microsoft word 2007 basics - lpss microsoft word 2007 basics starting microsoft word in office ’07...

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Microsoft Word 2007 Basics

Starting Microsoft Word in Office ’07 with XP

Click the “Start Button”, All Programs, Microsoft Office, Microsoft Word 2007

Starting Microsoft Word in Office ’07 with Vista

Click the Microsoft Office Button with the Vista flag logo “Start Button”, All Programs, Microsoft Office, Microsoft Word 2007

Parts of the Microsoft Word Window

Menus

When you begin to explore Word 2007 you will notice a new look to the menu bar. There

are three features that you should remember as you work within Word 2007: the

Microsoft Office Button Menu, the Quick Access Toolbar, and the Ribbon. These three

features contain many of the functions that were in the menu of previous versions of Word.

View Choices

Office Button Menu

Quick Access Toolbar

Status Bar

Ribbon

Title Bar

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The Microsoft Office Button Menu

The Microsoft Office button performs many of the functions

that were located in the File menu of older versions of

Word. The primary functions this button allows you to

perform are to create a new document, open an existing

document, save or save as, print, send (through email or

fax), publish or close. Most of the options have images for

choices and some have arrows to the right of the option.

These arrows indicate that there are additional choices

under this option. On the top right hand side of the

Microsoft Office Button menu screen you will see your

most recently used files – Recent Documents (see arrow

on the diagram). Clicking on one of these files is a shortcut

method of opening the file.

If you look at the bottom of the Microsoft Office Button

menu screen you will see the Exit Word button. This

button provides one method of closing Word.

Quick Access Toolbar

The quick access toolbar is a customizable toolbar that contains

commands that you use most often. You can place the quick access

toolbar above or below the ribbon. To change the location of the quick

access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.

You can also add items to the quick access toolbar. Right click on any

item in the Office Button or the Ribbon and click on Add to Quick

Access Toolbar and a shortcut will be added to the Quick Access Toolbar.

☻Participants and instructor:

Click on the Home Tab

On the left hand side, find the Clipboard Group

Right click on Copy

Click on Add to Quick Access Toolbar

Copy has now been added to the Quick Access Toolbar

Participants: Follow the same procedure to add Open to the Quick Access Toolbar

Removing Items from the Quick Access Toolbar To remove buttons from the Quick Access Toolbar:

While your mouse is hovering over the

Quick Access Toolbar, RIGHT click on the

button you desire to remove

Select Remove from Quick Access

Toolbar

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On the Quick Access Toolbar, right click on Open

Select Remove from Quick Access Toolbar

Open has been removed from the Quick Access Toolbar

The Ribbon

The Ribbon is the panel at the top portion of the document. It has eight tabs: Home,

Insert, Page Layout, References, Mailings, Review, View, and Add-Ins. These tabs

contain many new as well as previously existing features of Word. Tabs are similar to

the Drop Down Menu choices in previous versions of Office. Each tab is divided into

groups. The groups are logical collections of features designed to perform functions that

you will utilize in developing or editing your Word document. Commonly used features

are displayed on the Ribbon. To view additional features within each group, click on the dialog box launcher at the bottom right of each group.

Listed below are the 8 tabs and the tools each contains:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols

Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and

Table of Authorities

Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

Review: Proofing, Comments, Tracking, Changes, Compare, Protect

View: Document Views, Show/Hide, Zoom, Window, Macros

Add-Ins: Educator Tools and Student Tools

Tabs on the Ribbon

Groups on the Home Tab

Dialog box launcher

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Mini Toolbar (Floating Toolbar)

When you select text, a semitransparent toolbar called the Mini toolbar appears and

becomes available. Move your mouse over the toolbar and it becomes darker. The Mini

toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent

levels, and bullet features. You CANNOT customize the Mini toolbar. It is simply a

shortcut to picking up your mouse and accessing the ribbon. To use the toolbar, click any of the available commands.


Type in one sentence

Highlight two or three words in the sentence (hold your left mouse button down

and drag across the words)

Remove finger from the mouse and move the cursor up and to the right hovering

over the mini toolbar until it becomes darker

Click the B

If you wish to disable the Mini toolbar:

Click the Microsoft Office Button

Click Word Options

Click Popular Under Top options for working with Word, uncheck Show Mini Toolbar on Selection.

Title Bar

The title bar displays the name of the open file and the name of the Office program you

are currently in. If the file has not yet been saved, the filename will be Document 1.

Status Bar

The status bar is located on the bottom left hand corner of your screen. It displays

information about the current worksheet, including the page you are currently on as well

as the number of words currently in the document. You can change what displays on

the Status bar by right-clicking on the Status bar and selecting the options you want

from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected.

View Choices

This area allows different options for viewing your document, print layout, full screen

reading, web layout, outline, and draft mode. You can also adjust your zoom level with the sliding bar or by clicking on the % to open up the zoom dialog box.

Creating a New Document

There are several ways to create new documents in Word:

Click the Microsoft Office Button and Click New or Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard

You will notice that when you click on the Microsoft Office Button and Click New, you

have many choices about the types of documents you can create. To start a new blank

document, click Blank and then click Create.

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The Text Area Below the ribbon is a white area called the text area. You type your document in this

area. The blinking vertical line in the upper-left corner of the text area is the cursor. It

marks the insertion point. As you type, your text displays at the cursor or insertion point

location.

Vertical and Horizontal Scroll Bars The vertical and horizontal scroll bars allow you to move up, down, and across your

window simply by sliding the icon located on the scroll bar. The vertical scroll bar is

located on the right side of the screen. The horizontal scroll bar is located just above the

status bar. To move up and down your document, click and drag the vertical scroll bar

up and down. To move back and forth across your document, click and drag the

horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.

Click and Type

You can quickly insert text, graphics, tables, or other items in a blank area of a

document by using Click and Type. When you double-click in a blank area, Click and

Type automatically applies the paragraph formatting necessary to position the item

where you double-clicked.

Pointer

Shape

Formatting Applied

Align left

Align center

Align right

Left indent

Left text wrap

Right text wrap

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Without clicking, slowly move your mouse over the page and watch the insertion

point pointer shape (Click and Type pointer or I-beam) change as you move across

the screen. As you move the pointer into a specific formatting “zone”, the pointer

shape indicates which formatting will be applied: a left-aligned, centered, or right-

aligned tab stop; a left indent; or left or right text wrapping.

At the top of your page, move your mouse to the middle of the first line until the

insertion point changes to Align Center.

Double click and Type in “All About Me”

Hit the ENTER key on your keyboard twice

Double click on the left side of your document and type in:

o Your Full Name (hit the ENTER key on the keyboard)

o Your School/Job Location (hit the ENTER key on the keyboard)

o Your Grade or Subject Taught/Job Position (hit the ENTER key on the

keyboard twice)

o Type in four or five sentences about yourself to create a paragraph (DO NOT

hit the ENTER key at the end of each sentence. Just keep typing so that it looks like a paragraph).

Saving a Document For the First Time

Click on the Microsoft Office Button

Click on Save As

To save as a lower version of Word, select Word 97-2003 Document (This option

is recommended so that the file can be opened regardless of the version of Word

being utilized by the person opening the document)

To save as a Word 2007 document, select Word Document.

Navigate to the folder where the document is to be saved

Type in your filename

Click Save

Navigate to where document is to be saved.

Type a filename

Click Save

Word 2007 file

Lower version of Word

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Click Save As

Select Word 97-2003 Document (Saving as lower version of Word)

Navigate to My Documents, name the document “Your Last Name BIO” (example:

SMITH BIO)

Click Save

Participants watch as Instructor saves the document as a Word 2007 file and then

navigates to her folder and demonstrates and discusses the difference between the two

file extensions.

☻Instructor:


Click Save As

Select Word Document (Saving as Word 2007)

Navigate to My Documents, name the document “Your Last Name BIO” (example:

SMITH BIO)

Click Save

Navigate to instructor folder and demonstrate and discuss the difference between

the file extensions.

Participants and Instructor click Close

Once your document has been saved for the first time and given a filename, you can

continue working on the document, close the file, or exit Word. If you choose to

continue working on the document, the next time you save you can simply:

Click the Disk icon on the Quick Access Toolbar or

Click the Microsoft Office Button and click Save or Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard

These short cut methods can now be used because you have already given the file a

name and you have already told the computer where to store the file.

Opening an Existing Document

Click the Microsoft Office Button and Click Open, or

Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or

If you have recently used the document you can click the Microsoft Office Button

and click the name of the document in the Recent Documents section of the

window

If you click Open or CTRL+O, you must then navigate to the location on your hard

drive or other storage device where your document is stored. Once you have located

the document, to open the document you must either double click on the document name or click once on the document name and then click on the Open button.

Disk Icon

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Click Open

Navigate to where your “Your name BIO” file is stored

Select the file

Click Open (the file is now open and can be worked on and saved)


Click Close


Under Recent Documents, click on the filename (“Your name BIO)to open your

file again (practicing Open using Recent Documents List)

Working on Multiple Documents

Several documents can be opened simultaneously if you are editing multiple documents

at once. Click the View Tab of the Ribbon and then click on Switch Windows. The

current document has a checkmark beside the file name. Select another open document to view it.



Click Open

Click on My Documents

Double click on your folder

Click on “Practice File 1”

Click Open

You now have 2 files open (“Your name BIO” and “Practice File 1”)

Click on the View Tab

Click Switch Windows

You should have 2 files listed, “Your name BIO” and “Practice File 1”. “Practice

File 1” should have a check mark next to it since it is the file in the foreground.

Click on “Your name BIO”. “Your name BIO” has now moved to the foreground.

Document Views

There are many ways to view a document in Word.

Print Layout: This is a view of the document as it would appear when printed. It

includes all tables, text, graphics, and images. This is the normal view.

Full Screen Reading: This is a full length view of a document. It is good for

viewing two pages at a time.

Web Layout: This is a view of the document as it would appear in a web browser.

Outline: This is an outline form of the document in the form of bullets. Draft: This view does not display pictures or layouts, just text.

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To view a document in different forms, click the document views shortcuts at the bottom

of the screen or:

Click the View Tab on the Ribbon Click on the appropriate document view.


“Your name BIO” should be the visible file in the foreground

Click the Microsoft Office Button Click Close (closing “Your name BIO”)

Exiting Word

Click the Microsoft Office Button, click Exit Word or After all documents have been closed, click the “X” in the upper right hand corner of the

screen

☻Participants and instructor: DO NOT EXIT WORD

Inserting and Editing Text ☻Participants and instructor:

Use Practice File 1 (currently open) to follow along with the instructor and

practice in this section

If you are practicing at home and do not have practice files:

o Click the Microsoft Office Button

o Click New

o Click Blank Document

o Click Create

o Type in one or two short paragraphs from a book or magazine

Using The Backspace And Delete Keys

BACKSPACE Deletes one character to the left

CTRL BACKSPACE Delete one word to the left

DELETE Deletes one character to the right

CTRL DELETE Deletes one word to the right

Typing and Inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is located.

Move the cursor by using the arrow buttons on the keyboard or positioning the mouse

and clicking the left button. The keyboard shortcuts listed below are also helpful when

moving through the text of a document:

Move Action Keystroke

Beginning of the line HOME

End of the line END

Top of the document CTRL+HOME

End of the document CTRL+END

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Selecting Text

To change any attributes of text, the text must first be highlighted. Highlight or select

the text by dragging the mouse over the desired text while keeping the left mouse

button depressed, or hold down the SHIFT key on the keyboard while using the arrow

buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:

Selection Technique

Whole word double-click within the word

Whole paragraph triple-click within the paragraph

Several words or

lines

drag the mouse over the words, or hold down SHIFT

while using the arrow keys

Entire document choose Editing on the Home Tab | Select | Select All

from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an

arrow key on the keyboard.

Mini Toolbar (Floating Toolbar)

When you select text, a semitransparent toolbar called the Mini toolbar appears and

becomes available. Move your mouse over the toolbar and it becomes darker. The Mini

toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent

levels, and bullet features. You CANNOT customize the Mini toolbar. It is simply a

shortcut to picking up your mouse and accessing the ribbon. To use the toolbar, click

any of the available commands.

If you wish to disable the Mini toolbar:


Click Word Options

Click Popular Under Top options for working with Word, uncheck Show Mini Toolbar on Selection.

Inserting Additional Text Text can be inserted in a document at any point using any of the following methods:

Type Text: Put your cursor where you want to add the text and begin typing. Copy and Paste Text: Highlight the text you wish to copy, right click, and click Copy. Put

your cursor where you want the text in the document, right click, and click Paste. Cut and Paste Text: Highlight the text you wish to cut, right click, and click Cut. Put your

cursor where you want the text in the document, right click, and click Paste. Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you

want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

Paste

Cut

Copy

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Keystrokes for Cut, Copy, and Paste

Copy: CTRL C Cut: CTRL X Paste: CTRL V

If you want to move or copy text to another document, highlight the text, click on either

copy or cut (whichever is applicable), switch to the other document and then paste.



Click Open

Navigate to My Documents

Double click your folder


Click Open

You now have 2 files open: “Practice File 1” and “Practice File 2”. You should

currently have “Practice File 2” visible on your screen.

Highlight the last paragraph of “Practice File 2”

With your mouse over the highlighted text, right click, click Copy (or Click the

Home Tab, Clipboard Group, Copy)

Your paragraph is now in the computer’s “memory”

Switch to “Practice File 1”

o On the bottom of your task bar you can click on the document name OR

o Click the View Tab, click Switch Windows, select “Practice File 1”

In “Practice File 1”, move your cursor to the end of the document and hit the

ENTER key on your keyboard

Right Click, click Paste (or Click the Home Tab, Clipboard Group, Paste)

You have now copied information from one document to another

Close “Practice File 1” (It is your option if you want to save it)

“Practice File 2” is still open. Leave it open. Use it, along with your instructor, to

practice in the following sections.

Undo Changes

Click the Undo button on the Quick Access Toolbar. This will undo the last change that

was made (Keystrokes: Ctrl Z). To undo more than one action, click the drop down

arrow next to the undo button. Microsoft Word displays a list of the most recent actions

you can undo. Click the action you want to undo. Be careful, however, because when

you undo an action, you also undo all actions above it in the list.

Redo Changes

If you decide you really didn't want to undo an action, click Redo on the Standard

toolbar or use Ctrl Y.

Styles

A style is a format enhancing tool that includes font typefaces, font size, effects (bold,

italics, underline, etc.), colors and more. You will notice that on the Home Tab of the

Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.

Redo

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Fonts To change the font type:

Highlight the text to which the new font type is to be

applied

Click the drop down arrow next to the font name and choose a font.

If you are using the ribbon, you can preview how the new font will look by

highlighting the text, and hovering over the new font typeface.

To change the font size:

Highlight the text to which the new font size is to be applied

Click the drop down arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons.

To get the font dialog box, click here.

Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:

Select the text and click the desired font style on the Font Group of the Ribbon or

Select the text and click the desired font style on the mini (floating) toolbar that

automatically pops up or Select the text, right click, select font, and the font dialog box will open up

Bold

Italics

Underline

Font Group of Ribbon Mini (floating) toolbar

Bold

Italics

Font Size

Increase/decrease font size buttons

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Change Text Color To change the text color:

Select the text and click the drop down arrow next to the Colors button included on

the Font Group of the Ribbon, or

Select the text and click the drop down arrow next to the Colors button on the mini

(floating) toolbar that automatically pops up

Select the text, right click, select font, and the font dialog box will open up; select

font color

Highlighting Text With a Color

Highlighting text with a color allows you to emphasize text as you would if you had a marker. To highlight text with a color:

Select the text and click the drop down arrow next to the Highlight Button on the

Font Group of the Ribbon, or

Select the text and click the drop down arrow next to the Highlight Button on the mini toolbar that automatically pops up

Copy Formatting

If you have already formatted text the way you want it and would like another portion of

the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:

Select the text that contains the formatting you want to copy.

Click the Home Tab, Clipboard Group, the Format Painter button (looks

like a broom). This copies the formatting.

Select the text to which you want to apply the formatting and then click

To change more than one occurrence, select the text with the format you want to

copy, double click the Format Painter button, and then select all occurrences of

text you want to change. Press ESC on the keyboard to quit Format Painter

Mini (floating) toolbar

Font Color

Font Color

Font Group of Ribbon

Highlight tool

Font Group of Ribbon Mini (floating) toolbar

Highlight tool

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Show or Hide Formatting Marks

Click on the Home Tab

Under the Paragraph Group, click the Show/Hide button

Clear Formatting

To clear text formatting:

Select the text you wish to clear the formatting

Click the Home Tab, Styles Group, Styles dialogue box launcher

(right hand corner arrow) Click Clear All

Set the Default Font

Click the arrow in the right hand corner of the Font Group to access the Font dialog box.

Select the options you want to apply to the default font. Click Default. A pop-up

window opens up -- Click “Yes” if you want to accept what you selected as the new

default font (DO NOT click “Yes” in class). Any new document you open will use the font settings you selected.

Text Alignment and Spacing

Many factors determine how text is positioned. Margins determine the distance from the

edge for all the text on a page, while paragraph indentation and alignment determines

how paragraphs fit between the margins. You can also determine how much space occurs between lines, and before and after paragraphs.

Formatting paragraphs allows you to change the look of the overall document. You can

access many of the tools of paragraph formatting by clicking the Paragraph Group on the Home Tab of the Ribbon.

Paragraph Group

Clear All

Dialog box launcher

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Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the alignment:

Click the Home Tab

From the Paragraph Group, choose the appropriate button for alignment.

Align Left: the text is aligned with your left margin (Ctrl L)

Center: The text is centered within your margins (Ctrl E)

Align Right: Aligns text with the right margin (Ctrl R)

Justify: Aligns text to both the left and right margins (Ctrl J)

Change Spacing Between Paragraphs and Lines To change the space between lines and paragraphs:

Select the paragraph or paragraphs you wish to change.

On the Home Tab, Click the Paragraph Dialog Box

Click the Indents and Spacing Tab In the Spacing section, adjust your spacing accordingly

You can also access this area by clicking the line spacing icon under the Paragraph group.

Keystrokes for Line Spacing

Ctrl 1 : Single space

Ctrl 2 : Double space

Ctrl 5 : 1.5 line spacing


You are still currently in Practice File 2

Highlight the entire document

Click the Home Tab

Click the Line Spacing Icon

Select 2.0

Look over your document to ensure the line spacing took effect


Click Close (do not save)

Align Left

Center Align Right

Justify

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Click Open

Click on My Documents, double click on your folder


Click Open

Practice File 3 will be used in the following section:

Spell Check, Thesaurus, and Grammar Check

By default, Microsoft Word checks spelling and grammar automatically as you type,

using wavy red underlines to indicate possible spelling problems and wavy

green underlines to indicate possible grammatical problems. When the spelling

checker is invoked manually and encounters a word it does not recognize, it determines

which words in its dictionary are similarly spelled and displays a list of those words. The

contents of the list are determined only by spelling, so any instances of terms that seem inappropriate in context are completely coincidental.

Spelling and Grammar To check the spelling and grammar of a document

Place the cursor at the beginning of the document or the beginning of the section

that you want to check

Click the Review Tab on the Ribbon On the Proofing Group, click Spelling & Grammar.

Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.

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If you wish to check the spelling of an individual word, you can right

click any word that has been underlined with a red wavy line and

choose a substitution.

If you mistype a word but the result is not a misspelling (for

example, typing “from” instead of “form” or “there” instead of

“their”), the spelling checker will not flag the word. It is therefore imperative that you proofread your document.


Notice the wavy red lines underneath some of the words in Practice File 3. The

computer is indicating that these words are possibly misspelled.

Right click on a word that has a wavy red line under it and the computer will

suggest a correct spelling. You can then click on the correct spelling and the

misspelled word will be replaced with the one you selected.

To check the spelling and grammar of the entire document at once:

o Click the Review Tab

o On the Proofing Group, click Spelling and Grammar

o The computer will stop at each of the words it believes is misspelled, open

the dialog box, and suggest possible correct spellings. You can select one

of the suggested spellings and click Change or select one of the other

options. The computer will then continue on to the next word it believes

is misspelled. After all misspelled words have been corrected, it is

suggested that you read over your document carefully since the computer

does not recognize words that are spelled properly but are used incorrectly.

Thesaurus

The Thesaurus allows you to view synonyms. To use the thesaurus:

Highlight the word

Click the Review Tab of the Ribbon

On the Proofing Group, click the Thesaurus Button

The thesaurus tool will appear on the right side of the screen and you can view word

options and select a synonym. Click the X to the right of Research to close the Thesaurus.

You can also access the thesaurus by right-clicking on any word and choosing

Synonyms on the menu.

List

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Right click on a fairly large word in Practice File 3

Click on Synonyms

Click on to select an appropriate synonym from the list The word will be replaced with the selected synonym

Auto Correct

To automatically detect and correct typos, misspelled words, and incorrect capitalization,

the computer uses AutoCorrect.

For example, if you type teh plus a space, then AutoCorrect replaces what you have

typed with “the”. Or, if you type This is theh ouse plus a space, AutoCorrect replaces

what you have typed with “This is the house.” You can also use AutoCorrect to quickly

insert symbols that are included in the built-in list of AutoCorrect entries.


On a blank line, type in teh

The computer will automatically change it to “the”

On another blank line, type in (c)

The computer will automatically change it to ©

On another blank line, type in :(

The computer will automatically change it to

If the list of built-in entries does not contain the corrections that you want, you can add entries.

Customize AutoCorrect To customize AutoCorrect:

Click the Microsoft Office button

Click the Word Options Button

Click the Proofing tab

Click AutoCorrect Options button

On the AutoCorrect Tab, you can specify words you want to replace as you type.

Options

Replacing text

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Under Replace, type in intech

Under With, type in INTECH

Click Add

Click Ok

Go back into your document and type intech. It should be replaced with INTECH.

Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen. The

toolbar on the bottom left hand corner will give you a total word count or, if you have text highlighted, it will tell you how many words are highlighted out of the total.

Another method of checking Word Count is to click on the Review Tab, the Proofing

Group, and the tool.

Page Margins and Page Orientation Page margins can be modified through the following steps:

Click the Page Layout Tab on the Ribbon

On the Page Setup Group, click Margins

Select one of the listed margins, or

Click Custom Margins and complete the dialog box. Click OK when complete.

Custom margins

Page orientation

Default margins

Custom margin

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Click the Page Layout Tab

On the Page Setup Group, Click Margins

Click Custom Margins

Change the top and bottom margins to .75

Change the left and right margins to .55

DO NOT set a gutter margin (document will not be bound)

Click OK

Notice the look of the document

A gutter margin adds extra space to the side or top margin of a document in case the

document is to be bound. A gutter margin ensures that text isn’t obscured by the

binding.

To change the default margins, click Default after you select new margin settings. A

pop-up window opens up. Click “Yes” if you wish to accept the new margins as the

default. The new default settings are saved in the template on which the document is

based. Each new document based on that template automatically uses the new margin settings. Be careful in changing the defaults.

Page Orientation

Click the Page Layout Tab on the Ribbon

On the Page Setup Group, click Orientation Click the appropriate choice, Portrait or Landscape


Click on the Page Layout Tab

Click on Orientation

Click on Landscape

Notice the look of the document

Another optional method of changing Page Orientation:

o Click the Page Layout Tab

o On the Page Setup Group, Click Margins, Click Custom Margins

o Under Orientation, click on Portrait

o Click OK



Click Close (Saving is optional)


Click Open

Click on My Documents

Double click on your folder


Click Open

Use “Practice File 4” along with your instructor to practice in the next section

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Columns

Creating columns is a useful method of separating a document into sections. Columns

are especially useful in creating newsletters and bulletins. They often give a document a

more professional look.

Select the text you would like placed into columns.

Click on the Page Layout tab.

Select Columns

Select one of the Pre-set number of columns

or

Select More Columns

The Columns Dialog Box Opens Up

Select one of the Preset Columns or type in the number of columns desired

Determine if a line between the columns is desired; if so, check the box

If columns of equal width are desired, check equal column width or

If columns of unequal widths are desired, type widths in the width & spacing section Click OK when all choices have been made


Select everything in “Practice File 4”

On the Ribbon, click on the Page Layout Tab

In the Page Setup Group, select Columns

Select More Columns

In the Columns Dialog Box, click on Two Columns

Click Line Between

Make sure there is a check in Equal Column width

Click OK

Preset columns

Line between columns

Manual width settings

Columns same width

Type in number of columns

Pre-set columns

More Columns

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Printing A Document

To print the active document, click the Microsoft Office Button

Hover your mouse over Print (do not click)

Three options become available:

Print

Quick Print

Print Preview

Print (Ctrl P)

Selecting Print will open up the Print Dialog box so that you can select the printer,

number of copies, print range, and several other options. After making all the appropriate selections, click OK and the document will be printed to the selected printer.



Click Print

Click the drop down arrow next to Name to select the printer desired

Under Page Range you can print the entire document, only the current page, or

click on pages and type in the pages desired

Under Number of copies, select the number of copies you need

Leave the check mark on collate

When ready to print, click OK (DO NOT DO THIS NOW)

Quick Print

Quick Print prints one copy of ALL the pages of a document IMMEDIATELY. The print

dialog box DOES NOT pop up. The document is automatically printed to the default printer.

Print Preview

Print Preview is useful in viewing what a document will look like prior to actually printing

the document. When finished viewing the document, you can print from this screen or click Close Print Preview to continue working on the document.

Close Print Preview

Change pages Print PP

Zoom

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Click Print Preview

Under the Zoom Group, Click 100%

If you have more than one page in your document you could:

o Click Next Page to go to the next page, one page at a time

o Click Previous Page to go back one page at a time

o Click Two Pages to view pages side by side, two at a time

Click Close Print Preview

Help in Microsoft Word

Scrolling your mouse over a command on the ribbon will give a short synopsis of the

command as well as any shortcut keystrokes.

To get detailed help on how to perform a task, click the help button in the upper right

hand corner. To narrow your search, you can use the Table of Contents, Browse

Word Help, or type in a search term. Some of the help items are built into Microsoft Word and other items access Microsoft Office Help Online.


Click on the Help Button

Under Browse Word Help

o Click on Saving and Printing

o Click on Printing

o Click on Print a File

o Read the instructions; you can print, if desired

In the blank area to the left of Search

o Type in “Margins”

Type in term

Table of Contents Browse help

Print Table of Contents

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o Click Search

o Click on Change or Set Page Margins

o Scroll down and read the directions

Click on the Table of Contents Icon at the top of the page

o Click on What’s New

o Scroll Down and read

o Click on Page Numbers

o Inserting Page Numbers

o Scroll down and read

Click on Table of Contents

o Click on Getting Help

o Click on Interactive Word 2003 to Word 2007 Command Reference Guide

(online interactive training courses. You need internet access)

o Start the Guide

o It opens up a new window and shows video tutorial

o Can watch short clip, then close the window

Click on Table of Contents

o Click on Getting Help

o Roadmap to Word 2007 training (online interactive training courses. You

need internet access)

When saving ANY Office 2007 file, please make sure to save it as a 97-2003 file. Saving in this format will allow the file to be viewed regardless of the version of Office being utilized.

This document was created and developed by the Instructional Technology Department,

Lafayette Parish School System. Information was adapted with permission from the following source:

Florida Gulf Coast University: (2007). Word 2007 Tutorial Homepage. Retrieved April 1, 2008, from

Florida Gulf Coast University Web site: http://www.fgcu.edu/support/office2007/Word/index.asp

http://www.fgcu.edu/support/office2007/Word/index.asp