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Mid-Region Council of Governments MRRTPO COMMITTEE

Thursday, October 18, 2018 9:30 a.m. - 11:30 a.m. 809 Copper Avenue N.W., Albuquerque, NM 87102

*Please note that tele-communication will not be provided during this meeting due to updates to MRCOG software.

Daniel White, Chair Debbie Ortiz, Vice-Chair

AGENDA

• Call to Order: The presence of a quorum will be noted

• Approval of agenda for October 18, 2018

• Approval of meeting summary for August 17, 2018

PUBLIC COMMENT

TO ADDRESS THE RTPO COMMITTEE, REGISTER WITH THE COMMITTEE CHAIR PRIOR TO CALL TO ORDER.

ACTION ITEMS

• RTIPR Project Evaluation and Approval: Brandon Howe, RTPO Planner

o Pueblo of Jemez – NM4 Multi-Purpose Pedestrian Trail

o Town of Edgewood – Edgewood 7; Echo Ridge Trailhead Project

o Village of Encino – NM60 Road Safety Audit and Pedestrian Improvements

DISCUSSION ITEMS

• Mid-Region RTPO FTA Application Process: Brandon Howe, RTPO Planner

• Mid-Region RTPO Fourth Quarter Report: Brandon Howe, RTPO Planner

REPORTS

• MRRTPO Report: Brandon Howe

• Member Report: All members who wish to report

• NMDOT Liaison Report: Neala Krueger

• NMDOT Tribal Liaison Report: Ron Shutiva

• NMDOT District 5 Report: Stephen Lopez

• NMDOT District 6 Report: JoAnn Garcia or Marticia Holiday

COMMITTEE MEETING ADJOURNMENT

NOTES

Next Meeting: December 20, 2018 9:30 a.m. to 11:30 a.m.

Anyone requiring special accommodations is requested to please notify the MRCOG office at 247-1750 at least seven (7) days prior to the meeting.

Mid-Region RTPO Committee Page 1

MEETING SUMMARY

Mid-Region Council of Governments

RURAL TRANSPORTATION PLANNING ORGANIZATION (RTPO) COMMITTEE Thursday, August 16, 2018 9:30 a.m. - 11:30 a.m.

Mid-Region Council of Governments, 809 Copper Ave. NW, Albuquerque, NM 87102

VOTING MEMBER

ORGANIZATION MEMBER ALTERNATE

City of Moriarty X Debbie Ortiz, PHTC (Vice-Chair) Bob Hudson, Airport Manager

Vil lage of Cuba Richard Velarde, Mayor

Gilbert Dominguez, Mayor Pro-Tem

Vandora P. Casados, Vil lage Clerk

Town of Edgewood John Basset, Mayor Juan Torres, Clerk

X Roger Holden, Parks & Rec

Town of Estancia X Sharalynn Lucero, PHTC X Nathan Dial, Mayor

Pueblo of Jemez X Sheri Bozic, Director – Planning &

Development

Jeri Loretto, Grants and Contracts

Carla Gachupin, Planner

Village of Jemez Springs Pending Pending

Jicarilla Apache Nation Duane Sandoval, Engineer/Planner Prestin Duncan, Engineering Tech.

Pueblo of Laguna Pending X Sharon Hausam, Tribal

Planner

Pueblo of Zia Pending

Amanda Rubio, DCI Project Coordinator

Leon Gachupin, Road Maintenance Supervisor

Town of Mountainair Dennis Fulfer, Clerk X Debbie Ortiz, PHTC

Sandoval County Pending Pending

Santa Fe County X Brett Clavio, Transportation Planner

Robert Griego, Planning Division Manager

Maria Lohmann, Planner

Village of San Ysidro Steve Lucero, Mayor X Daniel White, Marshal, Committee Chair

Torrance County Belinda Garland, County Manager Leonard Lujan, Road

Superintendent ELIGIBLE BUT NOT PARTICIPATING

Village of Encino Loretta Chavez, Clerk/Treasurer Boyd Herrington

Village of Willard Robert Chavez, Mayor Angelina Halbert, Clerk

STAFF

Mid-Region RTPO X Brandon Howe, RTPO Planner

Sandra Gaiser, Regional Planning Program Manager

Maida Rubin, Regional Planner


NON-VOTING ASSOCIATE MEMBER

Step Into Cuba Alliance Sally Davis

Richard Kozoll, MD

NON_VOTING ADVISORY MEMBER

ORGANIZATION MEMBER

FHWA Pending

NMDOT – District 5 Paul Brasher, District Engineer

X Stephen Lopez, Engineering Support

Brad Fisher, T/LPA Coordinator

NMDOT– District 6 Arif Kazmi, Engineering Support

Jan Niclos, Engineer Support

X JoAnn Garcia, LGRF, Capital Outlay, T/LPA Coordinator

Marticia Holiday, Co-ops

Bil l Santiago, Local Government Coordinator

NMDOT – Planning Division

Jessica Griffin, Planning Bureau Chief

Rosa Kozub, G2G Supervisor

X Neala Krueger, RTPO Liaison

X Ron Shutiva, Tribal Liaison

Shannon Glendenning, TAP/RTP Coordinator

NMDOT – Transit David Harris, Transit Manager

Deborah Bach, Rural Transit

Gabrielle Chavez, Transit Planning & Service

NMDOT - LTAP Eric Garcia, Staff Development

OTHER PARTICIPANTS

Jeff DeBellis, University of New Mexico Prevention and Research Center

Carla Salazar, Town of Edgewood

Daren Zigich, New Mexico Energy, Minerals, and Natural Resources Department Bob Spillers, New Mexico Environment Department

Kerwin Singleton, New Mexico Environment Department

Luke Smith, NMDOT T/LPA Coordinator - Central Region Design

Mark Clark, New Mexico Department of Health


AGENDA

Call to Order: Daniel White, Village of San Ysidro, called the meeting to order at 9:36 a.m. A quorum was noted. Approval of Agenda:

Debbie Ortiz, City of Moriarty / Town of Mountainair, made a motion to approve the agenda for August 16, 2018; the motion was seconded by Roger Holden, Town of Edgewood and passed unanimously.

Approve Meeting Summary: Discussion: Brandon Howe, MRCOG – RTPO noted that the date on the meeting summary needed to be updated and the change will be made before the summary will be signed.

Sharalynn Lucero, Town of Estancia, made a motion to approve the meeting summary for June 21, 2018 with the identified changes; the motion was seconded by Debbie Ortiz, City of Moriarty / Town of Mountainair and passed unanimously.

PUBLIC COMMENT There were no public comments were made.

ACTION ITEMS

There were no action items.

DISCUSSION ITEMS EMNRD – Energy Road Map Initiative: See attached presentation NMED – VW Settlement Funding Program and Application Process: See attached presentation RTIPR Update – PFF Consultation & Evaluation Form: Discussion: Brandon Howe – RTPO staff has included a list of the submitted project feasibility forms from all participating entities. RTPO staff will work with these entities and NMDOT reps to conduct project consultations. Once consultations have been completed and NMDOT signs off on PFFs, local entities will be required to fill out the Project Prospectus Form (PPF). Please see the attached list. Additionally, RTPO staff has drafted a evaluation form which is also included in the agenda packet. RTPO staff will distribute to all RTPO members and will be seeking comments or suggestions to improve the form. FTA 5310 – 5311 Evaluation Timeline: Discussion: Brandon Howe – NMDOT has issued its official notice for letters of intent to apply for the FTA section 5310 & 5311 funding programs. The deadline has passed but timelines for RTPO evaluations have not been distributed. RTPO staff will work with Deborah Bach to determine when the deadline to conduct evaluations will occur. Once RTPO staff has identified a deadline, inclusion on the agenda will occur. Again, applying organizations will present to the RTPO committee. FTA Tribal Transit Program: Discussion: Brandon Howe – RTPO staff distributed information regarding the FTA Tribal Transit Program. Please review the website for guidelines on how and when to apply for this funding source.

REPORTS


MRRTPO Staff Report: Brandon Howe – The RTPO has continued to participate in the Partnership for Health Torrance Communities. RTPO staff attended a PTHC meeting in Mountainair. RTPO staff has been actively engaged in the RTIPR development and PFF process. Staff has been traveling to communities to meet with RTPO members to discuss projects and PFF form submission information. RTPO staff attended a RTPO quarterly meeting in Gallup and was informed of the Federal Lands Access Program. The official notice for applications has not been distributed but RTPO staff will quickly distribute upon arrival.

Member Report: Roger Holder, Town of Edgewood – The Town submitted three PFFs for trail and multiuse path projects. The Town intends to submit an application for RTP funds to build a trail head and additional facilities on leased BLM land.

NMDOT Liaison Report: Neala Krueger – No report from NMDOT this month.

NMDOT Tribal Liaison Report: FHWA Southwest Tribal Workshop will take place in Ohkay Owingeh Pueblo. The workshop will be held on August 28 – 30.

NMDOT District 5 Report: Stephen Lopez – Will be working with RTPO staff to conduct PFF consultations. The PFFs submitted by the Town of Mountainair and the Village of Encino are Highway Safety Improvement Program (HSIP) projects and HSIP isn’t funding projects until a few years. NMDOT District 6 Report: Luke Smith – The Village of Cuba was issued concurrence by NMDOT to award the bid from Star Paving Company for the base bid. NMDOT will work with the RTPO to schedule PFF consultations for the various project submissions.

NM/LTAP Report: No report from NM/LTAP Committee Meeting Adjournment

The meeting adjourned at 11:23 am

Next Meeting: October 18, 2018, 9:30 a.m. to 11:30 a.m.

Anyone requiring special accommodations is requested to please notify the MRCOG office at 247-1750 at least seven (7) days prior to the meeting

___________________________________ Daniel White, Chair - or-

Debbie Ortiz, Vice-Chair Mid-Region Rural Transportation Planning

Organization Committee

ATTEST:

___________________________________ Dewey V. Cave, Executive Director

Mid-Region RTPO 2018 RTIPR Process – EVALUATION FORM: Updated 8.16.2018 1

REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM RECOMMENDATION (RTIPR)

Screening and Evaluation Form

Project Title: ________________________ Project Location: ___________________________ Lead Agency: _________________________ Contact Name: _____________________________ Basic Qualifications: (to be completed by MRCOG staff)

Section 1

Criteria Evaluation Additional Information

A.

Is the project an NMDOT facility? Yes

No

B.

What is the Functional Classification of the roadway? Interstate

Other Freeways

Principal Arterial

Minor Arterial

Major Collector

Minor Collector

Local Road or Trail

C.

Does the project provide alternative transportation opportunities

Yes

No

D.

Does the project provide additional recreational opportunities?

Yes

No

E.

What federal NMDOT funding resources is this project eligible for?

__________________

__________________

Resources were identified during the PFF consultation mtg.

F.

What state NMDOT funding resources is this project eligible for?

__________________

__________________

Resources were identified during the PFF consultation mtg.


Project Details: (to be completed by MRCOG staff) Section

2 Criteria Evaluation Additional Information

A.

Is the project on an approved local ICIP? Yes

No

Year:_____, Rank:_____

B.

Is the project consistent with any T/LPA planning documents?

Yes

No

List document name and year

__________________________

__________________________

__________________________

C.

Is the project consistent with 1 or more of the USDOT National Performance Goals?

Yes

No

National Performance Goals: -System Reliability -Freight Movement & Economic Vitality -System Connectivity -Infrastructure Condition -Safety -Congestion Reduction -Environmental Sustainability -Reduced Project Delivery Delays

D.

Has the project or a related project been included on the STIP or RTIPR in previous years?

Yes

No

If yes, note the years listed:

Year: __________

E.

Has the project or a related project received federal or state DOT funding in previous years?

Yes

No

If yes, note the years funding was received:

Year: __________


Project Readiness: (to be completed by MRCOG staff)

Section 3

Criteria Evaluation Additional Information

A.

Which activities need to be competed? Preliminary Engineering

Certifications or Clearances

Construction

Construction Management & Testing

< includes planning, design and engineering

< includes Environmental, R.O.W, utilities, railroad

B.

What is the level of match funding put toward the project?

More than minimum

Minimum

Less than minimum

Based on requirements of Federal and/or State DOT programs

C.

How much of the required match is considered soft match?

50% or More

25% - 50%

Less than 25%

soft match is non-cash match approved by Federal and State DOTs

Long Range Transportation Plan Goals: Evaluation Criteria (to be completed by MRRTPO members)

Section 4

LRTP Goals Criteria Evaluation

A.

Operate with Transparency &

Accountability

Collaboration with state, regional and local stakeholders High

Medium

Low

Public outreach effort 3 or more meetings

1-to-3 meetings

None

B. Improve Safety for All

System Users

Utilizes safety data High

Medium

Low

Integrates safety planning for all users High

Medium

Low

Improves safety for all users High

Medium

Low


C. Preserve & Maintain

Transportation Assets for the Long Term

Is the project part of an existing transportation network Yes

No

Life expectancy of project 10+ years

5 - 10 years

Less than 5 years

D. Provide Multimodal Access

& Connectivity for Community Prosperity

Allows for multimodal transportation opportunities such as transit, bicycling, walking, etc.

High

Medium

Low

Connects regional and local community services High

Medium

Low

E. Respect New Mexico’s Cultures, Environment,

History and Quality of Life

Preserves physical and cultural environments High

Medium

Low

Project aligns with state, regional or local transportation or land use plans

High

Medium

Low

Project improves quality of life and increases tourism related opportunities

High

Medium

Low

F. Public Health for All

System Users

Project proactively addresses transportation related public health concerns

High

Medium

Low

Project increases opportunities for walking and biking to services and/or for recreational purposes that result in improved health and wellness

High

Medium

Low

Improves access via transit or other alternative modes to health and wellness services

High

Medium

Low


Federal Planning Factors: Evaluation Criteria (to be completed by MRRTPO members)

Section 4

LRTP Goals Criteria Evaluation

A. Economic Vitality

Number of people served

High

Medium

Low

Addresses capacity needs

High

Medium

Low

B. Safety and Security Addresses Safety and Security

High

Medium

Low

C. Accessibility and Mobility Part of an existing network

High

Medium

Low

D.

Environment, Energy Conservation, Quality of

Life, State/Local Consistency

Preserves physical and cultural environments

High

Medium

Low

Reduces travel distances/promotes conservation

High

Medium

Low

E. Integration and

Connectivity Across Modes Provides for public transportation, multimodal and/or intermodal needs

High

Medium

Low

F. Efficient System

Management and Operation

Contributes to efficient system management and operation

High

Medium

Low

G. Preservation of Existing

Systems

Contributes to preservation of existing infrastructure and system

High

Medium

Low

NMDOT Transit Application Evaluation Process

RTPO Responsibility

Step 1: RTPO Planner to obtain all applications from new eGMPS portal – October/November 2018

Step 2: RTPO Planner to distribute the applications for review 1 week prior to prioritization meeting

Step 3: MRRTPO Prioritization Meeting – December 2018

- Applicants are required to present to the RTPO Committee

- During presentations, RTPO Committee Members will utilized the NMDOT evaluation cards

to prioritize the transit applications

Step 4: RTPO Planner to input the results into the eGMPS portal – December 2018

Step 5: Statewide Budget Recommendation Meeting – March/April 2019

Step 6: Notice of Award – May/June 2019

APPENDIX E

REGIONAL PRIORITIZATION EVALUATION MEASURES/CRITERIA TO BE USED BY REGIONAL PLANNING ORGANIZATIONS AND APPLICANTS

FOR 49 U.S.C. SECTION 5310 APPLICATIONS ONLY

§5310: Transportation for Elderly Individuals and Individuals with Disabilities 1. Planning and Coordination: - Does Applicant coordinate services with other disabled and elderly providers? - Do they have a plan for anticipated disabled and elderly growth in the community?

- Is the project included in the RPO/MPO Coordinated Public Transit Human Services Transportation Plan?

2. Regional Need and Justification: - Does applicant serve regional market demands? - Is there a clear and defined need for this service? 3. Maintenance, Safety, and ADA: - Does the applicant have comprehensive maintenance plan? - Do they have someone trained to recognize maintenance concerns?

- Are applicants drivers trained in passenger safety and sensitivity? Wheelchair lift operations?

APPENDIX E



Name of Applicant: §5310: Transportation for Elderly Individuals and Individuals with Disabilities Please circle score as applicable: 1. Planning and Coordination: HIGH Medium high MEDIUM Medium Low LOW 2. Regional Need and Justification: HIGH Medium high MEDIUM Medium Low LOW 3. Maintenance, Safety, and ADA: HIGH Medium high MEDIUM Medium Low LOW

APPENDIX F



§5311: Rural Public Transit 1. Rural Public Transportation Planning and Regional Coordination: - Does the applicant have a short/long term transit plan? - Is this plan adopted by the applicants governing body?

- Is there coordination with other transit systems and other modes of transportation, including tribal entities?

- Is ongoing funding part of the plan? - Has a formal process been established for public input? 2. Regional Need and Justification for the System:

- Does a regional transit/transportation plan exist that includes this service? If not, what is the basis for the need for this service?

- Does a regional need exist to serve the demand in this area? - How strong is the need to continue/begin this system? 3. Level of marketing of the Transit System - Public Served (ridership): - Does the transit system have a marketing plan? - Has it been implemented? - Is there a clear direction to increase ridership? Including paratransit?

APPENDIX F

REGIONAL PRIORITIZATION EVALUATION MEASURES/CRITERIA TO BE USED BY REGIONAL

PLANNING ORGANIZATIONS AND APPLICANTS

FOR 49 U.S.C. SECTION 5311 APPLICATIONS ONLY Name of Applicant: §5311: Rural Public Transit Please circle score as applicable: 1. Rural Public Transportation Planning and Regional Coordination: HIGH Medium high MEDIUM Medium Low LOW 2. Regional Need and Justification for the System: HIGH Medium high MEDIUM Medium Low LOW 3. Level of marketing of the Transit System - Public Served (ridership): HIGH Medium high MEDIUM Medium Low LOW

Central Federal Lands Highway Division

September 18, 2018

12300 West Dakota Avenue Suite 380B Lakewood, CO 80228

Federal Land Managers New Mexico Department of Transportation Regional, County and Local Governments Tribal Governments

Request for Project Applications New Mexico Federal Lands Access Program

The Federal Lands Access Program (FLAP) presents an exciting opportunity for state, county, tribal, and local entities to get projects placed into this program for a variety of transportation projects accessing Federal Lands in the state of New Mexico. The Programming Decisions Committee (PDC) of the New Mexico FLAP is currently soliciting Project Applications to develop a multi-year program of transportation projects (estimated program funding availability of up to $35 million dollars). Preliminary engineering, construction, and construction engineering funding will become available after the program selection process has been completed.

Deadline for submittals: January 15, 2019

Link to Project Application: https://flh.fhwa.dot.gov/programs/flap/nm/

Applicant Information Webinars:

Tuesday, October 16, 2018; 1:00-2:00PM Mountain Daylight Time

Thursday, October 25, 2018; 9:00-10:00AM Mountain Daylight Time

Participation Details: Web Room: http://fhwa.adobeconnect.com/cflplanning/ (Login as guest) Call Number: 1-877-336-1839; Passcode: 6359430

New Mexico Programming Decisions Committee (PDC): • Mr. Chris Longley, Federal Lands Access Program Manager, FHWA - CFLHD (or designated

representative);• To be determined, New Mexico Department of Transportation, and• Mr. Steve Kopelman, Executive Director, New Mexico Association of Counties (or designated

representative)

2018-2019 Tentative Project Selection Schedule*: • Request for Project Applications - Open Period: September 18, 2018 to January 15, 2019• PDC Shortlist and notification to applicants: March 2019• Project Scoping: April – August 2019• PDC Final Program and notification to applicants: September 2019

*Note: Schedule subject to change

https://flh.fhwa.dot.gov/programs/flap/nm/

http://fhwa.adobeconnect.com/cflplanning/


September 18, 2018


Contact Information: Questions about the application process or the Federal Lands Access Program can be directed to:

• Christopher Longley, CFLHD Access Program Coordinator, (720) 963-3733, [email protected]

• Laurie Miskimins, CFLHD Transportation Planner, (720) 963-3455 [email protected] Federal Land Management Agency Specific Contacts:

Agency Name Email

National Park Service Sena Wiley Erica Cole

[email protected] [email protected]

US Forest Service Marjorie Apodaca [email protected]

Bureau of Land Management TBD

U.S. Fish and Wildlife Service Bruce Hickson [email protected]

U.S. Army Corps of Engineers TBD

Bureau of Reclamation Hannah Schechter [email protected]

Frequently Asked Questions

What is the purpose of the program? The goal of the Federal Lands Access Program is to improve transportation facilities that provide access to, are adjacent to, or are located within Federal lands.

Who is eligible to apply? Eligible applicants include State, county, tribal, or city government agencies that own or maintain the transportation facility.

What types of projects will be considered? The Federal Lands Access Program supplements State and local resources for public roads, transit systems, and other transportation facilities accessing federal lands, with an emphasis on Federal high-use recreation sites and Federal economic generators. The NM PDC will give preference to funding for design, construction, or reconstruction. Preference will not be given to fund maintenance projects (e.g., crack sealing, chip seal, potholes, or drainage repair).

mailto:[email protected]







September 18, 2018


Frequently Asked Questions (continued)

How are Project Applications Evaluated? The PDC will review project applications and evaluate them based on the selection criteria developed by the PDC. The selection criteria are reflective of needs in the state of New Mexico and Federal regulations and guidelines.

• Federal lands access proximity and significance; • Access to Federal high-use recreation site and/or Federal economic generator; • Improves public access; • Safety improvement; • Preservation; • Natural resource protection; • Project cost and scope risk; • Overmatch/leveraging of funds; and • Consistent with NM PDC program vision.

Project selection resides with the PDC. The PDC will make its final decision based on the project proposals ability to meet the aforementioned criteria as well as project support, Federal Land Management Agency priorities, and the applicant’s share of project costs. Selected projects will be programmed based on availability of funds, both federal and non-federal, project development delivery schedules, other Federal investment and environmental and right-of-way time constraints.

How do I submit a project application?

1. Complete the New Mexico Federal Lands Access Program Application found at https://flh.fhwa.dot.gov/programs/flap/nm/

2. Obtain endorsement from the appropriate Federal Land Management Agency (FLMA) 3. Send your completed project application via E-Mail to [email protected]

Sincerely yours, ORIGINAL SIGNED BY: Christopher Longley, PE Federal Lands Access Program Manager

https://flh.fhwa.dot.gov/programs/flap/nm/


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