microsoft teams, office 365 groups, sharepoint, yammer...what should i use, and when?

#MSAUIgnite @bhainsworth @meetdux

Microsoft Teams, Office 365 Groups, SharePoint, Yammer…What Should I Use, and When?PROD222

Dux Raymond Sy, PMPCTO, AvePoint Public Sector

@meetdux | http://meetdux.me

Blair HainsworthDirector, AvePoint Client Services

@bhainsworth


Session Objectives

Collaboration Today

1

Modern Tools

2

What To Use When

3


Digital trends are changing the waypeople work

People working remotely has increased

4x20151995

Information is more widely available…

of the world’s data was generated over the last 2 years

90%

and it’s being shared more freely …

50%

of the US workforce by 2020

about

Millennials will comprise

T H E N

How we work has changed

N O WEmployees work on 2x more teams

now than they did five years ago


Different groups have different needs

Co-Authoring Content

Chat-based Workspace

Sites & Content Management

Enterprise Social

Mail & Calendar

Voice, Video & MeetingsWasted TimeContext switching between different apps drains

attention and time

Shadow IT Incomplete toolset can lead to

inconsistent security, compliance and risk

Siloed Apps Friction across applications – multiple logins,

difficulty sharing and discovering information


Generational Preferences at WorkBaby Boomer

(1946-1964)

Generation X(1965-1979)

Millennial(1980-1997)

Generation Z(1998-2020)

In Person Meeting

Virtual Online Meeting (No

Video)

Virtual Online Meeting (Video)

Email

Team Workspaces

Instant Message (IM)

Enterprise Social Networking

Persistent Chat

Conversational User Interfaces

Mostly preferAlways prefer Somewhat prefer Occasionally prefer Do not prefer


Office 365 Designed for the unique workstyle of every group

SharePoint

Teams

Office 365 ProPlus

Yammer

Outlook

Skype

Sites & Content Management

Chat-based Workspace

Co-Authoring Content

Enterprise Social

Mail & Calendar

Voice, Video & Meetings

Office 365 Groups

Complete Collaboration SolutionOffice 365 addresses the breadth of

collaboration needs across your company

Integrated ExperiencesOffice 365 Groups and Graph enable integrated

experiences that facilitate effective collaboration

Security and ComplianceOffice 365 delivers the security, compliance and

manageability required in today’s workplace

What’s in Office 365?

Skype for

Business

IM, Presence, HD Calling

Host video conferences

for 250 people

Skype Broadcasting for up

to 10,000

UNIVERSAL COMMUNICATION

Modern

Collaboration

Office Delve- surface

content from anywhere

Office 365 Video Portal

Enterprise Social with

Yammer

ENTERPRISE SOCIAL

OneDrive For

Business + SharePoint

Unlimited Storage per

user in OneDrive

Sync App

Data Loss Prevention

eDiscovery

SHARING + COLLABORATION

Exchange

Office

100GB Mailboxes

150MB Attachments

Encrypted E-Mail

Scalable Unlimited

Archives

MAIL + CALENDAR

Office

365 ProPlus

Office for iPad and

Android

Real Time Co-Authoring

Across Platforms

Office Online (Browser)

MICROSOFT OFFICE

eDiscovery

Legal Hold

DLP

Modern SharePoint Sites +

Mobile App

Microsoft Teams (chat

based workspace)

S4B for iPhone, Android

and IPad

Office 2016 Mac + PC

http://aka.ms/ProductivityLibrary

http://aka.ms/ProductiivtyLibrary

As someone inSales Management

I want tohave a single versionof the proposal that

everyone can access andedit rather than emailingdifferent versions around

the team

Usinga SharePoint site to

centrally store and sharea single version of a salesproposal that my teamcan edit together using

co-authoring in Word andPowerPoint

I’ll know this is successful when

my sales team can createproposals more easily

and therefore have moretime to close deals

Outlook e-mail

Skype for Business

Microsoft Teams

Office 365 Groups

OneDrive for Business

Yammer

SharePoint Sites

Communication and Collaboration Journey

Ideation

Formalized project

Refines solution

Presentation

of solution

Archival

Feedback from SMEs

Creates a document

Skype call with colleague

Creates a Group and shares document

Collaborates with team

Harvests knowledge

Finalizes result

Shares result

Persistent

Storage

Project Collaboration Proposal Development© Copyright Avanade 2016


Outlook e-mail

Skype for Business

Microsoft Teams

Office 365 Groups


Yammer

Planner

Demo: Blair’s Journey

Global request

Create Plan

Team request

Read response

Grab Document

Copy Document

Talk to Tony

Create Team


Factor 1: Audience

With whom do you need to

communicate?

Yammer and Skype Broadcast works well for organization

wide communication

SharePoint, Groups, Planner and Teams are beneficial for

team and project collaboration

Outlook and Skype are ideal for one to one conversations


Factor 2: Time Sensitivity

How quickly do you need to

communicate?

Teams and Skype are ideal for high tempo, fast paced

communication and collaboration

SharePoint, Planner, Groups and Outlook supports low

tempo, asynchronous scenarios

Yammer can work for any tempo

Factor 3: Collaboration Tones

How do you express yourself?

Outlook and SharePoint are common tools for

formal communications and collaboration

Yammer, Planner, Groups and Teams supports

informal communications and collaboration

Skype can support both formal and informal

communications and collaboration


Factor 4: Organizational Roles

Who are you in the organization?

Pick your battles

Outlook is the de facto tool for senior leaders

All the other collaboration tools enables everyone

else in the organization

Organizational roles dictate how they want to

collaborate

AUDIENCE

INDIVIDUAL GROUP TEAM DEPARTMENT ORGANIZATION

TIM

E S

EN

SIT

IVIT

Y

UR

GEN

T/H

IGH

AD

-HO

C/L

OW

CO

LLA

BO

RA

TIO

N T

ON

ESF

OR

MA

L

Collaboration Factors IN

FO

RM

AL

BO

TH

INFO

RM

AL

Skype for Business Call or

Instant Message (IM)

Skype for Business Online Meetings Skype Broadcast

Yammer (All Company and Groups)

Office 365 Groups

Outlook


Microsoft Teams

SharePoint Team Sites

Office 365 Video

SharePoint Intranet

Planner Planner

http://aka.ms/ProductivityLibrary

http://aka.ms/DriveAdoption

http://aka.ms/ProductiivtyLibrary

http://aka.ms/DriveAdoption

Office 365 Quick Starts

Microsoft Teams: Frequently Asked Questions

1

2

3

Office 365 Groups PlaybookOffice 365 Groups Playbook

https://support.office.com/en-us/article/office-2016-quick-starts-25f909da-3e76-443d-94f4-6cdf7dedc51e?wt.mc_id=AID573689_QSG_BLOG_140052&ui=en-US&rs=en-US&ad=US

https://www.avepoint.com/blog/technical-blog/microsoft-teams-faq/

https://www.avepoint.com/office-365-groups/

https://www.avepoint.com/office-365-groups/


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microsoft teams, office 365 groups, sharepoint, yammer...what should i use, and when?

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