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Page 1: Microsoft Outlook Shortcut Reference: Over 345 Rarely Known …index-of.co.uk/OFIMATICA/Microsoft Outlook Shortcut... · 2019-03-07 · MICROSOFT OFFICE - OUTLOOK 2013 KEYBOARD SHORTCUTS
Page 2: Microsoft Outlook Shortcut Reference: Over 345 Rarely Known …index-of.co.uk/OFIMATICA/Microsoft Outlook Shortcut... · 2019-03-07 · MICROSOFT OFFICE - OUTLOOK 2013 KEYBOARD SHORTCUTS

Over345RarelyKnownandUsedOutlookShortcuts

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TABLEOFCONTENTSIntroduction

WhatisAShortcut?

InterpretingShortcuts

MicrosoftOutlookshortcutkeys

MicrosoftOffice-Outlook2013Keyboardshortcuts

UserInterfaceNavigation

Search

Flags

ColorCategories

Createanitemorfile

Allitems

E-mail

Calendar

Contacts

Tasks

Formattext

AddWebinformationtoitems

Printpreview

Send/Receive

VisualBasicEditor

Forms

Views

CalendarDay/Week/Monthview

Dayview

Weekview

Monthview

DateNavigator

BusinessCardsvieworAddressCardsview

Timelineview(TasksorJournal)

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HowTocreateaWindowsHotkeyforMS-Outlook?

ConcludingWords

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INTRODUCTIONMicrosoftOutlookemailclientapplicationisaleadingemailandcollaborationtoolfromMicrosoftCorporation.As anOutlook user youwould already be aware thatMicrosoftoffice application and most of similar office applications requires extensive use ofkeyboard.However, it tend tobeveryannoyingwhenyoumust takeyourhandsoff thekeyboardandperformsomeverytrivialjobsuchasclickReply,Forward,checkingnewemails,insertingattachments,sendingemail,andsoon.Moreover,ifyouneedtoworkonalargenumberofemailsitcouldbeaveryfrustratingexperienceattimes.

However,notmanyofusknowthatanumberofapplicationsonWindowsplatformcomewithabunchofshortcuts thatmaybeused to invokeafunctionalityor features insuchapplication.Microsoft Outlook 2013 alone has more than 300 shortcut key sequences.These shortcuts are hardly known to an average email user. It would not be anexaggerationtostatethatnotmorethan5%ofoutlookuserbasecanreallyclaimthattheyknowtheapplicationintruesenseoftheterm.

This reference guide contains all the shortcuts discovered,whichmay ormay not havebeendocumented.Knowingandusing theseshortcutscanmakeyouaproOutlookuserbeyondalldoubts.

Iwouldliketostateitcategoricallyherethat,tousetheMicrosoftOutlookapplicationitisnot at a requirement to know any particular shortcut key. The application has beendesignedbeautifully tohelpyoueasilynavigate theapplicationwithoutanyknowledge.However, ifyoudonotknowthecomputershortcutsand/ordonot touseshortcutsyoumaynotbeabletoworkatthesamespeedandaccuracyasanotheruserwhoknowsandusesshortcutkeys.

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WHATISASHORTCUT?On the computer keyboard, a combination or sequence of key strokes that is used toinvokeacommand,oranactiontoperformapre-definedtaskortoproduceapre-definedresult or output through a computer software or program can be termed as a keyboardshortcut.Thus,ashortcutcouldpotentiallybe

Asinglekey(oftenknownashotkeye.g.FunctionKeysF1throughF12)

Akeycombination

Akeysequence

Everyshortcutmustinvokeapre-configuredfunctionalityoraction.Whenasequenceofkeysisconfiguredasashortcut,inmostofthecasesitrequirespressingandholdingdownat least one key and then pressing and releasing a key or a set of keys in a certainsequence.Thekeythatyoumustpressandholdiscalledasa“Modifier”key.Asaruleofthumbyouonlyneed topress themodifierkeyandcontinue tokeep itholdinguntilallkeysinthekeysequencearepressedandreleasedinthespecifiedsequence.

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INTERPRETINGSHORTCUTSAsaruleof thumb,mostof theshortcutkeycombinationsarelikelytorequirepressingoneormoreofmodifierkeyssuchasAlt,Ctrl,Shift,Win,orCommandKey(incaseofAppleComputerSystems).Theshortcutkeyisusuallycompletedwithaoneormoresetofkeys.UnlessotherwisespecifiedyouwillneedtopressthekeysinthesamesequencetogettheresultsmentionedinthiseBook.

This eBook follows the de facto standard used in writing shortcut key strokes indocumentation, or computer software help files and product manuals. In the followingsectionsyouwillfindshortcutlistingmadeupofamodifierkey(Alt,Shift,Ctrl,Win,orCommandkey),aplussymbol(+),andsingleorasetofcharacterkeycombinations.Forinstance,ashortcutreadingCtrl+KshouldbeinterpretedtopressandholdCtrlkeyandpresstheKkey.It is important tomakenoteherethatwhenyoupressthemodifierkeyyoumustcontinuetopressandholdituntilyouhitthesecondkeyinthekey-sequence.

Incaseofashortcutthatrequiresyoutopressmorethantwokeys,insomecasesyoumaybeabletoleavethemodifierkeywhileinothercaseyouwillhavetokeepitholding.Itdepends on the application and situation. Similarly, in suchmulti-key shortcuts the keypressesmayneedtobeinquicksequence.

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MICROSOFTOUTLOOKSHORTCUTKEYSMicrosoftOutlookisapersonalinformationmanagerfromMicrosoft.Itisavailablebothas a part of the Microsoft Office suite and also as a standalone application program.Microsoft Outlook is often used mainly as an e-mail Application. It also includes acalendar, taskmanager, contactmanager, note taking, a journal andwebbrowsing.ThecurrentversionisMicrosoftOutlook2013forWindowsand2011forMac.

BelowisalistingofallthemajorshortcutkeysinMicrosoftOutlook.Therearegenericoutlook shortcuts. See the computer shortcut page if you are looking for other shortcutkeysusedinotherprograms.

ShortcutKeys AssignedAction

Alt+S Sendthee-mail

Ctrl+C Copyselectedtext.

Ctrl+X Cutselectedtext.

Ctrl+P Printselectedtext.

Ctrl+K Complete the name or e-mail being typed in the e-mailaddressbar.

Ctrl+B Boldhighlightedselection

Ctrl+I Italichighlightedselection

Ctrl+M Sendandreceiveall

Ctrl+U Underlinehighlightedselection

Ctrl+R Replytoane-mail.

Ctrl+F Forwardane-mail.

Ctrl+N Createanewe-mail.

Ctrl+Y Gotofolder.

Ctrl+Shift+A Createanewappointmenttoyourcalendar.

Ctrl+Shift+O OpentheOutbox.

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Ctrl+Shift+I OpentheInbox.

Ctrl+Shift+K Addanewtask.

Ctrl+Shift+C Createanewcontact.

Ctrl+Shift+J Createanewjournalentry.

Ctrl+Shift+V Movefolder

Table12

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MICROSOFT OFFICE - OUTLOOK 2013 KEYBOARDSHORTCUTS

FollowingshortcutsapplytoMS-Outlook2013.ManyofthemarebackwardcompatibleandthereforecanbeusedanalmostallversionofMS-Outlook.Forreadersconveniencewehavecompiledthemunderappropriatesectionssuchassearch,navigation,emailetc.

USERINTERFACENAVIGATION

ShortcutKeys AssignedAction

CTRL+1 SwitchtoMailview

CTRL+2 SwitchtoCalendarview

CTRL+3 SwitchtoContactsview

CTRL+4 SwitchtoTasksview

CTRL+5 SwitchtoNotesview

CTRL+6 SwitchtoFolderListinNavigationPane.

CTRL+7 SwitchtoShortcuts

CTRL+PERIOD Switch to next message (when current emailmessageisopeninaseparatewindow)

CTRL+COMMA Switch to previousmessage (when current emailmessageisopeninaseparatewindow)

F6

or

CTRL+SHIFT+TAB

Move between the Navigation Pane, the mainOutlookwindow, theReadingPane, and theTo-DoBar.

TAB Move between theOutlookwindow, the smallerpanes in theNavigationPane, theReadingPane,andthesectionsintheTo-DoBar.

Arrowkeys MovearoundwithintheNavigationPane.

CTRL+Y Gotoadifferentfolder.

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F3orCTRL+E GototheSearchbox.

ALT+UP ARROW orCTRL+COMMA orALT+PAGEUP

IntheReadingPane,gotothepreviousmessage.

SPACEBAR IntheReadingPane,pagedownthroughtext.

SHIFT+SPACEBAR IntheReadingPane,pageupthroughtext.

SHIFT+PLUSSIGN Expand a group (with a group selected) in theNavigationPane.

SHIFT+MINUSSIGN Collapse a group (with a group selected) in theNavigationPane.

LEFT ARROW orRIGHT ARROW,respectively

Collapseorexpandagroupinthee-mailmessagelist.

SHIFT+TAB MovetonextfieldinReadingPane.

CTRL+TAB MovetopreviousfieldinReadingPane.

ALT+B, ALT+LEFTARROW, orALT+BACKSPACE

Go back to previous view in main Outlookwindow.

ALT+RIGHTARROW Go forward to next view in main Outlookwindow.

CTRL+SHIFT+W Select the InfoBar and, if available, show themenuofcommands.

SEARCH

Press AssignedAction

CTRL+E Findamessageorotheritem.

ESC Clearthesearchresults.

CTRL+ALT+A ExpandthesearchtoincludeAllMailItems,AllCalendarItems,orAllContactItems,dependingonthemoduleyouarein.

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CTRL+ALT+W ExpandtheSearchQueryBuilder.

CTRL+SHIFT+F UseAdvancedFind.

CTRL+SHIFT+P CreateanewSearchFolder.

F4 Searchfortextwithinamessageorotheritem.

SHIFT+F4 Findnextduringtextsearchwithinamessageorotheritem.

CTRL+H Find and replace text, symbols, or some formatting commandswithinopenitems.WorksintheReadingPaneonanopenitem.

CTRL+ALT+K Expandsearchtoincludethedesktop.

FLAGS

ShortcutKeys AssignedAction

CTRL+SHIFT+G Open the Flag for Follow Up dialog box to assign aflag.

COLORCATEGORIES

ShortcutKeys AssignedAction

ALT+D Delete the selected category from the list in the Color Categoriesdialogbox.

CREATEANITEMORFILE

ShortcutKeys AssignedAction

CTRL+SHIFT+A Createanappointment.

CTRL+SHIFT+C Createacontact.

CTRL+SHIFT+L Createadistributionlist.

CTRL+SHIFT+X Createafax.

CTRL+SHIFT+E Createafolder.

CTRL+SHIFT+J CreateaJournalentry.

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CTRL+SHIFT+Q Createameetingrequest.

CTRL+SHIFT+M Createamessage.

CTRL+SHIFT+N Createanote.

CTRL+SHIFT+H CreateanewMicrosoftOfficedocument.

CTRL+SHIFT+S Posttothisfolder.

CTRL+T Postareplyinthisfolder.

CTRL+SHIFT+P CreateaSearchFolder.

CTRL+SHIFT+K Createatask.

CTRL+SHIFT+U Createataskrequest.

ALLITEMS

ShortcutKeys AssignedAction

CTRL+SorSHIFT+F12 Save.

ALT+S Saveandclose.

F12 Saveas.

CTRL+ZorALT+BACKSPACE Undo.

CTRL+D Deleteanitem.

CTRL+P Print.

CTRL+SHIFT+Y Copyanitem.

CTRL+SHIFT+V Moveanitem.

CTRL+K Checknames.

F7 Checkspelling.

CTRL+SHIFT+G Flagforfollow-up.

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CTRL+F Forward.

ALT+S Sendorpostorinviteall.

F2 Turn on editing in a field (except in Iconview).

CTRL+L Leftaligntext.

CTRL+E Centertext.

CTRL+R Rightaligntext.

E-MAIL

ShortcutKeys AssignedAction

CTRL+SHIFT+I SwitchtoInbox.

CTRL+SHIFT+O SwitchtoOutbox.

CTRL+TAB (with focus ontheTobox)andthenTABtotheAccountsbutton

Choose the account fromwhich to send amessage.

CTRL+K Checknames.

ALT+S Send.

CTRL+R Replytoamessage.

CTRL+SHIFT+R Replyalltoamessage.

CTRL+F Forwardamessage.

CTRL+ALT+J Markamessageasnotjunk.

CTRL+SHIFT+I Display blocked external content (in amessage).

CTRL+SHIFT+S Posttoafolder.

CTRL+SHIFT+N ApplyNormalstyle.

CTRL+MorF9 Checkfornewmessages.

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UPARROW Gotothepreviousmessage.

DOWNARROW Gotothenextmessage.

CTRL+N Createanewmessage(wheninMail).

CTRL+SHIFT+M Create a newmessage (from any Outlookview).

CTRL+O Openareceivedmessage.

CTRL+SHIFT+B OpentheAddressBook.

CTRL+SHIFT+O ConvertanHTMLorRTFmessagetoplaintext.

INSERT AddaQuickFlagtoanunopenedmessage.

CTRL+SHIFT+G DisplaytheFlagforFollowUpdialogbox.

CTRL+Q Markasread.

CTRL+U Markasunread.

CTRL+SHIFT+W Show the menu to download pictures,changeautomaticdownloadsettings,oraddasendertotheSafeSendersList.

F4 Findorreplace.

SHIFT+F4 Findnext.

CTRL+ENTER Send.

CTRL+P Print.

CTRL+F Forward.

CTRL+ALT+F Forwardasattachment.

ALT+ENTER Showthepropertiesfortheselecteditem.

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CTRL+ALT+M MarkforDownload.

CTRL+ALT+U ClearMarkforDownload.

CTRL+B (when aSend/Receiveisinprogress)

DisplaySend/Receiveprogress.

CALENDAR

ShortcutKeys AssignedAction

CTRL+N Createanewappointment(wheninCalendar).

CTRL+SHIFT+A Create a new appointment (in anyOutlookview).

CTRL+SHIFT+Q Createanewmeetingrequest.

CTRL+F Forward an appointment ormeeting.

CTRL+R Reply to a meeting request with amessage.

CTRL+SHIFT+R ReplyAlltoameetingrequestwithamessage.

ALT+0 Show10daysinthecalendar.

ALT+1 Show1dayinthecalendar.

ALT+2 Show2daysinthecalendar.

ALT+3 Show3daysinthecalendar.

ALT+4 Show4daysinthecalendar.

ALT+5 Show5daysinthecalendar.

ALT+6 Show6daysinthecalendar.

ALT+7 Show7daysinthecalendar.

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ALT+8 Show8daysinthecalendar.

ALT+9 Show9daysinthecalendar.

CTRL+G Gotoadate.

ALT+=orCTRL+ALT+4 SwitchtoMonthview.

CTRL+RIGHTARROW Gotothenextday.

ALT+DOWNARROW Gotothenextweek.

ALT+PAGEDOWN Gotothenextmonth.

CTRL+LEFTARROW Gotothepreviousday.

ALT+UPARROW Gotothepreviousweek.

ALT+PAGEUP Gotothepreviousmonth.

ALT+HOME Gotothestartoftheweek.

ALT+END Gototheendoftheweek.

ALT+MINUS SIGN orCTRL+ALT+3

SwitchtoFullWeekview.

CTRL+ALT+2 SwitchtoWorkWeekview.

CTRL+COMMA orCTRL+SHIFT+COMMA

Gotopreviousappointment.

CTRL+PERIOD orCTRL+SHIFT+PERIOD

Gotonextappointment.

CTRL+G Set up recurrence for anappointmentortask.

CONTACTS

ShortcutKeys AssignedAction

CTRL+SHIFT+D Dialanewcall.

F3orCTRL+E Findacontactorotheritem.

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F11 Enter a name in the Search Address Booksbox.

SHIFT+letter In Table or List view of contacts, go to firstcontactthatstartswithaspecificletter.

CTRL+A Selectallcontacts.

CTRL+F Create a new message addressed to selectedcontact.

CTRL+J CreateaJournalentryfortheselectedcontact.

CTRL+N Createanewcontact(wheninContacts).

CTRL+SHIFT+C Createanewcontact(fromanyOutlookview).

CTRL+O orCTRL+SHIFT+ENTER

Openacontactformfortheselectedcontact.

CTRL+SHIFT+L Createanewdistributionlist.

CTRL+P Print.

F5 Updatealistofdistributionlistmembers.

CTRL+Y Gotoadifferentfolder.

CTRL+SHIFT+B OpentheAddressBook.

CTRL+SHIFT+F UseAdvancedFind.

CTRL+SHIFT+PERIOD In an open contact, open the next contactlisted.

ESC Closeacontact.

CTRL+SHIFT+X Open aWeb page for the selected contact (ifoneisincluded).

ALT+D OpentheCheckAddressdialogbox.

ALT+SHIFT+1 In a contact form, under Internet, display theE-mail1information.

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ALT+SHIFT+2 In a contact form, under Internet, display theE-mail2information.

ALT+SHIFT+3 In a contact form, under Internet, display theE-mail3information.

INTHEELECTRONICBUSINESSCARDSDIALOGBOX

ShortcutKeys AssignedAction

ALT+A OpentheAddlist.

ALT+B Select text in Label box when the field with a labelassignedisselected.

ALT+C OpentheAddCardPicturedialogbox.

ALT+E PlacecursoratbeginningofEditbox.

ALT+F SelecttheFieldsbox.

ALT+G SelecttheImageAligndrop-downlist.

ALT+K, thenENTER

Selectcolorpaletteforbackground.

ALT+L SelectLayoutdrop-downlist.

ALT+R RemoveaselectedfieldfromtheFieldsbox.

TASKS

ShortcutKeys AssignedAction

ALT+F2 ShoworhidetheTo-DoBar.

ALT+C Acceptataskrequest.

ALT+D Declineataskrequest.

CTRL+E Findataskorotheritem.

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CTRL+Y OpentheGotoFolderdialogbox.

CTRL+N Createanewtask(wheninTasks).

CTRL+SHIFT+K Createanewtask(fromanyOutlookview).

CTRL+SHIFT+U Createanewtaskrequest.

CTRL+O Openselecteditem.

CTRL+P Printselecteditem.

CTRL+A Selectallitems.

CTRL+D Deleteselecteditem.

CTRL+F Forwardataskasanattachment.

SHIFT+TAB SwitchbetweentheNavigationPane,Taskslist,andTo-DoBar.

CTRL+J OpenselecteditemasaJournalitem.

CTRL+Z Undolastaction.

INSERT Flaganitemormarkcomplete.

FORMATTEXT

ShortcutKeys AssignedAction

ALT+O DisplaytheFormatmenu.

CTRL+SHIFT+P DisplaytheFontdialogbox.

SHIFT+F3 Switchcase(withtextselected).

CTRL+SHIFT+K Formatlettersassmallcapitals.

CTRL+B Makelettersbold.

CTRL+SHIFT+L Addbullets.

CTRL+I Makelettersitalic.

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CTRL+T Increaseindent.

CTRL+SHIFT+T Decreaseindent.

CTRL+L Leftalign.

CTRL+E Center.

CTRL+U Underline.

CTRL+]orCTRL+SHIFT+> Increasefontsize.

CTRL+[orCTRL+SHIFT+< Decreasefontsize.

CTRL+XorSHIFT+DELETE Cut.

CTRL+CorCTRL+INSERT

Note CTRL+INSERT is notavailableintheReadingPane.

Copy.

CTRL+VorSHIFT+INSERT Paste.

CTRL+SHIFT+Z orCTRL+SPACEBAR

Clearformatting.

CTRL+SHIFT+H Deletethenextword.

CTRL+SHIFT+J Stretch a paragraph to fit between themargins.

CTRL+SHIFT+S Applystyles.

CTRL+T Createahangingindent.

CTRL+K Insertahyperlink.

CTRL+L Leftalignaparagraph.

CTRL+R Rightalignaparagraph.

CTRL+SHIFT+T Reduceahangingindent.

CTRL+Q Removeparagraphformatting.

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ADDWEBINFORMATIONTOITEMS

ShortcutKeys AssignedAction

Hold down CTRL and click themousebutton.

EditaURLinthebodyofanitem.

Hold down SHIFT and click themousebutton.

SpecifyaWebbrowser.

CTRL+K Insertahyperlink.

PRINTPREVIEW

ShortcutKeys AssignedAction

PressALT+FandthenpressV

To print an item in an openwindow,pressALT+F,pressW,andthenpressV

OpenPrintPreview.

ALT+P Printaprintpreview.

ALT+SorALT+U OpenPageSetupfromPrintPreview.

ALT+Z Zoom.

ALT+C ClosePrintPreview.

SEND/RECEIVE

ShortcutKeys AssignedAction

F9 Startasend/receiveforalldefinedSend/ReceivegroupswithInclude this group in Send/Receive (F9) selected. This canincludeheaders,fullitems,specifiedfolders,itemslessthanaspecificsize,oranycombinationthatyoudefine.

SHIFT+F9 Startasend/receiveforthecurrentfolder,retrievingfullitems(header,item,andanyattachments).

CTRL+M Startasend/receive.

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CTRL+ALT+S DefineSend/Receivegroups.

VISUALBASICEDITOR

ShortcutKeys AssignedAction

ALT+F11 OpenVisualBasicEditor.

Macros

ShortcutKeys AssignedAction

ALT+F8 Playmacro.

FORMS

ShortcutKeys AssignedAction

CTRL+ALT+SHIFT+F12 SaveFormDesign.

CTRL+SHIFT+F11 SaveFormData.

Click in an InfoPath folder, andthenCTRL+N.

Create a new Microsoft OfficeInfoPathform.

VIEWS

Tableview-Generaluse

ShortcutKeys AssignedAction

ENTER Openanitem.

CTRL+A Selectallitems.

PAGEDOWN Go to the item at the bottom of thescreen.

PAGEUP Go to the item at the top of thescreen.

SHIFT+UP ARROW orSHIFT+DOWN ARROW,respectively

Extend or reduce the selected itemsbyoneitem.

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CTRL+UP ARROW orCTRL+DOWN ARROW,respectively

Go to the next or previous itemwithoutextendingtheselection.

CTRL+SPACEBAR Select or cancel selection of theactiveitem.

F5 Refreshview.

Withagroupselected

ShortcutKeys AssignedAction

CTRL+SHIFT+PLUSSIGN

Expandallgroups.

CTRL+MINUSSIGN Collapsethegroup.

SHIFT+PLUSSIGN Expandasingleselectedgroup.

MINUSSIGN Collapseasingleselectedgroup.

UPARROW Selectthepreviousgroup.

DOWNARROW Selectthenextgroup.

HOME Selectthefirstgroup.

END Selectthelastgroup.

RIGHTARROW Select the first item on screen in an expandedgrouporthefirstitemoffscreentotheright.

Allgroups

ShortcutKeys AssignedAction

CTRL+MINUSSIGN Collapseallgroups.

CTRL+SHIFT+PLUSSIGN Expandallgroups.

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CALENDARDAY/WEEK/MONTHVIEW

Allthree

ShortcutKeys AssignedAction

ALT+keyfornumberofdays Viewfrom1through9days.

ALT+0(ZERO) View10days.

ALT+MINUSSIGN Switchtoweeks.

ALT+= Switchtomonths.

CTRL+TABorF6 MovebetweenCalendar,TaskPad,andtheFolderList.

SHIFT+TAB Selectthepreviousappointment.

LEFTARROW Gotothepreviousday.

RIGHTARROW Gotothenextday.

ALT+DOWNARROW Gotothesamedayinthenextweek.

ALT+UPARROW Gotothesamedayinthepreviousweek.

DAYVIEW

ShortcutKeys AssignedAction

HOME Select the time that begins yourworkday.

END Select thetimethatendsyourworkday.

UPARROW Selectthepreviousblockoftime.

DOWNARROW Selectthenextblockoftime.

PAGEUP Selecttheblockoftimeatthetopofthescreen.

PAGEDOWN Select the block of time at thebottomofthescreen.

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SHIFT+UP ARROW orSHIFT+DOWN ARROW,respectively

Extendorreducetheselectedtime.

Withthecursorintheappointment,ALT+UPARROWorALT+DOWNARROW,respectively

Moveanappointmentupordown.

Withthecursorintheappointment,ALT+SHIFT+UP ARROW orALT+SHIFT+DOWN ARROW,respectively

Change an appointment’s start orendtime.

ALT+DOWNARROW Moveselecteditemtothesamedayinthenextweek.

ALT+UPARROW Moveselecteditemtothesamedayinthepreviousweek.

WEEKVIEW

ShortcutKeys AssignedAction

HOME Go to the start ofwork hours fortheselectedday.

END Go to the end of work hours fortheselectedday.

PAGEUP Go up one page view in theselectedday.

PAGEDOWN Go down one page view in theselectedday.

ALT+UP ARROW, ALT+DOWNARROW, ALT+LEFT ARROW, orALT+RIGHTARROW,respectively

Move the appointment up, down,left,orright.

SHIFT+LEFT ARROW,SHIFT+RIGHTARROW,SHIFT+UPARROW, or SHIFT+DOWNARROW; or SHIFT+HOME orSHIFT+END

Change the duration of theselectedblockoftime.

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MONTHVIEW

ShortcutKeys AssignedAction

HOME Gotothefirstdayoftheweek.

PAGEUP Gotothesamedayoftheweekinthepreviouspage.

PAGEDOWN Gotothesamedayoftheweekinthenextpage.

DATENAVIGATOR

ShortcutKeys AssignedAction

ALT+HOME Gotothefirstdayofthecurrentweek.

ALT+END Gotothelastdayofthecurrentweek.

ALT+UPARROW Gotothesamedayinthepreviousweek.

ALT+DOWNARROW Gotothesamedayinthenextweek.

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BUSINESSCARDSVIEWORADDRESSCARDSVIEW

Generaluse

ShortcutKeys AssignedAction

Oneormorelettersofthenamethatthe card is filedunderor thenameofthefieldthatyouaresortingby

Selectaspecificcardinthelist.

UPARROW Selectthepreviouscard.

DOWNARROW Selectthenextcard.

HOME Selectthefirstcardinthelist.

END Selectthelastcardinthelist.

PAGEUP Selectthefirstcardonthecurrentpage.

PAGEDOWN Selectthefirstcardonthenextpage.

RIGHTARROW Select the closest card in the nextcolumn.

LEFTARROW Select the closest card in the previouscolumn.

CTRL+SPACEBAR Select or cancel selection of the activecard.

SHIFT+UPARROW Extendtheselectiontothepreviouscardand cancel selection of cards after thestartingpoint.

SHIFT+DOWNARROW Extendtheselectiontothenextcardandcancel selection of cards before thestartingpoint.

CTRL+SHIFT+UPARROW Extend the selection to the previouscard,regardlessofthestartingpoint.

CTRL+SHIFT+DOWNARROW Extend the selection to the next card,regardlessofthestartingpoint.

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SHIFT+HOME Extend the selection to the first card inthelist.

SHIFT+END Extend the selection to the last card inthelist.

SHIFT+PAGEUP Extendtheselectiontothefirstcardonthepreviouspage.

SHIFT+PAGEDOWN Extend the selection to the last cardonthelastpage.

Movebetweenfieldsinanopencard

Tousethefollowingkeys,makesureafieldinacardisselected.Toselectafieldwhenacardisselected,clickthefieldorpressF2.

ShortcutKeys AssignedAction

TAB Movetothenextfieldand,fromthelastfieldofacard,movetothefirstfieldinthenextcard.

SHIFT+TAB Movetothepreviousfieldand,fromthefirstfieldofacard,movetothelastfieldinthepreviouscard.

ENTER Movetothenextfield,oraddalinetoamultilinefield.

SHIFT+ENTER Movetothepreviousfieldwithoutleavingtheactivecard.

F2 Displaytheinsertionpointintheactivefieldtoedittext.

Movebetweencharactersinafield

Tousethefollowingkeys,makesureafieldinacardisselected.Toselectafieldwhenacardisselected,clickthefieldorpressF2.

ShortcutKeys AssignedAction

ENTER Addalineinamultilinefield.

HOME Movetothebeginningofaline.

END Movetotheendofaline.

PAGEUP Movetothebeginningofamultilinefield.

PAGEDOWN Movetotheendofamultilinefield.

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UPARROW Movetothepreviouslineinamultilinefield.

DOWNARROW Movetothenextlineinamultilinefield.

LEFTARROW Movetothepreviouscharacterinafield.

RIGHTARROW Movetothenextcharacterinafield.

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TIMELINEVIEW(TASKSORJOURNAL)

Following short cuts are applicable only when an item is selected in Tasks or JournalcomponentsofMicrosoftOfficeOutlook2013.

ShortcutKeys AssignedAction

LEFTARROW Selectthepreviousitem.

RIGHTARROW Selectthenextitem.

SHIFT+LEFTARROW Multi-Select.Selectsadjacentitems.

SHIFT+RIGHTARROW Multi-Select.Selectsadjacentitems.

CTRL+LEFTARROW+SPACEBAR

Multi-Select. Selects severalnonadjacentitems.

CTRL+RIGHTARROW+SPACEBAR

Multi-Select. Selects severalnonadjacentitems.

ENTER Opentheselecteditems.

PAGEUP Display the items one screen abovetheitemsonscreen.

PAGEDOWN Display the items one screen belowtheitemsonscreen.

HOME Selectthefirstitemonthetimeline(ifitems are not grouped) or the firstiteminthegroup.

END Selectthelastitemonthetimeline(ifitemsarenotgrouped)orthelastiteminthegroup.

CTRL+HOME Display (without selecting) the firstitemon the timeline (if itemsarenotgrouped)orthefirstiteminthegroup.

CTRL+END Display (without selecting) the lastitemon the timeline (if itemsarenotgrouped)orthelastiteminthegroup.

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Following short cuts are applicable only when a group is selected in Tasks or JournalcomponentsofMicrosoftOfficeOutlook2013.

ShortcutKeys AssignedAction

ENTERor

RIGHTARROW

Expandthegroup.

ENTERor

LEFTARROW

Collapsethegroup.

UPARROW Selectthepreviousgroup.

DOWNARROW Selectthenextgroup.

HOME Selectthefirstgrouponthetimeline.

END Selectthelastgrouponthetimeline.

RIGHTARROW Selectthefirstitemonscreeninanexpandedgrouporthefirstitemoffscreentotheright.

FollowingshortcutsareapplicableonlywhenaunitoftimeonthetimescalefordaysisselectedinTasksorJournalcomponentsofMicrosoftOfficeOutlook2013.

ShortcutKeys

AssignedAction

RIGHTARROW

Moveforwardinincrementsoftimethatarethesameasthoseshownonthetimescale.

LEFTARROW

Moveback in incrementsof time thatare the sameas those shownonthetimescale.

SHIFT+TAB Whenthelowertimescaleisselected,selecttheuppertimescale.

TAB Whentheuppertimescaleisselected,selectthelowertimescale.

Whenthelowertimescaleisselected,selectthefirstitemonscreenorthefirstgrouponscreenifitemsaregrouped.

ThisconcludesthissectiononMicrosoftOutlookshortcutkeys.Pleasenotethatthisisnotanexhaustivelistofdifferentpossiblefunctions.Therearemanymoreunexploredoptions

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thatyoumaywant todiscover. Incaseyoucomeacrosssuchfunctionsdo letmeknowandIshallupdatethiseBookandsenditbacktoyoufreeofcost.

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HOWTOCREATEAPPLICATIONHOTKEYFORMS-OUTLOOK?HavingreadabovesectionsIamsureyouwouldhavegainedalotofinsightintodifferentshortcutsofMicrosoftOutlookprogram.Iamsurethatmanyofyoumightbewonderingif you could assign a Hotkey to invoke a windows application such that it startsautomatically(withoutmanuallylaunchingtheapplicationfollowingstandardmethod)onpressing thehotkeysequence.For thebenefitofall, including thosewhoarewonderingthe method of assigning shortcut to Application for quick startup and also those whohaven’tbeenwonderingherecomesaquickshortcutwaytoassignyourcustomhotkeytojustaboutanyWindowsbasedapplication…

1. Createashortcuttoyourfavoriteapplicationprogram

Openthefolderordirectorythatcontainstheprogramyouwishtocreateashortcutfor.

Right-clickontheprogramandclick CreateShortcut. Thiswill create a shortcut named “Shortcut to <your program>” in thedirectoryyouarecurrently in. Ifyouwish to rename this shortcut, right-clickthefileandclickrename.

2. Oncetheshortcutiscreated,youshouldcopyitonthedesktop.Itwillalsoletyouhavequickaccesstotheapplicationmanually,shouldyouforget theassignedhotkey.

3. AssignashortcutkeytothatWindowsshortcut:OncetheshortcuthasbeencreatedtoassignashortcutkeytothatWindowsshortcutfollowthebelowsteps.

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Figure1

Openshortcutpropertiesoftheapplicationshortcutyoupastedondesktopinprevious step. Toopen shortcut propertiesRight-click the shortcut and clickProperties.

ClicktheShortcuttab.

ClickintheShortcutkeyboxandpressaletter.Forinstance,Ctrl+Alt+O

ClicktheApplybutton

ClicktheOkbuttontoclosetheshortcutpropertieswindow

4. Launchtheapplicationusingshortcutskeys.InourexampleCtrl+Alt+O

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CONCLUDINGWORDS

Youmaygetyourworkdoneonacomputerwithoutknowingevenasingleshortcutkey.However, such work would cost you time and result in poor performance, andproductivity. Moreover, certain repetitive tasks could make your work a tedious one.Computer shortcuts therefore, have an important role to play in quickly introducing inproductivityintheworkyoudo.

Ihopeyouwould find this small compilationofuseful shortcuts forMicrosoftOutlookhandyspeciallywheninneedofperformingrepetitivetask.Ifyouareabletorecallanduseeven50percentoftheshortcutsitislikelytodoubleyourproductivitywithMicrosoftoffice–Outlookapplication.

Lastbutnotleast,Ihavetakenlotofeffortstomakesuretheinformationpresentedhereisaccurate however, should you feel that a particular information or shortcut key is notworking for you it could be due to specific brandof your computer.However, Iwouldwelcomeyoursuggestionsandinputsinthisregard.Whenreportinganerrordomentionthe environment your are working in including hardware, make, model, software, andoperatingsystemtohelpmerecreatetheenvironmentandtesttheissue.

RapidCollaborating!!!