military pay course overview · u.s. army human resources command “soldiers first”...

U.S. Army Human Resources Command “Soldiers First” //UNCLASSIFIED//PED LEVEL 2 1POC: Military Pay Instructors

Military Pay

Course Overview


1. Military Pay Course Overview

2. Research Finance Regulations

3. Reserve Pay

4. Unit Commander’s Finance Report (UCFR)

5. Determine Basic Pay

6. Allowances

7. Permanent Change of Station (PCS) Entitlements

8. Allotments

9. Special Pay & Incentive Pay

10. Federal Taxes

11. Military Savings Programs

12. Military Pay Collections

13. Other Deductions

14. Military Pay Metrics

15. Audit Fundamentals

16. IPPS-A Overview

Military Pay Exam

Course Schedule


Attendance is mandatory

Place of duty

32 hours of training

Missed training: 2 hours

80% must be achieved to pass the final exam

Certificate of Completion

Course Standards


Objective

Purpose

Human Resources (HR) Professionals will be trained to

research and answer pay inquiries involving HR

transactions that trigger pay; to perform tasks as the front-

end owner of HR transactions in the Integrated Personnel

and Pay System-Army (IPPS-A)

HR Professionals Will Perform the Following:

Receive and answer pay inquiries Research finance regulations Determine entitlement to pay and allowances Explain effects that changes pay Review Key Supporting Document (KSD) Review Unit Commander's Finance Report (UCFR) Conduct Unit level Military Pay Fundamentals training


Understanding Service Member’s Entitlements

The main source of military pay entitlements are public

laws passed by Congress and signed by the President

The laws are in the form of U.S. Codes and Titles

All members in a pay status will receive base pay

Base pay is based on creditable service and pay grade

Members receive base pay, allowances, incentives etc.

based on entitlement status and other situations


Military Pay

Factors Affecting Pay

Status

Location

Duty performed

Grade

Skill level

Events

Master Military Pay Account (MMPA) / Defense Joint

Military System (DJMS)

Created by an accession transaction; maintained for every

member

Contains all entitlements, deductions, allotments,

collections, leave, and 5 years of historical data


Modern SoftwareModern Hardware

• Mobile Capability

• Limited System

Downtime

• Fully Accessible 24/7

• Fully IA and Cyber

Compliant

• Subsumes over 30

Systems and eliminates

over 300 Interfaces

• Modernized Business

Rules, Roles, &

Responsibilities

• 154 Business

Processes Reduced

to 34

• Secure and Fully

Auditable

IPPS-A, a web-based Human Resources (HR) PeopleSoft (9.2) solution, is the vehicle that will allow the Army to transform

from an industrial age personnel system to a 21st Century talent management system; IPPS-A integrates personnel and pay

while providing three main capabilities: Total Force, Talent Management, and Auditability

Current Environment Future Environment

The Change – Systems Environment

• ~200 HR/Pay Systems & over 650 interface and data

exchanges between internal and external systems

• Not fully Information Assurance (IA) or Cyber Compliant

• Over 5,500 hours of system downtime in legacy systems

• Lack of data and process standardization across

Components: leading to inefficiency, deviations and errors

• IMCOM alone works between 2,500 to 5,000 deviations per

month

3


Step 1 Pay Inquiry

Step 2 Research Entitlement

Step 3 Key Supporting Document (KSD)

Step 4 Unit Transmittal Letter (UTL)

Step 5 Daily Register of Transactions (DROT)

Step 6 Certify Unit Commander’s Finance Report (UCFR)

Military Pay Process


Hiles, Daniel I SFC

3/69th ARMOR BN, Ft. MEADE, MD 767-3211

BRUCE HEATH,

I didn’t get my Family Separation Allowance (FSA)

I was TDY to FT Jackson from 7 DEC 18 to 8 FEB 19

19 SEP **0001

123-11-1234

BRUCE HEATH, CPT, AR, COMMANDING

X

19 SEP **

** FOR INSTRUCTIONAL PURPOSES ONLY **

Step 1 Pay Inquiry

11 FEB 2019

Used to collect data in

order to identify unit trends

for future training needs

and communicate between

the SM, S1, and Finance

The nature of the Pay

Inquiry should be explained

in detail to include dates

Pay Inquiry should be

answered within 72 hours


Step 2 Research

Conduct research

o Stay current with changes

o Reduce rejects

Use system capabilities

Track Unit Transmittal Letters (UTL)

Review Daily Register of Transactions (DROT)

Read remarks section on Leave and Earnings Statement (LES)


Step 3: KSD

Army Audit Readiness - Active Duty Military Pay Entitlements

Entitlement Acronym Authorizing Law DoD Regulation Army Regulation KSD

Acceleration and Deceleration

Duty Pay HDIP

37 USC, Chapter 5, Subchapter I,

Section 301(a)(6)

DODFMR Vol 7A, Chapter 24, para

2405 AR 37-104-4, Chapter 10

Certification Letter/Memorandum,

DA Form 4730, Orders-Duty

Accession Bonus for Dental

Officers in Critically Short

Wartime Specialties


Section 302l


0603

Contract (4+ years), USAREC Form

1166

Accession Bonus for Medical

Officers in Critically Short

Wartime Specialties


Section 302k


0509 Office of The Surgeon General

Contract (4+ years), USAREC Form

1166

Accession Bonus for New

Officers in Critical Skills


Section 324


0307 Contract, Written Agreement

Accession Bonus for Officer

Candidates


Section 330


0306 Contract

Accrued Leave Payment 37 USC, Chapter 9, Section 501


3501; Chapter 57, para 570106

Contract, DA Form 3340-R, DA Form

4187, Orders-Retirement, Orders-

Separation

Assignment Incentive Pay

(e.g., Korea, Iraq, Afghanistan) AIP


Section 307a DoDFMR Vol 7A, Chapter 15 AR 37-104-4, Chapter 8 Orders-PCS, Written Agreement

Needed for audit purposes and Internal Controlhttps://www.hrc.army.mil/content/Army%20Soldier%20Records%20Branch

%20-%20ASRB

https://www.hrc.army.mil/content/Army Soldier Records Branch - ASRB


Step 4 Unit Transmittal Letter (UTL)


Step 5 Daily Register Of Transactions (DROT)


Step 6 Unit Commander’s Finance Report

Unit Commander’s Finance Report


Questions…

Comments…

Concerns…

military pay course overview · u.s. army human resources command “soldiers first”...

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