PowerPoint Chapter 3

Reusing a Presentation and Adding Media

Discovering Computers & Microsoft Office 2010

Reusing a Presentation and Adding Media 2

• Color a picture• Add an artistic effect to a picture• Delete and move placeholders• Align paragraph text• Copy a slide element from one slide to another

Objectives

Reusing a Presentation and Adding Media 3

• Ungroup, change the color, and regroup a clip• Insert and edit a video clip• Insert audio• Control audio and video clips• Check for spelling errors• Print a presentation as a handout

Objectives

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Project – Presentation with Video, Audio, and Pictures with Effects

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• Use the color wheel to determine color choices• Vary paragraph alignment• Use multimedia selectively• Use handouts to organize your speech• Evaluate your presentation

General Project Guidelines

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• With the picture selected, click the Color button on the Picture Tools Format tab to display the Color gallery

• Point to the desired color to display a live preview of the adjustment on the picture

• Click the desired color to apply this correction

Coloring a Picture

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Coloring a Picture

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• With the picture selected, click the Artistic Effects button on the Picture Tools Format tab to display the Artistic Effects gallery

• Point to the desired artistic effect to display a live preview of the adjustment

• Click the desired artistic effect to apply the correction

Adding an Artistic Effect to a Picture

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Adding an Artistic Effect to a Picture

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• With the object selected, click the Send Backward button arrow on the Picture Tools Format tab to display the Send Backward menu

• Click Send to Back to move the object underneath all slide objects

Changing the Stacking Order

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• Click the border of the placeholder to select it. Point to one of the sizing handles so that the mouse pointer changes to a two-headed arrow

• Drag the sizing handle until the placeholder is the desired size

Resizing a Placeholder

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• With the placeholder selected, point to an area of the border between two sizing handles so that the mouse pointer changes to a four-headed arrow

• Drag the placeholder to the desired location• Click to set the placeholder in its new location

Moving a Placeholder

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• Click somewhere in the paragraph to align to position the insertion point in the paragraph to be formatted

• Click the desired alignment button on the Home tab in the Paragraph group to align the paragraph

Aligning Paragraph Text

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• Right-click the slide to delete in the Slides tab to display the shortcut menu

• Click Delete Slide to delete the slide from the presentation

Deleting a Slide

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• Click the desired view button in the lower right of the PowerPoint window to change the view of the presentation

Changing Views

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• Click the desired clip to select it, and then click the Copy button on the Home tab

• Display the slide to paste the clip, and then click the Paste button on the Home tab to insert the clip

Copying a Clip from One Slide to Another

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• Drag the Zoom slider to change the zoom level

Zooming a Slide

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• With the clip selected, click Format on the Ribbon to display the Picture Tools Format tab

• Click the Group button on the Picture Tools Format tab to display the Group menu

• Click Ungroup on the Group menu

Ungrouping a Clip

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Ungrouping a Clip

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• Click outside the clip area to display the clip without the sizing handles around the objects

• Click the desired object in the clip• Click the Shape Fill button arrow on the Drawing

Tools Format tab to display the Shape Fill gallery• Point to the desired color to display a live preview

of the color• Click the color to change the object’s color

Changing the Color of a Clip Object

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Changing the Color of a Clip Object

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• Click the desired object in the clip• Press the DELETE key to delete the object

Deleting a Clip Object

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• With the clip selected, click the Drawing Tools Format tab and then click the Group button to display the Group menu

• Click Regroup to combine all the objects

Regrouping Objects

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• Click the Insert Video button on the Insert tab to display the Insert Video dialog box

• Navigate to the video location, and then click the desired video to select the file

• Click the Insert button to insert the movie clip

Inserting a Video File

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Inserting a Video File

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• Click Playback on the Ribbon to display the Video Tools Playback tab. Click the Trim Video button to display the Trim Video dialog box

• Point to the start point, which is indicated by the green marker on the left side, so that the mouse pointer changes to a two-headed arrow

• Drag the green marker to the desired start time• Drag the red marker to the desired end time• Click the OK button

Trimming a Video File

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Trimming a Video File

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• If necessary, click Playback on the Ribbon to display the Video Tools Playback tab. Click the Start box to view the Start menu

• Click the desired option• If desired, click the Play Full Screen check box• Click the Volume button and click the desired

volume

Adding Video Options

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• Click Insert on the Ribbon to display the Insert tab and then click the Insert Audio button arrow to display the Insert Audio menu

• Click Clip Art Audio in the Insert Audio menu to open the Clip Art task pane

• Click the ‘Results should be’ box arrow and then click the ‘All media types’ check box to remove the check mark from each of the four types of media files

• Click the Audio check box to place a check mark in it

Inserting an Audio File

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• Type the desired search text in the Search for text box, and then click the Go button

• Point to the desired clip to display the properties of the file

• Right-click the clip to select the clip and to display the Edit menu

• Click Preview/ Properties to display the Preview/Properties dialog box and to hear the clip

• Click the Close button to close the dialog box• Click the desired clip in the results list to insert the file

Inserting an Audio File

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Inserting an Audio File

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• With the audio clip selected, click Playback on the Ribbon to display the Audio Tools Playback tab. Click the Start box to display the Start box menu

• Click the desired option in the Start menu• If desired, click the Loop until Stopped check box

to place a check mark in it• If desired, click the Hide During Show check box to

place a check mark in it

Adding Audio Options

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Adding Audio Options

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• With the video selected, click Format on the Ribbon to display the Video Tools Format tab

• Click the More button in the Video Styles gallery to expand the gallery

• Point to the desired style to display a live preview of that style applied to the video on the slide

• Click the desired style to apply the style to the selected video

Adding a Video Style

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Adding a Video Style

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• With the video clip selected, drag a sizing handle until the video is the desired size

Resizing a Video

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• Click the Picture button on the Insert tab to display the Insert Picture dialog box

• Navigate to the desired movie clip to insert, and then click the file to select it

• Click the Insert button to insert the movie clip into the slide

Inserting a Movie Clip

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Inserting a Movie Clip

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• Click the Replace button on the Home tab to display the Replace dialog box

• Type the text to find in the Find what text box• Press the TAB key, and then type the desired text to

replace with in the Replace with text box• Click the Replace all button to instruct PowerPoint to

replace all occurrences of the Find what word(s) with the Replace with word(s)

• Click the OK button• Click the Close button

Finding and Replacing Text

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Finding and Replacing Text

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• Right-click the word for which you are searching a synonym

• Point to Synonyms on the shortcut menu to display a list of synonyms for this word

• Click the Synonym you want on the Synonyms submenu to replace the existing word

Finding and Inserting a Synonym

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Finding and Inserting a Synonym

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• Click the Notes pane, and then type the desired text

Adding Notes

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• Click Review on the Ribbon to display the Review tab

• Click the Spelling button to start the spelling checker and display the Spelling dialog box

• Click the desired action for each misspelled word located

• When finished, click the OK button

Checking Spelling

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Checking Spelling

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• Display the Insert tab and then click the Insert Slide Number to display the Header and Footer dialog box

• Click the Slide number check box to place a check mark in it

• If desired, click the ‘Don’t show on title slide’ check box to place a check mark in it

• Click the Apply to All button to close the dialog box and insert the slide number

Inserting a Slide Number

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Inserting a Slide Number

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• Click File on the Ribbon to open the Backstage view and then click the Print tab

• Click Full Page Slides in the Settings area to display the Full Page Slides gallery

• Click the desired setting in the Handouts area to select this option and display a preview of the handout

• Click the Print button in the Print gallery to print the handout

• When the printer stops, retrieve the printed handout

Previewing and Printing a Handout

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Previewing and Printing a Handout

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• Click the Print tab in the Backstage view and then click 2 Slides in the Settings area to display the gallery

• Click Notes Pages in the Print Layout area to select this option and display a preview of the current page

• Click the Print button in the Print gallery to print the notes

• When the printer stops, retrieve the printed pages

Printing Speaker Notes

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Printing Speaker Notes

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• Color a picture• Add an artistic effect to a picture• Delete and move placeholders• Align paragraph text• Copy a slide element from one slide to another

Chapter Summary

Reusing a Presentation and Adding Media 53

• Ungroup, change the color, and regroup a clip• Insert and edit a video clip• Insert audio• Control audio and video clips• Check for spelling errors• Print a presentation as a handout

Chapter Summary

PowerPoint Chapter 3 Complete

Discovering Computers & Microsoft Office 2010