microsoft word m&s annual report 2015 docx

The Parish of Malew and Santan The Abbey Church Ballasalla - St Lupus Kirk Malew

St Mark’s St Marks - St Sanctain Santan

Annual Meetings & Report

2015

www.malewandsantan.im

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Welcome to the Annual Report for2015. The purpose of this document is to give details of all necessary reports and accounts and to provide an overview of the life of the parish in 2015 and it includes the agendas and various papers for the annual meetings held on the 20th April 2016. Contents Introduction & Vicar’s Report 3 Snapshot of attendance 5 Administration, publicity and website 5 Children & Young People 6 Engagement with schools 7 Fabric & News from the churches 7 Finance 12 Hospitality 13 Liturgy, Worship & Music 13 Parish Magazine 14 Study Groups 14 Traidcraft & Fairtrade 14 Vicarage 14 Annual Vestry Meeting (Burial Grounds) 16 Annual Meeting of Parishioners 20 Annual Parochial Church Meeting 21 Appendix 1 Minutes of Annual Vestry Meeting 2015 22 Appendix 2 Malew Burial Authority Accounts 2014 22

Santon Burial Authority Accounts 2014 23 Appendix 3 Minutes of the General Meeting of Parishioners 2015 24 Appendix 4 Minutes of the Annual Parochial Church Meeting 2015 25 Appendix 5 Malew & Santan Church Accounts 27

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Introduction & Vicar’s Report 2015 has been, once again, a busy year in the parish. This has been my first full year in post as Vicar; a year when the parish conducted more weddings, baptisms and funerals than the previous year. These moments of life changing encounter with families outside of our church congregation ought to act as a reminder that we seek to exist for those outside of our church buildings; a purpose reinforced by one of the Church of England’s ‘tag lines’ which simply says that as a national church we are to be a ‘Christian Presence in Every Community’. The bible reminds us that our greatest commandments are to love God and to love our neighbour. These two things have at times shaped our efforts and progress in 2015. All of our buildings have seen repair, improvement and upgrade of some form, ranging from a new carpet in Santan to the on-‐going repairs and re-‐ordering at Malew; new lighting in the Abbey to shower facilities in The Old Schoolroom. Each of these projects has placed the parish in a better position to offer a more generous welcome and hospitality to those who come to us. These works (when complete) will place the parish in a better position to offer equal access to our spaces. Hearing loop systems and level access in some of our buildings now mean that more people are able to take part; whilst in others, order and comfort mean that visitors are able to find a greater sense of sanctuary for those all too precious brief moments. We have seen physical change as well as changes in attitudes and practice. In years gone by there was a standard pattern to funerals & weddings for example; we now seek to work with each individual case to create a moment in life’s journey which reflects the character of those involved, this might include the greater use of photographs and music at a funeral, or encouraging our wedding couples and their guests to ‘dwell’ a little longer with us as they share a drink after the service. Each of our church communities continues to develop it’s own personality and character. Santan offers a monthly mix of traditional Anglican worship be it using ancient or modern language services, The Abbey Church has experimented with different ways of engaging with scripture through the use of film, story telling, sermon series and music, St Marks continues to provide a quiet start to the week and Malew offers a sung service for those who value the colour and character of the Book of Common Prayer. Across the parish average attendance has grown by 17% and we are always pleased when new faces have found space to ‘be’ and to become part of the community.

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My work across the diocese continues to mean that despite my ‘terms of service’ stating that I am a full time parish vicar I continue to work around two days per week on diocesan work. This has continued to include work co-‐ordinating the Sodor and Man Internship Programme for those undertaking placements prior to interview and training for ministry. I have continued to support the relationship between Diocesan clergy and schools as the Diocesan School’s Officer and have begun to take a more active role in the life of St Thomas CofE School as organisational changes to parishes in Douglas develop. In the autumn term of 2015 I began teaching biblical studies as a tutor of All Saints Centre for Mission and Ministry/University of Chester with a group of students on the Isle of Man who are training as either Readers or Ordained Ministers. In addition, I continue to support the work of the Island Spirituality Network, the growing Faith Touism initiative and I am a member of the Diocesan Board of Finance. The Revd Dr Joe Heaton (Rushen) and I are very keen that relationships across the Southern Mission Partnership continue to grow and that we find new shared ways of working in order that we can reduce overlap and simplify working practices, whilst at the same time ensuring that all of our churches give the same quality of experience to visitors and those who come to us to mark life events. In the second half of the year it became clear that the Southern Partnership might face a change in clergy once again; this was realised when the Revd Dr Jules Gomes (Castletown and Arbory) resigned his living at the end of December. You will know that some of the circumstances of this change have been difficult for the whole Diocese. Our parish has, as a result, found itself needing to help our neighbouring churches and villages; we will continue to do this throughout the vacancy. Quite what the outcome will be, we do not yet know, this matter will take some time to resolve. The generous hospitality demonstrated at our Friday Coffee Drop in, TT Cafes and other social events demonstrates a real desire to offer the very best we can. Of course these are often fundraising events of one kind or another, (and without them our parish could not survive financially), they remain however examples of generous hospitality and welcome – may they long continue, and I offer my thanks to all who make them happen. Words in an annual report cannot fully demonstrate our thanks and appreciation to all those who make our parish what it is, but I would like to note on record my thanks to those who voluntarily give many hours each month to not only keeping things going, but who ensure that we grow and develop.

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With sincere thanks and continued prayer, James

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ A snapshot of attendance Parish Electoral Roll = 156 Church Roll Average attendance Malew 21 17 + 0 under 16 = 17 St Marks 13 16 + 0 under 16 = 16 Abbey 78 46 + 12 under 16 = 58 Santan 44 16 + 0 under 16 = 16 156 107 Easter 2015 Attendance across the Parish – 200 (inc 164 communicants) 2014 = Attendance across the Parish – 196 (inc 151 communicants) Christmas Day 2015 Attendance across the Parish – 190 (inc 164 communicants). Attendance across the Parish – 311* (inc 158 communicants). *in 2014 this figure also includes all those who attended the Christmas eve Crib service. In 2015 10 weddings, 46* funerals and 12 baptisms were held in the Parish. *The figure this year also includes services held at the Crematorium conducted by parish clergy and internments of ashes. In 2014 5 weddings, 10 funerals and 16 baptisms were held in the Parish. Administration, publicity and website. Parish administration continues to be carried out in the main by the Vicar, with the Treasurer, PCC Secretary or Church Wardens all taking specific responsibility for certain areas. Our thanks are noted to those who assist with this onerous task. In 2015, the services of Mrs Annette Thackray were enlisted by the Burial Authority to begin to create a database and archive of the Burial Ground at Malew and St Marks. Mrs Thackray is employed a few hours a month and so this work will continue into 2016. The Church Log Books still need to be translated into the recognized format; although the Churchwardens have continued to keep detailed archives

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throughout the year. Parish Administration forms an increasing part of the parish workload, and in 2016 the parish will need to consider how this is managed in order to free up the Vicar to do his job. A ‘full set’ of new Common Worship service booklets are now in use at The Abbey Church. Kirk Malew has reintroduced the use of Prayer Books (as opposed to booklets) on ‘ordinary Sundays’ and a set of Festival Orders of Service have been produced for use on special occasions. A new website was created in 2015. Although some pages are still to complete, this has become a regular point of contact, with many using the ‘contact us’ page to make initial enquiries. Our Facebook page has continued to be used well and serves as a quick and easy way of keeping in-‐touch with friends and advertising news and events. Children and Young People Report from The Abbey Sunday Kids – from Clare Glynn Riley This has been another happy and successful year for TASK. The number of children attending regularly is a good solid 15, with an age range of 2-‐13. Clare continues to lead and plan the sessions, with lots of help 'on the ground' from Sam and Sarah. The team is strong and content and the children are a happy, well bonded group who get along together very well and are clearly learning a lot about our faith. We are constantly in awe of what they achieve each week! They are a remarkable group. Our three eldest children are now confirmed and occasionally meet together socially, organised by Sam, Peter, Sarah and Caroline. This year, as well as following the lectionary through storytelling and a huge variety of craft, culinary and physical activities, the children have studied the Book of Acts and the development of the Early Church, culminating in a family service on St Paul's shipwreck, involving real water!! Clare attended a storytelling course with Messy Church's Martyn Payne, which was very good indeed and has made a big difference to her teaching. The Crib Service on Christmas Eve was another wonderful success and was very well attended and well received by all who came and took part. Our annual family event on Good Friday was quiet but well received. Going forward, we hope to continue to improve the choir room and would very much like 2016 to be the year that our cupboard arrives and our shelves appear! We are feeling very positive about the future and look forward to what will evolve for TASK in the coming year. In the spring three members of our congregation completed a 5 day course in

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order to run Godly Play in the Diocese. As a result, a new fortnightly afternoon event for children began in September at St Marks. Godly Play uses a particular technique of storytelling to present scripture and details from our church tradition in a way which allows individuals to explore the characters and customs followed by a time of response and reflection. This has attracted a good number of young folk in the early months. This initiative was funded by a grant from the Malew Education Trust. Engagement with Schools Two members of our congregation have continued to support Ballasalla Primary School through their work on the governing body. Ellen Helliwell (Reader) and James McGowan (Vicar) lead assemblies in school. We welcomed the whole school to The Abbey Church for a Harvest Festival Service in the autumn. The Revd Erica Scott continues in her role (outside of the Parish) as Chaplain to King Williams College and the Buchan. With Erica’s link to our Parish we look forward to continued relationships with KWC & the Buchan. The Vicar, when needed, supports the work of Chaplaincy at King Williams College. In the wider Diocese, James has continued his role as Diocesan School’s Officer working with schools across the Island and as a member of the Religious Education Advisory Committee. In the autumn of 2015, a particular focus of this work was with St Thomas CofE school. The Vicar took the head teacher and a member of the governing body to visit schools in the Diocese of York in November to reflect on school ethos and development. Members of our congregation began to lead assemblies using Godly Play in Ballasalla Primary School and at Foxdale Primary School. The Malew Education Trust provided a grant to Scripture Union Ministries Trust to help them support the Sex and Relationship Education provision in Castle Rushen High School. Fabric St Sanctain – Church St Sanctain continues to be a very comfortable church building with any minor maintenance issues dealt with promptly. The quinquennial inspection was carried out with only minor works needed, many of these were complete by the end of the year. It would be good to see some upgrades carried out in future years; for example a sound system would increase flexibility and make life easier for both preacher and congregation.

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St Sanctain – Parish Centre The Parish Centre continues to be used by a day nursery, providing a very attractive setting for all those youngsters who are part of that early years care setting. The Centre is used by the Parish on evenings and weekends. During 2015 only minor repairs and routine maintenance were carried out. St Marks – Church – From Orry Mitchell Again in 2015 there have been a number of joint services with Ballagarey Chapel, namely Good Friday, the 7am Easter Sunday Sonrise Service with a bacon roll, Rogation Sunday, Harvest Festival and a Christmas Evensong. Again our thanks to all those involved. During February 2015, repairs were carried out to the purlins on the Bell Tower wall behind the organ. In very early May the organ was uncovered following its hibernation during the remedial work to the Bell Tower in December 2014 and the organ was re-‐commissioned ready for a wedding on the 9th May. Some minor electrical work has been carried out but a full electrical inspection may take place in 2016. In December 2015 during some very stormy and wet weather some slates had to be replaced/re-‐secured. It was during this period it has been seen that further water penetration has taken place on the Bell Tower wall which has resulted in a section of the ceiling to the side of the organ loft coming down. It has shown us that ends of the joist are water laden and some of the rear fibre boards have become wet. We have received one quote for further remedial work but we are seeking other quotes. The congregation wish to thank the Clergy who have helped with the 8.00am Holy Communion Services each Sunday morning, the first Sunday in the month 6.30pm Evensong Services and the special services during the year to help spread the load from Reverend James and ensure we have our services at St Marks. We enjoyed a ‘Poetry and Pudding’ evening in August at the Church and Schoolroom which was well attended, but we did not realise at the time it would be one of the last appearances of John Kennaugh before his untimely passing away. The furniture at the back of the church was reorganised. A sofa, basic tea & coffee making facilities made avaliable and ‘library’ of reflective stories was added to encourage visitors to pause a while longer before they go about their business. The church was used for a number of ‘quiet days’ and diocesan

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meetings during 2015, in part due to it’s location away from distraction, but also down to the efforts of the local congregation to make the place welcoming and flexible. St Marks – Schoolroom – From Orry Mitchell Following the successful ‘re-‐opening’ of the St Marks Schoolroom in the Autumn of 2014, it was decided by the St Marks Local Church Council that if the Schoolroom was to be used as a retreat or sleep overs, then the facilities needed to be up graded. During April 2015 Ellunn Mannan Joinery and Mike Clark Plumbing installed a gas boiler for the hot water system in the kitchen. They altered the layout to the toilet area so that a shower unit could be installed but still allowed access for a wheel chair user. A gas cooker was donated to the schoolroom and this was installed in the kitchen. Additional pipework from the new gas boiler was installed so that at a later date a central heating system could be installed. In August 2015 repairs were carried to the wooden window frames to extend the life of them. Thank you to others for re-‐installing the putty in some of the windows. Phase two of the central heating system took place during September in the main room of the Schoolroom. This involved taking out 4 old electric wall mounted radiators and installing 6 new radiators connected to the gas boiler in the kitchen. Early in 2015 a piece of land belonging to the Schoolroom at the rear of the St Marks School House was sold to the owners of the School House so they could enlarge their rear garden. We erected a new wooden boundary fence. In Spring 2015 the wooden floor of the Schoolroom was skimmed by a mechanical floor planer to improve the floor surface. Thank you to the volunteers who carried out this work and for wood staining the floor afterwards. During the year various electrical jobs and improvement were carried out by G.E.M. Electrical Contractors and in October 2015 we asked for a full electrical survey which highlighted a number of faults. The remedial work was carried out in December 2015. We must mention our thanks to those who have helped to enhance the Schoolroom which has included further painting inside and outside. The outside painting to be continued during the Spring of 2016.The Schoolroom has been well used for events and has created a community spirit.

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Our thanks to all involved. The Abbey – Church – From Orry Mitchell During the service to install Reverend James McGowan as Priest in Charge for the Parish of Malew and Santan in July 2014, Bishop Robert made comment about improving the lighting in the Abbey Church. Following discussions with the DAC and our electrical contractor, G.E.M. Electrical Contractors in April 2015, it was agreed to install the new LED lighting in three phases. The first phase was installing 8 no LED upward facing lights in the Nave to enhance the roof so it could be seen, this was done during June 2015. Phase 2 took place in October 2015 which was for 4 no downward facing LED lights in the Nave. Then Phase 3 was done in November 2015 which involved installing 2 no extra LED lights pointing down to the Font area and changing the existing lights in Chancel and Altar area to LED lights. This has greatly improved the lighting of the Abbey Church and shows off the interior at its best.These new lights and the way they are switched saved others having to install temporary over head lights for the Nativity Story for Christmas Eve. The guttering from the Vestry door towards Mill Road on the side of the Church has had an insert put in the existing guttering to extend the life of the guttering. Some minor repairs were carried out to the edges of the Porch roof where some timber had become rotten under the slates. Thank you to our dedicated band of cleaners who keep our Church tidy. The Church is seeing new faces in the congregation which is encouraging. The Abbey – Parish Hall – From Orry Mitchell The Parish Church Hall continues to be used for church and communities events, especially the fund raising events and thanks to all those who are involved in these events. The Hall needs to try and generate its own income towards maintenance of the Hall and future replacement of the oil boiler. There were some issues with hiring the Hall to the Rainbows, Brownies and Guides, but following a meeting with these groups we seem to be on a better footing. Unfortunately The Guides informed us that they would not be using the Hall after December 2015 as they were under new leadership and would be using another venue. The Diamond Bridge Club continue to use the Hall on Wednesday afternoons and we thank you to them for their support.

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The fluorescent strip lighting in the Hall has been giving us some problems. When the 8 foot tubes are renewed they are not a branded type and sometime in the near future we will need to replace the 6 units with 6 foot LED tubes. During April 2015 the steps to the kitchen door were rebuild with an additional step to make it easier to use. Following the storms in November/December 2015 it was found that water was coming through the roof and into the cupboard in the Task room [choir room]. The exact fault was still being sourced at Christmas 2015 but a repair was due in January 2016. Possibly in the next two years the facia boards around the Hall will need renewing. The Friday Morning Coffee still generates a lot of interest and from funds raised a number of local charities benefit. Thank you to those to help keep the Hall clean and tidy. Also thank you to our three contractors, Ellunn Mannan Joinery, G.E.M. Electrical Contractors and Mike Clark Plumbing for their continued support and response especially when they are called to help at very short notice. Abbey Church Grounds Again our thanks to Mrs Betty Graham for all her time and hard work in tending the plants in the gardens in the Church grounds. Also thanks to Mr Phil Burnett and Mr Alan Rushton for cutting the grass around the Church. Our faithful lawn mower has nearly given up and in December 2015 Tim Mann offered the Abbey Church a Honda lawn mower for the Spring of 2016 as he had no more need of it when he moved out of Ballasalla. Tim was also going to arrange for the mower to be serviced before handing it over. A thank you note has been sent. During the late summer we received two quotations to renew the life expired soak-‐a-‐way by the Governor’s tree at the main entrance. The quotation from Groundtech Plant Hire was accepted and work took place during early October 2015. Another requirement from the 2014/2015 Quinquennial Report was to install a new oil tank for the joint central heating system away from the side of the Abbey Church. A new tank has been installed towards the Mill Road end of the church grounds. This work was carried out in September 2015 by Ellunn Mannan Joinery and Mike Clark Plumbing. On the roadway there are 3 areas that require resurfacing to stop deterioration. St Lupus, – Church – From Roy Storrs St Lupus has seen a year of ongoing work and development. The works to the exterior continued with the cement render on the west and north walls being removed; the masonry was repointed and then lime washed. This work was funded by grants and donations obtained by the Friends of Malew. Of particular note was a generous donation from a ‘Friend’ based in Switzerland who funded the repairs to the bell cote.

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The interior saw some minor changes following the granting of a temporary reordering licence. By the end of the year the PCC and Friends had agreed a plan for works to the interior and necessary permissions were applied for. (These were granted in the first weeks of January 2016). It is anticipated that work to install a new level floor, move the font, replace the sound system and re-‐order the altar area will begin in first quarter of 2016. The Friends of Malew obtained a grant of £20,000 from the Manx Lottery Trust toward the funding of this work, the remaining costs will be met by the parish. With so few younger members to help with regular cleaning, quarterly cleaning ‘parties’ have been organized to help keep the church looking it’s best. The ancient Malew Cross (normally kept in the bank), was examined by the Victoria and Albert Museum in November 2015. Two experts were of different minds as to what exactly this artifact is. One was convinced that it was clearly mediaeval, the other thought the body may be mediaeval with a later Victorian head. Both agreed that the gilding was very fine, and they have referred this artifact (which remains in our possession), to a specialist at the University of Princeton for further opinion. This curious detail, along with other finds at Malew, served as a reminder that within our parish we have arguably one of the most ancient and significant ecclesiastical church buildings on the Isle of Man; a building which has changed and adapted with each generation. The congregation, PCC and Friends look forward to the discoveries which await as we seek to make this place more accessible to the current and future generations, whilst allowing it to reveal a little more of it’s story and place within the Island’s history. The relationship between the Parish and the Friends of Malew continues to develop, and our thanks are noted to them for their great endeavour in 2015. Three events of particular note were the S100 Biker service which proved popular once again marking the start of the racing, the Baron of Bachiul, The Abbot of Lismore, visited the church and helped to lead our service to mark the feast of St Moluag on the 25 July (Moluag of course being the Celtic name for Lupus), and a well attended Candlelit Carol Service prepared the way for Christmas. Burial Grounds All three of our burial grounds are in need of extension, this has been known for some time. At Santan, a parcel of land has been reserved for some time, with boundary fences erected some time ago. This land was leveled and a lawn prepared in the winter of 2015. The land, formerly part of the Santan Glebe, is now in the ownership of the Diocesan Board of Finance. This needs to be re-‐acquired by the Burial Authority, planning permission for change of use from agriculture to burial ground obtained and then the necessary deeds of consecration prepared etc

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before burial spaces can be sold. In St Marks, a parcel of land has been identified and contact has been made with the owners. It is hoped that progress can be made here during 2016. At Malew, two possible options have been considered and valuations obtained on the land. No decision, negotiation with land owners or investigations have taken place. The Burial Authority will need to obtain finance (a loan) in order to purchase and develop these sites.

Finance Details can be found in the end of year statements at the back of this report. Our accounts for the 2015 year end show a running deficit for 2015. This is almost entirely down to the investment made in the fabric of our many buildings. Works at St Marks, The Schoolroom, The Abbey and at Malew were a very significant expense. The work in the Schoolroom ought to be seen as an investment; (infact the parish will see almost one half of this being ‘recovered’ in rental income by the end of 2016). The works on the Abbey and at St Marks (along with minor repairs at Santan) mean that almost all of the recommended or required repairs and upgrades recommended in the current Quinquennial Inspections have been carried out in one year, rather than spreading the works over a five year period. This should mean that less needs to be spent on works in the near future. By the end of 2015, the process of finally closing the remaining St Marks accounts was underway, with funds being transferred to the main parish account. Hospitality & Fellowship As ever, the Lent and Advent Lunches continued to be a focus for hospitality in 2015, these were well supported once again. Particular note should also be given to the warm welcome given once again to familiar faces and new faces at the ‘pop-‐up’ Cafés in Ballasalla and at Malew during the racing season and the music nights in the Abbey Hall. These are great places of fellowship and generosity to those who come. They are very demanding in time and effort, and so we note our thanks all those who contribute to a huge number of ‘volunteer hours’ needed to organise and staff these events. Malew has seen drinks (coffee & tea, but also wine & canapés) served after special services and events, and St Marks is becoming known for it’s post-‐service breakfast bacon butties (Easter & Harvest). The Santan Hollantide Fair did not take place in 2015. However, a summer

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barbeque was organized in Tynwald Week. This featured ‘welly wanging’, a coconut shy as well as live music. Over 80 people attended, and with the weather being good this turned out to be a great afternoon. In addition, the Friday morning drop in ‘Coffee & Chat’ has continued almost every week in the Abbey Hall providing a regular meeting point each week. A trial ‘film night’ was held in the Abbey Hall in the autumn. This demonstrated the possibility of being able to have a ‘pop up’ local ‘cinema’ in Ballasalla. Liturgy, Worship & Music Our liturgy across the Parish is varied. We have continued with our vision of each church becoming known for it’s own particular style of worship using a range of material from the Book of Common Prayer and Common Worship. Fifth Sundays have provided an opportunity to begin to develop our own ‘house style’ of all age communion service. Music continues to be provided (and developed) in all churches. Our thanks are noted to all those involved, but of particular note, our thanks go to Mrs Hilary Sewell for her work at the Abbey and Malew, Mr Ron Faragher at Santan, and to Mr John Elliot (St Marks), along with members of the choir (and AMMP who we look forward to seeing more often). The clash of the two 11am Sunday Services does cause problems from time to time. At best the Vicar runs between buildings on a Sunday morning without time to speak with people, at worst some Sunday services were cancelled at short notice. The system relies on the generous help of a number of retired clergy, however there is no flexibility or ‘spare capacity’ meaning that in times of illness or holidays there is an ongoing risk that some services will continue to be cancelled at short notice unless congregations are prepared to proactively make changes before there is no option. Parish Magazine After restarting in 2014, production of Bridges ceased in mid summer. Very little information, items, or comments were received and this had become an onerous task for the Vicar taking many hours to produce. Attention has been given to the use of social media as a way of sharing news, although we recognize this cannot be accessed by all. Study Groups In Lent a number of people read the lent book and then met to share thoughts

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and reflections. In the late summer, over 18 copies of Tom Wright’s Revelation for Everyone were bought by members of the congregation to read. This was followed by a sermon series in the autumn and a number of evenings to study and share thoughts. During Advent, a handful of folk gathered to watch Miracle on 34th Street and to complete an advent study course based on this book. Traidcraft & Fairtrade ‘Fighting poverty through trade’ www.traidcraft.co.uk -‐ from Jean Clifton & Orry Mitchell The Abbey Church has been involved with Traidcraft by having a stall in the Parish Hall after the morning service on the first Sunday in the month. The idea to be involved with Traidcraft was by Mrs Andrea Roberts at least 15 years ago and after a while Orry Mitchell became involved with the collection of the items and running the stall. Others have been involved and at the moment Jean and Orry are running the stall on the second Sunday in the month. We are grateful to Mrs Margaret Newton for her assistance in being the co-‐ordinator and distributor for Traidcraft. By running the stall this is part of our outreach to those less fortunate when trying to sell their produce. In October 2006 the Parish of Malew became a Fairtrade Parish. We would like more people to please buy some of the items from the stall to help others who are less fortunate than ourselves. During 2015 the stall took £1,095.85 for the sale of Traidcraft goods and we were well supported during the T.T. & M.G.P. Café. We have also bought tea, coffee, sugar and biscuits for use in the Parish Hall, and that amounted to £367.40. If anyone is interested in taking over the Traidcraft stall then please see Jean or Orry. Thank you for supporting Traidcraft and others in need, but we do need further support to help others. Vicarage Maintenance and management of the Vicarage continues to be the responsibility of the Diocese. The Vicarage drains were inspected and continued to be a problem in 2015. The Diocese instructed contractors to install new waste connections to the sewers in order to ‘bypass’ the junction with Moorecroft that have long caused problems.

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The flat roofs on the bay windows were replaced. In the autumn of 2015 the chimney was relined and stove fitted in the living room to replace the open fire that was leaking smoke into the house. Malew Vicarage continues to fall short of the expected standards in the Church of England for office space and disabled access. However, when compared with other clergy housing in this diocese, it remains a very comfortable and practical family home. In 2016 it is anticipated that the guttering, soffits, facias and bargeboards will be replaced. Annual Vestry Meeting

In accordance with the Churchwardens Measure (Isle of Man) 2013 a meeting of the parishioners of the ecclesiastical parish of Malew and Santan will be held for the purpose of receiving the audited burial authority accounts and matters relating to the Burial grounds.

The following persons are entitled to attend the meeting and vote: (a) persons whose names are entered on the church electoral roll of the parish; (b) persons resident in the parish whose names are entered on a register of electors by reason of such residence; (c) persons resident in the ancient parish of Malew or Santan whose names are entered on a register of electors by reason of such residence.

Agenda

1. Election of Vestry Clerk 2. Apologies 3. Minutes of the last meeting See appendix 1 4. Burial Ground Accounts To note the change of practice, with the year end

now being 31st March. As such there are no accounts to receive at this meeting. The 2014 accounts are included in appendix 2 for information.

5. Burial rate 6. Appointment of Cemetery Clerk 7. Appointment of Auditor for Burial Accounts To be noted that the auditor for

the burial grounds is now appointed by the diocese. 8. Burial Ground Regulations 9. Any Other Business

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Burial Ground Regulations -‐ Proposal

Welcome to XXX Churchyard and Burial Ground

Churchyards are important public spaces. In many towns they are treasured as quiet and restful green oases. They often contain details of our social history, and importantly these are the places in which loved ones are laid to rest and

where many come to remember those who are no longer with us.

We have a responsibility to ensure that any additions or alteration are in keeping with the spirit of the place and with what has gone before, so that we

can pass on that same beauty and benefit to future generations.

A churchyard is not only a place for burials, but also the ground around a place of worship and thus is concerned with the living as well as the dead.

Churchyards embrace many aspects of life of great concern to people today: a concern for conservation, both of wildlife and the natural environment and of our national heritage, a concern for the landscape, a concern for high standards of design and lettering; a hunger for places of quietness and solitude; a need to

contemplate the great mysteries of life, death and salvation.

They are a valuable part of our heritage and contain the documents of our parish history written in stone.

To ensure that high standards are upheld, that our churchyards remain places of

peace and beauty and that they can be appropriately and safely maintained, there are regulations about what is and is not permitted by way of churchyard memorials. A summary of these regulations can be found here, more detailed

notes can be found in the leaflet in church or by contacting the Vicarage.

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Malew and Santan Burial Authorities Churchyard Regulations

Decisions about what may or may not be done in a churchyard are made by the Vicar General of the Diocese. To simplify this process, the Vicar General allows

the incumbent (Vicar) of the parish to give permission for the erection of memorials and gravestones providing they fall within certain limits and rules;

anything which falls outside of these guidelines must be approved by Faculty of the Diocese of Sodor and Man before it is installed. The Churchyard is owned,

managed and maintained by the Burial Authority.

1. The Burial Authority is the ‘Vicar and Church Wardens’ of the parish. They operate as a civic body in this regard, administering public funds in order to provide burial grounds for the civic parishes of Malew and Santan. Churchwardens are elected annually at an Annual Meeting; these are open to members of the public.

2. Different sections of the churchyard are designated as either ‘lawn’ or ‘kerb’ or ‘ancient’. These are areas have specific characteristics and there are different rules which apply to each area.

3. ‘Ancient’ areas typically predate 1895 with some sections being over 400 years old. These areas are unlikely have many new burials except in existing family graves and vaults. These areas are maintained as a ‘cropped meadow’. Flowers are permitted within existing monuments. New monuments are unlikely to be given permission, (save for additional inscriptions or replacement of existing monuments). Where monuments become fragile or unsafe and the owners cannot be traced the Burial Authority will seek to take the necessary steps to make the monument safe; this may not always include a full repair or rebuild.

4. ‘Kerb’ areas typically date between 1895 and 1975. These areas will contain monuments of different sizes and styles, often with kerb stones and glass chippings or gravel. Burials regularly take place in these areas and headstones are often updated or replaced. Monuments must fall within the guidelines issued by the Vicar General, although careful consideration will be given to rules in force at the time the original monument was installed before a decision is made. Where graves ‘sink’ or ‘collapse’, and owners do not make provision for repair, the Burial Authority will repair the monument to such a state that allows the grave to ‘grass over’.

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Kerbstones will be retained and the glass chippings or gravel (if present) will be replaced with grass. Flowers and wreaths may be placed within existing monuments. New trees, shrubs and plants must not be added to graves and these may be removed without warning as they risk disturbing the monument and making it unsafe.

5. ‘Lawn’ areas typically date from the 1970s are identified by headstones without kerbs. In these areas no new work must be done to the surface of the grave which must remain grass. No right is given to plant any plant on the surface of the grave and anything planted may be cut or removed during normal maintenance work. Spring bulbs may be planted below the surface of the grave. Where these are planted, they will be mown over when flowering is finished in the late spring. Wreaths must be removed after two months (i.e. early March for Christmas wreaths etc.). Any item containing wire or plastic which might pose a risk to maintenance staff undertaking their normal work may be removed without warning, (for example artificial floral displays containing wire which become hidden in long grass pose a serious risk if caught up in grass cutting machinery).

6. Glass items, beer cans and bottles, musical chimes, solar powered lights, memorials which make a noise are not permitted in any part of the churchyard. These may be removed without warning.

7. Following recent interment, larger floral tributes will be permitted for a period of XXX months, these will be removed when dead and structures will not be retained.

8. Dogs are permitted. We ask owners to be mindful of other visitors and maintenance staff and to clear up afterwards. This will be periodically reviewed.

For more information, or if you have a question or comment, these should be directed to the Burial Authority care of Malew Vicarage.

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Annual Meeting of Parishioners

In accordance with the Churchwardens Measure (Isle of Man) 2013 a meeting of the parishioners of the ecclesiastical parish of Malew and Santan will be held for the purpose of appointing 8 churchwardens of the parish.

The following persons are entitled to attend the meeting and vote: (a) persons whose names are entered on the church electoral roll of the parish; (b) persons resident in the parish whose names are entered on a register of electors by reason of such residence; (c) persons resident in the ancient parish of Malew or Santan whose names are entered on a register of electors by reason of such residence.

To be appointed churchwarden a person must be — (a) baptised; (b) entered on the church electoral roll of the parish; (c) an actual communicant; (d) 18 years of age or upwards; (e) not disqualified as outlined below.

A person is disqualified for being a churchwarden if he or she ― (a) has been convicted of an offence involving dishonesty or deception, or harm to children or young persons, (b) is an undischarged bankrupt, (c) has been removed from office as a charity trustee, or (d) is disqualified for being a company director.

A person is also disqualified if he or she has been a warden for 6 successive periods of office up to a date less than one year before appointment, unless a meeting of the parishioners has decided that this rule shall not apply to the parish.

Agenda 1) Minutes of the last meeting Appendix 3

2) Election of Churchwardens

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Annual Parochial Church Meeting

Agenda

1) Apologies 2) Minutes of the last meeting Appendix 4 3) Matters arising 4) Election of

a. Diocesan Synod representatives (4 needed) b. Members of the Parochial Church Council c. Southern Mission Partnership Council Members (1 lay person from

each church) d. Sidespeople/Welcomers

5) Electoral Roll Report 6) Report on the proceedings of the Church Council this document to be taken

as such a report 7) Treasurer’s Report Accounts printed separately

a. Examination of audited accounts b. Statement of funds & property no verbal report given. Church Log

books and accounts will be available and opportunity for question given. c. Position of Trust & Charities administered by the Vicar & Wardens

8) Fabric Report A brief summary will be given. Further details to specific buildings will be given in this document. Opportunity for question will be given.

9) Chairman’s Report 10) Any Other Business – To be notified at the start of the meeting 11) Closing prayer

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Appendix 1

To follow

Appendix 2

MALEW BURIAL GROUND AUTHORITY 4 Income and Expenditure Account For the Year Ended 31 December 2014 2014

£ 2013

£ Maintenance Account Income Burial rates 32,087 35,974 Sale of plots (Malew) 700 2,100 Sale of plots (St Marks) 150 - Total income 32,937 38,074 Expenditure Maintenance of Malew Burial Ground 15,109 24,872 Maintenance of St Marks Burial Ground 2,136 4,322 Insurance 1,648 1,563 Audit Fees 1,323 1,323 Treasurers remuneration 2,000 2,000 Miscellaneous - 27 Rates 172 167 Contribution to Foxdale Burial Ground 1,400 1,400 Depreciation charge 1,816 1,816 Total expenditure 25,604 37,490 Excess/(deficit) for the year 7,333 584 Balance brought forward 130,411 129,827 Balance carried forward 137,744 130,411

MALEW BURIAL GROUND AUTHORITY 5 Balance Sheet as at 31 December 2014 Note 2014

£ 2012

£ Fixed Assets Kitchen/ WC Building 3 87,157 88,973 87,157 88,973 Current assets Debtors 4 271 2,174 Cash at Bank 53,272 41,968 53,543 44,142 Current liabilities Accruals (1,323) (1,323) Creditors (1,633) (1,380) Net Current Assets 50,587 41,439 Net Asset Totals 137,744 130,411 General Reserve 137,744 130,411 Authorised and Approved for issue: ………………..

……………….

……………….

Date………….…..

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SANTON BURIAL GROUND AUTHORITY 4 Income and Expenditure Account For the Year Ended 31 December 2014 2014

£ 2013

£ Maintenance Account Income Burial rates 4,951 5,802 Interest on investments 32 979 Total income 4,983 6,781 Expenditure Maintenance 257 179 Grass Cutting 1,546 1,169 Audit Fees 830 1,020 Fuel 96 60 Tools - - Machine Parts/Servicing 174 - Advertisements - - Total expenditure 2,903 2,428 Excess/(deficit) for the year 2,080 4,353 Balance brought forward 21,516 17,163 Balance carried forward 23,596 21,516

SANTON BURIAL GROUND AUTHORITY 5 Income and Expenditure Account For the Year Ended 31 December 2014 2014

£ 2013

£ Trust Account Income Bank interest receivable - - Total income - - Net income/(expenditure) for the year - Balance brought forward 1,645 1,645 Balance carried forward 1,645 1,645 Sale of Plots Account Sale of Plots receivable in the year - 400 Inscriptions 746 - Balance brought forward 1,560 1,160 Balance carried forward 2,306 1,560 John Moore Reserve Account Bequest income - - Interest 191 191 Balance brought forward 7,027 6,836 Balance carried forward 7,218 7,027

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Appendix 3 Annual General Meeting of Parishioners 2015 Minutes Election of Churchwardens The parish of Malew and Santan has 8 church wardens. Four nominations were received for Hilda Oates, Ian Burrell, Orry Mitchell, Roy Storrs. All were duly elected by unanimous agreement. Thanks were noted to the outgoing warden, Mr Donald Gelling. NB Mr Donald Gelling was re-‐elected at an extra-‐ordinary meeting of Parishioners on the 31st May 2015

SANTON BURIAL GROUND AUTHORITY 6 Balance Sheet as at 31 December 2014 Note 2014

£ 2013

£ Fixed Assets Investments 3 380 380 380 380 Current assets Debtors 4 773 896 Cash at Bank 5 34,442 31,111 Accrued interest - 191 35,215 32,198 Current liabilities Accruals (830) (830) Creditors - - Net Current Assets 34,385 31,368 Total Assets 34,765 31,748 Representing the following: Maintenance account 23,596 21,516 Trust Account 1,645 1,645 Sale of Plots Account 2,306 1,560 John Moore Reserve Account 7,218 7,027 34,765 31,748 Authorised and Approved for issue: ………………..

……………….

……………….

Date………….…..

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Appendix 4 Annual Parochial Church Meeting 2015 Minutes Agenda 1) Apologies as read 2) Minutes of the Last Meeting. Accepted. Proposed Mr Roy Storrs Seconded Mr John Ormond 3) Matter arising not elsewhere on agenda. None 4) Gill Poole Mission Advisor. ‘Green Shoots everywhere!’ Attached ‘Reaching Out To Grow’ 5) Election of a. Diocesan Synod Representatives. Mr R. Pilling – Previously Elected for a 3 Year Term Mrs Ellen Halliwell – In own right as a Reader

Mr Donald Whittaker – Proposed Mr James O’Keefe Seconded Mr Roy Storrs Mrs Diane Ormond – Proposed Mrs Hilda Oates Seconded Mrs Carol Midgely Dates of future Synod Meetings to be attached to these minutes. b. Members of the Parochial Church Council 8 Members to be elected by Local Church Councils. 2 from each church Malew Richard Higgins and Jo Storrs – Santan John Ormond + 1 other Abbey Caroline Convery + 1 other St Marks Jenny Corrin Church Wardens. Clergy and Readers for the Parish of Malew. c. Southern Mission Partnership (1 lay person from each church) Diane Ormond Santan. Bob Pilling Abbey Dates to be circulated d. Sidespeople/Welcomers/Sacristans Local Church Councils to organise. Vote of thanks to Jean Buckley, Betty Charnley and Sally Kelly for their hard work and dedication to the role of sacristan.

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6) Electoral Roll Report As electoral Roll Officer unable to attend Reverend McGowan reported 151 as at 31st December 2014. There are some amendments to be made and Reverend McGowan undertook to check for accuracy. 7) Report on the proceedings of the Church Council. Document as read. Further information from St Sanctain concerning boundaries. Reverend McGowan has written to Diocese seeking clarification. Also need to confirm with Braddan a cemetery agreement. Mr Donald Gelling verbally reported on a requirement from the Diocesan Surveyor requiring the rail in the gallery to be highered by 6”. This was now not necessary as the false floor had been removed, the rail was now at the required height. 8. Treasurer’s Report a) Brief accounts attached, Full printed copies available at the meeting together with Church Log Books, There will be a slight amendment to the accounts as Outlined by Treasurer when further information is received from Isle of Man Government. Accounts adopted. Proposed Mrs Ellen Halliwell and seconded Mr Donald Whittaker. St Sanctain’s accounts adopted separately. Proposed Carole Midgely seconded Mrs Jo Storrs. Mr Mitchell stated care should be taken over fund raising events as they raised a substantial income for the Parish. b) Statement of funds and property Reverend McGowan report a change in the property at St Marks. A small parcel of land had been sold in 2014 (£5,000). Funds not yet available as waiting for correct paperwork. There were no further changes c) Position of Trusts and Charities administered by the Vicar and Wardens There was much discussion . Many trusts and charities now have little value and the feeling of the meeting that a concerted effort should be made to regularise the funds available albeit very small amounts. DBF to be consulted and the legal position discussed with Mr Howard Connell 9. Fabric Report Reverend McGowan reported that the upkeep of the vicarage was no longer the responsibility of the Parish. Specific buildings were reported in the document and a brief summary given as to the various works. At this juncture there was much discussion around rotas etc which does not constitute a fabric report. 10 Chairman’s Report As reported by Reverend McGowan. Discussion around various matters with

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specific reference to the Easter Offering. 11 No further business Vote to thanks by Mrs Jo Storrs to the Reverend McGowan 12 Closing Prayer Appendix 5

1 Malew, Abbey & St Marks Churches Statement of Income and Expenditure Income 2015 2014 £ £ Collections Abbey 10,291 11,988 Malew 6,393 5,915 Sunday School 335 301 St Mark’s 2,549 2,834 Other 69 478 Donations 1,989 1,011 Fundraisers Christmas Fayre 685 598 Flower Festival 3,645 1,527 Harvest Tea 594 583 Lent Lunches 2,193 2,005 MGP Café 2,979 2,373 Southern 100 1,257 684 Spring Fayre 1,264 1,299 TT Café 7,446 8,329 Other 45 469

Funerals & Inscriptions 7,526 3,454 Interest 4 9 Planned Regular Giving 7,507 12,390 Sunday School Grants 130 Weddings 4,969 1,610 Helen Kinvig Memorial Fund 750 1,442 Magazine Adverts 103 74 Contribution from Santon for Quota

7,366 8,618

Total Income 69,959 70,231

2

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Malew, Abbey & St Marks Churches Statement of Income and Expenditure 2015 2014 £ £ Expenditure

Donations from Church Funds 360 290 Funeral Expenses 6,043 465 Inspection of Churches 435 435 Miscellaneous 279 Organist Fees 1,820 1,914 Cook Books (476) 474 Electricity Abbey 362 235 Malew 432 433 St Marks 252 Gifts & Sundries 230 Insurance and Licences 2,552 2,120 Oil Abbey 859 1,129 Malew 856 331 St Marks 939 1,523 Organ and Piano Maintenance 1,213 1,062 Rates 11 11 Repairs & Maintenance Abbey 14,115 3,197 Malew 7,497 340 St Marks 7,906 6,419 Stationary 2,115 2,605 Website 228 228 Wine, Flowers, Candles etc 535 397 Quota 38,557 37,592 Sunday School 167 107 Administration 0 500 Treasurers Honorarium 800 800 Vicar Contribution to oil 0 500 Mileage 670 207 Stationary 286 324 Telecoms 411 140 Temporary Cover 0 43 Wedding Expenses 2,945 390 Bank Charges 156 90 Total Expenditure 92,303 64,553 Surplus/(deficit) (22,344) 5,678

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Balance Sheet

2015 2014

Note £ £ Balance Excess/(deficit) (34,260) 4,420 Brought forward balance 72,254 48,102 Brought in from St Marks 19,732 Total 37,994 72,254 Represented by Current Assets IOM Bank Current 8,605 42,353 Reserve 12,397 9,731 St Marks account 3,604 3,604 St Marks Reserve 17,857 17,857 42,463 73,545 Creditors 3 0 0 42,463 73,545 Current Liabilities Uncleared Cheques 1 (3,593) (130) Due (to)/from hall (586) (110) Non Church income- to be paid out 2 (290) (1,051) (4,469) (1,291) Total 37,994 72,254 Balance Carried forward 37,994 72,254

Treasurer…………………. Examiner……………..….. Dated…………………….... Dated……………………...

5

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3 Malew, Abbey & St Marks Churches St Marks School Room 2015 2014 £ £ Income Hire of School Room/Donations 8,266 1,119 Covenant - Total income 8,266 1,119 Expenditure Electricity 394 98 Maintenance 19,247 36 Other 1,710 Rates 128 123 Insurance 413 410 Total Expenditure 20,182 2,377 Surplus/(deficit) (11,916) (1,258) Balance carried forward (34,260) 4,420

4

Malew, Abbey & St Marks Churches


1. Uncleared Cheques and Payments

£

003629 45 003630 30 003631 20 003632 127 003640 300 BACS 226 BACS 157 BACS 1,824 BACS 645 BACS 219 ______ 3,593

-

2. Funds due to be paid out from Church Funds

£

Roman Aid 123 Christingle 167 ___ 290

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7


Driscoll Abbey Church Balance b/f 1st January 2014 27,966

Expenditure

Income Interest 27 Balance c/f 31st December 2014 27,993

Malew Educational Trust Balance b/f 1st January 2014 35,836

Expenditure

Income Interest 315 Balance c/f 31st December 2014 36,151

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