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Page 1: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Merit & Promotion Review

Training for Definite Status Academics

Academic CoordinatorsAcademic Administrators

Fall 2010

Page 2: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

PR TrainingAre You in the Right One?

Indefinite status Successfully completed all term reviewsAdvisors only Training:

• October 25th 10:30 – 12:00 PM • October 28th 1:30 – 3:00 PM

Page 3: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

PR TrainingAre You in the Right One?

Definite statusAll Academic Coordinators/AdministratorsNewer AdvisorsTraining:

• October 25th 1:30 – 3:00 PM • October 28th 10:30 – 12:00 PM

Page 4: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Agenda Welcome/Introductions Agenda/Training Agreements/Outcomes Overview of Process New for 2010-2011 Streamlined Merits PR Dossier

• E-book: walk through thematic guidelines Questions/Wrap-up

Page 5: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Presenters

Academic Assembly CouncilPersonnel Committee Members

Academic Personnel UnitKim Rodrigues

Page 6: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

AAC Personnel Committee Work with UC ANR Academic Personnel Unit to

Coordinate the academic merit & promotion process. Assures process is fair and understandable. Facilitates training with UC ANR APU. Nominates Ad hoc review committees. Provides Ad hoc committee chair training. Reviews Ad hoc committee reports for constructive,

mentoring advice that helps an academic improve in the future.

Page 7: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Thank You for Your Support and Expertise:

AAC PC Committee• Mary Bianchi, Dave Campbell, Allan Fulton, Pam Geisel, Janine

Hasey, Gerald Higginbotham, Marilyn Johns, Steve Koike, David Shaw, Dorothy Smith, Scott Stoddard

Academic Personnel Unit• Kim Rodrigues, Executive Director• Andra Strads, Personnel Analyst• Pam Tise, Executive Assistant

Page 8: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Training Agreements Mute phone until you want to speak.

Press *6 to mute and *7 to unmute. Silence cell phones/other noise makers. Do not put call on “hold” (problem with music). May type questions via the chat function on your

computer screen. If you ask questions verbally, state your name

followed by a concise question. One person speak at a time.

Page 9: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

OutcomesIncreased knowledge of new procedures.Understanding of the thematic PR

format.Understanding of streamlined merit

process.Increased knowledge of how to develop a

well written PR.Answers to your PR questions.

Page 10: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

New UC ANR OrganizationStructure(s) with respect to academic

review process.Peer Review Committee – chaired by ED

APU – composed of 7 peers:• Chris Greer, John Harper, Janet Hartin, Chuck

Ingels, Shirley Peterson, Lynn Schmitt-McQuitty, Eta Takele

Page 11: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Peer Review Committee

Reviews terms, promotions, accelerations, and upper level merits as well as any special cases upon request of the candidate or supervisor.

Page 12: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Peer Review Committee Perspective Your PR is your chance to tell your story. Presentation is important because:

• You want the reviewer to enjoy reading your dossier! • It needs to be easily understood by people in other

programs. Each reviewer has a unique perspective:

Keep in mind the perspectives of those reading your PR: supervisor (e.g. CD), Ad hoc Committee and /or members of Peer Review Committee.

Reviewers may not be familiar with you or your specific program.

Page 13: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Any more questions regarding Peer Review Committee?

Page 14: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Ad hocAd hocs will be streamlined this year to

ensure consistent review for all program areas and expectations for each rank and step.

Ad hocs will be established for all promotions:• Assistant to Associate• Associate to Full Title• Full Title V to Full Title VI

Page 15: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

APU AAC

Academic Personnel will work with AAC Personnel Committee to recommend the Ad hocs to AVP-P Barbara Allen-Diaz

Page 16: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

CD ReviewAdvisors with CD Assignments

CD’s are reviewed by Bill Frost, Barbara Allen-Diaz or Don Klingborg in the Annual Evaluation and Merit and Promotion Process.

AVP-P Barbara Allen-Diaz receives all recommendations in order to make informed decisions.

Page 17: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

For Advisors

• Merits: Advisors CD PRC • CDs Supervisor (Barbara, Bill or Don) PRC

• Promotions: Advisors CD Ad hoc PRC

Ad hocs to be developed for specific actions: Assistant to Associate, Associate to Full Title and Full Title V to Full Title VI.

• Term Reviews: Advisors CD PRC• Accelerations: Advisors CD PRC

Page 18: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

For Academic Coordinators

• Merits: Acad. Coor. Supervisor(s) PRC • Accelerations: Acad. Coor. Supervisor(s) PRC

Page 19: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Decisions

AVP-P receives recommendations and makes decisions.All appeals go to VP Dooley.

Page 20: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

A Good PR is…ACCURATE: Be factual, tell how impacts were

achieved.BRIEF: Make every word work.

CLEAR: Say what you mean.

SPECIFIC: Use examples.

PROFESSIONAL: Make it look professional – adhere to format guidelines.

Page 21: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Make Your Dossier Enjoyableto Read!

Reviewers find it less enjoyable to read if they have to tease out information.

State your overarching program themes.Identify your clientele/audiences.Write clear goals and objectives.Summarize your accomplishments.Remember what is obvious to you, may not be

obvious to all readers -- make it obvious!

Page 22: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

General TipsStart as early as possible.Use your records.Use web examples referenced in e-book.Review and edit; then review and edit

some more.Ask questions.Ask peers to review your work.

Page 23: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

General DirectionsFont: Times New Roman 11 or 12Margins: 1 inch all aroundAdhere to page limitsPlease refer to the e-book found at

http://uncanr.org/pr-ebookTip: Be kind to your readers – use a format that makes

your PR readable.

Page 24: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Fostering Your Success

An excellent presentation, along with high quality work, greatly helps your supervisor write a strong evaluation.

The multi-disciplinary ad hoc(s) will benefit from a concise well-written PR that demonstrates the importance of your program outcomes and/or impacts.

Page 25: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Timeline for PR Process Access will be available as soon as possible

through your portal. Deadline for uploading your PR dossier:

• 11:59 PM, February 1, 2011 (note: you may upload your documents and make

corrections/revisions up until the deadline). Results by the end of June 2011 for July 1, 2011

actions.

Page 26: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

What’s New in the PR Process?New in 2010-2011

Only one format: Thematic. Peer Review Committee (PRC) replaces SAC. Program Summary Narrative replaces Self Statement

• 6 page maximum – merit• 10 page maximum – promotion• Supported by tabular lists (Extending Knowledge/Applied Research)

Acceleration Statement limited to 1 page. Professional Competence and University and Public Service

Sections limited to 1-2 paragraph summary supported by documenting lists.

Affirmative Action limited to 1-2 paragraphs highlighting effort.

Page 27: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Thematic Format - our chance to explain our program

Theme: your program focus; subject matter expertise; etc. – Themes may or may not relate to Strategic Initiatives

Clientele: People or group of people that a program aims to serve. Goals: The purpose towards which an effort is directed. Inputs: The efforts that provide information from which to develop

products (technology, methodology, etc.). Outputs: Products we create from research inputs. Outcomes: Changed knowledge, attitudes, skills, behavior/practices

resulting from effort. Impacts: Social/health, economic, environmental/physical benefits to

individuals, organizations, populations, communities.

Page 28: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

A Bit More Detail

INPUTS OUTPUTS OUTCOMES

Program Investments

Activities Participation Short Medium

What we invest

What we doWho we

reachWhat results

SO WHAT??

What is the VALUE?

Long-term

Page 29: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Examples of Themes from 2009-2010 Cycle

Healthy Families and Communities:• 4H Youth Development

Life Skills Adolescent Development Extension Education Science, Engineering and Technology

Page 30: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Examples of Themes from 2009-2010 Cycle

Food, Nutrition:• Childhood Obesity• Healthy Individuals, Families and Communities• Consumer Food Safety• Food Security

Page 31: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Examples of Themes from 2009-2010 Cycle

Sustainability and Viability of Agriculture:• Sustainable Food Systems• Science and Agriculture Literacy• Organic Crop Production• Ag Productivity, Efficiency and Sustainability• Waste Management

Page 32: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Examples of Themes from 2009-2010 Cycle

Sustainable Use of Natural Resources:• Sustainable Natural Ecosystems• Sustainable Natural Resources• Water Quality, Quantity and Security• Water Conservation and Irrigation Quality

Page 33: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Examples of Themes from 2009-2010 Cycle

Landscape Management:• Wildland/Urban Interface• Wildfire Education

Page 34: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Questions about general directions or format?

Page 35: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Streamlined MeritsWho Currently Qualifies for a Streamlined

Merit?• Academic Coordinators with one positive AE

and Supervisor Support• Assistant, Associate or Full Title I-V Advisors

with positive AE(s) and Supervisor Support

Page 36: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Streamlined MeritsAdvisors & Academic Coordinators

Components

Upload (by November 19, 2010): This year’s annual evaluation (AE)Upload (by 11:59 PM February 1, 2011): Position description(s) for period under review Program Summary Narrative (6 pages maximum) Bibliography for entire career

Note: Your previous annual evaluations for the period under review are already on your portal.

Page 37: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Streamlined MeritsProvide a Program Summary Narrative to

Accompany Positive Annual Evaluations• Follow the general format for a Program Summary

for PRs (themes, context, goals)• Highlight major accomplishments, notable

achievements, outcomes or impacts

Page 38: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Streamlined MeritsDeadlines

Must complete AE & upload by Nov 19th

Supervisor reviews – if AE is favorable and other eligibility criteria are met, then you may use the streamlined process.

Streamlined merit due on February 1, 2011 at 11:59 PM.

Page 39: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Questions about streamlined merits?

Page 40: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Program Review Sections Advisors

1. Position Description2. Acceleration Statement (if

applicable)3. Program Summary Narrative

• Performance in Applied Research and Creative Activity

• Performance in Extending Knowledge and Information

• Professional Competence• University and Public Service• Affirmative Action

4. Professional Competence (documenting lists)

5. University and Public Service (documenting lists)

6. Bibliography7. Publication Examples and

Summary (if applicable)8. Letters of Evaluation (if

applicable)9. Appendices:

• Project Summary Table• Extension Activities Table• Letters of Publication (if

accepted)• Sabbatical Leave Plan and/or

Report (if applicable)

Page 41: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Program Review Sections Academic Coordinators

1. Position Description2. Acceleration Statement (if

applicable)3. Program Summary Narrative

– Coordination of Academic Programs/Administrative Experience

– Professional Competence– University and Public Service– Affirmative Action

4. Professional Competence (documenting lists)

5. University and Public Service (documenting lists)

6. Bibliography (if applicable)7. Publication Examples and

Summary (if applicable)8. Letters of Evaluation (for

acceleration)9. Appendices:

• Project Summary Table (if applicable)• Extension Activities Table (if

applicable• Letters of Publications (if

applicable)

Page 42: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Position DescriptionThe Position Description provides the basis for evaluating your PR: Include all position descriptions that apply to the

review period. Indicate the time period each was in effect. Develop documentation (i.e. PD addendum) for

special assignments, such as acting County Director or new cross county work.

Page 43: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Acceleration Acceleration requires exceptional achievement in at

least one criteria – identify the “driver”. Acceleration requires greater than normal

productivity in all criteria for your rank and step. Highlight activities that you believe warrant special

attention -- do not just repeat descriptions you provide in other sections.

Focus only on the period since the last review. Why do you deserve an acceleration?

Page 44: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Program Summary Narrative SUMMARIZE THEMES

• Provide ContextDescribe counties covered, nature of clientele, factors that influenced program activities.

• Describe Program GoalsInclude how goals were determined, clientele needs assessments, etc.

• Describe Activities, Research Efforts, Outputs, Outcomes, and Impacts

BUILD PROFESSIONAL COMPETENCE• Describe professional activities that supported or were derived

from themes.• Include other elements of professional development,

competence

SERVICE• Describe University and Public Service

Page 45: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Program Summary Narrative (cont.) Affirmative Action

• Describe how Affirmative Action tied into program themes and activities.

Highlight your major accomplishments, notable achievements.

Maximum length is 6 pages for merits, 10 for promotions.

Use bullets, indentation, and subheadings to make your statement more readable.

Page 46: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Full Title V - VI Coverage

Program Summary Narrative for your entire career within the Full Title rank.

Bibliography from your entire career. Years since last review: Extension activities table. Years in FT rank: all other components.

• Publication examples can be those submitted in other PR’s in Full Title rank.

• Include all PD’s from all years in Full Title rank.

Page 47: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Professional CompetenceIn the Program Summary Narrative you summarize activities (in one to two paragraphs) that you:

• Participated in training to become more competent• Are viewed as competent by peers & clientele

In this Professional Competence section, list items by themes presented in your Program Summary.Divide activities into 2 sections:

• Professional Development & Training Training, professional society meetings, memberships, etc. Workgroups (not included elsewhere in PR) and role Non-workgroup activities

• Evidence of Professional Competence Editing books, reviewing articles, professional offices held,

presentations at professional society meetings, etc. Awards, recognition

Page 48: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

University and Public Service

In the Program Summary Narrative you summarize (in one to two paragraphs) that you served the university and the public (all of which generally do not pertain to clientele).

In this Service section, list items in two categories:University Service

• Committees, task forces, workgroups, etc.• Leadership roles.

Public Service• Activities and events in which you used your professional expertise to

benefit groups or efforts outside the University. Indicate who benefited. Indicate recognition you received.

(note: activities listed here should relate to your field of expertise or your ANR assignment).

Page 49: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Affirmative ActionThis is a place to describe your efforts and successes in reaching under-served audiences. Summarize your AA accomplishments as related

to your position description.

Limit this section to 1-2 paragraphs.

Page 50: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Theme Example (examples borrowed from UC Delivers)

Conserving water in agricultural systems (Theme)Description of Theme: Water resources are severely limited in both volume and quality in CA. It is critical to assist clientele in conserving water resources and in improving agricultural uses of water. . . .

Goal to address theme: Devise improved systems of irrigation and . .

Research projects: New method for canopy shading measurements; erosion reduction in watersheds; vineyard cover crop and water usage; polymer additives reduce sediment and nutrient losses.

Page 51: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Sample Outline (examples borrowed from UC Delivers)

Role: very brief description (your summary table will provide the details).

Outputs: Findings, writings/publications, new methods and products.

Extension: Brief summary of extension activities related to outputs. How did you extend your products/information to clientele?

Outcomes/impacts as related to overall theme: 20 growers changed practices . . . . Runoff reduced in this watershed . . . . 12 growers used canopy measurement system and altered irrigation scheduling in this manner. . . . Positive impacts on long-term, broader environmental issues. . . .

Page 52: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Merging Projects Into One ThemeProject 1• Developing a canopy shaded area measurement method - The goal was to develop a practical

method for estimating irrigation crop coefficients.• I conceived of this novel method and developed it fully into a practical device (a lightweight

solar panel which is used like a large light meter).• I presented a poster about the solar panel, published an abstract on the method, and gave field

demonstrations.• Outcomes: This method has proven to be efficient, accurate, and above all practical for growers.

This work has enabled growers to gain site-specific data to improve irrigation management decisions.

• Impacts: Having accurate crop coefficients will increase the efficiency of irrigation water use, ensuring economically and environmentally sustainable use of limited ground water supplies.

Project 2• Deficit irrigation trial - The goal was to determine the effects of various levels of irrigation

deficits.• I designed the experiments and conducted every aspect of the field work. I established an

irrigation trial at a commercial vineyard and took detailed measurements for 5 years.• I presented the results at four extension meetings and at an international conference.• Outcomes: By the 4th and 5th seasons there were lower yields in the drier treatments. This

showed that optimum production requires growers to change irrigation practices to supply sufficient water.

• Impacts: This information increases the economic sustainability of production by optimizing irrigation water use from limited ground water supplies.

Page 53: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Conserving water in agricultural systems (Theme)

• Water supplies are under increasing pressure in many parts of California; in particular the groundwater basins supplying many coastal grape production areas are facing increasing withdrawals. For the production of irrigated crops to be sustainable in such areas, irrigation water needs to be used as efficiently as possible. Growers will require improved tools to help them manage irrigation more efficiently, and better knowledge of the optimum irrigation requirements for their crops.

• To fulfill the need to improve water use efficiency, I have been working on projects designed to improve the information available for making irrigation decisions. In one project I have developed a novel method for measuring the canopy shaded area of winegrapes; this is used to calculate the irrigation crop coefficient specific to a vineyard. My lightweight solar panel acts like a large light meter, and offers very quick, inexpensive, and practical measurements of this important parameter, and is in the early stages of adoption by the major winegrape companies in the state. I have given numerous field demonstrations of the method, have presented posters and abstracts, and have constructed six devices for use by industry cooperators. This method is impacting the industry by allowing growers to have site-specific crop coefficients to improve irrigation decisions and thus increase water use efficiency.

• In another project, I have been evaluating the effects that various levels of deficit irrigation have on the production and quality of winegrapes. In collaboration with Dave Goldhamer, UCCE Water Management Specialist, I established irrigation trials to evaluate four different levels of deficit irrigation over five seasons. Only minimal differences were noted in the first three seasons, but by the fourth season the yields of the two drier treatments showed significant yield declines. This information was presented at an international winegrape conference, and has also been presented in local extension meetings. This work demonstrates that sustainable production requires that growers change their irrigation practices to supply a certain minimum amount of irrigation water. These projects will ensure that winegrape production is economically and environmentally sustainable by optimizing irrigation water use efficiency.

Page 54: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Finished Product(example borrowed and modified from S. Murdock)

Support Adolescent Leadership Development (1 of 3 themes)

• Includes 3 projects: Develop and deliver summer program; Develop workshops and handouts; Conduct statewide survey re: youth leadership.

• Background and rationale: Strong leadership is a characteristic of healthy communities. It is critical to identify and develop leadership potential in our youth. . . .

• Goal and purpose: Develop programs to build teen leadership.

Page 55: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Sample Outline• Role: I identified stake-holders (such as County Office of Ed.)

for this effort, joined relevant workgroups (Adolescent Development Wkgp), organized programs focused on leadership. . . .

• Creative activity/extension: Developed a summer program, delivered program (including Family Science Night presentation), developed materials in Spanish, developed survey to discover other leadership programs in California. . . .

• Outputs: Program outline in English and Spanish, survey data on other leadership programs for teens. . . .

• Outcomes/impacts: Documentation from teens regarding increased teaching skills, interest in science. . . .

Page 56: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Additional Examples of PR

• Will be posted on the website http://ucanr.org/meritpromotion

Page 57: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Questions about these dossier components?

Page 58: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Bibliography Include a Bibliography Summary that indicates the number of

publications in each category. Present your bibliography according to the appropriate categories

described in the e-book. You do not have to rearrange your current bibliography. Instead,

you may simply indicate the category (A-E) next to each entry, if you choose to use these categories.

For citations added during the current review period, annotate each multi-author citation with a sentence identifying your activity/role.

Highlight (e.g. bold) or separate (e.g. enclose with border) citations for this review.

You must scan and upload a letter of acceptance for any publication listed as “in press.”

Page 59: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Publication ExamplesRequired for:

PromotionsAccelerationsMerits to Advisor FT VII – IXChoose 3 that best represent your work

• Describe all 3 on a single page preceding the examples

Page 60: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Letters of Evaluation Needed for:

• Promotions• Accelerations• Merits Advisor FT VII to FT IX• 3rd Term Reviews

Candidate provides names of up to 6 references; may also give names of those not suitable to serve as reference.

Supervisor uses these and may add ones of their own.

All letters received are included with dossier. You will not see the letters.

Page 61: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Project Summary Table

Use the themes/goals you used to organize your narrative to subdivide the Project Summary table.

List projects, including the ones that do not have specific grants or financial support.

Include: title of project and duration; your role; first initial and last name, and institutional affiliation of collaborators; amount of support and its duration (and type if other than money); and the source.

Page 62: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Extension Activities

Only list activities directly related to your program clientele.

List activities for non-clientele groups (e.g. students, foreign visitors, scientific colleagues) in Professional Competence or University and Public Service sections.

Format examples appear in e-book.

Page 63: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Other Documents Letters of publication acceptance. (if applicable) Sabbatical leave plan and report. (if applicable) Definitions of acronyms. (if applicable)

Page 64: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Additional Questions?

Page 65: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Need More Help?

Questions: Kim Rodrigues @ [email protected] 530-754-8509 ORAndra Strads @ [email protected] 530-752-7532

Page 66: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Important Dates Topic Date Action

AE template available 10/1/2010 Available via your portal

DANRIS-X completionDANRIS-X retrieval

10/25/1010/29/10

Everyone must complete

PR Training –indefinite statusPR Training – definite statusPR Training – indefinite statusPR training – definite status

10/25 - 10:30 10/25 - 1:3010/28 – 1:30

10/28 - 10:30

Adobe Connect + Ready Talk

Annual Evaluation due 11/19/10 Academic must upload by 11:59 PM

AE review by supervisor due 12/17/10 Supervisor meets with academic first

Confidential Letters 1/21/11 Deadline for submission

PR Dossiers Due 2/1/11 Academic must upload by 11:59 PM

Page 67: Merit & Promotion Review Training for Definite Status Academics Academic Coordinators Academic Administrators Fall 2010

Outcomes Check-inHas your knowledge of new procedures

increased?Do you understand the streamlined merit

process?Has your knowledge of how to develop a

well written PR increased?Have all your PR questions been

answered?