MEPA Preparation:The Completed Staff Work

REGION XII - SOCCSKSARGEN

PRIMING ACTIVITY

REFLECT!

1. What can you say about the illustrations?

2.How does it connect to the preparation of MEPA or the Completed Staff Work (CSW)?

At the end of the session, the participants are expected to:

• Explain basic concepts of scoping, dashboard of key performance indicators and segmentation as quantitative data;

• Discuss pointers in discussing outcome progress implementation makers vis-à-vis key performance indicators; and

• Prepare completed staff work (CSW) for MEPA presentation.

Session Objectives:

Division Know (What I KNOW)

Want (What I want to Know)

Learn (What I Learned)

Cotabato Province

Completed Staff Work

Process of Preparing the CSW, importance, benefits and who shall prepare the CSW

Cotabato City

Importance of CSW, Target time to complete the CSW, duties and functionsComposition of the Group, Essence and importance

Sarangani Organic, structure and mechanisms

Roles, Functions and Responsibilities

KWL CHART

Gather Data &

Information

Process & Analyzed to

gain INSIGHTS

Facilitate Managerial

Actions/ Adjustments

Achieve and Accomplish Objectives

Storing of Data &

Information

Monitoring and Evaluation

MEPA Technology Track Efficiency (Implementation)

• Plan versus Actual (Physical)

Track Efficiency (Implementation)

• Plan versus Actual (Financial)

Track Effectiveness (Key Performance Indicators)

• Access and Efficiency

Track Effectiveness (Key Performance Indicators)

• Quality

Gather Data &

Information

Process & Analyzed to

gain INSIGHTS

Facilitate Managerial

Actions/ Adjustments

Achieve and Accomplish Objectives

Storing of Data &

Information

Monitoring and Evaluation

Looking at the Bigger Picture of DepED Planning and M&E Decentralized Setting

COMPLETED STAFF WORK

Quantitative Data for Decision Making Key Concepts : Scope •Plan versus Actual (Physical) • Plan versus Actual (Financial) Dashboard – is a visual display of a small number of critical metrics or KPIs so that stakeholders can see the necessary information at a glance in order to make informed decision (Accomplishments) • Key Performance Indicators (Access, Efficiency and Quality) Segmentation – part/section/segregateType / Classification of schoolsLocationTarget groups or learnersSize or populationProgram recipientAchievement (Quartile ratio)

What is the pie/table telling us?

6%7%

18%

5%18%12%

14%

12%6%

Programs and MOOE Status of Allocation and Uti-lization

SBM

ECARP

Muslim Education

IP Education

SPED

TechVoc

STE

ALS

MOOE

Programs Allocation Utilization %Utilization to Date

SBM 1,000,000 850,000 85.00%

ECARP 1,200,000 500,000 41.67%

Muslim Education 3,000,000 300,000 10.00%

IP Education 790,800 520,000 65.76%

SPED 3,000,000 2,500,000 83.33%

TechVoc 2,000,000 1,221,600 61.08%

STE 2,300,000 890,000 38.70%

ALS 2,000,000 400,000 20.00%

MOOE 1,000,000 400,000 40.00%

OVERALL BUDGET 16,290,800 7,581,600 46.54%

Elementary Schools Secondary Schools1Banisil CES (rural) J. Ang NHS (rural) 1

12New Society CES (urban) GSCNSSAT (urban)3Jose R. Lansang ES (urban) GSC SPED IS (urban) 24New Mabuhay ES (rural) Bawing NHS (rural) 35Bawing ES (rural) Buayan NHS (rural) 46Upper Tambler I CES (urban) Valdomar NHS (rural) 57GSC ES for the Arts (urban) Busano, Sr. HS (rural) 68H.N. Cahilsot CES I (urban) Bula NSF (urban) 79Habitat Community ES (rural) Upper Labay HS (rural) 8

10Dadiangas West CES (urban) E. Buscano Sr. HS (rural) 9Sambo-Ngilay HS (rural) 10

INCREASING ENROLLMENT (SY 2013-14)

4

5

1

2

3

6

7

8

9

10

1

1

3

4

5

6

7

8

9

10

2 ACCESS

Data Map

1

2

34

5

6 7

8

9

10

1

2

3

4

5

6

7

8

9

10

Elementary Schools Secondary Schools1R. Acharon CES (urban) Irineo NHS MD (urban)2Fatima CES (urban) Labangal NHS (urban)3P. Acharon Sr. CES (urban) Lagao NHS (urban)4GSC SPED IS (urban) Banisil NHS (rural)5H.N. Cahilsot CES II (urban) GSC NHS (urban)6Dad. South CES (urban) Baluan NHS (rural)7Lagao CES (urban) Lanton HS (urban)8San Jose ES (rural) Dad. North HS (urban)9Bula CES (urban) Datu B. Balunto NHS (rural)

10Batomelong ES (rural) Tinagacan NHS (rural)

DECREASING ENROLLMENT (SY 2013-14)

ACCESS

Data Map

Other Schools

IP Ed Recipient Schools

Muslim Ed Recipient Schools

SPED Recipient Schools

SBM Recipient Schools

Division of General Santos City

387

780

509

623

658

2957

408

700

469

689

908

3174

350

694

479

639

1309

3471

Division of General Santos City

2014-2015 2013-2014 2012-2013

Comparative Performance on Enrolment, by Type of Schools and School Year to School Year (SYs 2012-2015)

0

10

20

30

40

50

60

70

80

90

100

20

10

20

12 10

72

39

12

26

7 6

90

2016

32

4 3

75

2012-2013 2013-2014 2014-2015

Division of General Santos City Comparative Performance on Drop-out, by Type of Schools and School Year

to School Year (SYs 2012-2015)

FILIPINO MATHEMATICS ENGLISH SCIENCE AP OVERALL 66

68

70

72

74

76

78

80

82

84

86

83.81

78.03

79.59

78.57

74.89

78.98

81.65

77.45

80.4

74.68

73.08

75.03

81.9

75

74

79

75

76

General Santos City Cahilsot ES East ES

Division of General Santos City Comparative Performance on NAT Grade 6 MPS, by Subject

What is the graph telling us?

Suggested Flow of MEPA Presentation Present the following: • District/School Profile (1 slide) • Program Implementation Progress - Plan versus Actual (Physical) Plan versus Actual (Financial)

• Highlight strengths and bottlenecks of the program design and implementation • Proposed plan adjustments ( Operationalization of program design, system and policy)

• Dashboard (Access, Efficiency and Quality) dependent on quarter theme and focus • Dashboard must be supported by maps, charts and tables • Provide support explanation relative to KPIs increase/decrease whether barriers or bottlenecks through stories, issues and risks. • Proposed/suggested action

School Major Accomplishments

(Performance Indicators, Outputs Achieved, Improved

Fund Utilization, Progress Markers)

Major Difficulties(Access/Quality,

Project Management, Fund

Utilization,Relations with stakeholders)

Lessons learned(IP/Muslim

Education, Project Management)

Major Issues(Policy Needs, Funds

and Financial Management,

Project Implementation,

Capacity Building)

Highlights for 36 IP teachers LET passers – Ang kwento ng kwenta Division initiated Division Review for IP teachers to take the LET examination

Lack of capacity of SH to motivate IP/Muslim parents to send their children to school

Distance and difficult terrain

Mobilization of teachers to reach out concerned community and parents

RO to develop Internal and external factors to assess the increase and decrease of KPIs

Measuring the awareness of all stakeholders teachers

TA for the cooperative marketing strategies

TA how to credit the records of the students/pupils or accelerate pupils under catch-up program

TA on tools to assess the capacity of SHS and teachers

School Synthesis Template of SMEPA

School Major Accomplishments

(Performance Indicators, Outputs Achieved, Improved

Fund Utilization, Progress Markers)

Major Difficulties(Access/Quality,

Project Management, Fund

Utilization,Relations with stakeholders)

Lessons learned(IP/Muslim

Education, Project Management)

Major Issues(Policy Needs, Funds

and Financial Management,

Project Implementation,

Capacity Building)

Highlights for 36 IP teachers LET passers – Ang kwento ng kwenta Division initiated Division Review for IP teachers to take the LET examination

Lack of capacity of SH to motivate IP/Muslim parents to send their children to school

Distance and difficult terrain

Mobilization of teachers to reach out concerned community and parents

RO to develop Internal and external factors to assess the increase and decrease of KPIs

Measuring the awareness of all stakeholders teachers

TA for the cooperative marketing strategies

TA how to credit the records of the students/pupils or accelerate pupils under catch-up program

TA on tools to assess the capacity of SHS and teachers

District Synthesis Template of SMEPAs

Prepare a 20-minute District MEPA presentation for the 1st Quarterly DMEPA.

Let’s do

“Accountability breeds response-ability." Stephen R. Covey.