for the prescribed period, shallperform his duties and exercise his powersduring his absence.

6.4 Chairman of State Branch/Chapter: TheChairman of the State Branch/Chapter will bethe head of the State Branch/Chapter and allother office bearers of the State Branch/Chapterwill act under his guidance and instructions. Heshall preside over the SEC and the GeneralBody Meeting of State Branch/Chapter; in hisabsence the Vice-Chairman or failing that anyother member elected for the purpose shallpreside over the meeting and execute thefunctions of the Chairman. During the absenceof the Chairman on leave the Vice-Chairman orin his absence one member of EC authorised bythe Chairman will execute the functions of theChairman. The meetings of the SEC and theGeneral Body Meetings of the State Branch/Chapter shall be called by the Chairman or withhis written approval.

6.5 Vice-Chairman of State Branch/Chapter: The-Vice Chairman will assist the Chairman in carryingout his functions.

6.6 SECRETARY GENERAL/SECRETARY

6.6.1 There shall be one post of the SecretaryGeneral/Secretary of IDA who shall, subject tothe provisions of the bye-laws and the overallcontrol of the President of the IDA, function asthe Executive Manager of the IDA.

6.6.2 The term of office of the Secretary General/Secretary of IDA, his pay and other conditionsof service shall be such as may be determinedby the CEC (the appointing authority being thePresident of IDA), and the Secretary General/Secretary of IDA may even be appointed oncontract basis for a specified term.

6.6.3 The Secretary General/Secretary of IDAshall be the member convener/Secretary of themeetings of the CEC but he shall not have theright to vote.

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6.6.4 The CEC may confer such additional powerson the Secretary General or impose suchrestrictions or conditions as regards the extentand manner of exercise of powers by him as itmay deem fit.

6.6.5 The Secretary General of the IDA shall bedeemed to be the appointing and disciplinaryauthority in respect of all the other employees ofthe IDA (to be appointed in accordance with thesanction of the CEC).

6.6.6 In the absence of the Secretary General forwhatsoever cause, the President of IDA mayauthorise any other office holder or employeesto discharge all or any of his duties.

6.6.7 The Secretary General or any other officerdischarging his duties shall be subject to thecontrol and directions of the President of IDA.

6.7 The Secretary General of IDA in case of IDA andSecretary in case of Zone and the State Branchwill execute contracts, deeds and otherdocuments on behalf of the Association, Zonalbranch and the State Branch and on behalf ofthe respective Executive Committees. TheSecretary General of IDA on behalf of IDA andSecretary on behalf of the Zone or the StateBranch may however, subject to the approval ofthe CEC, ZEC and the SEC respectively, mayauthorise in writing any other officer of theAssociation, Zonal Branch, State Branch as thecase may be, to execute contracts, deeds andother instruments on his behalf. All thesecontracts, deeds and other instruments shall becountersigned by the Secretary General of IDAor the treasurer in case of Zone & State Branchor any other member of the respective ExecutiveCommittee named by it.

6.8 The Secretary General of IDA or the treasurerof the Zonal Branch or the State Branch shall beresponsible respectively for the funds andproperties of the Association, Zonal Branch andState Branch and shall ensure maintenance ofproper books of accounts.

6.6.4 The CEC may confer such additional powerson the Secretary General/Secretary of IDA orimpose such restrictions or conditions as regardsthe extent and manner of exercise of powers byhim as it may deem fit.

6.6.5 The Secretary General/Secretary of IDAshall be deemed to be the disciplinary authorityin respect of all the other employees of the IDA(to be appointed in accordance with the sanctionof the CEC).

6.6.6 In the absence of the Secretary General/Secretary of IDA for whatsoever cause, thePresident of IDA may authorise any other officeholder or an employee of IDA to discharge all orany of his duties.

6.6.7 The Secretary General/Secretary of IDA orany other officer discharging his duties shall besubject to the control and directions of thePresident of IDA.

6.7 EXECUTION OF CONTRACT, DEEDS ANDOTHER DOCUMENTS

6.7.1 The Secretary General/Secretary of IDA incase of IDA (HQ), Zone and the State Branch/Chapter or Local Branch/Chapter will executecontracts, deeds and other documents on behalfof the Association. The Secretary General/Secretary of IDA on behalf of IDA, on behalf ofthe Zone or the State Branch/Chapter or LocalBranch/Chapter may however, subject to theapproval of the CEC execute the contracts,deeds and other instruments. CEC mayauthorise in writing any other officer of theAssociation, Zonal Branch, State Branch/Chapter or Local Branch/Chapter, to executecontracts, deeds and other instruments. CECbehalf with the approval of President. All thesecontracts, deeds and other instruments shall becountersigned by the Secretary General/Secretary of IDA.

6.8 The Secretary General/Secretary of IDA or thetreasurer of the Zonal Branch or the State/LocalBranch/Chapter shall be responsible respectivelyfor the funds and properties of the Association,Zonal Branch and State//Local Branch/Chapterand shall ensure maintenance of proper booksof accounts.

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6.9 Members of Executive Committee: Members ofthe CEC, ZEC, SEC and LEC will contribute tothe effective functioning of the Association,Zonal Branches and State Branches/Chaptersrespectively.

6.10 Secretary of Local Chapters: The Secretaries,will function under the control of the ZonalChairman or State Chairman.

7. GENERAL BODY MEETING:

7.1 The General Body of the Association shall consistof all individual members and nominatedrepresentatives of the Institutional Members.The General Body of the Association is thesupreme body and its decision subject to theprovisions of the Memorandum and Rules andRegulations, are final. For any specific matter,if there is no provision in the constitution thedecision of the General Body shall be finalprovided such decision does not contravenethe Societies Registration Act of the UnionTerritory of Delhi. The General Body of theZones and States shall consist of membersaffiliated to the Zones and States respectively.The notice for the meeting of the General Bodyshall mention the purpose for which it is called,the venue, date and time of the meeting andshall be issued at least with a notice of 30 days.

7.2 The Annual General Body Meeting (AGBM)shall be called once in a year, within six monthsof the end of the financial year. The AGBM shallconsider the following:

(i) Annual Report of the IDA.(ii) Audited statement of annual accounts and the

Expenditure and Income Statement for theprevious financial year.

(iii) Budget for the current year as submitted by theCEC

(iv) Ratification of the appointment of Auditor andAuditors and their remuneration.

(v) Proposal for amendments or new provision forMemorandum and Rules and Regulations ifany.

(vi) Any other matter that may be brought forwardwith the permission of the President but with anotice of seven days. However, matters relatedwith amendments, rules regulations and bye-laws will be governed by Clause 10.1.

6.9 Members of Executive Committee: Members ofthe CEC, ZEC and SEC will contribute to theeffective functioning of the Association, ZonalBranches and State Branches respectively.

6.10 Convener and Secretary of Local Chapters:The Conveners and Secretaries where they areappointed, will function under the control of theZonal Chairman or State Chairman.

7. GENERAL BODY MEETING:

7.1 The General Body of the Association shall consistof all individual members and nominatedrepresentatives of the Organisational Members.The General Body of the Association is thesupreme body and its decision subject to theprovisions of the Memorandum and Rules andRegulations, are final. For any specific matter,if there is no provision in the constitution thedecision of the General Body shall be finalprovided such decision do not contravene theSocieties Registration Act of the Union Territoryof Delhi. The General Body of the Zones andStates shall consist of members affiliated to theZones and States respectively. The notice forthe meeting of the General Body shall mentionthe purpose for which it is called, the venue,date and time of the meeting and shall be issuedat least with a notice of 15 days.

7.2 The Annual General Body Meeting (AGBM)shall be called once in a year, within six monthsof the end of the financial year. The AGBM shallconsider the following:

(i) Annual Report of the IDA.(ii) Audited statement of annual accounts and the

Expenditure and Income Statement for theprevious financial year.

(iii) Budget for the current year as submitted by theCEC

(iv) Ratification of the appointment of Auditor andAuditors and their remuneration.

(v) Proposal for amendments or new provision forMemorandum and Rules and Regulations ifthere is any such proposal.

(vi) Any other matter that may be brought forwardwith the permission of the President but with anotice of seven days.

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Any other meetings of the General Body, held inthe year, will be extraordinary General BodyMeeting (EGBM).

7.3 General Body Meeting of the Zones and Stateswill consider the following:

(i) Annual Report of the Zone or the State Branch/Chapter

(ii) Budget for the current financial year for theZone or the State Branch/Chapter.

(iii) Any other matter with the permission of theChairman of the zone or the Chairman of theState Branch/Chapter, as the case may be withprior notice of 30 days. However, matters relatedwith amendments, rules, regulations and bye-laws will be governed by Clause 10.1.

7.4 Extraordinary General Body Meeting (EGBM):An Extraordinary General Body Meeting may becalled, if considered necessary, by the Presidentto transact business of special urgency. AnEGBM shall be called by the President on beingrequisitioned by 10% of the membership or 50members whichever is less. The requisitionedmeeting shall be held only in the headquartersof the Association while EGBM meetings calledby the President shall be held at any placedecided by the CEC. The notice calling theEGBM shall clearly state the purpose for whichthe EGBM is being called and at the EGBM noother business shall be discussed which has notbeen specifically mentioned in the notice. Thenotice calling the EGBM shall mention the venue,date and time of the meeting, and shall beissued at least with notice of 15 days.

7.5 Conduct of AGBM and EGBM: The President ofthe Association shall preside over the AGBMand EGBM of the Association. In his absence atthe meeting one of the Vice-Presidents or failingthat one of the members may be elected topreside over the deliberations of the AGBM andthe EGBM.

7.6 Quorum for AGBM and EGBM: The quorum forthe AGBM and EGBM shall be 50 members whoare entitled to vote, that for Zones/State andLocal Branch/Chapter, respectively shall be 20members who are entitled to vote. Wheneverthere is no quorum in the meeting, the same shallbe adjourned and all pending matters shall bedecided by the majority of the members present

Any other meetings of the General Body, held inthe year, will be extraordinary General BodyMeeting (EGBM).

7.3 General Body Meeting of the Zones and Stateswill consider the following:

(i) Annual Report of the Zone or the State Branch(ii) Budget for the current financial year for the

Zone or the State Branch.(iii) Any other matter with the permission of the

Chairman of the zone or the Chairman of theState Branch, as the case may be.

7.4 Extraordinary General Body Meeting (EGBM):An Extraordinary General Body Meeting may becalled, if considered necessary, by the Presidentor by the CEC to transact business of specialurgency. An EGBM shall be called by the CEC/President on being requisitioned by 10% of themembership or 50 members whichever is less.The requisitioned meeting shall be held only inthe headquarters of the Association while EGBMmeetings called by the President or CEC shallbe held at any place decided by the CEC. Thenotice calling the EGBM shall clearly state thepurpose for which the EGBM is being called andat the EGBM no other business shall bediscussed which has not been specificallymentioned in the notice. The notice calling theEGBM shall mention the venue, date and time ofthe meeting, and shall be issued at least withnotice of 15 days.

7.5 Conduct of AGBM and EGBM: The President ofthe Association shall preside over the AGBMand EGBM of the Association. In his absence atthe meeting one of the Vice-Presidents or failingthat one of the members may be elected topreside over the deliberations of the AGBM andthe EGBM.

7.6 Quorum for AGBM and EGBM: The quorum forthe AGBM and EGBM shall be 50 members whoare entitled to vote, that for Zones shall be 25members who are entitled to vote. Wheneverthere is no quorum in the meeting, the sameshall be adjourned and all pending matters shallbe decided by the majority of the memberspresent at the adjourned meeting irrespective of

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at the adjourned meeting irrespective of thequorum.

7.7 The General Body Meeting of the Zone or theState is to be called by the Chairman of the Zoneor the Chairman of the State Branch/Chapter asthe case may be. The General Body Meeting ofthe Zone or the State Branch/Chapter shall becalled by the Chairman of the Zone or theChairman of the State Branch/Chapter whenrequisitioned by 20 members of the Zone or theState Branch/Chapter. The requisitionedGeneral Body Meeting shall be held only at theHeadquarters of the concerned zone or theState. The notice for the meetings of the GeneralBody shall mention the purpose for which it iscalled, the venue, date and time of the meetingand shall be issued at least with a notice periodof 30 days.

The Chairman of the Zonal Branch or Chairmanof the State Branch/Chapter shall preside overthe General Body Meeting of the zone or theState Branch/Chapter respectively. In absenceof the Chairman of the concerned zone or theChairman of the concerned State in the meeting,the Vice Chairman of the ZEC or the Vice-Chairman of the SEC or failing that any memberelected at the meeting shall preside over thedeliberations of the General Body Meeting.

8. Already given in the clause 4 C.

the quorum.

7.7 The General Body Meeting of the Zone or theState is to be called by the Chairman of the Zoneor the Chairman of the State Branch as the casemay be. Such meetings can also be called bythe ZEC or SEC. The General Body Meeting ofthe Zone or the State Branch shall be called bythe Chairman of the Zone or the Chairman of theState Branch when requisitioned by 30 membersof the Zone or the State Branch. Therequisitioned General Body Meeting shall beheld only at the Headquarters of the concernedzone or the State. The notice for the meetings ofthe General Body shall mention the purpose forwhich it is called, the venue, date and time of themeeting and shall be issued at least with anotice period of 15 days.

The Chairman of the Zonal Branch or Chairmanof the State Branch shall preside over theGeneral Body Meeting of the zone or the StateBranch respectively. In absence of the Chairmanof the concerned zone or the Chairman of theconcerned State in the meeting, the ViceChairman of the ZEC or the Vice-Chairman ofthe SEC or failing that any member elected atthe meeting shall preside over the deliberationsof the General Body Meeting.

8. PUBLICATIONS:

8.1 CEC may take such action as may be necessaryto promote standards (qualitatively or otherwise)and to foster the growth of the dairy industry ingeneral and for the purpose engage inconsultancy activities, set up laboratories anddo such like or other things as are necessaryfor the purpose.

8.2 In the larger interest of the Association and itsmembers, the CEC may adopt, as and whenrequired, an appropriate logo for the Associationand permit the use thereof by its members onsuch terms as it may deem appropriate.

8.3 Publication Procedure: All materials submittedfor publication shall be recorded. All contributionsintended for publication or for reading beforethe Association, shall be addressed to the Editorwho may in case of a research or technicalarticle, refer the matter of publication to anyappropriate member for review. Outside expertsmay also be referred to. The views of the

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9. USE OF IDA LOGO

In the larger interest of the Association and itsmembers, the CEC may adopt, as and whenrequired, an appropriate logo for the Associationand permit the use thereof by its members or otheragencies on such terms as it may deem appropriate.

10. AMENDMENTS TO THE MEMORANDUM ANDRULES AND REGULATIONS

10.1 Procedure: Every proposal for amendment,addition or alteration to the constitution of theAssociation may be sponsored by any memberof the Association or by the CEC or by the ZEC/SEC/LEC provided that any such proposal foraddition amendment or alternation to theConstitution shall be submitted in the form of adraft resolution to the Secretary General/Secretary of IDA at its Registered Office 45days before the date fixed for holding of AnnualGeneral Body Meeting/EGBM. The draft of theresolution for amendment, addition or alterationto the Constitution shall be moved by themembers sponsoring the same or his nomineeat Annual General Body Meeting or at ExtraOrdinary General Body Meeting.

10.2 Implementation: The CEC shall be entitledto examine such a resolution for amendment,alteration or additions at the said Annual GeneralBody Meeting or Extra Ordinary General BodyMeeting and any resolution so proposed for theamendment, or alteration to the constitutionshall be deemed to have been passed by theAGBM/EGBM with such addition amendment oralteration thereof provided that two-third of themembers present support the said amendment,addition or alteration of the constitution andvote for the same.

Once the resolution for amendment, alterationor addition is passed, as above the same willcome into force with immediate effect or fromsuch date as such resolution may provide.

referees, when required, shall be communicatedto the authors.

8.3.1 All papers and other contributions submittedfor publication in the journals of the Associationshall become the property of the Association tillthey are rejected and if accepted for publicationshall have the right to retain the manuscripts,illustrated drawings, photographs, etc. relatingto them.

8.3.2 Once a paper has been accepted forpublication, the author shall not have the libertyto publish it elsewhere, save with the permissionof the Editorial Board.

8.3.3 No paper published elsewhere will be acceptedfor publication in the “Indian Journal of DairyScience”.

9. AMENDMENTS TO THE MEMORANDUM ANDRULES AND REGULATIONS

9.1 Procedure: Every proposal for amendment,addition or alteration to the constitution of theAssociation may be sponsored by any memberof the Association or by the CEC or by the ZonalExecutive Committee provided that any suchproposal for addition amendment or alternationto the Constitution shall be submitted in the formof a draft resolution to the Secretary General ofIDA at its Registered Office 90 days before thedate fixed for holding of Annual General BodyMeeting. The draft of the resolution foramendment, addition or alteration to theConstitution shall be moved by the memberssponsoring the same or his nominee at AnnualGeneral Body Meeting or at Extra OrdinaryGeneral Body Meeting.

9.2 Implementation: The CEC shall be entitled togive its comments to such a resolution foramendment, alteration or additions at the saidAnnual General Body Meeting or Extra OrdinaryGeneral Body Meeting and any resolution soproposed for the amendment, or alteration tothe constitution shall be deemed to have beenpassed with such addition amendment oralteration thereof provided that 66% of themembers present support the said amendment,addition or alteration of the constitution andvote for the same.

One of the resolution for amendment, alterationor addition been passed, as above the same willcome into force with immediate effect or fromsuch date as such resolution may provide.

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11. RECOGNITIONS AND AWARDS

11.1 Patronship: A person who has been a lifemember of the Association for 10 years withoutstanding academic or professionalachievements in Dairy Science and/ortechnology and has rendered signal service tothe cause of the Association and/or dairying ordairy industry for atleast 20 years may beawarded the Patronship of the Association. TheNumber of Patron Award shall not exceed twoeach year.

11.2 Fellowship: A person who is a life member ofthe Association for not less than 10 consecutiveyears, who has actively participated in the affairsof the Association and who has renderedvaluable service to dairying and dairy industryby way of research, teaching, extension,administration and development may be awardedthe Fellowship of the Association. Number offellowships awarded each year shall not exceedfour.

11.3 Special Awards: The Indian Dairy Associationmay also honour selected members fordistinguished services or for conspicuousachievements in the field of dairying with specialawards. The Central Executive Committee shalldecide the manner of establishing the awardsby accepting cooperation, financial or otherwise,from individuals and/or organisations.

11.4 The manner in which the awards of Patronship,Fellowship and Special awards will be bestowedshall be laid down in the bye-laws of theAssociation. The CEC shall appoint a Board ofAdjudication for selection of persons under thechairmanship of President for award ofPatronship, Fellowship and Special Awards oneach occasion. The Board of Adjudication shouldleave a confidential note of the proceedingsdetailing the justification for its decisions.

12. DISSOLUTION OF THE ASSOCIATION:

12.1 Dissolution: The Association may be dissolvedif at a General Body Meeting convened for thepurpose resolution to dissolve the Associationis passed by majority by not less than 4/5ths ofmembership, present by voting. Such resolutionshall provide for transfer of the property andassets of the Association to a body with identicalaims and objectives.

10. RECOGNITION AND AWARDS

10.1 Patronship: A person who has been a memberof the Association with outstanding academic orprofession achievement in Dairy Science and/or technology or has rendered signal service tothe cause of the Association and/or dairying ordairy industry for many years may be awardedthe Patronship of the Association. A Patronshall be nominated for life, and shall be entitledto have all the rights and privileges of a LifeMember of the Association.

10.2 Fellowship: A person who is a life member ofthe Association and has been a member for notless than last five consecutive years, who hasactively participated in the affairs of theAssociation and who has rendered valuableservice to dairying and dairy industry by way ofresearch, teaching, extension, administrationand development may be awarded the Fellowshipof the Association.

10.3 Special Awards: The Indian Dairy Associationmay also honour selected members fordistinguished services or for conspicuousachievements in the field of dairying with specialawards. The Central Executive Committee shalldecide the manner of establishing the awardsby accepting cooperation, financial or otherwise,from individuals and/or organisations.

10.4 The manner in which the awards of Patronship,Fellowship and Special awards will be bestowedshall be laid down in the bye-laws of theAssociation. The CEC shall appoint a Board ofAdjudication for selection of persons for awardof Patronship, Fellowship and Special Awardson each occasion. The Board of Adjudicationshould leave a confidential note of theproceedings detailing the justification for itsdecisions.

11. DISSOLUTION OF THE ASSOCIATION:

11.1 Dissolution: The Association may bedissolved if at a General Body Meeting convenedfor the purpose resolution to dissolve theAssociation is passed by majority by not lessthan 4/5ths of membership, present and votingand 85 per cent of the members so present votefor the dissolution and any such resolution shallprovide for transfer of the property and assets

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12.2 Residual Property: Upon dissolution of theAssociation, and other payment of liabilities anddebts, if there remains any property whatsoever,the same shall not be distributed amongmembers, but given or transferred to anotherbody having objectives similar to those of theAssociation, and so determined by voting on aresolution supported by three-fifths of themembers of the Association, or in default thereof,by an appropriate court of law.

of the Association to a body with identical aimsand objects.

11.2 Residual Property: Upon dissolution of theAssociation, and other payment of liabilities anddebts, if there remains any property whatsoever,the same shall not be distributed amongmembers, but given or transferred to anotherbody having objectives similar to those of theAssociation, and so determined by voting on aresolution supported by three-fifths of themembers of the Association, or in default thereof,by an appropriate court of law.

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THE BYE-LAWS OF THE INDIAN DAIRYASSOCIATION (EXISTING)

(Framed under the provisions of Section II, Clause5.1.10 of the Rules and Regulations)(As amended on 16th March, 2013)

Preamble:

Whereas it is expedient to make bye-laws for electionof Office bearers and Members of the Indian DairyAssociation (IDA), its Zones, State Branches andLocal Chapters and for such matters as areconducive for the furtherance of any objectives ofthe Indian Dairy Association, the Central ExecutiveCommittee (CEC) in exercise of the powers vested init under Section II, Clause 5.1.10 is hereby pleasedto make the following bye-laws.

1. Administration:

The CEC shall have powers to frame rules asit deems fit, for the employment of the staff andtheir welfare as may be necessary for theproper performance of any or all the functionsof the IDA specially with regard to duties,appointments, terms and conditions, probation,termination of service, conduct, discipline,grades of pay and allowance, foreign service,traveling allowance, provident fund, gratuity,superannuation etc.

1.1 Copies of the minutes of the Zonal ExecutiveCommittees (ZEC) and State ExecutiveCommittees (SEC) shall be sent to theSecretary General of IDA as and when theseare confirmed, in accordance with the procedurelaid down by the respective committees.

1.2 The CEC is empowered to take action asdeemed fit against the office bearers andmembers of the ZEC and SEC in case ofviolation of the provision(s) of the Memorandumand Rules and Regulations of the Associationafter giving due opportunity to explain thelapses.

1.3 Without prejudice to his normal managerialpowers and duties, the Secretary General ofIDA shall exercise all the powers and dischargeall the duties as are exercisable by him underthe Bye-laws or as may be assigned to him by

THE BYE-LAWS OF THE INDIAN DAIRYASSOCIATION (AMENDMENTS PROPOSED)

(Framed under the provisions of Section II, Clause5.1.10 of the Rules and Regulations)

(As amended on ____________2018)

Preamble:

Whereas it is expedient to make bye-laws for electionof Office bearers and Members of the ExecutiveCommittee of Indian Dairy Association (IDA), itsZones, State Chapters and Local Chapters and forsuch matters as are conducive for the furtherance ofany objectives of the Indian Dairy Association, theCentral Executive Committee (CEC) in exercise ofthe powers vested in it under Section II, Clause5.1.10 is authorized to make the following bye-laws.

1. Administration:

The CEC shall have powers to frame rules asit deems fit, for the employment of the staff andtheir welfare as may be necessary for theproper performance of any or all the functionsof the IDA specially with regard to duties,appointments, terms and conditions, probation,termination of service, conduct, discipline,grades of pay and allowance, foreign service,travel allowance, provident fund, gratuity,superannuation, etc.

1.1 Copies of the minutes of the Zonal ExecutiveCommittees (ZEC), State Executive Committees(SEC) and Local Executive Committee (LEC)shall be sent to the Secretary General/Secretaryof IDA as and when these are confirmed, inaccordance with the procedure laid down bythe respective committees. Simultaneously theSEC & LEC to forward the copy of the minutesto ZEC.

1.2 The President on behalf of the CEC isempowered to take action as deemed fit againstthe office bearers and members of the ZEC,SEC and LEC in case of violation of theprovision(s) of the Memorandum and Rulesand Regulations of the Association after givingdue opportunity to explain the lapses.

1.3 Without prejudice to his normal managerialpowers and duties, the Secretary General/Secretary of IDA shall exercise all the powersand discharge all the duties as are exercisableby him under the Bye-laws or as may be

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CEC.

2. Preparation of budget estimates:

(i) The Secretary General of IDA or any memberauthorized by the CEC will prepare a detailedestimate of the receipts and expenditure andplace it before the CEC for approval. Suchapproved estimates shall be placed before theAnnual General Body Meeting (AGBM) for finalapproval and adoption. The estimates shouldshow separately the estimates of incomes andexpenditure of the Zones and State Branchesas approved by the CEC.

The budget estimates will be in two parts. Thefirst part will show the expenditure of Capitalnature and the second part will show theestimates of income and expenditure onRevenue account.

(ii) The Treasurer of a Zone, in his absence, theSecretary of the Zone or any member asauthorized by the ZEC will prepare the estimateof expenditures and incomes of the concernedZones and will submit it to the CEC for approvalafter the estimate is approved by the respectiveZEC. The Zonal budget will show the estimateof expenditure and income of the StateBranches under its jurisdiction. In a Statewhere there is a Local Chapter but no StateBranch, the estimate of the Zone should includethe estimate of the income and expenditure ofthe Local Chapter. The budget estimate shallbe in two parts, one part showing theexpenditure of Capital nature and the otherpart showing the estimate of income andexpenditure on Revenue account. The ZECshould observe the time limit set by the CEC forsubmission of the estimates.

(iii) The Treasurer of the State Branch, in hisabsence the Secretary of the State Branch, orany member duly authorized by the SEC willprepare the estimate of income and expenditureof the concerned State Branch including theincome and expenditure of the Local Chapter,if there be a Local Chapter, and send it to theTreasurer of the concerned Zone after approvalby the SEC. The ZEC will send it in turn to theCEC after incorporating it with the budgetestimates of the ZEC. The estimates shouldshow separately the expenditure of Capital

assigned to him by CEC.

2. Preparation of budget estimates:

(i) The Secretary General/Secretary of IDA orany member authorized by the CEC will preparea detailed estimate of the receipts andexpenditure and place it before the CEC forapproval. Such approved estimates shall beplaced before the Annual General BodyMeeting (AGBM) for formal approval andadoption. The estimates should show separatelythe estimates of incomes and expenditure ofthe Zones, State and Local Chapters asapproved by the CEC.

The budget estimates will be in two parts. Thefirst part will show the expenditure of Capitalnature and the second part will show theestimates of income and expenditure onRevenue account.

(ii) The Treasurer of a Zone, in his absence, theSecretary of the Zone or any member asauthorized by the ZEC will prepare the estimateof expenditures and incomes of the concernedZones and will submit it to the CEC for approvalafter the estimate is approved by the respectiveZEC. The Zonal budget will show the estimateof expenditure and income of the State andLocal Chapters under its jurisdiction. In aState where there is a Local Chapter but noState Chapter , the estimate of the Zone shouldinclude the estimate of the income andexpenditure of the Local Chapter. The budgetestimate shall be in two parts, one part showingthe expenditure of Capital nature and the otherpart showing the estimate of income andexpenditure on Revenue account. The ZECshould observe the time limit set by the CEC forsubmission of the estimates.

(iii) The Treasurer of the State Chapter, in hisabsence the Secretary of the State Chapter, orany member duly authorized by the SEC willprepare the estimate of income and expenditureof the concerned State Chapter including theincome and expenditure of the Local Chapter,if there be a Local Chapter, and send it to theTreasurer of the concerned Zone after approvalby the SEC. The ZEC will send it in turn to theCEC after incorporating it with the budgetestimates of the ZEC. The estimates shouldshow separately the expenditure of Capital

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nature and of the income and expenditure onRevenue account. The SEC should send theestimates within the time limit set by the ZEC.

SECRETARY GENERAL'S POWERS ANDDUTIES

Without prejudice to his normal managerialpowers and duties, the Secretary General ofIDA shall exercise all the powers and dischargeall the duties as are to be exercised ordischarged by the Secretary or Treasurer underthese bye-laws.

3. Controlling of expenditures:

(i) No expenditure from the funds of the IDA shallbe incurred without the sanction of thecompetent authority. The CEC in case of thefunds controlled by the CEC, the ZEC in caseof the funds controlled by the ZEC and SEC incase of the funds controlled by the SEC shallname the competent authority or authorities inthese regards.

(ii) No expenditure shall be incurred unless thereis a provision in the approved budget estimatesand requisite funds are available.

(iii) In case a necessity arises for incurring anexpenditure for which there is no provision inthe approved budget, the proposal should beplaced before the respective ExecutiveCommittee. The Executive Committee shalldecide the method of financing either byreappropriation from the provisions in otherheads of expenditure or by securing additionalfunds, provided the Executive Committee is ofthe opinion that the expenditure should beincurred. In case of urgency, the President ofthe IDA, the Chairman of the Zone or Chairmanof the State Branch, as the case may be, mayexercise the power of reappropriation of theapproval by the Executive Committee.

(iv) In case no funds are available for meeting anexpenditure, whether provided in the approvedbudget or not, the approval of the CEC shall besought before expenditure is committed orincurred.

(v) One copy of the approved budget estimateshould be made available to the Secretary

nature and of the income and expenditure onRevenue account. The SEC should send theestimates within the time limit set by the ZEC.

Secretary General's/secretary's powersand duties

Without prejudice to his normal managerialpowers and duties, the Secretary General/Secretary of IDA shall exercise all the powersand discharge all the duties as are to beexercised or discharged by the Secretary orTreasurer under these bye-laws.

3. Controlling of expenditures:

(i) No expenditure from the funds of the IDA shallbe incurred without the sanction of thecompetent authority. The CEC in case of thefunds controlled by the CEC, the ZEC in caseof the funds controlled by the ZEC, and SEC incase of the funds controlled by the SEC andLEC in case of funds controlled by the LECshall name the competent authority orauthorities in these regards through resolution.

(ii) No expenditure shall be incurred unless thereis a provision in the approved budget estimatesand requisite funds are available.

(iii) In case a necessity arises for incurring anexpenditure for which there is no provision inthe approved budget, the proposal should beplaced before the respective ExecutiveCommittee. The Executive Committee shalldecide the method of financing either byreappropriation from the provisions in otherheads of expenditure or by securing additionalfunds, provided the Executive Committee is ofthe opinion that the expenditure is essential. Incase of urgency, the President of the IDA, theChairman of the Zone/State Chapter/LocalChapter, as the case may be, may exercise thepower of reappropriation of the approval by theExecutive Committee and take it to thesubsequent meeting for ratification.

(iv) In case no funds are available for meeting anexpenditure, whether provided in the approvedbudget or not, the approval of the CEC shall besought before expenditure is committed orincurred.

(v) One copy of the approved budget estimateshould be made available to the Secretary

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General of IDA and Accounts Officer.

(vi) The Secretary General of IDA shall preparequarterly statements showing the details ofexpenditure and receipts and submit the sameto the concerned Executive Committee, forinformation, with explanation for unusualvariations. Such quarterly statements for theZones should be sent to the CEC and for theState Branch to the Zone for onward submissionto the CEC.

(vii) The Secretary General of IDA or any otheroffice bearer or an official may be authorizedby the concerned Executive Committee to drawand keep at his disposal an imprest amount asconsidered necessary to meet day to dayexpenses. An advance from the imprest shouldbe recouped promptly.

(viii) The Bank account shall be operated jointly byat least two persons named by the concernedExecutive Committee.

(ix) On being asked by the CEC, the Secretary orthe Treasurer of the ZEC or the SEC shallfurnish details of bank accounts and TermDeposits or reserve funds of the Zones and theState Branches, as the case may be, or suchinformation as may be required to satisfy theStatutory Authorities.

4. Annual Accounts:

(i) The Secretary General of IDA, and in hisabsence any office bearer or member of theCEC authorized by the President, shall preparethe annual accounts of the IDA, get it auditedby the auditor(s) approved by the IDA, andplace it before the CEC for review andsubmission to AGBM for adoption.

(ii) The annual accounts of the IDA should showseparately the audited accounts of the Zonesand the State Branches. For this purpose theZEC and the SEC should ensure preparation

General/Secretary of IDA and Accounts Officerof IDA.

(vi) The Secretary General/Secretary of IDA shallprepare quarterly statements showing thedetails of expenditure and receipts and submitthe same to the concerned ExecutiveCommittee, for information, with explanationfor unusual variations. Such quarterlystatements for the Zones should be sent to theCEC and for the State and Local Chapter to theZone for onward submission to the CEC.

(vii) The Secretary General/Secretary of IDA orany other office bearer or an official may beauthorized by the concerned ExecutiveCommittee to draw and keep at his disposal animprest amount as considered necessary tomeet day to day expenses. An advance fromthe imprest should be recouped promptly.

(viii) The Bank account shall be operated jointly byat least two persons authorised throughresolution by the concerned ExecutiveCommittee.

(ix) The Secretary or the Treasurer of the ZEC,SEC or the Local Chapter shall furnish detailsof bank accounts and Term Deposits or reservefunds of the Zones, State and Local Branches,as the case may be to CEC, or such informationas may be required to satisfy the StatutoryAuthorities.

(x) The IDA (HQ), Zones, State Chapters andLocal Chapters will abide by the guidelines ofaccounting policies and procedures of IDA laiddown by the CEC.

4. Annual Accounts:

(i) The Secretary General/Secretary of IDA, andin his absence any office bearer or member ofthe CEC authorized by the President, shallprepare the annual accounts of the IDA, get itaudited by the auditor(s) (approved by theGeneral Body of IDA), and place it before theCEC for review and submission to AGBM foradoption.

(ii) The annual accounts of the IDA should showseparately the audited accounts of the Zones,State and the Local Chapter. For this purposethe ZEC, SEC and the LEC should ensure

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of their respective annual accounts, get themaudited and submit them to the Treasurerwithin the time limit set by the Treasurer.

(iii) The CEC shall deal with the audit objections, ifthere be any, and take appropriate action as itdeems fit.

5. Power to write off losses:

The President of the IDA and the Chairman ofthe Zone are empowered to write off losses upto a value of Rupees one thousand only whilethe Chairman of the State Branch is empoweredto write off losses up to a value of Rupees fivehundred only. In case the losses exceed theabove limits, the proposal to write off the lossshould be submitted to the CEC. The limits oflosses mentioned are on an annual basis. Astatement showing the items written off annuallyshould be submitted to the CEC for information.

6. Contracts:

Without prejudice to the provisions in SectionII Clause 6.6& 6.7 of the Rules and Regulations,the CEC may issue guidelines with regard tothe form and content of contracts, guidelinesregarding signing of contract deeds and otherinstruments so that a uniformity in this regardis observed by the IDA, Zones and StateBranches. The drafts of the contract deedsand instruments should be carefully examinedand wherever possible, should be vetted bylegal experts. Any contract deed or instrumentinvolving a substantial amount of money shouldbe executed or signed after obtaining legalopinion preferably from the lawyer of the IDA ifthere be any.

7. Law Suits:

The CEC in case of the parent body, the ZECand SEC in the case of the Zonal and StateBranches, as the case may be, shall nominatean office bearer or member of the ExecutiveCommittee or an officer of the Association.Zonal or State Branch who can be sued or cansue on behalf of the Association, Zonal andState Branch respectively. The President of

preparation of their respective annual accountsthrough their Treasurers, duly audited byauditors, approved by the respective GeneralBody for further submission to SecretaryIDA(HQ) within the time limit set by the respectiveCommittees.

(iii) The CEC shall deal with the audit objections, ifany, and take appropriate action as it deemsfit.

5. Power to write off losses:

The President of the IDA and the Chairman ofthe Zone are empowered to write off losses upto a value of Rupees twenty five thousand onlywhile the Chairman of the State/Local Chapteris empowered to write off losses up to a valueof Rupees five thousand only. In case thelosses exceed the above limits, the proposal towrite off the loss should be submitted to theCEC. The limits of losses mentioned are on anannual basis. A statement showing the itemswritten off annually should be submitted to theCEC for information.

6. Contracts:

Without prejudice to the provisions in SectionII Clause 6.6 & 6.7 of the Rules and Regulations,the CEC may issue guidelines with regard tothe form and content of contracts, guidelinesregarding signing of contract, deeds and otherinstruments so that a uniformity in this regardis observed by the IDA, Zones, State Branchesand Local Chapters. The drafts of the contractdeeds and instruments should be carefullyexamined and wherever possible, should bevetted by legal experts. Any contract deed orinstrument involving a substantial amount ofmoney should be executed or signed byIDA(HQ) after obtaining legal opinion preferablyfrom the lawyer of the IDA (HQ) if there be any.

7. Law Suits:

The CEC in case of the parent body, the ZEC,SEC and LEC in the case of the Zonal, andState Chapters and Local Chapters, as thecase may be, shall nominate an office beareror member of the Executive Committee or anofficer of the Association. Zonal, State Chapteror Local Chapter who can be sued or can sueon behalf of the Association, Zonal State

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the IDA in case of the IDA, the Chairman of aZone in case of the Zonal Branch and theChairman of the State Branch in case of theState Branch shall have the power tocompromise, settle or refer to arbitration anydispute relating to the IDA, Zonal Branch andState Branch respectively provided thatwhenever time permits the concerned ExecutiveCommittee should first be consulted and thedecision of the Executive Committee compliedwith. The Chairman of the Zone or the Chairmanof the State Branch shall refer the matterpromptly to the President of the IDA wheneveran occasion arises to file or defend any suit orrefer any dispute for arbitration and the directiveof the President IDA should be followed if thereis a directive in the matter.

8. Maintenance of stock books and books ofaccounts:

The Executive Committee shall lay downprocedures for maintenance of cash books,stock books, periodic cash verification, bankaccounts and stock, safe custody of securities,term deposits and their periodic verification,minute books and other important records. Incase of any discrepancy, defalcation, fraud ormisappropriation comes to the notice of thePresident IDA, Chairman of the Zone orChairman of the concerned State Branch asthe case may be, the President/Chairmenshall take appropriate action to rectify thesituation and report the incident to theconcerned Executive Committee.

9. The Executive Committee may lay downprocedures for handing over and taking overcharge of the office under the concernedjurisdictions.

10. The CEC may frame rules for the managementof the library and other properties held by it,and issue guidelines for the management oflibraries and properties held by the Zonal andState Executive Committees.

Chapters and Local Chapters, respectively.The President of the IDA in case of the IDA, theChairman of a Zone in case of the ZonalBranch, and the Chairman of the State Branchin case of the State Chapter and the Chairmanof the Local Chapter in case of Local Chapter,shall have the power to arrange for acompromise, settle or refer to arbitration anydispute relating to the IDA, Zonal Branch, StateChapter and Local Chapter respectivelyprovided that whenever time permits theconcerned Executive Committee should firstbe consulted and the decision of the ExecutiveCommittee complied with. The Chairman of theZone or the Chairman of the State and LocalChapter shall refer the matter promptly to thePresident of the IDA whenever an occasionarises to file or defend any suit or refer anydispute for arbitration and the directive of thePresident IDA should be followed if there is adirective in the matter.

8. Maintenance of stock books and books ofaccounts:

The Central Executive Committee shall laydown procedures for maintenance of cashbooks, stock books, periodic cash verification,bank accounts and stock, safe custody ofsecurities, term deposits and their periodicverification, minute books and other importantrecords. In case of any discrepancy,defalcation, fraud or misappropriation comesto the notice of the President IDA, Chairman ofthe Zone or Chairman of the concerned State/Local Chapter as the case may be, thePresident/Chairmen shall take appropriateaction to rectify the situation and report theincident to the Central Executive Committee.Zones/Chapters shall also send acommunication to IDA(HQ) on the action takenin this regard.

9. The Executive Committee may lay downprocedures for handing over and taking overcharge of the office under the concernedjurisdictions.

10. The CEC may frame rules for the managementof the library and other properties held by it,and issue guidelines for the management oflibraries and properties held by the Zonal, andState and Local Executive Committees.

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11. The CEC or the Chief Editor when authorizedby the CEC may issue guidelines forpublications by the IDA, Zonal, State and LocalChapters.

12. No member of the IDA, the CEC and the SECshall ventilate his grievances through the pressand media nor there should be any publicationof any matter which may be detrimental to theinterest and status of the IDA. Publication, ifany, of any controversial issue should be doneafter approval of the CEC.

13. Disputes and differences among members ofthe IDA, if any, should be settled amicably andif that is not possible, should be referred to thePresident of the IDA, Chairman of a Zone orChairman of a State Branch depending on thenature of the issue, for settlement. If such asettlement is not possible even at the level ofthe President of the IDA, the matter may bereferred to for arbitration by an ArbitrationCommittee to be set up by the President of theIDA. The Chairman of the Arbitration Committeeshould be acceptable to both the disputingparties and who need not necessarily be amember of the IDA. The decision of theArbitration Committee should be made bindingso that the disputes are not taken to a Court ofLaw for decision.

14. The minutes of the Annual General BodyMeeting and the Extra Ordinary General BodyMeeting should be circulated to all the memberswho attended the meeting as quickly aspossible. The final version of the minutes,after approval of the CEC, shall be placedbefore the next AGBM or EGBM, as the casemay be, for information.

15. Election:

Without prejudice to the provisions regardingEligibility and Mode of Election in Clause 5.5and Election Procedure in Clause 5.6 of SectionII, the following rules are to be followed forelection of office bearers and members of theCEC, ZEC and SEC.

(i) Any person who has been a member, otherthan a student member, at least for a year fromthe date of his enrollment at the time of election(Last date for receipt of ballot) will have voting

11. The CEC or the Editorial Board when authorizedby the CEC may issue guidelines forpublications by the IDA, Zonal, State and LocalChapters.

12. No member of the IDA, the CEC, ZEC, and theSEC and the LEC shall ventilate his grievancesthrough the press and media nor there shouldbe any publication of any matter which may bedetrimental to the interest and status of theIDA. Publication, if any, of any controversialissue should be done after approval of theCEC.

13. Disputes and differences among members ofthe IDA, if any, should be settled amicably andif that is not possible, should be referred to thePresident of the IDA, Chairman of a Zone StateBranch or Local Chapter depending on thenature of the issue, for settlement. If such asettlement is not possible even at the level ofthe President of the IDA, the matter may bereferred to for arbitration by an ArbitrationCommittee to be set up by the President of theIDA. The Chairman of the Arbitration Committeeshould be acceptable to both the disputingparties and who need not necessarily be amember of the IDA. The decision of theArbitration Committee should be made bindingso that the disputes are not taken to a Court ofLaw for decision.

14. The minutes of the Annual General BodyMeeting and the Extra Ordinary General BodyMeeting should be circulated to all the memberswho attended the meeting within 15 days. Thefinal version of the minutes, after approval ofthe CEC, shall be placed before the next AGBMor EGBM, as the case may be, for information.

15. Election:

Without prejudice to the provisions regardingEligibility and Mode of Election in Clause 5.5and Election Procedure in Clause 5.6 of SectionII, the following rules are to be followed forelection of office bearers and members of theCEC, ZEC, SEC and LEC.

(i) Any person who has been a member, otherthan a student member, at least for threeconsecutive years on the date of declaration ofelection process by CEC, ZEC, SEC and LEC

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rights. Any person who has been a member,other than a student member, for at least twoconsecutive years from the date of hisenrollment at the time of election (last date ofreceipt of ballot) will be eligible to stand forelection. However, any person who is in arrearsin payment of subscription for renewal ofmembership within 15 days of issue of anotification, announcing the nomination by theoutgoing Executive Committee or within 61days from the beginning of the new membershipyear, whichever is shorter, will be consideredas arrears in payment for renewal ofmembership and will neither have any votingright nor will be eligible for election. The twoyear qualification for a member will not beapplicable to the members nominated by theCEC, as they are not standing for election.

Persons for election as members of CEC, ZECand SEC and office bearers thereof will benominated by the respective outgoingExecutive Committees and their namescirculated to all eligible members in case of theCEC, to all members of the concerned Zone, incase of the ZEC and to all members of theconcerned State in case of the SEC at least 12weeks before the date fixed for election.

(ii) The Executive Committee, or, if so authorized,the Election Committee should fix the date ofpolling in such a manner that the suggestednames can be circulated to the eligible membersatleast 12 weeks before the date of polling.

(iii) The CEC, ZEC and SEC should appoint aReturning Officer and two other members toform an Election Committee for each of theCEC, ZEC and SEC with the Returning Officeras the Chairman. The Returning Officer andMembers of the Election Committee shall notbe eligible to stand for election to the ExecutiveCommittee for which they are to conduct theelection.

(iv) The eligible members should be requested tosuggest alternative name(s) in case they donot agree to any one or more of the namescirculated by the outgoing Executive Committeewithin the date so fixed. The reply from the

will have voting rights. Any person who hasbeen a member, other than a student member,for at least three consecutive years from thedate of his enrolment or Life Member at thetime of election will be eligible to contest forelection.

(ii) The CEC, ZEC, SEC and LEC should appoint,out of its members, a Returning Officer and twoother members to form an Election Committeefor each of the CEC, ZEC, SEC and LEC withthe Returning Officer as the Chairman. TheReturning Officer and Members of the ElectionCommittee shall not be eligible to contest forelection to the Executive Committee for whichthey are to conduct the election.

(iii) The Election Committee shall fix the date ofpolling in such a manner that sufficient timerequired for postal communication for invitingnominations, withdrawals and receipt of ballots,but not less than 6 weeks is given to themembers.

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members should be sent or addressed directlyto the Returning Officer named by theconcerned Executive Committees. The lastdate for receipt of replies should be fixed insuch a manner that the members can furnishreplies by post allowing atleast seven days’time for transit of outgoing letters and sevendays time for incoming replies.

(v) In case no alternative name(s) is/are received,the Returning Officer should declare the namesof the persons as elected to the concernedExecutive Committee.

(vi) In case alternative names are received, theReturning Officer should verify if the proposedcandidate is eligible to stand for election andthe member who has proposed the name(s)has the necessary voting right. Thenominations for election should be secondedby at least another member who has the votingright and the nominee should sign thenomination form to signify his willingness tocontest the election.

The concerned Executive Committee shoulddevise a suitable nomination form which shouldbe circulated along with the names proposedby the Executive Committee as per paragraphs(iv) and (v) above.

(vii) After verification the Returning Officer shouldprepare a list of persons who are standing forelection and circulate the list to all the offices ofthe Zonal Branches, State Branches, LocalChapters of the Association, to the candidates,to the members who have proposed the namesand who have seconded the proposals. Alongwith the list, candidates may be intimated thedate by which they can exercise their option towithdraw their candidature.

(viii) After withdrawal of candidatures, if the numberof candidates are such that there is no need toissue any ballot paper, they should be declaredas winners by the Returning Officer. Thecandidates whose names are declared by theReturning Officer will be considered to havebeen elected to the Executive Committee.

(ix) After the withdrawal of names, if any and if thenumber of candidates is more than the numberof vacancies, the Returning Officer should

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(iv) The Returning Officer shall verify eachnomination received if the candidate is eligibleto contest for election and the proposer hasthe necessary voting right. The nominationsfor election should be proposed and secondedby at least one member each who has thevoting right and the nominee should sign thenomination form to signify his willingness tocontest the election. Members contesting underthe categories mentioned under clause 1.4.1of Rules & Regulations are to be proposed andseconded by members of the same category.

The CEC shall devise a standard nominationform for use in the elections.

(v) After verification the Returning Officer shouldprepare a list of candidates found eligible forcontesting election and circulate the list to therespective candidates and members who haveproposed and seconded the nomination. Alongwith the list, candidates may be intimated thedate by which they can exercise the option towithdraw their candidature from election.

(vi) After withdrawal of candidatures, if the numberof candidates are such that there is no need toissue any ballot paper, they should be declaredas winners by the Returning Officer. Thecandidates whose names are declared by theReturning Officer will be considered to havebeen elected to the respective ExecutiveCommittee.

(vii) After the withdrawal of names, if any and if thenumber of candidates is more than the numberof vacancies, the Returning Officer shall issue

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issue ballot papers as per proforma approvedby the Election Committee to members who areeligible to cast votes. The voting should bedone by secret ballot.

(x) In case of election of members to the CEC, theprocedure should be a little different from whathas been mentioned in paragraph (vii) abovein view of the provision in Clause 5.4.2 ofSection II of the Rules and Regulations that thefour categories of members mentioned inSection II, Clause 1.4 will each elect twomembers from their own categories of members.The ballot papers for CEC therefore should betwo. One ballot paper is for the office bearerswhich should be sent to all members of the IDAwho have voting right. The second type ofballot papers should have four differentdistinguishing marks preferably by four differentcoloured papers with a clear mention of thecategory for which each of these four is meant.

Each category of members with voting rightshall use the form meant only for the particularcategory for which he can exercise his franchise.The Election Committee will be the authority todecide the manner in which the ballot papersare to be printed and sent to the members.The voting should be done by secret ballot.

ballot papers as approved by the ElectionCommittee to members who are eligible to casttheir votes. The voting should be done bysecret ballot.

Members of IDA residing in foreign countriesshall be eligible to use electronic system forcasting votes. The Election Committee willissue a password or devise suitable method foroverseas individual members to participate inthe election.

(viii) In case of election of members to the CEC,ZEC,SEC and Local Chapters, according toclauses of 5.4.1, 5.4.3 and 5.4.4 of Section II,the four categories of members mentioned inSection II, Clause 1.4.1 will each elect twomembers from their own categories of membersin the case of CEC and ZEC and one memberfrom each category in the case of SEC andLocal Chapters. The ballot papers for CEC,ZEC, SEC and Local Chapters, therefore,should be two. One ballot paper is for the officebearers and four general category memberswhich should be sent to all members of the IDAin case of CEC. In case of ZEC, SEC and LocalChapters, one ballot paper for the Office bearersonly, to be circulated to all the eligible membersof respective Zones/Chapters, who have votingright. The second type of ballot papers shouldhave four different distinguishing markspreferably by four different coloured paperswith a clear mention of the category for whicheach of these four is meant, applicable forCEC, ZEC, SEC and Local Chapters electionsand to be circulated to all the eligible membersof IDA of respective categories in case of CECand to all the eligible members of Zones andChapters of respective categories in case ofZones and Chapters. As far as possible thesame colour code to be followed in all electionsin harmonisation with CEC election.

Each category of members with voting rightshall use the form meant only for the particularcategory for which he can exercise his franchise.The Election Committee will be the authority todecide the manner in which the ballot papersare to be printed and sent to the members. Thevoting should be done by secret ballot, withinIndia and by electronic process from abroad.

(ix) The Election Committee shall decide the lastdate of receipt of ballot papers from the

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(xi) The Election Committee shall decide the lastdate of receipt of ballot papers from themembers and fix the date and time up to whichthe ballot papers will be received. At least 20days time, after issue of ballot papers shouldbe given for receipt of ballot papers to allow atleast seven days time for transit by post eachway. The ballot papers should be placed in asealed box directly by the members or hisrepresentative and by the office of the IDA ifthese are received by post. The empty ballotbox(es) should be sealed by the members ofthe Election Committee and after the closinghour, the ballot box(es) should be completelyclosed, and sealed by the members so that nopaper can be put inside the ballot box(es) afterthe closing hours. Any ballot paper receivedby post after the closing hour and before thestart of counting of votes on the following dayshould be signed by the recipient at the officegiving the time and date of receipt and handedover to the Returning Officer. The ReturningOfficer should place these before the othermembers of the Election Committee so thatthese can be counted and recorded separately.The members of the Election Committee withthe assistance of other members, who are notcandidates themselves in that election or withany of the employees of the IDA office shouldcount the votes in the presence of thecandidates or their authorized representatives.After the counting of the votes, the ReturningOfficer shall declare the result forthwith andleave a statement in duplicate, duly signed byall members of the Election Committee. Onecopy of the statement should be retained bythe Returning Officer until the newly electedCommittee takes over from the outgoingCommittee. The result of the election showingthe votes polled by each of the candidatesshould be suitably notified to the members.

(xii) If the result of the election is before the end ofthe three year term of the outgoing Committee,which is normally 31st December of a three-year term beginning in January, the newmembers should takeover from 1st Januaryand continue for a three-year term ending on31st December. The new members shouldtakeover from the outgoing Committee memberson the day the results are declared and continuefor the calendar year ending on 31st December

members and fix the date and time up to whichthe ballot papers will be received. At least 20days time, after issue of ballot papers shouldbe given for receipt of ballot papers to allow atleast seven days time for transit by post eachway. The ballot papers should be placed in asealed box directly by the members or hisrepresentative and by the office of the IDA ifthese are received by post. The empty ballotbox(es) should be sealed by the members ofthe Election Committee and after the closinghour, the ballot box(es) should be completelyclosed, and sealed by the members so that nopaper can be put inside the ballot box(es) afterthe closing hours. Any ballot paper received bypost after the closing hour should be declaredinvalid. The members of the Election Committeewith the assistance of other members, who arenot candidates themselves in that election orwith any of the employees of the IDA officeshould count the votes in the presence of thecandidates or their authorized representatives.After the counting of the votes, the ReturningOfficer shall declare the result forthwith andleave a statement in duplicate, duly signed byall members of the Election Committee. Onecopy of the statement should be retained bythe Returning Officer, and another copy handedover to President or Chairman as the case maybe. The formal results of the election shall bedeclared in the first joint meeting. Subsequentlythe new Committee will take over from theoutgoing Committee. The result of the electionshowing the votes polled by each of thecandidates should be suitably notified to themembers.

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or till the results of the next election aredeclared.

In case of the next AGBM is due to be heldwithin one month of the date when the electionresult is declared, the new Executive Committeewill takeover only at the time of the AGBM andthe out-going office bearers and members ofthe Executive Committee will function till then.

(xiii) The office bearers of the CEC, may seek re-election to the same office or to any other officein the CEC.

(xiv) The CEC is empowered to declare an Electionfor the ZEC and SEC as invalid, if the electionprocedures laid down in the Rules andRegulations and/or the Bye-Laws are not strictlyfollowed. Before taking any action under thissub-clause the CEC shall give an opportunityto the out-going ZEC or the SEC to explain thealleged violation within a reasonable time limitwhich should not be less than a month. If noexplanation is received within the time set bythe CEC, the CEC can take ex-parte decision.

16. Recognition and awards:

(i) The CEC may decide the total number ofPatronships and Fellowships depending onthe total number of members of the IDA. Thenumber of Patronships should be less than thenumber of Fellowships.

(ii) The Patronship or the Fellowship should beawarded after careful consideration of theachievements in the sphere mentioned inSection II, Clause 10.1 of the nominee in caseof Patronship and Clause 10.2 of the nomineein case of Fellowship. Nominations from theindividual members, ZEC and SEC may beinvited, if the CEC so decides in a particular

(x) The office bearers and members of the CEC,may seek re-election to the same office or toany other office in the CEC to a maximum of twoconsecutive terms vide clause 5.5 of theMemorandum of Association & Rules andRegulations of IDA.

(xi) The members of Executive Committee mayseek re-election to the post of Member after agap of one term of three years (clause 5.5).However, members of Executive Committee willbe eligible to contest for higher post (verticalmovement). Each contestant shall be eligibleto seek election for one post only.

(xii) The President after consultation with the CECis empowered to declare an Election for theZEC, SEC and LEC as invalid, if the electionprocedures laid down in the Rules andRegulations and/or the Bye-Laws are not strictlyfollowed. Before taking any action under thissub-clause the CEC shall give an opportunityto the ZEC, SEC or LEC to explain the allegedviolation within a reasonable time limit whichshould not be less than a month. If no explanationis received within the time set by the CEC, theCEC can take ex-parte decision.

16. Recognition and awards:

(i) The CEC may decide the total number ofPatronships and Fellowships depending onthe total number of members of the IDA. Thenumber of Patronships should be less than thenumber of Fellowships.

(ii) The Patronship or the Fellowship should beawarded after careful consideration of theachievements in the sphere mentioned inSection II, Clause 10.1 of the nominee in caseof Patronship and Clause 10.2 of the nomineein case of Fellowship. Nominations from theindividual members, ZEC and SEC may beinvited, if the CEC so decides in a particular

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year, along with brief details of the career andachievements in dairying/dairy science/industrywhich are considered outstanding. Theseshould be referred to a Board of Adjudicationconsisting of persons who may or may not be(members of the CEC. The number of membersof the Board shall be decided by the CEC. TheBoard of Adjudication shall consider the matterafter going through the nomination papers andmay refer to any person to obtain furtherinformation about the nominee. The Board, onits’ own, can also recommend the names forthe awards of Patronship and Fellowship. TheBoard, after it has reached a conclusion, shouldprepare a confidential note and submit it to thePresident or any other office bearer of theCEC, who in turn, shall place it before the CECfor final decision.

(iii) Depending on the extent of co-operation,financial or otherwise, the CEC shall decide thenature and type of special Awards fordistinguished services or for conspicuousachievements in the field of dairying. The CECshall decide in a year the specialized field orfields for which the nominations should bereceived from the members of the IDA, ZECand SEC. The nominations should indicatebriefly the career and achievements. The CECshall place the nominations for considerationof the Board of Adjudications formed by theCEC for this purpose. The Board shall considerthe nominations confidentially and may co-optany specialist or refer the matter to him toobtain further information. Therecommendations of the Board shall be sent tothe President of the IDA or any other officebearer named by him, who in turn, shall placethe recommendations before the CEC for finaldecision. The deliberations andrecommendations should be dealt withconfidentially.

(iv) The citations and bestowal of Patronship,Fellowship and Special Awards are to be madeat a suitable time during either the AnnualGeneral Body Meeting or any other importantfunction in the field of dairying.

(v) Board of Adjudication for Dr. Kurien Award:The Association has instituted an award in thename of Dr.V. Kurien of Rs.two lakh to honourthose who have progressed the cause of theWhite Revolution. The award is an

year, along with brief details of the career andachievements in dairying/dairy science/industrywhich are considered outstanding. Theseshould be referred to a Board of Adjudicationconsisting of eminent persons presided overby the President. The number of members ofthe Board shall not be less than four. TheBoard of Adjudication shall consider the matterafter going through the nomination papers andmay refer to any person to obtain furtherinformation about the nominee. The Boardshould prepare a confidential note of itsrecommendations and submit it to the for finaldecision.

(iii) Depending on the extent of co-operation,financial or otherwise, the CEC shall decide thenature and type of special Awards fordistinguished services or for conspicuousachievements in the field of dairying orcontributions to IDA. The CEC shall decide ina year the specialized field or fields for whichthe nominations should be received from themembers of the IDA, ZEC and SEC. Thenominations should indicate briefly the careerand achievements. The Board shall considerthe nominations confidentially and may co-optany specialist or refer the matter to him toobtain further information. Therecommendations of the Board shall be placedbefore the CEC for final decision. Thedeliberations and recommendations should bedealt with confidentially.

(iv) The citations and bestowal of Patronship,Fellowship and Special Awards are to be madeat a suitable time during either the AnnualGeneral Body Meeting or any other importantfunction in the field of dairying.

(v) Board of Adjudication for Dr. Kurien Award:The Association has instituted an award in thename of Dr. V. Kurien of Rs.two lakh to honourthose who have contributed to the cause of theWhite Revolution. The award is an

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acknowledgement of significant servicesrendered towards the growth and developmentof the Indian dairy industry and to recognizethe efforts of such persons who have done theindustry proud. The award shall be only throughnominations. Nominations may be made byany individual, recognized institution ororganisation. The nominee must be an Indiannational working in India and must have madesignificant contribution to Indian Dairying. Theaward will normally be presented to one personbut may be shared. Institutions are also eligiblefor the award. The nominations must follow thespecified format, stating how the nomineequalifies for the award. Supporting documentsmust be given with the names and addressesof individuals familiar with the nominee or thenominee’s work, who may be contacted forfurther reference. The Selection Committeeshall be composed of three eminentpersonalities who have been in the forefront ofIndian agriculture for a long time namely Dr. V.Kurien, Chairman; President IDA; andManaging Director- Gujarat Cooperative MilkMarketing Ltd. Any vacancies in the selectionpanel will be made by the Central ExecutiveCommittee. The selection panel will be aidedby additional material describing current trendsand activities within the nominee’s field andidentifying others with whom the candidate’smay be compared. Excerpts from thenominator’s statement will be forwarded andattributed to selected references for commentsand confirmation. All information on the nomineewill be kept in strict confidence. All nominationsfor Dr.Kurien Award will be reviewed forappropriateness and completeness. It will bethe selection committee’s responsibility to reviewand assess the nominations and to select thecandidate most worthy of the award inaccordance with the stated objectives. ThePresident of the Association will be the MemberSecretary of the Selection Committee. TheCommittee already constituted for the selectionof the award shall be the Board of Adjudicationfor Dr.Kurien Award. If the Board is not satisfiedwith the nominations received for the award,the Board on its own can also suggest thenames of the recipient or recipients who couldbe given the “Dr.Kurien Award”. It is furtherresolved that the selection of the awardee bythe Board of Adjudication shall be final andbinding on the Central Executive Committee.

acknowledgement of significant servicesrendered towards the growth and developmentof the Indian dairy industry and to recognizethe efforts of such persons who have done theindustry proud. Nominations may be made byany individual, recognized institution ororganisation. The nominee must be an Indiannational working in India and must have madesignificant contribution to Indian Dairying. Theaward will normally be presented to one personbut may be shared. Institutions are also eligiblefor the award. The nominations must follow thespecified format, stating how the nomineequalifies for the award. Supporting documentsmust be given with the names and addressesof atleast three individuals familiar with thenominee or the nominee’s work, who may becontacted for further reference. The SelectionCommittee shall be composed of three personsviz. President IDA, Chairman - NDDB; andManaging Director- Gujarat Cooperative MilkMarketing Ltd. The President of the Associationwill be the Chairman of the Selection Committee.Any vacancies in the selection panel will bemade by the Central Executive Committee.The selection panel will be aided by additionalmaterial describing current trends and activitieswithin the nominee’s field and identifying otherswith whom the candidate’s may be compared.Excerpts from the nominator’s statement will beforwarded and attributed to selected referencesfor comments and confirmation. All informationon the nominee will be kept in strict confidence.All nominations for Dr.Kurien Award will bereviewed for appropriateness andcompleteness. It will be the selectioncommittee’s responsibility to review and assessthe nominations and to select the candidatemost worthy of the award in accordance withthe stated objectives. The Committee alreadyconstituted for the selection of the award shallbe the Board of Adjudication for Dr.KurienAward. If the Board is not satisfied with thenominations received for the award, the Boardon its own can also suggest the names of therecipient or recipients who could be given the“Dr.Kurien Award”. It is further resolved thatthe selection of the awardee by the Board ofAdjudication shall be final and binding on theCentral Executive Committee.

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17. Publications:

17.1 The Association may bring out periodical(s)/publication(s) of interest to dairymen forfurtherance of the objectives of the Associationwith prior approval of the CEC.

17.1.1 ZEC/SEC are empowered to bring out otherpublications for furtherance of the objectivesof the Association with the prior approval of theCEC and by complying with the guidelines, ifany issued by the CEC and/or the Chief Editor.

17.1.2 “The Indian Journal of Dairy Science” shall bedeveloped mainly for the publication of articleson original research in science or technologyin the field of dairying. It may also containreview articles, bibliographies, etc., pertainingto dairy science and industry, report of theproceedings of the Association and similarmatter.

17.1.3 “The Indian Dairyman” shall seek to servethe dairy industry through technical articles,reports of lectures, information ondevelopments in dairy science and dairyindustry in India and abroad, news about peopleconnected with dairy science and industry, andsimilar features.

17.2 Editorial Board: The Editors of “Indian Journalof Dairy Science” and “Indian Dairyman” andin other journals may added in future and themembers chosen by the CEC shall constitutethe Editorial Board of the IDA. The EditorialBoard shall hold office for a period coterminouswith the tenure of the CEC.

17.2.1 Editorial Board: The Editorial Board of theAssociation shall advise the Editors in everyway in the task of publications. The decision ofthe Editorial Board regarding acceptance orrejection of any material submitted forpublication shall be final. Individual membersof the Editorial Board will act when required asreferees and scrutinizers of material submittedto them by the Editors for review.

17. Publications:

17.1 The Association may bring out periodical(s)/publication(s) of interest to dairymen forfurtherance of the objectives of the Associationwith prior approval of the CEC.

17.1.1 ZEC/SEC/LEC are empowered to bring outother publications for furtherance of theobjectives of the Association with the priorapproval of the CEC and by complying with theguidelines, if any issued by the CEC and/or theEditorial Board.

17.1.2 “The Indian Journal of Dairy Science” shall bedevoted mainly for the publication of articles onoriginal research in science or technology inthe field of dairying. It may also contain reviewarticles, bibliographies, etc., pertaining to dairyscience and industry, report of the proceedingsof the Association and similar matter.

17.1.3 “The Indian Dairyman” shall seek to servethe dairy industry through technical articles,reports of lectures, information ondevelopments in dairy science and dairyindustry in India and abroad, news about peopleconnected with dairy science and industry, andsimilar features.

17.1.4 "The Dugdh Sarita" will be published in Hindias a bimonthly for the benefit of the milkproducers.

17.2 Editorial Board: The Editors of “Indian Journalof Dairy Science”, “Indian Dairyman” and"Dugdh Sarita" and Editors of other journalswhich may be added in future and the memberschosen by the CEC shall constitute the EditorialBoard of the IDA. The Editorial Board shall holdoffice for a period coterminous with the tenureof the CEC.

17.2.1 Editorial Board: The Editorial Board of theAssociation shall advise the Editors in everyway in the task of publications. The decision ofthe Editorial Board regarding acceptance orrejection of any material submitted forpublication shall be final. Individual membersof the Editorial Board will act when required asreferees and scrutinizers of material submittedto them by the Editors for review.

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It will lay down broad policy matters relating tothe journals and other publications of theAssociation.

17.2.2 Printer: The Secretary General/Secretaryshall be the Printer of the publications.

17.2.3 The ZEC may constitute Zonal Editorial Boardsfor publication of any journal, book, souvenirand newsletter with the prior approval of CEC.

17.3 Publication procedure: All materials submittedfor publication shall be recorded. Allcontributions intended for publication or forreading before the Association, shall beaddressed to the Editor, who may in case of aresearch or technical article, refer the matter ofpublication to any appropriate member forreview. Outside experts may also be referredto. The views of the referees, when required,shall be communicated to the authors.

17.3.1 All papers and other contributions submittedfor publication in the journals of the Associationshall become the property of the Association,and if accepted for publication the Associationshall have the right to retain the manuscripts,illustrated drawings, photographs, etc., relatingto them.

17.3.2 Once a paper has been accepted forpublication, the author shall not have the libertyto publish it elsewhere without the permissionof the Chairman of the Editorial Board.

17.3.3 No paper published elsewhere will be acceptedfor publication in “The Indian Journal of DairyScience.”

17.3.4 As per the provision in the Memorandum ofAssociation, clause 3.8, the Association hassince adopted a logo for the association assuperscribed on the cover page of theMemorandum of Association and got registeredunder Trade Mark Act 1999 and allotted TMnumber 2568601 by Trade Mark Department,Government of India, to safeguard its misuseby anybody else other than the office of IDAand its Branches. The Logo of the Associationcannot be allowed to be used by any person orbodies without a written permission of theIDA(HQ) and on such terms and conditions asdecided by IDA.

It will lay down broad policy matters relating tothe journals and other publications of theAssociation.

17.2.2 Printer: The Editors shall be the Printer ofthe respective publications.

17.2.3 The ZEC may constitute Zonal Editorial Boardsfor publication of any journal, book, souvenirand newsletter.

17.3 Publication procedure:! All materials submittedfor publication shall be recorded. Allcontributions intended for publication or forreading before the Association, shall beaddressed to the Editor, who may in case of aresearch or technical article, refer the matter ofpublication to any appropriate member forreview. Outside experts may also be referredto. The views of the referees, when required,shall be communicated to the authors.

17.3.1 All papers and other contributions submittedfor publication in the journals of the Associationshall become the property of the Association tillthey rejected, and if accepted for publicationthe Association shall have the right to retainthe manuscripts, illustrated drawings,photographs, etc., relating to them.

17.3.2 Once a paper has been accepted forpublication, the author shall not have the libertyto publish it elsewhere without the permissionof the Editorial Board.

17.3.3 No paper published elsewhere will be acceptedfor publication in “The Indian Journal of DairyScience.”