Mid Career Training to MTS

Mid Career Training to MTS

1.1.1

HISTORY of Post Office

HISTORY of Post Office

Use of pigeon in the reign of Mughal Raj Messengers were used by many kingdoms to

convey message

Runners (carrying spear with bell)

India Post the oldest organization came into existence in 1854 i.e. 160 years old

1.1.2

OUR DEPARTMENT(History)

PPT1.1.2 Rule No :

• Rest Houses located in forest areas were known as Dak Bungalow, where the Dak runners used to take rest.

• In British Era, Collector used to hand over the charge of district to the Postmaster.

• Postal Department started to use the services of Railways for carrying mail from 1854 when Railways started its service from Thane to Mumbai.

OUR DEPARTMENT

• India Post is the Largest and Oldest Postal system in the world.

• DOP comprises of two wings i.e. Postal & Railway Mail Service.

• It is having a net work of 1,54856 Post Offices out of which15736 are in urban and 1,39164 are in Rural areas known as Branch Post Offices

• A Post office serves 21.23 Sq. KMs. covering 8086 people on an average in India----25481 in urban and 6124 in rural.

PPT1.1.2 Rule No :

OUR DEPARTMENT

• DOP is one of the oldest department of central government i.e. Govt. of India.

• It is the largest postal network in the world.

• DOP works under Ministry of Communication and Information Technology with its H.Q.at Dak Bhawan, New-Delhi.

• We feel proud to be the part of one of the most honest and dedicated work force in India.

PPT1.1.2 Rule No :

BRAINSTORMING

6

India PostIndia Post

1.1.7

Our Vision:

• India Post’s products and services will be the

customer’s first choice.

1.1.8

To sustain its position as the largest postal network in

the world touching the lives of every citizen in the country.To provide mail parcel, money transfer, banking, insurance and retail services with speed & reliability.To provide services to the customers on value – for – money basis.To ensure that the employees are proud to be its main strength and serve its customers with a human touch.To continue to deliver social security services and to enable last mile connectivity as a Government of India platform.

Our Mission

1.1.9

LOGO OF INDIA POST

1.1.10

BRANDING• India Post logo a visual link in communication• It’s the corporate identity of India Post• Wings show conscious efforts to maintain

continuity of communication• Its represents dynamism, Speed, elevation,

aspiration and action• Bhartiya Dak in Hindi & India Post in English depicts

corporate name• Red colour its traditional association with postal services

& embodies passion, power & commitment• Orange communicates hope, joy & happiness

1.1.11

Exercise

• Solve EXERCISE 1.1.1

1.1.12

Ministry Of Communication & IT

Ministry Of State (C)

Secretary / Director General /Chairman

Postal Service Board

Member (Technology

)

Member (Personnel)

Member (PLI) & Chairman

(Investment Board)

Member (HRD))

Member (Operations)

Member (Planning)

Member (Planning)

Organizational Structure

DDG, ADG

1.1.13

Joint Secretary

& FA

Secretary / D. G. Posts / Chairman Postal Services Board

Postal Service Board

Base Circle

56 APO 99 APO

FPO

Circle CPMG

PTC REGION

DIVISION

SUB

Div

HOSO

BO

RAKNPA

PLI directorate BD Directorate

1.1.14

Administrative Structure

DIRECTORATE

CIRCLE

REGION

Chief Postmaster General

Director General Posts

Postmaster General

POSTAL DIVISIONS

SSPO’s / SPOs

DISTRICTS

CIRCLE STAMP DEPOT POSTAL STORE DEPOT

MAIL MOTOR SERVICE

RMS DIVISIONS

ARMY POSTAL SERVICE

INDIA

STATE

Superintendent

Manager

Superintendent

POSTAL SUB DIVISIONS

RMS SUB DIVISIONS

IP / ASP

IRM / ASRM

DISTRICTS

1.1.15

P & T Dispensary

Administrative Structure …

The country is divided into 22 Postal Circles headed by CPMG / Principal CPMG.

Each Postal Circle is divided into Regions. A Postmaster General is in charge of each region. Every Postal Region has Postal and RMS divisions. SP/SSP is the head of the Postal Division. SRM/SSRM is the head of RMS Division. Each Circle will have Circle Stamp Depot., which gets

stamps from Security Press and distribute it to Head Post Offices.

Postal Stores Depots in different regions of the Circle supply forms and stationery to Postal and RMS offices.

1.1.16

Operational Structure(Postal)HEAD POST OFFICE

DEPARTMENTAL TOWN SUB OFFICES

EXTRA DEPARTMENTAL BRANCH POST OFFICES(In Rural Area)

1.1.17

OPERATIVE SET UP - POST OFFICESHead Office – It is the Chief of a group of PO’s consisting of itself and its

subordinate offices called SO’s & BO’s. The Monetary transactions of the group are consolidated in

the Head Office. It may be in charge of a Higher Selection Grade (HSGII)

Postmaster, HSG-I Postmaster or a Senior Postmaster (Gazetted).

The principal HPO at the circle Head quarters is called General Post Office (GPO)

Sub post office It is a Post Office subordinate to a H.O. Its monetary transactions are incorporated in the accounts of

its H.O. The Officer in charge of a SO is called Sub Postmaster (SPM)

1.1.18

Types of Sub Post Offices - ‘C’ class SO: A SO without PA only with one SPM.

B class SO: SO with one SPM and one PA

A class SO: SO with one SPM and two PAs.

LSG SO: SO with one SPM and three or more PAs

Town SO: A sub office in a town or its suburbs where there is also a Head Office.

1.1.19

Night Post Office : Some important Post Offices have extended working

hours up to 8.30 pm on weekdays.On Sundays and holidays they work for limited hours

but not beyond 6.00 pm. Such post offices are called Night Post Offices. Branch Office – Lower than in status than Sub Office. It is in direct account with a Head Office or a Sub

Office. The monetary transactions of BO are incorporated in

the accounts of its Account Office.

1.1.20

No-delivery PO - A Post office which does not perform delivery work.

Army PO - These Post Offices serve defense personnel. These

are also known as Central Base PO. There are two CBPO. One at Delhi (1 CBPO or c/o 56

APO) and other at Calcutta (2 CBPO or c/o 99 APO) HO status.FPO -

Field POs are coming under 1 CBPO or 2 CBPO. Sub Office status.Foreign PO -

Foreign POs deal with the incoming and outgoing foreign mail.

1.1.21

Exercise

• Solve EXERCISE 1.1.2

1.1.22

Operational Structure (RMS)

RECORD OFFICE

HEAD RECORD OFFICE RECORD OFFICESUB RECORD OFFICE

SORTING MAIL OFFICE TRANSIT MAIL OFFICE

MAIL OFFICE

SECTIONS

SECTIONS

1.1.23

24

POSTAL NETWORK AT A GLANCE (As on 31-3-2012---------------------------------------------------------------------------------------------------------------- 1 Total Number of Postal Circles 222 Total Number of Postal Regions 373 Total Number of Postal Divisions 4424 Total Number of Circle Stamp Depots 175 Total Number of Postal Store Depots 466 Total Number of RMS Divisions 687 Total Number of Postal Training Centres 68 Total Number of Post Offices in the Country 154,8229 Total Number of Post Offices in Rural Areas 139,08610 Total Number of Post Offices in Urban Areas 15,73611 Total Number of GPO 2412 Number of Head Post Offices 81013 Number of Sub Post Offices 24,63414 Number of ED Branch Post Offices 129,37415 Number of Delivery Post Offices 146,88816 Number of Post Offices with Telegraph facility 28517 Number of Night Post Offices 16118 Speed Post Sorting Hubs in the Country 8919 Total Number of Countries covered under International Speed Post (Merchandise & documents - both) 7420 Number of Countries covered under International Speed Post (documents only) 24 21 Population served by a Post Office in 2012 $ 7,95622 Population served by a Post Office in 2012 (in Rural Area) $ 6,06123 Population served by a Post Office in 2012 (in Urban Area) $ 24,70424 Area served by a Post Office (Sq. Km.) in 2012 21.2325 Average distance to be travelled for Postal facilities (in Km.) 2.60$ as per estimated population 2012

Postal Accounts Offices: Our department handles huge amount of cash

which either belongs to the customers or which has to be credited to the government accounts.

For the purpose of auditing the accounts of the department of post there are postal accounts offices.

Here is a list of all the Postal Accounts Offices, their abbreviations and their jurisdiction.

Every Head Post Office should send periodical returns of various accounts items to the Accounts Office of its area.

1.1.25

Name of Postal Accounts

OfficeArea Abbreviation

1 Ambala Haryana A B

2 Ahmedabad Gujarat AH

3 Bangalore Karnataka BG

4 Bhopal Madhya Pradesh BH

5 Calcutta West Bengal C

6 Cuttack Orissa CK

7 Delhi Delhi D

8 Hyderabad Andhra Pradesh H

9 Jaipur Rajasthan J

10 Kapurthala J & K, Punjab K

11 Lucknow Uttar Pradesh L

1.1.26

Name of Postal Accounts Office

Area Abbreviation

12 Chennai Tamilnadu CH

13 Nagpur Maharashtra, APS N

14 Patna Bihar, Jharkhand P

15 Sundernagar Himachal Pradesh S

16 Tiruvananthapuram Kerala T

17 Guwahati Assam G

18 Jammu Tawi J & K JT

19 Raipur Chattisgarh R

21 Shillong North Eastern SH

22 Dehradun Uttarakhand DE

1.1.27

Accounting network of the post offices

Postal Account officeResponsible for incorporating account of all HOs in circle

Head Post OfficeSupplies cash, stamp, IPOs,

certificates, passbooks, recpt bks

Head Post OfficeConsolidation of account

of subordinate offices

Sub Post Offic

e SO is

placed in account with HO

Branch Pos

t Office

Having

limited

powers of

Saving

Bank

and Booking of

postal

articles

Branch Post Office

Can be directly under Sub

Office which is called its

Account Office

Sub Post Offic

eSubmits its

Daily A/C to

Head Post Offic

e

Branch Post Office

Sub account branch of

account office monitors its functioning

Sub Post Offic

eConsolidate the transactions of BO also into its

accounts

Head Post OfficeSubmits returns and

accounts to concerned PAO

1.1.28

Exercise

• Solve EXERCISE 1.1.3

1.1.29

1.1.30