mid-term facilities plan recommendations- installation of

Mid-term facilities plan recommendations-Installation of modular classrooms at

LPMS, BCES, KES and LPES

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Seann O’Connor Brian Risley - CRP

Peggy Parsley Drew Francis

Peggy Griebenow Jenny Day

Aileen Finnegan Danny Sandoval

Ricky Vestal Mike Hester – Phipps

Dennis Coates

And the remainder of the ADCO team, including Gary Gabel, Tony Karr, Julie Stephen, Lori Benton, Bob Foster and Rick Frampton

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A data gathering form was created and used to capture needed information.

Tours of all elementary schools and LPMS were conducted and information was gathered. ◦ Information gathered

For each possible modular location:

Security review – lights, fencing, access, cameras, intercom, student safety, traffic safety

Grounds – walkways, playgrounds

Maintenance – code compliance, utility access, Wi-Fi, wired network

Principals – building flow, student and traffic flow, furniture needs, learning needs

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This data was turned over to Metrostudy for use in

future boundary work.

This data was turned over to CRP; CRP created

the budget for the various options.

We want the Board of Education to know:

We completed an extensive review. All eleven staff

members directly involved and the administrative

management team stand behind.

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Security: swipe card access, fencing with appropriate

gate access, exterior lighting, cameras, close access

to building

Maintenance: appropriate utility hookups while

minimizing installation costs, A/C, carpet/vinyl tile, one

restroom per classroom, Wi-Fi, networked

Principals: close access to building, furnishings,

technology access

Our standard: Students accessing the modular

classrooms will not be put at a learning disadvantage

due to their classroom.

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Our recommendations are intended to meet needs

for the next two school years. This takes you

through year 2020-2021.

These recommendations do not put classes “on

carts,” have our students who are behind or ahead

(at-risk and gifted) completing small group work in

noisy areas, or take away staff lunch rooms.

These recommendations focus on the learning

needs of our students.

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LPMS has room for up to five, two-room modular units. This

would add up to 10 classrooms and would ultimately

accommodate 280 additional students.

280 students would put a tremendous strain on the common

areas (lunchroom, gyms, hallways, library) of the building.

Placements for the modular units were considered as referenced

earlier.

Our highest priority is to place four classrooms (two

modular units each containing two classrooms) at LPMS.

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Preschool needs cannot be separated from our K-6 classroom

space concerns.

We are therefore moving to a discussion of these needs prior to

discussing overall elementary set needs.

We need the decision regarding the modular units and the

preschool configuration prior to Jan. 10 in order to complete

preschool registration which opens on Jan. 15, and to order the

modular units in January so they will arrive in time for installation

prior to the opening of school Aug 2019.

Recommendation: Make decisions tonight or on January 7, in

which case the January 7 work session will move to a work session

and a Board meeting.

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As preschool classrooms are needed by K-6 students and

students with exceptional needs, preschool classrooms are

being removed.

PWES no longer has preschool on site.

PLES preschool is at PLECC, located by Big Red.

LPES had to move from two preschool classrooms to one

preschool classroom this year to accommodate exceptional

needs programming.

KES, without modular units, will be forced to move to one

preschool classroom next year.

BCES will move from five to two preschool classrooms next

year without modular units.

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After the D-38 Deliberates deliberation and

extensive study, our elementary principals and

Preschool Director Julie Jadomski, Exceptional

Services Director Rick Frampton, Grounds

Supervisor Ricky Vestal, Maintenance Supervisor

Danny Sandoval, and the Superintendent and

Assistant Superintendent recommend the

following.

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Hold preschool at its current locations as space allows.

If the board approves the modular requests we would

continue to offer preschool as we are this year. ◦ BCES – four classrooms

◦ KES – one classrooms

◦ LPES – one classroom

◦ PLECC – one to two classrooms as needs and enrollment

dictate

◦ If needed, we will reduce non-disabled student enrollment as

necessary, given space and regulatory requirements of a 50%

ratio between non-disabled students (typical peers) and the

combination of both CPP and exceptional needs identified

students.

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Add two modular units (four classrooms) to BCES◦ BCES will move preschool to the modular classrooms

and eliminate one preschool classroom.

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Add one modular unit (two classrooms) to KES◦ To maximize the facility use, KES will likely place sixth

grade in the modular unit.

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Add one modular unit (two classrooms) to the

LPES site◦ LPES will likely place two traditional classrooms in the

modular unit.

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LPMS – two modular units, four classrooms BCES – two modular units, four classrooms KES – one modular unit, two classrooms LPES – one modular unit, two classrooms

Note: Due to new building codes now requiring modular units to

meet the same standards as traditional buildings, the 4-plex at

LPHS and the 8-plex at Big Red cannot be moved and used at

a new location. They can be used at their current locations.

Note: If additional modular units, above this recommendation,

are required at BCES the preschool playground must be

relocated.

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One time:*LOW HIGH

Set up / take down of modular units: 68,107 68,107

Fencing: 2,243 4,093 Utility access: 5,000 30,600Swipe cards: 3,000 3,000

Furniture: 12,000 12,000 Technology: 6,000 11,500Cameras: 4,000 6,000

Lighting: 2,500 3,000 Total: $102,850 $138,300

On-going:*#Utilities: 6,000Lease per year: 30,600

Janitorial: 4,166 Total: $40,766

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*Probable costs based on CRP’s analysis

# District estimates based on historic costs and

square footage of modular units

LPMS two modular units: $243,200

BCES two modular units: 205,700

KES one modular unit: 121,600

LPES one modular unit: 138,300

Total one-time costs: $708,800

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Dollars over and above board policy requirements:

Building Reserve Ending Fund Balance 6/30/18 $982,116

General Fund Unassigned Fund Balance Available Per Policy DI-2 $350,000

2018-2019 Budgeted Dollars & Accrued funds from 2017-2018 for 2018-2019 $168,132

One Time Dollars in 18-19 Budget held for opening of new school $500,000

Health Insurance Dividend - NEW as of Nov 2018 board meeting $282,000

TOTAL Currently Available Dollars $2,282,248

Committed Spending:

Owner's Rep Expenses to Nov 6, 2018 $4,865

CRP Services / Permitting fees $84,888

Kumar & Associates fees - drawings for permitting $6,595

Steel Design $9,117

CRP Contract for Elementary School Design $1,396,500

Total $1,501,965

Net Currently Available Dollars $780,283

The district will need $585,845* in current dollars to

convert BCES into a middle school when the

Jackson Creek Elementary School is built.

The recommendation is to use the 2018-2019

$500,000 allocation as a part of the dollars included

for the modular units as discussed on the previous

slide.

Continue to budget the allocation, increase it in

2019-2020 to $585,845 budgeted allocation and

create a reserve for the $585,845 needed to convert

BCES into a middle school.

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*Detail of $585,845 BCES conversion costs

provided in Board packet.

Using additional Unassigned Fund Balance while protecting cash flow needs -11.7%

reserve $1,500,000

Board Policy calls for 16.67% of annual expenditures.

Sale of Land Proceeds - HW 83 and 105 -Board Designated for Land Purchase $1,250,000

Caveats:

6/30/18 Remaining GF “Unassigned Fund Balance” $7,435,157 ($7,785,157

audited less $350,000 included on slide 19 in “Dollars over and above board

policy requirements”). Use of more than $1.5 million will likely leave the district

short of cash flow, and may require the district to borrow funds from the State.

Choosing to access these funds will require an adjustment to policy DI-2 which

requires an unrestricted general fund balance equal to 16.67% of annual

expenditures.

The Board could also use proceeds from the sale of land on HW 83 and HW

105; this would require a resolution as the Board passed a resolution to hold

the funds for future land purchases.

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Use funds as currently authorized - $780,283

For: ◦ LPMS two modular units:* $243,200

◦ BCES two modular units:* 205,700

◦ KES one modular unit:* 121,600

◦ LPES one modular unit:* 138,300

Total: $708,800

Hold remaining $71,483 in General Fund unassigned reserves.

Note: Pros and cons discussed on slide 25.

*Costs vary based on location factors such as utility availability and placement of units.

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For:◦ LPMS two modular units: $243,200◦ KES one modular unit: 121,600◦ LPES one modular unit: 138,300◦ LPHS preschool conversion costs: 150,000

Total: $653,100


Pros:

• Slightly lower cost than Option 1.

• High school students could work with preschool students and receive vocational education on site.

Cons:

• Places preschool on a high school campus.

• Inconvenient for parents of preschoolers and BCES preschool staff.

• Supervision of preschool would be more difficult.

• BCES preschoolers would lack connection with BCES facility.

• Preschool parents strongly backed site-based preschools to the extent possible.

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Use funds as currently authorized, add space as

reviewed in Option 1 or Option 2 and dip into

reserves for additional units.

Recommendation: Hold remaining funds until after

the fall 2019 enrollment materializes and boundary

decisions are made. Make boundary decisions in

the fall of 2019, in time for modular units to be

ordered in January 2020 if need be.

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Option 1


For: ◦ LPMS two modular units:* $243,200

◦ BCES two modular units:* 205,700

◦ KES one modular unit:* 121,600

◦ LPES one modular unit:* 138,300

Total: $708,800


Pros:

◦ Allows all schools reasonable space for instruction.

◦ Meets needs per Metrostudy’s projections through 2022 for all elementary schools and the middle

school, with the exception of KES, which will need an added modular the summer of 2020 (August

2020) per Metrostudy’s projections.

Cons:◦ Expenditure of one-time and on-going funds.

◦ Security concerns - we prefer to have students in our traditional school buildings.

◦ Needed common space is not expanding at these buildings (early lunch times, gym, library) .

◦ Some students and staff may feel disconnected from their peers.

◦ Safety concerns due to ice and snow increase due to travel to and from modular units.

◦ Increased maintenance issues – increased likelihood of frozen pipes.

◦ This solution only meets Kilmer’s needs through 2020; i.e., one year.

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Rental cost per modular unit: $30,600

Modular units recommended: 6◦ Subtotal 183,600

Utility costs 36,000

Janitorial 25,000

Total on-going cost increases: $244,600

Recommendation:

Absorb into the 2019-2020 budgeted General Fund Operating costs.

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Rental cost per modular unit: $30,600

Modular units recommended: 4

◦ Subtotal 122,400

Utility costs 36,000

Janitorial 25,000

Total on-going cost increases: $183,400

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Use of the 8-plex at Big Red for preschool.◦ This was not recommended at this time due to the desire of

the community to have site-based preschools to the extent

possible.

◦ Initial facilities cost of this option is $310,000.

Use of classrooms at LPHS and PRHS◦ This was not recommended due to space needs, the cost of

converting the rooms, and previous experience of having a

preschool inside PRHS. Very few children attended the facility.

Use of Grace Best as a preschool facility◦ This was not recommended due to the cost-benefit analysis

completed by CRP and RTA.

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mid-term facilities plan recommendations- installation of

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