microsoft access project 3 objectives add records to a tableadd records to a table locate...
Post on 21-Dec-2015
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Microsoft Access
Project 3Project 3
Objectives
• Add records to a tableAdd records to a table• Locate recordsLocate records• Filter recordsFilter records• Change the contents of records in a tableChange the contents of records in a table• Delete records from a tableDelete records from a table• Restructure a tableRestructure a table• Change the field characteristicsChange the field characteristics
Objectives cont…
• Add a fieldAdd a field• Save changes to the structureSave changes to the structure• Update the contents of a single fieldUpdate the contents of a single field• Make changes to groups of recordsMake changes to groups of records• Delete groups of recordsDelete groups of records• Create validation rulesCreate validation rules
Objectives cont…
• Update a table with validation rulesUpdate a table with validation rules• Specify referential integritySpecify referential integrity• Use subdatasheetsUse subdatasheets• Order recordsOrder records• Create sing-field and multiple-field Create sing-field and multiple-field
indexesindexes
Introduction
• UpdatingUpdating• Mass updatesMass updates• Mass deletionsMass deletions
• RestructureRestructure• Indexes Indexes
Project Three – Maintaining the Alisa Vending Services Database
• Make changes as requested by the Make changes as requested by the companycompany
• IncludesIncludes• RestructuringRestructuring• Adding fieldsAdding fields• Validation rulesValidation rules• Indexes Indexes
Opening the Database
• Open AccessOpen Access• Click Open on the Database Click Open on the Database
ToolbarToolbar• Select DatabaseSelect Database• Click the Open buttonClick the Open button
Adding, Changing and Deleting
• Adding RecordsAdding Records
Adding, Changing and Deleting
• Searching for a RecordSearching for a Record• Use Find, and enter Search CriteriaUse Find, and enter Search Criteria
Adding, Changing and Deleting
• Changing the Contents of a RecordChanging the Contents of a Record
Adding, Changing and Deleting
• Switching Between ViewsSwitching Between Views• Toolbar methodToolbar method• Menu methodMenu method
Adding, Changing and Deleting
• Filtering RecordsFiltering Records• Filter by SelectionFilter by Selection
Adding, Changing and Deleting
• Deleting RecordsDeleting Records• Select RecordsSelect Records• Edit Delete RecordsEdit Delete Records
Changing the Structure
• Changing the Size of a FieldChanging the Size of a Field• Switch to Design ViewSwitch to Design View• Select Field to ResizeSelect Field to Resize• Enter SizeEnter Size
Changing the Structure
• Adding a New FieldAdding a New Field• Select Insertion PointSelect Insertion Point• Press Insert KeyPress Insert Key
Changing the Structure
• Deleting a FieldDeleting a Field• Click row to deleteClick row to delete• Press DELETE buttonPress DELETE button
Changing the Structure
• Updating the Restructured DatabaseUpdating the Restructured Database• Switch to datasheet view Switch to datasheet view • Enter data into the new fieldEnter data into the new field
Changing the Structure
• Resizing ColumnsResizing Columns• Field SelectorField Selector
Using an Update Query
• Create the QueryCreate the Query• Enter Update ValueEnter Update Value• Run the QueryRun the Query
Using a Delete Query
• Create The QueryCreate The Query• Enter CriteriaEnter Criteria• Run the QueryRun the Query
Creating Validation Rules
• Specifying a Required FieldSpecifying a Required Field• Select FieldSelect Field• Change Required to YesChange Required to Yes
Creating Validation Rules
• Specifying a RangeSpecifying a Range• Select FieldSelect Field• Go to Validation RuleGo to Validation Rule
• Enter RangeEnter Range
• Enter Validation Text Enter Validation Text
Creating Validation Rules
• Specifying a Default ValueSpecifying a Default Value• Select FieldSelect Field• Enter Default ValueEnter Default Value
Creating Validation Rules
• Specifying a Collection of Legal Specifying a Collection of Legal ValuesValues• Select FieldSelect Field• Use OR in Validation RuleUse OR in Validation Rule
Creating Validation Rules
• Using a FormatUsing a Format• Select FieldSelect Field• Enter FormatEnter Format
Creating Validation Rules
• Saving Rules, Values, and FormatsSaving Rules, Values, and Formats• Click Close Window buttonClick Close Window button• Save ChangesSave Changes
Creating Validation Rules
• Updating a Table that Contains Updating a Table that Contains Validation RulesValidation Rules• Access makes sure that data entered Access makes sure that data entered
follows the rules or else it is not follows the rules or else it is not acceptedaccepted
Creating Validation Rules
• Making Individual Changes to a Making Individual Changes to a FieldField• In Datasheet View, Select Individual In Datasheet View, Select Individual
RecordRecord• Select FieldSelect Field• Make ChangesMake Changes
Specifying Referential Integrity
• Referential IntegrityReferential Integrity• Close Open DatasheetsClose Open Datasheets• Click Relationships ButtonClick Relationships Button• Set RelationshipsSet Relationships• SaveSave
Using Subdatasheets
• Subdatasheets Allow you to view Subdatasheets Allow you to view related records from a table which has related records from a table which has a relationship with the current tablea relationship with the current table
Ordering Records
• Ordering Records on Multiple Ordering Records on Multiple FieldsFields• Click field selectorClick field selector• Select fieldsSelect fields• Click Sort button of choiceClick Sort button of choice
Creating and Using Indexes
• How Does Access Use an Index?How Does Access Use an Index?• When Should You Create an Index?When Should You Create an Index?
Creating and Using Indexes
• Creating Single-Field IndexesCreating Single-Field Indexes• In Design View, Select FieldIn Design View, Select Field• Change Indexed to yesChange Indexed to yes
Creating and Using Indexes
• Creating Multiple-Field IndexesCreating Multiple-Field Indexes• Click on Indexes buttonClick on Indexes button• In blank row below Index name, add In blank row below Index name, add
field names without new Index namefield names without new Index name
Closing the Database
• Click the Close button for the Alisa Click the Close button for the Alisa Vending Services : Database Vending Services : Database windowwindow