mentor meeting - medarbejdere.au.dk · residence certificate + cpr (1/2) state administration and...

TATION pRÆSEN

June 2014

AARHUS

UNIVERSITY

MENTOR MEETING

International Centre June 2014

AARHUS

UNIVERSITY

AU Internationalt Center

2


AARHUS

UNIVERSITY

A few numbers regarding Autumn 2014

650 exchange students (all four main academic areas), semester and full year

Top 5 sending countries: Germany, Spain, France, USA and Belgium 110 Erasmus Mundus Students (Arts and ST)

440 full degree students (Arts, BSS and ST)


AARHUS

UNIVERSITY

Application procedures for exchange students

Pre-selected by home university (AU partner university) Submit AU online application form through AU Self Service Application deadline for Autumn semester/full year = May 1, 2014 Applications are screnned by IC If ok, application to coordinators at relevant Administrative

Centre/Main Academic Area: approved/rejected for academic reasons

Approval => Welcome e-mail to applicant, Letter of Enrolement, (+ ST1 application for residence permit for non-EU students), link to Pre-Arrival Guide and facebook group

Pre-Arrival e-mail from IC regarding information about intro activities, student card and reminder about what important documents/copies to bring to DK


AARHUS

UNIVERSITY

Housing (1/4)

3 types of housing/accommodation

Shared facility houses and rooms in dorms – keys and information folder to be collected at the IC

Subletting (private landlords/Danish students renting out their rooms) – The key can NOT be collected at the IC (the landlord has informed the student where/how to collect the key)

Meeting your mentee (Shared facility houses/dorm rooms only)

Arrival outside opening hours: Collect key and information folder at the IC

Arrival within opening hours: take the mentee to the IC

Opening hours

Monday - Friday 10:00 – 14:00. Extended opening hours in August and September, see IC homepage


AARHUS

UNIVERSITY

Housing (2/4)

Inside the information folder (Shared facility houses/dorm rooms only)

‘Things you need to know’. Tell your mentee to read the paper carefully.

http://www.au.dk/en/exchange/housing/info/ EVERYTHING good to know (among other things, how to give notice, how to pay the rent/deposit etc.) can be found there.

Keys, laundry card etc.

The leasing contract (2 copies; the mentee must sign both, hand in one to the IC no later than one week after arrival, keep one)

Information about internet

Evt. house rules, cleaning advice etc. (if not in the folder, it will be attached to the contract or to be found at http://www.au.dk/en/exchange/housing/info/ )

http://www.au.dk/en/exchange/housing/info/



AARHUS

UNIVERSITY

Housing (3/4)

Moving in (Shared facility houses/dorm rooms only)

Tell the mentee to read carefully the ’moving in’ information at http://www.au.dk/en/exchange/housing/info/

Ask the mentee to check the rules regarding moving in inspection at http://www.au.dk/en/exchange/housing/info/

Name at the letter box

Furniture

Basic furniture must be present: Bed, table, chair, lamp, curtain. AU doesn’t provide duvet, pillow, bed linen or towels. Basic kitchen equipment: plate, cutlery, pot, pan.

If any of these items are missing, please ask the mentee to write immediately to

[email protected]



mailto:[email protected]


AARHUS

UNIVERSITY

Housing (4/4)

Miscellaneous

Contracts starts 1/7, 15/7, 1/8, 15/8 or 1/9. The mentee can move in any day hereafter. Date not necessarily correlated with start date of study.

Is your mentee dissatisfied with the accommodation: ask the mentee to contact the IC immediately

No housing guarantee in 2014. About 40 exchange students haven’t received a housing offer from the IC and has been informed that they need to find a room themselves.

Any questions? We are ready to answer them at [email protected]

mailto:[email protected]


AARHUS

UNIVERSITY

Administrative to-do list

International Centre Registration of all exchange and full degree students

Student ID and important documents for Danish authorities

State Administration; EU-borgere søger om opholdsbevis Citizen’s Service; all nationalities apply for CPR number/Health

insurance card and choose a doctor Banc account Referral to free Danish courses through local job centre Attend the International Student Fair on September 9 (from 17-20, Stakladen).

Remeber required documents and copies!


AARHUS

UNIVERSITY

Residence Permit/Certificate

Nordic Citizens EU Citizens Non-EU/non-Nordic Citizens

No application Apply for Residence Certificate after arrival to DK

Apply for Residence Permit at Danish Representation before arrival to DK

More than 3 months:


AARHUS

UNIVERSITY


AARHUS

UNIVERSITY

Residence Certificate + CPR (1/2)

State Administration and Citizen’s Service will come to AU:

Wednesday August 20

Exchange and full degress from ST + exchange from Health

Tuesday August 26

Exchange and full degrees from BSS

Wednesday August 27

Exchange and full degrees from Arts

Tuesday September 9

› Erasmus Mundus students (Arts + ST)


AARHUS

UNIVERSITY

Residence Certificate/CPR (2/2)

State Administration Lyseng Alle 1 8270 Højbjerg

Citizen’s Service City Hall Park Allé (entrance by the tower) 8000 Aarhus C


AARHUS

UNIVERSITY

AU Intro Days

Pratical, academic and social introduction til AU, Aarhus and Denmark

Organised on behalf of AU, by IC, Administrative Centres and Studenthouse

Aarhus

From 20 – 22 August for ST and Health and following week for BSS and Arts

Mandatory for exchang students. Full degrees sign up.

Program available at au.dk/ic

NB: International Student Fair, September 9, from 17 – 20 at Stakladen


AARHUS

UNIVERSITY

Contact information

International Centre Hoegh-Guldbergs Gade 4, 8000 Aarhus C

Phone: 871 50220 E-mail: [email protected]

Web: www.au.dk/ic Facebook: Aarhus University Incoming International Students

Opening hours: Monday - Friday 10:00 – 14:00

Extended opening hours in August and September

Four administrative centres, each main academic area Contact information in Mentor-/Buddy Guide


AARHUS

UNIVERSITY

Further information

Information about Mentor/Buddy Guide: http://medarbejdere.au.dk/administration/internationalt/mentorerb

uddies/

Information about Intro programs, Pre-Arrival Guide, extended opening hours etc:

http://www.au.dk/en/internationalcentre/au-intro-activities/au-intro-days-autumn-2014/

Questions – inputs?

mentor meeting - medarbejdere.au.dk · residence certificate + cpr (1/2) state administration and...

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