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Microsoft PowerPoint 2010 Lesson – 1

Introduction to Power Point 2010

What is Power Point?

Power Point is one of the most popular presentation design programs. Power Point makes possible to

combine text, pictures, audio, videos, animations, transitions and graphic elements to transmit information to

a group of people.

Power Point Editor’s main Elements

Main Power Point 2010 editor’s components are:

Title Bar: Contains the file and program

name.

Ribbon: Displays most of commands

organized in different tabs and group of

commands

Task Pane: Is the panel to do general

tasks like add new slide, delete slides,

etc…

Task Pane has two tabs:

Slides: Is used to make operations with

slides like: Change Slide Order, Create

new slide, delete slide, etc….

Outline: Is used to display all texts of

Presentation.

Slide: Is the page where we are working

on.

Notes Pane: Is a pane where presentation creator adds notes to himself to remind or to explain something.

Status Bar: Displays general information about opened presentation. It contains slide we are working on

and number of slides, presentation theme, check spelling and grammar language, view buttons, zoom in/out

buttons and slider.

View Buttons: Are used to display the presentation in different views.

Normal View: Is default working area view.

Slide Sorter: Is used to change slide order.

Reading View: Is used to read information of slides.

Slide Show: Is used to display information to others.

Zoom in/out buttons and Slider: Are used to increase and decrease the view of slide (s).

General definitions:

A page of Power Point editor is called Slide.

Default Power Point file extension is *.pptx

A file prepared by Power Point is called Presentation.

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Lesson - 2

Creating a new Presentation and New Slide

Creating a new Presentation

Some of the ways to create a new Presentation are:

File / New Select the way to create the

presentation and click Create

Ctrl + N

New Button ne QAT

We can create a new Presentation based on:

Blank Presentation: Creates a new blank presentation.

Sample Templates: Creates a new presentation based on sample templates already installed on your

computer.

Themes: Creates a new presentation based on a theme.

New from existing Presentations: Creates a new presentation based on presentations created

before.

Microsoft Office Online: Creates a new presentation based on samples and themes which can be

downloaded from Microsoft Office official web site.

Recent Templates: Creates a new presentation based on recently created templates.

Creating a new Slide

There are several ways to create a new Slide, and some of

these ways are:

Home /Slides / New Slide

Press Ctrl + M from keyboard

Right Click on Task Pane and select New Slide

Right Click on Slide Sorter View and select

New Slide

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Lesson – 3

Slide Layouts (Structures)

Microsoft Power Point 2010 has nine layouts and each of them is used for predefined intention.

These slide layouts are Title Slide, Title and Content, Section Header, Two Content, Comparison, Title

Only, Blank, Content with Caption and Picture with Caption.

Slide layout can be defined while you create a new Slide or can be changed later, but it is

recommended to define it while you create a new Slide, so you don’t have to change Slide content and

structure later.

Define slide Structure

To define Slide Structure click:

Home / Slides /Layout

Default Slide Structures

Power Point offers 9 Slide structures and those are:

Title Slide: It is used at beginning of slide.

It contains two text boxes, for Presentation

Title and Author.

Title and Content: It has two text boxes,

one for Slide Title and one for content to

explain the Slide Title.

Section Header: It has two text boxes and it

is used to divide the presentation in two

parts or two subtopics.

Two Content: It has three text boxes, one

Title and two contents. Generally on the left

text box we place text and on right one we

place pictures, charts, video, images, etc.

Comparison: It has five text boxes, one title, two sub titles and two contents. It is used to compare

some data.

Title Only: It has one text box, and it is used to increase the importance of explained topic.

Blank: It doesn’t have any text boxes, and its usage is free of choice. Generally it contains

caricatures, relaxing images, etc.

Content with Caption: It has three text boxes, one short title, one short explanation and larger box

for chart or image. It is used to explain a chart or image.

Picture with Caption: It has three text boxes, Picture Title, Picture short explanation and larger box

for image.

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Lesson – 4

Slide Themes (Designs)

A theme is a way how slide colors, text colors, type and style, text boxes and different objects are

displayed. It is a combination of text colors, type and style, colors, borders, boxes, different objects, etc. To

apply slide design use Design Tab.

Applying a Slide Design

To apply a slide Design select the Slide you want to apply a theme and click:

Design / Themes

When we click More button we have following image:

Theme groups are:

This presentation: This section displays theme or themes applied to active presentation.

Custom: This section displays the themes you have modified, customized.

Built-in: This section displays the list of themes came together with power point 2010.

Detailed options of theme are:

Colors: Displays a list of theme colors and is used to change the theme colors.

Fonts: Displays a list of theme fonts and is used to change the theme fonts.

Effects: Displays a list of theme effects and is used to change the theme effects.

To apply different slide Design on presentation right click on

Slide Design you want and select:

Apply to All Slides: Selected theme is applied to all

slides of presentation.

Apply to Selected Slides: Selected theme is applied to

selected slides of presentation.

Set as Default Theme: Selected theme is default theme for all new created presentations.

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Format Background window

To apply a slide backgrounds follow:

Background / Background Styles / Format

Background

Format Background group of commands dialog box

launcher.

Format Background window has following options:

Fill: Is used to fill the slide background with a color,

colors, image, texture, etc.

Picture Correction, Picture Color and Artistic

Effects are active when your slide background is an

image.

Fill options are:

Solid Fill: Fills the slide background with one

solid fill color.

Gradient Fill: Fills the slide background with

different colors.

Picture or texture fill: Fills the slide

background image or texture.

Pattern Fill: Fills the slide background with a

pattern.

Deleting Slides

To delete slides firstly select slides from Task Panel (Slides) or From Slide Sorter and then:

Right Click on Slide you want to delete and select Delete Slide.

Select the Slide you want to delete and press Delete from Keyboard.

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Lesson – 5

Animating Objects

Animations Tab

Animating object is one of most commonly used property of power point. Animating and object

means playing it, or moving it.

Animating Objects

To animate objects firstly select it and animate it from:

Animations / Animation / Animation Type

Animations / Advanced Animation / Add

Animation / Animation Type

After we click More button or Add Animation button

we have following options:

None: Is used to remove applied animation.

Entrance (More Entrance Effects): Are used

to define how objects are going to enter on

Slide during Slide Show.

Exit (More Exit Effects): Are used to define

how objects are going to exit from Slide during

Slide Show.

Emphasis (More Emphasis Effects): Are used

to emphasis more important texts or images on

the Slide during Slide Show.

Motion Paths (More Motion Paths): Are used

to animate objects on a motion path we define on the Slide during Slide Show.

Effect Options: This button is used to change advanced effects of selected effect option. Options of Effect

Options changes according to selected effect.

Animation Pane: Asnimation Pane button is used to show or hide Animation Panel.

Timing group of commands has following commands:

Start: Is used to define the way how the animation is

going to Start. Options of Start button are:

o On Click: The animation starts when you click a

keyboard key of mouse button during Slide Show.

o With Previous: The animation starts automatically on the same time with previous animation

during Slide Show.

o After Previous: The animation starts automatically after the previous animation has finished

during Slide Show.

Duration: Here we define the duration of animation during Slide Show.

Delay: Here we define the delay between two consecutive animations during Slide Show.

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Lesson – 6

Transitions

Transition Tab

Transition Tab is used to define how one Slide switches to another one.

Applying a Transition

In order to apply a transition to a Slide click:

Transitions / Transition to this Slide

There are three different groups of Transitions.

Subtle: Are used when you want to apply soft transition between slides during Slide Show.

Exciting: Are used when you want to apply exciting transition between slides during Slide Show.

Dynamic Content: Are used when your slides have dynamic content and you want to apply dynamic

transition between slides during Slide Show.

Effect Options: Changes according to selected transition, and are used to customize selected Slide

Transition.

Timing group of commands has following commands:

Sound: Here we define the sound which will be

played on slide transition during Slide Show

Duration: Here we define the duration of Transition

during Slide Show.

Apply to All Slides: Is used to set the transition between all slides in the presentation to be like the

transition you have set up for the current slide.

Advance Slide

o On mouse Click: Passing to the advance slide will be when you stroke a keyboard key or

mouse click during the Slide Show.

o After 00:02:00: Passing to the advance slide will be automatically after predefined time

during the Slide Show. Ex: After 2 minutes.

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Lesson – 7

Inserting Objects into a Slide

Most of the object which can insert into a Slide can be inserted by using Insert Tab. Some of the objects

which can be inserted into a Slide are: Tables, Pictures, Clipart, Screenshots, Photo Albums, Shapes, Chart,

Textboxes, WordArt, Videos, and Audios.

Inserting Tables:

To insert a table on a Slide follow one of following ways:

Insert / Tables / Table / Drag the mouse over rows and

columns.

Insert / Tables / Table / Insert Table…

Insert / Tables / Table / Draw Table

Some of the commands under Insert tab are:

Picture: Is used to insert images from files on a slide. To insert

a picture click: Insert / Images / Picture

Clipart: Is used to insert images, audio and video from Microsoft Gallery on a slide. To insert a

clipart click: Insert / Images / Clipart

Screenshot Insert / Images / Screenshots

Photo Album: Is used to make a new presentation of photos you select. To create a photo album

click: Insert / Images / Photo Album

Shapes: Is used to insert different drawings into slide. To insert drawings click: Insert / Illustration

/ Shape

Chart: Is used to insert different graphics into slide. To insert a chart click: Insert / Illustration /

Chart.

Textboxes: Is used to insert different textboxes into slide. Generally it is used to write texts over

images or drawings. To insert textboxes click: Insert / Text / Textbox

WordArt: It is used to insert artistic writings into slide. To insert artistic writings click: Insert /

Text / WordArt

Videos: It is used to insert video information into slide. Videos can be inserted as embedded and

linked. To insert video information click: Insert / Media / Video

Audios: It is used to insert audio information into slide. Audios can be inserted as embedded and

linked. To insert audio information click: Insert / Media / Audio

To play the audio information during all slides of presentation from Start

options select “Play across slides” option. To hide the audio icon during slide

show of presentation from Audio Options select “Hide During Show”.

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Lesson – 8

Slide Show a Presentation

Two most commonly used outputs of power point presentations are Printed outputs and Slide Show

output. To print a presentation means to have hard copy of information of presentation. Slide Show

presentation means to display to others presentation into digital environment.

Slide Show Tab’s basic commands

Slide Show Tab contains commands to Set Up and Present a Presentation to others into digital environment.

Basic and most commonly used commands of Slide Show tab are under Start Slide Show group of

commands. These commands are:

From Beginning (F5): Is used to start the Slide Show from first slide or presentation.

From Current Slide (Shift + F5): Is used to start the Slide Show of presentation from the slide you

are working on or from the slide you have selected.

Broadcast Slide Show: Is used to present the slide show to audience indifferent places of the world

over Internet.

Custom Slide Show: Is used to create and present custom slide shows of selected presentation. It is

used when you want to display on slide show the slides you wish.

Before printing a Presentation you have to prepare it for printing. Preparation for printing of presentation is

done by using Design Tab / Page Setup group of commands.

These commands are:

Page Setup: Is used to change the slide size, and orientation of Slides and Notes, handouts &

outline.

Slide Orientation: Is used to change only the slide orientation of presentation.

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Lesson – 9

Printing a Presentation

Before printing presentation you have to open printing backstage (Print Preview) from File / Print. Main

settings of printing backstage are:

Print: Is used to print Presentation.

Copies: Is used to define number of copies

of presentation to be printed.

Printer: Is used to select the printer where

you want to print the presentation.

Settings: Is used to define the printing

Options like, slides you want to print, slide

size, slide orientation, etc…

Print All Slides: Is used to print all slides

of presentation

Print Selection: Is used to print only

selected objects.

Print Current Slide: Is used to print only

the Slide you are working on.

Custom range: Is used to define the slides

you want to print.

Print Layout Options:

Full Page Slides: Is used to print one slide on one

sheet.

Notes Pages: Is used to print the Slide and notes of

Slide in the same sheet.

Outline: Is used to print all the texts of presentation.

To print a presentation click File / Print / Print.