microsoft excel 2000 adding visual elements and managing files

Microsoft Excel 2000

Adding Visual Elements and Managing Files

©2001 Paradigm Publishing Inc. Excel Section 4 - 2

Chart Inserted in Worksheet

Create a chart by selecting the range of cells and then clicking the Chart Wizard button on the Standard toolbar.


Chart Elements

Double-clicking a chart element will open a dialog box with formatting options.

Data Labels

Gridlines

Data SeriesLegend


Moving and Resizing Clip Art

Drag an image to another location or drag one of the eight white sizing handles to increase or

decrease the size of the picture.


Drawing Toolbar

Draw a variety of shapes, lines, rectangles, ovals, or text boxes.

Change line color, fill color, font color.

Add shadow or 3-D effects.


Templates

Excel includes templates that are formatted for specific uses such as creating an invoice.


Styles

Use Styles to ensure consistent formatting in a workbook.


Web Pages

A worksheet can be saved as a Web page and viewed in the default Web browser window.

Click File and then Save as Web Page.


Key the URL in this text box.

Insert Hyperlink Dialog Box


Send a Worksheet by E-Mail

Click the E-mail button on the Standard toolbar to open the E-mail Header below the Formatting toolbar.


Paste Special

The Paste Special dialog box allows you to specify which elements to paste from cells that have been copied to the Clipboard.


Clipboard Toolbar

Use the Office Clipboard toolbar when you want to copy several different items and paste them in various locations. Initially, the Clipboard toolbar displays automatically when you cut or copy two consecutive items.

Click View, point to Toolbars, and then click Clipboard


Creating a Folder

Display the Open dialog box and click the Create New Folder button to create a new folder name.

Integrated 1

WordExcel


Copying and Pasting Data Between Programs

Program containing the data is called the source.

Program the data is to be copied to is called the destination.

Copy and paste data if the original data will not change.


Steps to Copy and Paste

1. Open Word and Excel.2. Select the source data.3. Click the Copy button.4. Switch to the destination program.5. Position the insertion point or cell

pointer.6. Click the Paste button.


Linking Data Between Programs

Link data between programs if the data will be updated on a regular basis.

The destination location is automatically updated when the document or worksheet is opened.


Steps to Link Data

1. Open both applications.2. Select the source data.3. Click the Copy button.4. Switch to the destination program.5. Position the insertion point or cell

pointer.6. Click Edit and then Paste Special.7. Select the source object in the As list

box.8. Click Paste link and then click OK.


Editing Linked Data

Open the source program. Open the document or worksheet

containing the source data. Edit the data as required. Save and close. Linked data is automatically

updated.


Embedding Data Between Programs

An embedded object resides in the source program as well as in the destination program.

Use embedding if you want to be able to edit the object in the destination program using the tools of the source program.


Steps to Embed Objects

1. Open both applications.2. Select the source data.3. Click the Copy button.4. Switch to the destination program.5. Position the insertion point or cell

pointer.6. Click Edit and then Paste Special.7. Select the source object in the As

list box and then click OK.


Editing an Embedded Object

Double-click the object. The menus and toolbars of the

source program will display. Edit object as required. Click outside the object to deselect it

and return the menus and toolbars to the destination program.

microsoft excel 2000 adding visual elements and managing files

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