Microsoft Office 2010- Illustrated

Getting Started with Microsoft Office 2010

Objectives

• Understand the Office 2010 suite• Start and exit an Office program• View the Office 2007 user interface• Create and save a file

Microsoft Office 2010-Illustrated

Objectives

• Open a file and save it with a new name

• View and print your work• Get Help and close a file

Microsoft Office 2010-Illustrated

Unit Introduction

• Microsoft Office 2010 • Group of software programs• Supports productivity in the workplace

• Some tasks you can perform in Office • Create documents, such as reports• Produce a sales presentation

• Programs have similar look and feel• Skills transfer between programs

Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite• Programs in this suite:

• Microsoft Office Word 2010• Microsoft Office Excel 2010• Microsoft Office PowerPoint 2010• Microsoft Office Access 2010

• Benefits at the level of the suite:• Common user interface • Collaboration

Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite• Word

• Letters• Memos• Newsletters• Multi-page

reports

Microsoft Office 2010-Illustrated

Newsletter created in Word

Understanding the Office 2010 Suite• Excel

• Track personal expenses

• Projections• Budgets• Charts• Graphics

Microsoft Office 2010-Illustrated

Checkbook register created in Excel

Understanding the Office 2010 Suite• PowerPoint

• Presentations• Graphics• Transitions• Animations• Soundtracks• Design themes

Microsoft Office 2010-Illustrated

Understanding the Office 2010 Suite• Access

• Inventories• Employee records• Customer data• Sales data • Queries

Access is a Database Management System

Microsoft Office 2010-Illustrated

Starting and Exiting an Office Program• Launch (open)

a program

Microsoft Office 2010-Illustrated

Microsoft Office 2010-Illustrated

Starting and Exiting an Office Program

Excel program window and taskbar

• Multiple programs can be open simultaneously

• Move between programs ([Alt][Tab] shortcut)

Microsoft Office 2010-Illustrated

Starting and Exiting an Office Program

Access program window

• Exit a program

Viewing the Office 2010 User Interface• User interface

• Tool used to interact with a program• Office 2010 user interface features

• Choose commands• Work with files • Navigate in the program window

• Benefit of using a common interface• Skills using one program apply to many

Microsoft Office 2010-Illustrated

Viewing the Office 2010 User Interface

PowerPoint program window

Microsoft Office 2010-Illustrated

Creating and Saving a File

• File: stored collection of data• Benefits of working with files

• Easily reuse, modify, and transfer data• Common file operations:

• Create, save, name, copy, move, delete• How to automatically create a file

• Launch Word, Excel, or PowerPoint• You effortlessly create files in Access

Microsoft Office 2010-Illustrated

Creating and Saving a File

• Identifying Office files by program• Common names, such as document• Individual name, such as location.docx

Microsoft Office 2010-Illustrated

KNOW THESE FILE EXTENSIONS!!!!!

Creating and Saving a File

Document created in Word

Microsoft Office 2010-Illustrated

Creating and Saving a File

Save As dialog box

Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name• You may need to reuse existing files

• Example: using old budget as template for new

• Open dialog box: opens files • Save As dialog box

• Save existing file with new name• File may be stored in various locations• Original file remains intact

Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name• Open dialog box

Microsoft Office 2010-Illustrated

Opening a File and Saving it with a New Name

Save As dialog box

Microsoft Office 2010-Illustrated

Viewing and Printing Your Work• Printer must be installed to print• Simple printing operation

• Click the Print button• Web Layout

• Previews how document will look if saved as Web page

• A more complex printing operation• Print Layout

• Allows you to select pages and preview before printing

Microsoft Office 2010-Illustrated

Viewing and Printing Your Work

Web Layout View

Microsoft Office 2010-Illustrated

Viewing and Printing Your Work

Print tab in Backstage view

Microsoft Office 2010-Illustrated

Getting Help and Closing a File

• To get comprehensive help:• Press [F1] in an Office program

• To get condensed help:• Point to icon in program window• View ScreenTip that pops up

• Closing a file • Leaves program running

• Exiting a program• Closes all open files and terminates program

Microsoft Office 2010-Illustrated

Getting Help and Closing a File

Microsoft Office 2010-IllustratedWord Help window

Summary

• Microsoft Office 2010• Program suite • Similar interface between programs

• Word: creates text documents• Excel: creates worksheets• PowerPoint: creates presentations• Access: creates databases

Microsoft Office 2010-Illustrated