MicroBooNE Working Group Meeting

February 24, 20092:00– 3:30 PM

Snake Pit

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Agenda

1. Comments from Division Office [Greg Bock]2. Project Timeline [Dean and All]3. Planning for CD-0 and Beyond [Dean]4. Status of Progress on Preparations for CD-0 and

beyond [Cat/All]– CD-4 Development– WBS Development– WBS Dictionary Development– Key Assumptions Document– Cost and Schedule Range for CD-0

5. Project Staffing [Dean]6. Next Meeting [Dean]

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Project Timeline

• Original Thoughts– CD-0/1 FY09 2nd Qtr.– CD-2/3a FY10 3rd Qtr.– CD-3b FY11 1st Qtr.

• Currently MIE funds in FY11but would like in FY10

• What is target timeline and how are we going to get there?

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Typical DOE Acquisition Management System for Line Item Projects

• Figure 1 from DOE O 413.3A

Pre-conceptualPlanning

ConceptualDesign

PreliminaryDesign

FinalDesign Construction

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DOE O 413.3Actions

Authorized by Critical

Decision Approvals

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First Steps to Prepare for CD-0

• Well defined project scope– What is being delivered– When is the project considered complete

(What is the definition of CD-4)

• Develop Deliverable based Work Breakdown Structure (WBS)

• Generate Work Breakdown Structure Dictionary

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First Steps to Prepare for CD-0 (continued)

• Create and Maintain Key Assumption Document. – This document help define what is and is not

in the scope of the project– NOvA example has the following sections-

Cost, Schedule, Technical and Programmatic

• Develop realistic Cost and Schedule Range.

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Critical Path to get through CD-1& 2

• Developing Conceptual Design Report (CDR) and Technical Design Report (TDR)

• Developing a Resource Loaded Schedule (RSL) and Cost Estimate (includes BOEs and risk driven cost and schedule contingency)

• Developing Required Project Management Documents (i.e. PEP, PMP, CDR, TDR, Acquisition strategy, Preliminary Hazard Analysis, Configuration Management Plan, Value Management Plan, Risk Management Plan, etc.)

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Critical Decision Prerequisites

Critical Decision Prerequisites

Justification of mission need document (DOE CD-0 Document)Preconceptual Planning (Proposal)Fermilab PAC Stage 1 ApprovalMission Need Independent Project Review (HEPAP or Subpanel Recommendation)Conceptual Design Report (CDR)Acquisition Strategy - DOE DocumentPreliminary Project Execution Plan (PEP) - DOE DocumentPreliminary Hazard Analysis ReportQA Program DocumentProject Data Sheet for design (includes PED Funds for line item projects) - DOE DocumentProject Management Plan (PMP)Baseline range for Cost, Schedule and Scope (preliminary Resource Loaded Schedule (RLS), Bases of Estimate (BOE), WBS Dictionary and Milestone Dictionary)Preliminary Risk Management Plan and Risk AssessmentPreliminary Configuration Management Document

CD-0

CD-1

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Critical Decision Prerequisites (continued)

Preliminary Design (Technical Design Report (TDR))Review of contractor project management system (Pre-EIR Assessment)Final Project Execution Plan (PEP) - DOE DocumentNational Environmental Policy Act (NEPA) documentationProject Data Sheet for construction for Line Item ProjectsDraft Preliminary Safety Analysis DocumentPerformance Baseline External Independent Review (EIR) and Independent Cost Estimate (Part of EIR) for Projects ≥ $100MFinal Project Management Plan (PMP)Baseline Cost, Schedule and Scope (baseline Resource Loaded Schedule (RLS), Bases of Estimate (BOE), WBS Dictionary and Milestone Dictionary)Final Risk Management PlanFinal Configuration Management DocumentPerformance Management System Document (EVMS)Final Design & Procurement Packages for Long Lead Time ItemsFermilab PAC Stage 2 Approval

CD-2

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OPMO Website and Procedures

• OPMO Main Webpage: http://www.fnal.gov/directorate/OPMO/OPMOhome.htm

• OPMO Procedures: http://www.fnal.gov/directorate/OPMO/PolProc/home.htm– FRA Earned Value Management System Description– 12.PM-001 Project WBS, OBS, RAM– 12.PM-002 Control Accounts, Work Packages, Planning

Packages– 12.PM-003 Work Authorization– 12.PM-004 Project Scheduling– 12.PM-005 Cost Estimating– 12.PM-006 Monthly Status and Reporting– 12.PM-007 Change Control– 12.PM-008 EVMS Surveillance & Maintenance

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Discussion on Project Progress on Preparations for CD-0 and Beyond

– CD-4 Development– WBS Development– WBS Dictionary Development– Key Assumptions Document– Cost and Schedule Range for CD-0

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Project Staffing (Potential Positions/Responsibilities)

• Project Scientist or Director• Deputy Project Scientist or

Director• Project Manager• Deputy Project Manager• Control Account Mangers

(CAMs)• Subproject Technical Managers

(i.e. Level 2)• Subproject Technical Leads (i.e.

Level 3)• Project Controls (Schedulers

w/EVMS)• Project Budget

Manager/Specialist Senior/Specialist

• Project Engineers (Mechanical, Electrical/Electronics, Civil)

• System Integration Engineer• Project Chemist• Project Integration Manager• Project Procurement

Administrator/Specialist• Project Risk Manager• Project Configuration Manager• Project Quality Manager• Project ES&H• NEPA Coordinator• Project Webmaster• Project Database Manager• Project Administration

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Next WGMs

• Meetings 2nd and 4th Tuesday each month.

• Shorter but more frequent meetings

• Next meeting Tuesday, 10-Mar at 2:00 PM in the Snake Pit