Republic of the Philippines Department of the Interior and Local Government

Bureau of Fire Protection NATIONAL HEADQUARTERS

Agham Road, Barangay. Bagong Pag-asa, Quezon City

MEMORANDUM

TO: ALL REGIONAL DIRECTORS

ATTN: CHIEF, REGIONAL OPERATIONS DIVISIONCHIEF, INTELLIGENCE AND INVESTIGATION SECTION

SUBJECT: REVISED PROCEDURES AND GUIDELINES, FLOWCHART ANDFORMS FOR THE CONDUCT OF COMPLETE BACKGROUND INVESTIGATION IN THE BFP REGIONAL HEADQUARTERS

DATE: 02 October 2019

1. References:a. Memorandum Circular 2012-004 re. Policies and Guidelines in

the Recruitment, Selection and Appointment of Fire Officer 1 and Non-Uniformed Personnel and Commissioned Officer via Lateral Entry; andISO approved BFP-QSF IDD Forms

2. In connection with the above references, you are hereby advised to implement the revised Procedures and Guidelines with Flowchart and to use the CBI and BIC Forms with revisions approved by ISO when conducting Complete Background Investigation for recruitment and promotion in the BFP within your respective AOR.

3. Be advised further that the Regional Intelligence and investigation Section shall keep all records of CBI that were conducted in their respective AOR. All CBI and BIC records of those applicants who were hired or promoted shall be submitted to the BFP National Headquarters.

4. Submit soft copy only of the CBI reports and BIC issuances to the office of Directorate for Intelligence and investigation, Attn: Chief. Intelligence and Detection Division via electronic mail address iddbfpnhq@qmail.com within three (3) days after the final selection of the hired and/or promoted applicants.

5. For strict compliance.

BY AUTHORITY OF THE CHIEF, BFP:

V TAMBALODSC) BFP

Chief, Directorial Skff / Caretaker, DCO

DOM

jlm/ips/idd/dii/cbimemo 031019

mailto:iddbfpnhq@qmail.com

DILGI

Republic of the Philippines Department of the Interior and Local Government

Bureau of Fire Protection NATIONAL HEADQUARTERS

Directorate for Intelligence and Investigation Agham Road, Barangay. Bagong Pag-asa, Quezon City

INTELLIGENCE AND INVESTIGATION DIVISION (IDD)

PROCEDURES AND GUIDELINES FOR THE CONDUCT OFCOMPLETE BACKGROUND INVESTIGATION

FOR RECRUITMENT AND PROMOTION

1.0 PURPOSE

1.1 To ensure that the BFP applicants who will be hired by the BFP management have no derogatory records;

1.2 To verify personal history and activities of BFP applicants and those organic personnel applying for promotion that would make them suitable and recommended to the position for which they are being considered; and

1.3 To elicit information to the subject applicants.

2.0 SCOPE

2.1 This procedure covers the background check of BFP applicants and members of the Bureau applying for promotion whether Uniformed and Non~Uniformed Personnel.

3.0 REFERENCE DOCUMENTS

3.1 Policy and Guidelines in the Conduct of Hiring and Selection of Fire Officer 1 and Non-Uniformed Personnel.

4.0 DEFINITION OF TERMS

4.1 Complete Background Investigation (CBI) - a process used to elicit or draw information to those fire applicants and members of the BFP (Uniformed and Non-Uniformed Personnel) applying for promotion.

4.2 Background Investigation Clearance (BIC) - is a clearance issued by the Dll and being forwarded to the Chairman, PSB indicating therein v/hether the applicants passed or failed in the conducted CBI.

4.3 Intelligence Officer - Uniformed or Non-Uniformed Personnel of the BFP authorized to conduct CBI.

4.4 Investigation - The study of facts used to identify, locate, and prove something from a subject.

4.5 Subject - BFP applicants and promotable officers who are subjected to CBI.

4.6 Surveillance - the monitoring of behavior, activities, or other changing information for the purpose of gaining data/information.

4.7 Handlers - a direct supervisor who manages Intelligence Officers.4.8 Credit Reputation — refers to one’s status in the estimation of a

community as to business and financial status and the amount of money for which a person will be trusted.

=I;Net=

Cenmcat9 Registration No. 50500535 QM15

5.0 RESPONSIBILITIES

5.1 Supervisors5.1.1 Director for Intelligence and Investigation (Dll) - approves the

conduct of CBI down to the Regional Operations Division. Overseer of the CBI process.

5.1.2 Chief, Intelligence and Detection Division (C, IDD) - overall In charge of the CB! process.

5.1.3 Chief, Regional Operations Division (C, ROD) - responsible for the orders to the handlers in their area of responsibility. Makes sure that CBI is implemented with utmost confidentiality. It also provides intelligence information to the Director for proper disposition.

5.2 Handlers5.2.1 Chief, Information Processing Section - responsible for the

conduct of CBI of BFP applicants and promotable in the BFP-NHQ.5.2.2 Chief, Regional Intelligence and Investigation Section

- responsible for the conduct of CBI in the BFP Regional Offices.5.2.3 Chief, Provincial/District Intelligence and Investigation Section

- responsible for managing in the Provincial/District level.5.2.4 Chief, City/Municipal Intelligence and Investigation Unit

- responsible for managing Intelligence Officer in the City/Municipal level.

5.2.5 Handler provides information to the supervisor for proper disposition.

5.3 Intelligence Officer5.3.1 Intelligence Officer - conducts CBI in accordance with the orders

from the handlers.5.3.2 Coordinates with other agency to gain access on matters related to

the subject.5.3.3 Intelligence Officer may perform other task as directed by the

supervisors and handlers.5.3.4 Intelligence Officers collect and provide data related to the subject

and submit it to the handler.

6.0 PROCEDURES

6.1 Protocol for the BFP-NHQ Applicants6.1.1 The Director for Intelligence and Investigation received a

memorandum from the Chairman of Personnel Selection Board to conduct CBI.

6.1.2 The Dll issues order to the Chief, Intelligence and Detection Division to conduct CBI.

6.1.3 The Intelligence Officer of this Directorate conducts CBI to the applicants who are residents from NCR.

6.1.4 The C, IDD prepares a memorandum to be forwarded to the Chief, Regional Operations Division (Attention; Chief, Regional Intelligence and Investigation Section) to conduct CBI to those BFP- NHQ applicants who are residing within their AOR.

6.1.5 The Chief, Regional Operations Division orders the Provinciai/District Intelligence and Investigation Section to conduct CBI to those subjects within their AOR.

Cerr/ffcflM Rtigistratlon No. S050053S QM15©

6.1.6 The Provincial /District Intelligence and Investigation Section orders the City/Municipal Intelligence and Investigation Unit to conduct CBI to subjects within their AOR.

6.1.7 The City/Municipal Intelligence and Investigation Unit orders the Intelligence Officer to comply with the orders.

6.1.8 intelligence Officer conducts CBI to the subject and submits result thru channel.

6.1.9 Upon receive of the results of CBI from the Regional Office, the Intelligence Officer of BFP-NHQ shall prepare an endorsement and BIC for signature of the Director for Intelligence and Investigation.

6.1.10 The endorsement including the BIC shall be forwarded to the Chairman, Personnel Selection Board.

6.2 Protocol for the BFP Regional Applicants6.2.1 The Chief, Regional Operations Division received a memorandum

from the Chairman of Personnel Selection Board to conduct CBI.6.2.2 The C, Regional Intelligence and Investigation Section, prepares a

memorandum for approval of the C, ROD for the conduct of CBI.6.2.3 The Chief, Regional Operations Division orders the

Provincial/District Intelligence and Investigation Section to conduct CBI to those subjects within their AOR.

6.2.4 The Provincial/District Intelligence and Investigation Section, orders the City/Municipal Unit to conduct CBI to the subjects within their respective AOR.

6.2.5 The City/Municipal Intelligence and Investigation Unit, orders the Intelligence Officer to comply with the orders.

6.2.6 Intelligence Officer conducts Complete Background Investigation to the subject and submits result thru channel.

6.2.7 In cases where the CBI of the subject cannot be completed within their AOR, coordination to other Regions is recommended.

6.2.8 The Chief, Regional intelligence and Investigation Section consolidates and evaluates CBI reports from the lower units and subsequently prepares a memorandum for the Chief, Regional Operations Division to issue the Background Investigation Clearance (BIC).

6.2.9 The Chief, Regional Operations Division issues the BIC indicating Passed or Failed to be forwared to the Chairman of Personnel Selection Board.

6.2.10 All CBI forms and issued BIC shall be copy furnished to the Director for Intellligence and Investigation attn: Chief, Intelligence and Detection Division BFP-NHQ.

6.2.12 All other concerns regarding the conduct of CBI shall be refered to the office of Dll attention C, IDD.

7.0 This guidelines shall take effect immediately.

FELlXBERljpT ABRENICACSUFPT A| (DSC) BFP

Director for mieWigence and Investigation BFP National Headquarters

ips/idd/dii/cbiprocedures_011019

Gerti«ca

VALUE-ADDED PROCESS FLOWCHARTCONDUCT OF COMPLETE BACKGROUND INVESTIGATION FOR FOl APPLICANTS FOR REGIONAL LEVEL

Memo to C, ROD re:

conduct of CBI

Receive BIC

Receive Memo to conduct CBI/ Order

Lower Units to conduct CBI to those

applicants within their AOR

Approve, and issue BIC then forward to the Chairman, PSB

Provincial C, IIS

Receive Memo to conduct CBI/ Mission Order to conduct CBI

Recommend to C, ROD for issuance

of BIC

ssjjBi

Conduct CBI within 5 working days

iEvaluate and make recommendation

1Consolidate and forward CBI

to Provincial C, IIS through a memorandum

Forward Copy of CBI/BIC to IDD, Dll,

BFP-IMHQ

I

Secure and Filed copy of CBI/BIC

LEGEND: CBI-Complete Background Investigation: BiC-Background Investigation Clearance: PSB - Personnel Selection Board: C, ROD - Regional Operation Division: C, IIS- Intelligence and Investigation Section: C, IIU- Intelligence and Investigation Unit:

(USE YOUR RESPECTIVE LETTER HEAD AND LOGO)

RESTRICTEDCOMPLETE BACKGROUND INVESTIGATION (CBI)

ID picture 3.5 cm. X 4.5 cm (passport size)

I. PERSONAL DATA:Name;DOB:POB:Age: Sex; Occupation:Blood Type: Civil Status; Religion:Weight: Build: Ethic Group:Height: Complexion: Dialect/s:II. FAMILY BACKGROUND:Name of Spouse(if married);POB:DOB: Occupation;Nationality: Religion:Place of Marriage: Date of Marriage:Name of Children; Date of Birth; Place of Birth: Gender;

III. FAMILY HISTORY:DOB POB Occupation Address

Father’s Name

Mother’s Name

Brothers/Sisters:

BFP-QSF-1DD-001 Rev.01 (07.05.19) Page 1 of 3

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IV. PLACES OF RESIDENCE FROM DATE OF BIRTH:Inclusive years of stay Address

V. EDUCATIONAL BACKGROUND:

Level Degree / Course School / Location Date of AttendanceYear

GraduatedElementary

High School

Vocational

College

Postgraduate

VI. ELIGIBILITY:Title Date and Place of Conferment

VII. EMPLOYMENT RECORDS:

Agency/ Company Address Type / Nature of EmploymentNr. of Years of Service

Reason for Leaving

VIII. NEIGHBORHOOD CHECK:(should contain information by elicitation and verification to the subject’s neighbourhood.)

IX. CREDIT REPUTATION:(should contain matters pertaining to the subject’s financial capabilities, credit reputation and financial liabilities.)

X. Principal Amusement

BFP-QSF-1DD-001 Rev.01 (07.05.19) Page 2 of 3

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,'-i

XI. LOCAL AND INTERNATIONAL ORGANIZATION:______ ______________________(Should contain information pertaining to the subject’s membership in local and international organization/fraternities, sororities and alike.)

XII. CHARACTER REFERENCE:(should contain information by elicitation and verification to the different characters provided on the submitted PDS of the subject)

XIII. LOCAL AND NATIONAL AGENCY CHECK:a. Barangayb. Philippine National Policec. Court Record (MTC/RTC/City Prosecutor)

(No or With Derogatory Information. Cite nature if any)(No or With Derogatory Record. Cite nature if any)(No or With Criminal Record. Cite nature if any)

d. National Bureau of Investigation (No or With Criminal Record, Cite nature if any)e. Philippine Drug Enforcement Agency (No or With Derogatory Information. Cite nature if any)f. Internal Affairs Service, BFP (No or With Derogatory Record. Cite nature if any)

(For promotion only) ________________g. Directorate for Intelligence and Investigation, BFP-

NHQ(No or With Derogatory Record. Cite nature if any) (For promotion only)

XIV. USE OF INTOXICANT/DRUGS:(Should contain information regarding the intoxicant/drugs being used by the subject to include the frequency of use).

XV. SUMMARY OF FINDINGS:(Agents personal analysis on the subject’s over-all qualities and attributes).

XVI. RECOMMENDATION:(Should indicate PASSED or FAILED with corresponding reasons and explanation whether the applicant qualifies to be hired/served, or promoted to the BFP).

Prepared and Conducted by:

Intelligence Officer Date

BFP-QSF-1DD-001 Rev.01 (07.05.19) Page 3 of 3

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(REGIONAL HEADING AND LOGO)

BACKGROUND INVESTfOATION CLEARANCE

CNTRL Nr: (REGIONAL CONTROL NUMBER)

FOR: The Chairman, Promotion and Selection Board, (BFP^REGION____}

SUBJECT: CBI Conducted on BFP Applicants for Fire Officer 1

Date:

1. As per personal data / information coffected and after thorough evaluation/ analysis conducted, the following named BFP applicants are hereby GRANTED of Background Investigation Clearance, to wit;

NAME of APPLICANT ADDRESS / REGION REMARKS1.2.3.4.5.e.7.8.9.10.

xxxxxxxxxx NOTHING FOLLOWS xxxxxxxxxx

2. This further certifies that there were no derogatory records / data collected on the aforementioned BFP applicants during the conduct of Complete Background Investigation.

3. For information and ready reference.

Chief, Regional Operations Division

BFP-QSF-IDD-003 Rev.OO (07.05.19) Page 1 of 1

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