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Microsoft word

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Objectives

• Familiarize with the tools of Ms Word• Use various text formatting tools• edit word document• Convert Word into pdf

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Topics

• Introduction to MS word window• Page and font setting• Bullets and numbering• Formatting text• Editing word doc• Saving word into pdf

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Component of Document windowTitle bar

Office button

Menu

Insertion point

Scroll bar

Document Area

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What’s on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands.

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Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program.

Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids.

Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.

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Page settingPage layout setting

Displays list of option- Choose the one which is most appropriate

Viewing ruler

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Font setting1. On home tab and font

group2. Click the extension arrow3. choose the font and font

size from the dialogue box4. Click default on dialogue

box

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Language setting1. Click office button,

choose word option a language setting dialogue box will appear

2. Click language setting 3. From editing language

choose the language and click ADD button

4. Set Primary editing language also

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1.Select all the document area – Ctrl + A

2.On status bar – click language bar

3. On dialogue box choose the language and click default

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AlignmentLeft, Centre, Right and justified In HOME TAB and PRAGRAPH GROUP

Left align Center align

Right alignJustified align

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Indenting a text/paragraph • select a paragraph to be

indented• In HOME TAB and

PARAGRPH group, click the button

• A dialogue box will appear • From the indentation adjust

left and right button and use preview to see the effect

example

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Managing line space• Select the

sentences/paragraph• In HOME TAB and

PARAGRPH group, click the button

• A dialogue box will appear • From the spacing adjust

before, after and line spacing button and use preview to see the effect

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Bullets and numbering1. Place a cursor at the beginning of the

sentences 2. On HOME TAB, and PARAGRAPH

GROUP – choose the number/bullet format to be used

Setting new format3. Click the DOWN arrow next to

numbering icon, numbering pulldown menu will appear

4. From the menu select DEFINE NEW NUMBERING VALUE option. A dialogue box will appear

5. Set the numbering format to be used6. Example

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Numbering and bulleting the sub parts

• Give the number/bullet to the first sentence and press enter - 2nd number appears

• Before typing press tab key a sub bullet/number will appear automatically. The type of Number/bullet format can be changed from the paragraph group

• If you want to continue numbering of first sentence after sub parts, press enter key twice

• Example

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Others

• Using page layout• Tables• Inserting picture• Page number

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Preparing pdf

• Need safe as PDF adds-in• Can be download

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Any questions????

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Others/reminder

• Result sheet• ToD• Leave