millville city council meeting june 8, 2017 present: …millvillecity.org/uploads/pdf/minutes/cc...

MILLVILLE CITY COUNCIL MEETING City Hall – 510 East 300 South – Millville, Utah

June 8, 2017 PRESENT: Michael Callahan, Cindy Cummings, Julianne Duffin, Mark Williams, Tara

Hobbs, Harry Meadows, Chad Kendrick, Corey Twedt, Zan Murray, Jaime Finkbeiner, Todd Condie, Scott Hull, Ryan West, Jarrod Larsen, Sally Stocker, Adam Miller, Fran Call, Ezra Eames, Adam Croshaw, Brooke Croshaw, Adria Davis, Neal Artz, Kyle Hancey, Jon Hancey, Bonnie Fuhriman, Garyn Perrett, Debbie Perrett, Ed Hegemann, Teri Hegemann, Robert Taylor, Christin Taylor, Brittany Milligan, David Milligan, Kelly Dustin, Heather Anderson, Randy Anderson, Kevon Miller, Brent C. Miller, Kim Stalder, Shellee Hoffman, Lucille Clark, Brad Bingham, Hayley Bingham, Dayton Bingham

Call to Order/Roll Call Councilmember Michael Callahan – acting as Mayor Pro Tempore – called the City Council Meeting to order for June 8, 2017 at 7 p.m. The roll call indicated Councilmembers Cindy Cummings, Julianne Duffin, Michael Callahan and Mark Williams were in attendance with Mayor Johnson and Councilmember Zollinger excused. Also Treasurer Tara Hobbs and Recorder Corey Twedt were present. Opening Remarks/Pledge of Allegiance Councilmember Williams welcomed everyone to the Council Meeting and led all present in the pledge of allegiance after which he offered a prayer. Approval of agenda and time allocations The agenda for the City Council Meeting of June 8, 2017 was reviewed. Councilmember Williams moved to approve the agenda for June 8, 2017. Councilmember Callahan seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the agenda is included as Attachment “A”.) Approval of minutes of the previous meeting The Council reviewed the minutes of the City Council Meeting for May 25, 2017. Councilmember Duffin moved to approve the minutes for May 25, 2017. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the minutes is included as Attachment “B”.)

Millville City Council Meeting Minutes, June 8, 2017 of 14

Report on P & Z Meetings held June 1, 2017 Development Coordinator Harry Meadows reviewed with the Council the Planning Commission’s draft minutes for the meeting held June 1, 2017. The status of Form Based Code was briefly discussed. It will continue to be reviewed in Planning and Zoning. Councilmember Callahan will follow up with Civil Solutions as the representative from the City Council to keep things moving. (A copy of the draft minutes is included as Attachment “C”.) Request for a Business License for Dandelion Drifts, LLC at 240 West 200 South Sally Stocker has submitted a request for a business license for Dandelion Drifts, LLC. She was present at the City Council Meeting. Dandelion Drifts will do digital marketing for small businesses. Councilmember Cummings moved to approve the business license for Dandelion Drifts, LLC. Councilmember Duffin seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the license application is included with the minutes as Attachment “D”.) Request for a Business License for Shine-a-Light Preschool at 65 East Center Street Jaime Lee Finkbeiner has submitted a request for a business license for Shine-a-Light Preschool. She was present at the City Council Meeting. Jaime explained that her new preschool would have an outdoor focus and teach with animals. It will have eight students at a time. Councilmember Williams moved to approve the business license for Shine-a-Light Preschool. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the license application is included with the minutes as Attachment “E”.) Review of Certified Tax Rate and Budget Recorder Twedt explained that he had received earlier today the proposed certified tax rate from the County for Millville City set at 0.000593. Councilmember Duffin discussed the rate as being very low, as it has been for many years in Millville, and that a change would likely be needed very soon. Recorder Twedt also explained that the only change to the FY17 Budget after the review from the last meeting is increasing the Engineering Category in the general fund up to what it was last budgeted to and not decreasing it by $7,000 for the remainder of the year as previously discussed. Some new charges from J-U-B had come in and the reduction would not be possible. Councilmember Duffin moved to advance to Item “K” in the agenda as it was still too early to start the Public Hearing. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused.


Resolution for Mayor Pro-Tempore for Fiscal Year 2018 The Resolution for Mayor Pro-Tempore for Fiscal Year 2018 was reviewed. Councilmember Michael Callahan was selected to fulfill this position. Councilmember Duffin moved to adopt the Resolution Appointing a Mayor Pro-Tempore. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the Resolution is included with the minutes as Attachment “F”.) Councilmember Cummings moved to proceed to Item “L” in the agenda as it was still too early to start the Public Hearing. Councilmember Duffin seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. Bills to be paid The bills were presented. They are as follows: UtahLocalGovernmentsTrust Insurance $1,098.75RockyMountainPower General/Water $4,436.78ScottL.Swensen General/Water $1,000.00HeidiChecketts YouthCouncil $96.65JulianneDuffin YouthCouncil $291.91CivilSolutionsGroupInc. General $2,160.00GaryMLarsen Reimbursement-SoftballSupplies $278.18CacheCountyServiceArea General $13,568.76WatkinsPrinting General $249.51Don'sAutoBody Roads-Windshield $137.00CoreyTwedt-v Reimbursement-Stamp/SDCards $22.28SouthForkHardware-Logan Parks $9.99CurbAppealGarageDoors Parks $42.00J-U-B General/Water $14,912.66NibleyCity FirstResponders $7,578.00PetersonPlumbingSupply Parks $198.11HollandEquipmentCompany Parks $170.75CindyCummings CityCelebration $475.31JasonLow CityCelebration $97.44PublicTreasurersInvestmentFund Water $7,667.00Caselle Water $125.00WestHost General $13.30AT&T Water $58.62SalaryRegister

$17,290.93


Councilmember Cummings moved to pay the bills. Councilmember Duffin seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. Councilmember Williams then moved to go into the Public Hearing. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. PUBLIC HEARING PRESENT: Michael Callahan, Cindy Cummings, Julianne Duffin, Mark Williams, Tara

Hobbs, Harry Meadows, Chad Kendrick, Corey Twedt, Zan Murray, Todd Condie, Scott Hull, Ryan West, Adam Miller, Fran Call, Ezra Eames, Adam Croshaw, Brooke Croshaw, Adria Davis, Neal Artz, Kyle Hancey, Jon Hancey, Bonnie Fuhriman, Garyn Perrett, Debbie Perrett, Ed Hegemann, Teri Hegemann, Robert Taylor, Christin Taylor, Brittany Milligan, David Milligan, Kelly Dustin, Heather Anderson, Randy Anderson, Kevon Miller, Brent C. Miller, Kim Stalder, Shellee Hoffman, Lucille Clark, Brad Bingham, Hayley Bingham, Dayton Bingham

The purpose of the public hearing was to receive input on the following:

1. Final Approval of Mond-Aire Subdivision Phase 3 2. Proposed Fiscal Year 2018 Budget and Certified Tax Rate 3. Revisions to Fiscal Year 2017 Budget

Final Approval of Mond-Aire Subdivision Phase 3 Councilmember Callahan asked Councilmember Duffin to discuss what had occurred thus far on this topic as an introduction before the floor was opened for public comment. Councilmember Duffin read from the minutes from the May 25, 2017 City Council Meeting when the Council met at Mond-Aire to walk over the proposed route of the Center Street Road from the Mond-Aire Preliminary Plat as well as the current proposal for Mond-Aire Phase 3. (The referenced preliminary drawing is included in the minutes as Attachment “G” and the minutes from the May 25, 2017 City Council Meeting are included as Attachment “B”.) Development Coordinator Harry Meadows also explained, as way of introduction, that if a Center Street Road were to be started as part of Mond-Aire Phase 3, it would have an 835-foot dead end, which would not comply with Millville City Code. Meadows then explained the process for a new subdivision. It starts with a conceptual drawing from the developer, which goes before the Planning Commission where issues are discussed and changes are made. Next comes a preliminary plat that must be approved by the City. This drawing is


preferably very close to the final drawings, but it is preliminary and as the engineers get more heavily involved, the final drawings will have changes. For Mond-Aire, the final construction drawings for the project were only done for Phase 1 at the time of the Preliminary Plat with the requirement that the final drawings for future phases would come before P&Z for approval prior to those stages being carried out. Currently, Mond-Aire Phase 1 and Phase 2 have been approved and the only thing in question at this time is Mond-Aire Phase 3. As the approval process for Phase 3 got underway, it was found that a Center Street Road going from 550 East and connecting to the lower Center Street Road was not a good option for the City and that it would not be connected now and nobody knew if or when it could be completed in the future. Meadows explained that on the Master Plan, 200 South was designated to go all the way east to 550 East and would bypass Millville Elementary School completely and go right out of town towards the Maverik in Nibley. Councilmember Cummings said that she believes there is some confusion in thinking that all of the homeowners on the east side of Mond-Aire and further east would want to wind through the roads in Mond-Aire when going out of town instead of heading north to 450 North or south to 300 South with the current road layout. Councilmember Duffin explained that there were only 12 homes approved for the Josh Barnett Subdivision and that this is the limit to the number of houses that could receive water service in that area. The floor was then opened to the public for comment: Neal Artz – Asked for clarification on what was approved and being considered for approval tonight. It was explained that a public hearing was being held on this again because of the large changes in the road design. The Mond-Aire Phase 3 final drawing was being considered by the City Council for approval. Neal said that he realizes that any option will make some people unhappy. As an environment consultant, he believes they should consider decreasing the number of miles traveled. If there were an option to get out through Center Street, he estimated this would reduce miles traveled by about one third. The goal should be to provide the shortest distance possible although he agreed that putting everyone in front of Millville Elementary doesn’t sound like a good idea. He believes that the undeveloped land blocking Center Street from connecting would not be there forever and the focus should be on the long term. In relation to the road being too steep, Neal measured 14 degrees whereas he measured 24 degrees at the Providence Sign heading East on 450 North. Believes that 14 degrees is not too steep. Since Mondell sold the property on the east for development and owned the property on the west that would prevent Center Street from going through, he should be willing to make it happen. Especially since the lower land was already zoned for residential. Councilmember Callahan asked City Engineer Zan Murray to speak to the slope of the proposed Center Street Road. Zan explained that there were two different slopes to be considered. The slope that is most concerning is the very steep cross slope running north to


south which is 30 degrees at some points. The east to west slope could be in the ballpark of the 14% as measured by Mr. Artz. The goal is to maintain 10% or under although there are exceptions at times. For reference, the steepest roads in Copperleaf are 10%. In Providence there are roads at 17%. Ezra Eames – Center Street will never come in the foreseeable future from the west side. Mondell has said that this will not happen any time in the near future. This is why we have come up with this alternate plan. Adria Davis – Is there a proposal for 480 E. to head North? Zan Murray said that this is Providence property and he believes it is on their Roadway Master Plan. This would be a possible outlet for this subdivision. Adria said that her concern is the 100 North Road with children going to school without sidewalks and all of the traffic coming down off the hillside. Councilmember Duffin explained that the sidewalks are in the City’s construction plans and budget for the next year. Adria said that was great, but she believes this is still a lot of traffic coming down on that one road. If you don’t plan for this road or another road to go through and you allow for homes to go in, the opportunity will be missed and you will never be able to put the exit roads in. Adam Miller – Moved into Mond-Aire in November. It was the biggest financial decision of he and his wife’s lives. He has young children as do his neighbors and there are lots of children running around. He believes it should be a 15 mph speed zone. He picked the lot for the location of their home based on the location as well as having seen the preliminary drawing with the original proposed outlet for Center Street. He expects more than 12 homes east of Mond-Aire. He wants Center Street to connect and believes it is obvious that the landowner will develop that lower property in the near future. Ryan West – If the focus is what is best for the City, you have to provide access for them to get down off the hillside. You have a developer that has already committed to pay for Center Street. If you don’t do Center Street, what is the other opportunity? The City doesn’t own the land on 200 South. People are not going to go all the way to 300 South to come down. 100 North is just going to get worse with speeding traffic. You have a developer that was willing to do it. You should now have him do it. Ezra Eames – They are currently in proposal stages for the 550 East Road. This is how you get people down from the hillside. We should make 550 East a great road that will bring people down. Chad Kendrick – Center Street would take everyone right to Millville Elementary School, which would add to the already very problematic Elementary School traffic. Randy Anderson – Traffic coming down from 100 North is very fast. There are no stop signs or speed bumps slowing people down. More homes will mean more traffic coming down which will only make it worse. If you don’t have another road coming out, you have to do something to control the speed. It is currently unsafe.


Dave Milligan – The current entrance to the subdivision is dangerous. More traffic will make it worse. Doesn’t have confidence in the promise from Ezra Eames for a 550 East Road and doesn’t want to bank on his word. Just need an outlet. 200 South sounds like it could be a good option. Mondell owns the bottom portion of the proposed Center Street Road, it is zoned for residential and it will be developed at some point. We are kidding ourselves if we don’t think he will develop that land and he will need an outlet as well. John Hancey – If you don’t leave an option for Center Street – even if it doesn’t connect right now – then it will never happen. Yes, it would go to the Elementary School, but there are many moms that will be driving their kids to that school. 550 East is narrow and not a good road to receive a lot of traffic. Kyle Hancey – Traffic will be a big deal no matter where it goes. Center Street is a problem on the hillside, but if it is not done now, it will never be done. It is important for the City to consider the financial aspect. If you walk away from Center Street being done by a developer, you will have to deal with the traffic issues somewhere else at the City’s expense. Todd Condie – Agrees with everything that has been said. Wants a fix. Bonnie Fuhriman – It was discussed that Jensen owns the land for the proposed 200 South Road and it is currently zoned as residential. If he develops the land, he will be required to put in the 200 South Road. Nobody knows Jensen’s plans. Bonnie agrees that Mondell should be forced to develop the lower portion of the Center Street Road. If you were to construct both the Center Street Road and the 200 South Road, much of the traffic concerns on Center Street would be alleviated. Garyn Perrett – This should be simpler. The slope is not an issue. It can be engineered. The City shouldn’t walk away from the developer money, even if the road does dead end. The City could retain any money for maintenance and require the developer to pay it now. You are walking away from developer money and putting it on the taxpayer, because eventually the road will have to go in and the taxpayers will have to pay for it. Kelly Dustin – Agreed with everything that has been said. Adam Croshaw – Doesn’t currently live in Millville, but is planning on moving here soon. Wished to commend the Council for holding a hearing and listening to the public input. Believes that the fastest way out of town would be 550 East which would be quicker than winding through the neighborhood. He believed that the recommendation for the road plan under consideration had come from Millville City and not the developer. Zan Murray clarified that the proposed plan came from the developer. City engineers and staff then reviewed the plan and based on the long-term benefit for the City, agreed that the current proposal was the best option. Adam also said that both the costs for not developing the road as well as the costs to develop and maintain the road needed to be considered when making the decision.


Brooke Croshaw – Has been waiting for Mond-Aire Phase 3 for over a year now. They currently live in Logan and want to live in Millville soon. Questioned if you can really force someone to do something with his or her land. Would encourage the Council to make decisions based on the professional opinions of the engineers and not be swayed by personal opinions. Harry Meadow – Discussed the Roadway Master Plan with 200 South as a planned collector road that would be required to happen along with development in that area. The City rarely pays to put in roads with taxpayer money. Roads are constructed as development happens. 200 South will connect when development happens. We cannot force development to occur. Hayley Bingham – Likes the idea of retaining money from the developer for the cost and maintenance of the road. If they don’t put the road in now, the City would keep the money for the future road. She believes that the City should not walk away from the money. Brad Bingham – Agrees that the City should get money from the developer for the road. With all of the concerns associated with Center Street, he isn’t sure if this is the right path to go, but said that there needs to be an outlet. Kevon Miller – There are many little children in the Mond-Aire neighborhood and she believes there is significant safety issues with the traffic. Fran Call – She has been here all her life. Others are new to the City. She said that when new people move in, they have to realize that this is going to happen. Believes that going east and around and down 300 South will just bring the issues to another part of the City. Proposed Fiscal Year 2018 Budget and Certified Tax Rate Councilmember Callahan asked Recorder Twedt to read a letter sent by Councilmember Zollinger stating his position of the Fiscal Year 2018 Budget: With all the capital project Millville City has undertaken over the past few years. I believe the City should be taking a more conservative and savings approach to it's budget for fiscal year 2018. I cannot support the budget as proposed and would ask the other Council members to do the same. Vote no on the fiscal year 2018 budget.

-Councilman Zollinger There were no public comments regarding the FY18 Budget. Revisions to Fiscal Year 2017 Budget There were no public comments regarding the FY17 Budget.


Councilmember Duffin moved to close the Public Hearing. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. Consideration for Approval of the Mond-Aire Subdivision Phase 3, located at approximately 380 East to 550 East and 225 North to Center Street Councilmember Callahan asked Recorder Twedt to read a letter sent by Councilmember Zollinger stating his disapproval of accepting the Mond-Aire Phase 3 Final Plat: I appreciate all the effort and work that has gone into the final proposal for MOND-AIRE phase 3 by City staff and the developers. However; I do not believe this proposed plan accomplishes or meets the original intent of the preliminary plan as origionaly presented. I also, do not believe the preliminary looked closely enough at how the slope would effect Center Street. I also think we should have considered either 400 East or 470 East extend into the parcels South. That said. My knowledge of these issues are limited to what has been presented in City Council discussion. It is my position that the present and future Millville would be best served to re-adress the South and West Access to MOND-AIRE estates. I think the lack of one is short sited. I cannot support the proposed plan and would ask the other council members to do the same.

-Councilman Zollinger Councilmember Duffin said she is in favor of connecting the roads wherever possible. This is the reason she worked so hard on the Master Plan last year. Collector roads are designated in the Master Plan to move people quickly from one side of town to the other to keep the flow of traffic moving. These collector roads are usually spaced three to four blocks apart. The collector roads are 450 North, 100 North and the 200 South Proposed Road. All three of these roads are designed to be a way for people to get through and out of town. Councilmember Duffin said that she is okay with going away from the road layout in the Preliminary Plat and going to the design in the Phase 3 Final Plat for several reasons: cost of retaining walls, traffic at the Elementary School (whereas the collector roads are designed to keep traffic away from the School) and we don’t know when or if Center Street would connect. She doesn’t believe that Center Street is a good option for traffic flow inside Millville City. As far as added traffic in Mond-Aire, she does not believe that cars from homes east of 550 East are going to wind through the neighborhood since this will not be the fastest route. Councilmember Duffin says she agrees that there are concerns with the ongoing construction, but that will end. Most of the traffic that is concerning is from the residents that live there. They need to slow down. A Center Street Road is not the only option to work on the speeding and traffic issues. There are traffic control measures under discussion to focus on reducing the 100 North speeding. She does not believe that a connected Center Street coming all the way down from 550 East is a good option for the City.


Councilmember Cummings said that she agreed with what Councilmember Duffin has said. Her biggest concerns being creating a dead end and potentially some day sending traffic down into the already problematic traffic around Millville Elementary. She said that the Council had spent time walking the land to envision the possible roads and she believes the current proposal included in the Mond-Aire Phase 3 Final Plat is the best and most cost effective long-term option for the City. Councilmember Duffin discussed the concern of not providing the Hanceys with roads for future development. She mentioned the possibility of Center Street coming off of the upper road and cutting south in the area of 450 East which would be less of a slope than a road heading south at 400 East. This might require the Hanceys to move one of their buildings. Fran Call spoke up and was adamantly against this. Councilmember Duffin apologized and explained that she was just discussing options for how to provide roadways for future development of their property. Kyle Hancey asked for consideration of a north and south road at about 400 East. He said that he believes this is not as steep as it is when you go further east. Zan Murray said that he looked into these slopes at 400 East and that they approach a 30% grade, which is about two to two and a half times the targeted slope for Millville City. Kyle Hancey asked Zan Murray to elaborate on the cost of future maintenance for this type of road with retaining walls. Zan says that when working with concrete, you plan for a 50-year design life after which you should plan to have to pay to replace the retaining walls. Councilmember Duffin asked if there were other possible options. Councilmember Cummings asked Engineer Murray for his thoughts on this. Zan Murray said that he has been a City Engineer his entire career working with several different cities. He believes it is the developer’s responsibility to pay for the roadways. When Phase 3 came up and more time and money went into the roadways, it was determined by City Staff and Engineering that a connected Center Street Road was not the best option for Millville City. Councilmember Williams said that this was certainly not an easy decision and will not make everyone happy. He said that he is a developer and sees things a little differently, but he is here to represent Millville City and not the developer. The City has spent a lot of time on the Master Plan for these roadways. He remembers building in a new subdivision where he and his neighbors had many small children and similar concerns with traffic. We all need to be responsible for our own children. He agrees that Mondell has the property below and may some day develop there, but Councilmember Williams shares the concerns with dropping more traffic down towards Millville Elementary on Center Street. We have to try and make the best decision for the City as a whole. Councilmember Callahan said that there was no good answer, especially in the short term. He doesn’t share the opinion that Center Street would connect in the near future. Doesn’t think it would be wise to do an expensive long-term undertaking for a road that we don’t know if or when it will ever go through. He also mentioned concerns about the steep road


during the winter snow. All things considered, Councilmember Callahan doesn’t think that Center Street as proposed in the Preliminary Plat should be constructed. He believes that the planned 200 South Road is a much better option. Councilmember Callahan moved to approve the Mond-Aire Subdivision Phase 3 Final Plat. Councilmember Duffin seconded. Councilmember Cummings commented that there was no way to make everyone happy. Councilmembers Cummings, Duffin and Callahan voted yes with Councilmember Williams voting no and Councilmember Zollinger excused. (A copy of the passed resolution is included with the minutes as Attachment “H”.) Approval of Certified Tax Rate Recorder Twedt reviewed with the Council the Resolution that had been prepared regarding the Certified Tax Rate. Councilmember Williams moved to adopt the Resolution Setting the Millville City Certified Tax Rate for Fiscal Year 2018. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the resolution is included with the minutes at Attachment “I”.) Resolution to Set the Compensation of Appointed Officials Recorder Twedt reviewed the resolution with the Council that would increase the compensation for appointed officials by 3%, the same as for the other City employees. This was the proposal of Mayor Johnson. Councilmember Cummings moved to adopt the Resolution Setting the Compensation for Millville City Appointed Officials. Councilmember Duffin seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the resolution is included with the minutes as Attachment “J”.) Resolution Adopting the Fiscal Year 2018 Budget The resolution adopting the Fiscal Year 2018 Budget was reviewed. Councilmember Duffin moved to adopt the Resolution approving the Budget for Fiscal Year 2018. Councilmember Callahan seconded. Recorder Twedt commented that an argument could be made that it was irresponsible for the City to sit on funds instead of putting them to use in new roads and infrastructure for the benefit of the residents. If the City were in debt and taking a loan for these projects, that would be a different story, but the money has been saved up to use for these purposes. Councilmember Williams said that he agreed and that the City had been saving up for years, which provided the opportunity now to pay a small percentage match now to


complete these projects. He agreed with Councilmember Zollinger that the City would need to back off on spending in the ensuing years. Councilmember Cummings said that the Council could budget for the projects and then not spend the money if costs on a specific project got too high or the money was needed for something else in the coming year. Councilmember Callahan said that he would like to see the reserves higher than they will be at the end of Fiscal Year 2018 if all of the projects go through, but he still felt that completing the outlined projects was the right thing to do for the City and that none of the money was being spent irresponsibly. Engineer Zan Murray commented that the fiscal conservatism of the City over the past several years has made it possible for the City to now maximize the value in the ongoing and scheduled projects. The City has been building projects on grants paying only a 7% match and therefore making every dollar count. He congratulated the Council and especially Councilmember Duffin on her work on sidewalk grants that have resulted in sidewalks being built without cost or minimal cost to Millville City. Zan commended the Council on their wise use of City funds. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the resolution is included with the minutes as Attachment “K”.) Resolution Adopting the Revised Fiscal Year 2017 Budget The resolution adopting the Revised Fiscal Year 2017 Budget was reviewed. Councilmember Duffin moved to adopt the Resolution approving the Revised Fiscal Year 2017 Budget. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. (A copy of the resolution is included with the minutes as Attachment “L”.) Election Candidate Filing Results Recorder Twedt reviewed the open positions and the residents who had filed for candidacy in the upcoming Municipal Election scheduled for November 7, 2017. Here is a list of those that filed:

• Mayor: o David Hair o Cindy Cummings

• Councilmember (2 positions open): o Debbie Harvey o Daniel Grange o Brittany Wall o Clay G. Wilker


There will be no primary election held. Councilmember Reports (A copy of the Councilmember Assignments List is included with the minutes as Attachment “M”.) Councilmember Cummings discussed the Millville Days Celebration scheduled for Saturday. The parade will begin at 10 a.m. and make two passes down Main Street. There was a shotgun shoot this past week that went really well. The pickle ball tournament received a lot of participation and was a big success. The baking contest and pie-eating contest will be on Saturday. There will be games for kids from the Youth Council. USU Catering will be providing the dinner. A Girl Scout Troop contacted Councilmember Cummings asking to have a table to sign girls up for Girl Scouts. It was discussed if this should be permitted in that no other groups outside of the City were allowed to have a platform to promote anything. It was decided not to allow the sign-up table this year. Treasurer Hobbs said that she has spoken with mosquito abatement about spraying in the area around the park in preparation for the City Celebration. Councilmember Williams reminded Councilmember Callahan of the Fair Booth and he was told that he could contact Lindsay Zollinger for help finding volunteers. Councilmember Duffin said that the Youth Council is working on recruitment for the upcoming year with June 30th being the deadline. Other items for Future Agendas Councilmember Callahan said that he would like to discuss speed control on 100 North. Councilmember Duffin said that Councilmember Zollinger was asked to follow up on the yield sign request in Mond-Aire. The possibility of borrowing a speed sign from the Sheriff’s Office as offered by Sheriff Jensen in a past meeting was again discussed. Recorder Twedt will reach out to him again to see when this can happen. Development Coordinator Meadows discussed the two air conditioning units in the City Office. One of them is very old and not working well and will need to be replaced in the near future at an estimated cost of $2,500.


Coordinator Meadows and Treasurer Hobbs discussed with the Council their concerns for the safety of kids playing in the South Park irrigation ditch near the road. They have asked for this to be a discussion item in a future meeting. Coordinator Meadows also briefly discussed rabies requirements for dog licenses. Adjournment Councilmember Callahan moved to adjourn the meeting. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan and Williams voted yes with Councilmember Zollinger excused. The meeting adjourned at 9:19 p.m.

Attachment “A”

MILLVILLE CITY COUNCIL MEETING City Hall – 510 East 300 South – Millville, Utah

May 25, 2017 On-Site Mond-Aire Subdivision Meeting A City Council On-Site Meeting was held at 6:30 p.m. at the southwest corner of the Mond-Aire Subdivision to review and discuss the road layout in preparation for the discussion that would take place later at the regularly scheduled City Council Meeting at City Hall. PRESENT: Michael Johnson, Cindy Cummings, Julianne Duffin, Mark Williams, Ryan

Zollinger, Harry Meadows, Gary Larsen, Chad Kendrick, Corey Twedt, Zan Murray, Kyle Hancey

Superintendent Gary Larsen walked everyone through the original plan for an upper Center Street Road coming off of the hillside where it could connect at some point in the future to the lower current Center Street Road. This was the plan that was part of the initial preliminary plat for the subdivision. The issues with this road were discussed. It would displace a waterline, would have to cut into the hillside requiring retaining walls and would dead end at the bottom of the hill until or if the landowner of that property decided to develop their land. As the Mond-Aire Phase 3 development progressed, engineers identified the issues with the Center Street Road from the preliminary plat. The Mond-Aire developer, Ezra Eames was told that this wasn’t a viable option for the Center Street Road. Ezra then worked with his engineers on a second Center Street option that could eventually connect to the lower road. This option would require acquisition of some of the Hancey property to the south of Mond-Aire and would have Center Street making a curve to the south and then curving back north as it proceeds east and would connect with upper Center Street. Although this option would have less of a hillside to cut and fill and retain, the problem didn’t go away. This option was considered to be only marginally better than the previous option that cut straight through the steeper hillside. This option was also always an issue in the past in that the Hancey land to the south was not available. Mayor Johnson asked Kyle Hancey if there were other options for the Center Street Road staying further south all the way up to the 550 East Road. Kyle said that the new road would still need to stay on the north side of the barn. This would mean that it would have to be cut and filled and would still come with all of the problems that had been previously discussed. The current proposal for Mond-Aire Phase 3 Final Plat does not have an outlet off the hillside with a connection to the lower Center Street Road, but also doesn’t have the issues with deep cuts into the hillside and expensive retaining walls that would need to be maintained.

Attachment “B”

Millville City Council Meeting Minutes, May 25, 2017 Page 2 of 11

Mayor Johnson commented that the Council needed to decide what was best for the City long term. Not for Ezra or anyone else, but what was best for the City. Councilmember Duffin expressed concern of not having another outlet for people down off the hillside. Councilmember Zollinger commented that any Center Street road would still not connect for some undetermined amount of time, requiring people to continue to use the current outlets. The Council discussed briefly the proposed 200 South Road that is on the Master Plan that lies on much flatter ground. Kyle Hancey asked if a 400 East Road could go south from Mond-Aire and eventually connect to 300 South. There currently isn’t a way for this road to get all the way through to 300 South and there were issues discussed with the slope coming out of Mond-Aire. The Council then reviewed the area north of the Hancey barn where a road would need to be cut into the hillside with either of the continuous Center Street options discussed. The on-site meeting then adjourned. (Copies of the Mond-Aire Approved Preliminary Plat and the Proposed Phase 3 Final Plat are included in the minutes as Attachment “A”.) City Hall Meeting PRESENT: Michael Johnson, Michael Callahan, Cindy Cummings, Julianne Duffin,

Mark Williams, Ryan Zollinger, Tara Hobbs, Harry Meadows, Gary Larsen, Chad Kendrick, Corey Twedt, Zan Murray, Blaine Hamp, Dusty Richards, Amber Sleight, Scott Sleight, Scott Swenson

Call to Order/Roll Call Mayor Michael Johnson called the City Council Meeting to order for May 25, 2017 at 7:12 p.m. The roll call indicated Mayor Johnson and Councilmembers Cindy Cummings, Julianne Duffin, Michael Callahan, Mark Williams and Ryan Zollinger were in attendance. Also Treasurer Tara Hobbs and Recorder Corey Twedt were present. Opening Remarks/Pledge of Allegiance Councilmember Duffin welcomed everyone to the Council Meeting and led all present in the pledge of allegiance after which she offered a prayer. Approval of agenda and time allocations The agenda for the City Council Meeting of May 25, 2017 was reviewed. Councilmember Cummings moved to approve the agenda for May 25, 2017. Councilmember Williams seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. (A copy of the agenda is included as Attachment “B”.)


Approval of minutes of the previous meeting The Council reviewed the minutes of the City Council Meeting for May 11, 2017. Councilmember Duffin moved to approve the minutes for May 11, 2017. Councilmember Williams seconded. Councilmembers Cummings, Duffin, Williams and Zollinger voted yes with Councilmember Callahan abstaining. (A copy of the minutes is included as Attachment “C”.) Report on P & Z Meetings held May 17, 2017 Development Coordinator Harry Meadows reviewed with the Council the Planning Commission’s draft minutes for the meeting held May 17, 2017. Councilmember Callahan asked why Form Based Code was pushed to a future meeting. Coordinator Meadows explained that there were only three commissioners present at the meeting and they wanted to wait to allow for more input. (A copy of the draft minutes is included as Attachment “D”.) Consideration for Amber Sleight to serve as the Millville City Representative on the Cache Valley Transit District Board Mayor Johnson introduced Amber Sleight who has expressed interest in representing Millville on the Cache Valley Transit District Board. Mayor Johnson thanked Amber for her willingness to represent the City and serve in this capacity. Councilmember Callahan asked Amber if while working for the Sheriff’s Department, she had interaction with the CVTD to which the answer was no. Councilmember Cummings moved to approve Amber Sleight to serve as a representative of Millville City on the Cache Valley Transit District Board. Councilmember Williams seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. City Recorder Twedt gave the Oath of Office to Amber Sleight. Consideration of a Resolution accepting the Wildfire Management Cooperative Agreement between Millville City and the Utah Division of Forestry, Fire and State Lands Mayor Johnson introduced Blaine Hamp and Dusty Richards from the Utah Division of Forestry, Fire and State Lands. The Council had previously reviewed the agreement. Councilmember Duffin asked about a residential area on the southwest side of town on the map that was classified as a high-risk fire section. Dusty Richards explained that the risk level is based on satellite images showing brush and grasses that would give fuel to a fire as well as fire reports from Hyrum City. If there is a fire in an area of town that the fire department responds to, the risk level increases. Blaine Hamp said that we could discuss


any parts of the map where the risk level may be in question, but that the designated level of participation for Millville City was really low anyway. Dusty Richards handed out the Catastrophic Wildland Fire Reduction Strategy Fire Policy Training Presentation that he briefly reviewed. (A copy of the Training Guide is included in the minutes as Attachment “E”.) In the past couple of years, Utah Senate Bill 56 and Bill 122 were passed that required the creation of a plan to reduce the wildfire risk and gave municipalities the opportunity to join the cooperative agreement that had previously only been offered to counties. These bills also clarified who would be responsible for paying for fire fighting in cities. By signing the agreement, the State now assumes responsibilities and covers the cost for large and extended attack fires. The local governments that sign this agreement have the primary responsibility for the initial attack of the fire through their fire departments and must create a Community Wildfire Protection Plan (CWPP) and meet participation requirements in risk reduction. Mayor Johnson asked how the CWPP is to be created. By appointment, the Utah Division of Forestry, Fire and State Lands will meet with Millville to build the plan. The CWPP will become Millville’s guiding document to help meet their commitment and work on the most at risk areas in the City. This needs to be completed within two years. Hours spent working on the CWPP will go toward Millville’s commitment responsibilities. The participation requirements were then discussed. Dusty Richards explained that the State does not want a check from the City. The push is for community involvement to meet the yearly requirement of $826 at the rate of approximately $24 per hour of community service. Each year, 25% of that yearly amount should come from work on prevention, 25% should come from working on preparedness and 50% should come from mitigation. The attached presentation goes into detail on what is covered under each of these categories. Blaine Hamp did say that the recent work and dollars spent on the Fireworks Ordinance would go towards the prevention category. Blaine also explained that any amount exceeding the yearly requirements could be rolled over to the next year for up to three years. The mitigation requirements was discussed in more detail and suggestions were given of working around the new road above the deer fence trimming back dry grass and weeds or possibly a Citywide clean up day. Eagle Scout projects were also discussed as a good way to work on mitigation. Not all of the work has to be done in just the interface areas, although preferably much of the efforts would be focused on the most at-risk parts of the City. The State will be creating a spreadsheet where municipalities participating in the agreement will log what they did in each category and the number of hours it took. Dusty Richards suggested that the City get preapproval through Blaine Hamp before starting a project to ensure it will count toward the requirements.


Councilmember Duffin asked what would happen if Millville City did not participate in the Cooperative Agreement. It was explained that the City would then be responsible for the full cost of fighting a fire if one should occur, which would be very costly. Dusty Richards said that this agreement is essentially a very cheap insurance policy for wildfires. Treasurer Hobbs asked if residents in the area that were paying to have the dry grass cut would be eligible for individual tax incentives. Richards and Hamp weren’t sure on this, but believed that this would qualify. Councilmember Cummings moved to approve Resolution 2017-8, A Resolution adopting the Wildfire Cooperative Agreement with the Utah Division of Forestry, Fire and State Lands. Councilmember Callahan seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. (The signed agreement and the resolution are included with the minutes as Attachment “F”.) Consideration to Set a Public Hearing for the Sale of Real Property Mayor Johnson explained that the offer to sale to the Cemetery Board the land located at the southeast corner of 200 East and 100 North had been accepted. Recorder Twedt said that a contract was being created and that a public hearing would need to be held to discuss the sale of the property. There is a 14-day requirement between the posting in the paper and the public hearing, so the date chosen for the hearing was June 22, 2017. Councilmember Williams moved to set a public hearing on the sale of real property located at the southeast corner of 200 East and 100 North on June 22, 2017 at 7:15 p.m. Councilmember Cummings seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. (The public notice is included in the minutes as Attachment “G”.) Consideration to Set a Public Hearing on the Mond-Aire Subdivision Phase 3 Final Plat, Revised Fiscal Year 2017 Budget and Proposed Fiscal Year 2018 Budget Mayor Johnson explained that P&Z had reviewed the Mond-Aire Phase 3 Final Plat and had decided not to make a recommendation to the City Council. Because of the public response expressed in the last meeting regarding the road layout in the Phase 3 Final Plat, the Council had made the decision to hold a public hearing, although the City Code did not require it. Mayor Johnson had requested the meeting on-site in Mond-Aire this evening to actually walk the ground and see the elevation changes in person so that the Council could make a more informed decision following the public hearing. Mayor Johnson asked Zan Murray if everything was complete from the engineering side and Phase 3 was ready to proceed. Zan said that it was. Mayor Johnson asked if there were other viable options for the roadways in the area to which engineer Murray said that the plan included in the Phase 3 Final Plat was the best option for the City in his opinion.


Councilmember Zollinger expressed concern that he was being asked to move forward to a public hearing on a final plat which he had not yet reviewed. The rest of the Council had reviewed the proposed Mond-Aire Phase 3 Final Plat at the meeting held May 11, 2017, but Councilmember Zollinger had not been present and a copy of the plat had not been included in the materials for review for the meeting tonight. Mayor Johnson asked that a large paper copy of the original Mond-Aire Approved Preliminary Plat and the Proposed Phase 3 Final Plat be delivered to the Council as soon as possible to provide time for a complete review well in advance of the Public Hearing. (Copies of the Mond-Aire Approved Preliminary Plat and the Proposed Phase 3 Final Plat are included in the minutes as Attachment “A”. They are also available for public review upon request at the City Office during office hours.) Councilmember Duffin moved to set a public hearing for the Mond-Aire Subdivision Phase 3 Final Plat as currently drafted, the Revised Fiscal Year 2017 Budget and the Proposed Fiscal Year 2018 Budget to be held on June 8, 2017 starting at 7:15 p.m. Councilmember Callahan seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. (The public notice is included in the minutes as Attachment “H”.) An agreement associated with Mond-Aire Phase 3 between Mondell and the Rogers was briefly discussed where a payment for a portion of a road is required before it can proceed. Ezra is aware of the agreement and is to provide a letter from the Rogers saying that this has been taken care of before Mond-Aire Phase 3 will be accepted. Review of Revised Budget for Fiscal Year 2017 and Proposed Budget for Fiscal Year 2018 Recorder Twedt reviewed the two budgets with the Council. Financial Advisor Scott Swenson, who played a vital role in preparing and understanding the budgets, was also present in the meeting. The appropriated funds budget items on the revenue side were discussed. These are funds coming from previous year’s savings to cover the planned expenses for projects planned to occur in the remainder of 2017 and 2018. The “Miscellaneous Income Category” in the Water Fund revenue was discussed. This was an addition to the budget and covered irrigation fees as well as the recycling of old water meters. There was a culvert box in the FY17 budget that was being removed in this revision because the County decided it wasn’t needed at this time. The original plan was for Millville to pay for the box and the County to install it. Engineer Murray suggested keeping it in the budget and working with the County to see if they would still install it at this time. He said that it would have to be installed at some point and it may be good to do it now while the stream alteration permit is still in place and open so that a new permit wouldn’t be required when the culvert is needed in the future. Superintendent Larsen said


that this was in the County and he believes that whomever develops this land in the future should have to buy the box and pay for the installation. Councilmember Zollinger suggested that it be done along with development in the future. The consensus of the Council was to leave it off of the budget for now. The Council reviewed where the fund balances would end at the end of Fiscal Year 2018 if all of the planned projects are accepted and are funded. This was a review from this discussion that occurred during the meeting held on May 11, 2017. Councilmember Zollinger asked why the 100 East Road project was estimated to be so expensive. Engineer Zan Murray explained that this estimate is based on the required under fill for this road. Councilmember Zollinger asked if the 100 East Road should be a priority for this year if it would cost this much. He expressed concern with the amount of big projects being undertaken throughout the City in the next year and the depletion of savings in various funds. Mayor Johnson agreed that this couldn’t and wouldn’t be done every year, but that the City had saved for years to complete these projects at this time. (A copy of the reviewed budgets is included in the minutes as Attachment “I”.) Bills to be paid The bills were presented. They are as follows: MillvilleCity General-WaterBill $6,042.11JulianneDuffin General-YouthCouncil $31.70HeidiChecketts General-YouthCouncil $48.12MelanieNichols General-YouthCouncil $55.00Turf-ItLandcapeServices General-Parks $300.00Olson&Hoggan,P.C. General-Legal $1,321.00Maceys General-MissMillville/Misc. $108.03JiffyLube#1926 General-Roads $79.87UtahBusinessLicenseAssociation General $40.00ZollcoInc. General-Equipment $2,713.04MontMathews General-CCOG $100.00TaraG.Hobbs General-Reimbursement $580.00ChadKendrick General-Reimbursement $34.09JSHSurveying General-CCOG $800.00ScottL.Swensen General/Water $1,140.00Comcast Water $85.88Questar Water $76.69ACNCommunicationServices,Inc. Water $13.22BearRiverHealthDepartment Water $60.00EricKleven Water $51.61BeazerLock&Key General-Building $74.95NibleyCity Sewer $520.83KaceyKennington Water $75.00


JustinCue Water $75.00SalaryRegister

$14,733.49

Councilmember Duffin moved to pay the bills. Councilmember Callahan seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. City Reports ROADS: Superintendent Larsen said that the County was working on repairs to the 200 South Road between Maverik and the bridge in Millville. This work has started and is currently in process. The County will then do some overlay work on and around the roundabout and then north into Providence. Larsen said that the 450/550 North Road Project was winding down and would be done in the near future. He was asked if there was an electrical conduit bringing power to the inside of the roundabout to which the answer was yes. Superintendent Larsen then discussed the 200 East Road Project. The current plan being that construction will begin next week following the Memorial Day Holiday so as not to interfere with people visiting the cemetery. The TAP Grant Sidewalk Project will go out to bid this week and then it will be advertised for four weeks. Larsen commented that many government bids like this are coming in very high due to all of the available work for contractors and the added regulations when dealing with this type of government contract. PARKS: Chad Kendrick said that the splash pad is now functional and can be used. Councilmember Duffin provided a letter from Tony Pirtle who is a coach of a girl’s U12 fast pitch softball team that is interested in making the softball diamond at the Millville South Park his team’s home field. In the letter, he provided a list of improvements he would like to make to the field. The first five items on the list would need to happen quickly with volunteer labor for games in the near future. There was a discussion on supplies that might be used for this year. The baseball organizations paid for much of the equipment that they currently use. The softball team is welcome to use equipment that the City already has, but there won’t be additional costs to the City this year. The fields will need to be scheduled with Coordinator Meadows so that there aren’t conflicts as soccer


uses part of the same field. Councilmember Duffin will have Tony Pirtle contact Chad Kendrick to access the City’s existing equipment. (A copy of the letter is included in the minutes as Attachment “J”.) Superintendent Larsen said that the City Float had been relocated to the garage and was now available if anyone wanted to work on improvements. Councilmember Williams said that he would look upstairs to see if there was more skirting that could be used on the float. Councilmember Williams said that he had seen that $20,000 had been awarded to Millville City of RAPZ money for a portion of the requested sprinkler system in the South Park. Discussion on Resolution for Mayor Pro Tem for Fiscal Year 2018 Mayor Johnson discussed the need to select a Councilmember to serve as Mayor Pro Tem in Fiscal Year 2018. Because Councilmembers Duffin and Zollinger’s terms end in calendar year 2017 and Councilmember Cummings has already served as Mayor Pro Tem, Councilmember Callahan and Williams were discussed as the options to fill this role in the coming year. Councilmember Callahan volunteered for the position. This will be put before the Council as a resolution in a future meeting. Form Based Code Development Coordinator Meadows said that the Form-Based Code has been and would continue being discussed in P&Z. He asked who was in charge as there were still problems with the indexing and missing chapters. Councilmember Zollinger asked why it had gone before P&Z if it still had parts missing and hadn’t been handed off by the committee. Jake Young from Civil Solutions had suggested the Planning Commission begin to review it. Coordinator Meadows asked who should be pushing it through the committee. Councilmember Callahan is to follow up with Civil Solutions to figure out what is next and keep it progressing. It was briefly discussed that it might be better if the new form-based code be referenced in the City Code rather than having the entire manual codified. Meadows said that this would save on cost and allow for easier changes if necessary in the future. Councilmember Reports Councilmember Duffin has received communication from Dayton Crites, the Cache County Trails Planner about installing Bonneville Shoreline Trail Signs at the mouth of Millville Canyon. He provided images of the sign designs that Councilmember Duffin reviewed with the City Council. The only comment from Mayor Johnson and the Council is that the actual closed dates are January through the second week in April and that maybe this should be clarified. Superintendent Larsen also requested that when work was being


done on the trail, the access gate to Garr Springs should not be blocked. (A copy of the sign designs is included in the minutes as Attachment “K”.) Councilmember Cummings discussed progress being made on preparations for the City Celebration. She said that they were planning for 900 people this year since there had been growth in the City and around 700 people last year, even with a little rain. Councilmember Cummings said that they would be showing the movie Sing after dark and that there would be a pie-eating contest after the rodeo. She said that everything was progressing well with the help of residents in the community. Recorder Twedt said that he would be sending out a notice about the activities on the City notification system to the residents that had signed up. It was discussed again that it would be good to have a way to sign more people up at the City Celebration. Recorder Twedt said that he would have sign up papers on the tables as well as possibly having the Youth Council assist in handing out sign up slips at the concession table. Councilmember Duffin reported that at the City Celebration, the Youth Council would have a table for recruiting, a table for baked goods and a table for concessions. Mayor Johnson suggested that maybe some of the unused food at the celebration be sold to residents by the Youth Council to supplement their fundraiser. (A copy of the Councilmember Assignments List is included with the minutes as Attachment “L”.) Other items for Future Agendas Recorder Twedt said that the declaration of candidacy period for this year’s municipal election would be June 1st - 7th. In accordance with State Code, he will be available by appointment from 8 a.m. to 5 p.m. each of these days for potential candidates and will be at the office all day on June 7th. Councilmember Duffin said that she would like to discuss a request for a yield sign in the Mond-Aire Subdivision during a future meeting. Development Coordinator Meadows said that he was nearly ready to present updates for the Animal Control Ordinance as well as a new contract with the Humane Society. Due to the public hearing and all of the agenda items slated for the meeting scheduled on June 8th, Animal Control was tentatively scheduled for the June 22nd City Council Meeting.


Adjournment Councilmember Cummings moved to adjourn the meeting. Councilmember Williams seconded. Councilmembers Cummings, Duffin, Callahan, Williams and Zollinger voted yes. The meeting adjourned at 9:14 p.m.

MILLVILLE PLANNING COMMISSION MEETING City Hall - 510 East 300 South - Millville, Utah

June 1, 2017

1. Roll Call: Chairman Jim Hart, Commissioners Bonnie Farmer, and Larry Lewis (Alt.) Others Present: Development Coordinator Harry Meadows, Treasurer Tara Hobbs, Mayor Michael Johnson, Nancy Jessop, Mike Jessop, and Tyler Gessel . Secretary Adria Davis recorded the minutes. 2. Opening Remarks/Pledge of Allegiance Chairman Jim Hart opened the meeting at 8: 01 p.m. He led those present in the Pledge of Allegiance. 3. Review and Approval of agenda The agenda for the Planning Commission meeting of June 1, 2017 was revised to read Thursday June 1 instead of Wednesday June 1. A motion was made by Commissioner Farmer to approve the agenda as amended. Commissioner Lewis (Alt.) seconded. Commissioners Farmer, Hart, and Lewis (Alt.) voted yes, with Commissioners Dickey and Smith (Alt.) excused and Commissioners Greenhalgh and Thompson absent. 4. Review and Approval of the Minutes of the Planning Commission Meeting The minutes for the meeting of May 17, 2017 were reviewed. A motion was made by Commissioner Farmer to approve the minutes as outlined. Commissioner Lewis (Alt.) seconded. Commissioners Farmer, Hart, and Lewis (Alt.) voted yes, with Commissioners Dickey and Smith (Alt.) excused and Commissioners Greenhalgh and Thompson absent. Commissioners Garrett Greenhalgh and Rachel Thompson arrived at the meeting at this time. 5.A. Consideration of zoning clearance for a building permit by Hensel, Inc. for a residence to be located at 288 North 350 East in Millville, UT. This home will have grassy swells. Builder should get with Gary Larsen when connecting the driveway to the road to make sure everything lines up. A motion was made by Commissioner Lewis (Alt.) to approve the zoning clearance. Commissioner Greenhalgh seconded. Commissioners Farmer, Hart, Greenhalgh, Thompson and Lewis (Alt.) voted yes with Commissioners Dickey and Smith (Alt.) excused. 5.B. Consideration for recommendation to the City Council regarding the Alta J Jessop Small Subdivision. A minor subdivision located at approx. 200 South 80 West. This originally was a 1 acre parcel with 2 existing homes on it. It is being divided into 3 parcels of 14,000 sq. ft. each. The remaining original parcel is shown on the presented map to have 114.425 ft. frontage (distance lengthwise that is measured along 200 South), lot #1 has 114.425 ft. frontage, and lot #2 has 101.15 ft. frontage. Lot #2 does not meet the ordinance requirement of 108 ft. frontage. There was some confusion over the drawings that were presented and Mr. Jessop left the meeting to obtain other copies from his home.

Attachment “C”

Millville City Planning Commission Minutes, June 1, 2017, Continued

Page 2 of 3

Chairman Hart made a motion to move on to the discussion items. Commissioner Greenhalgh seconded. Commissioners Farmer, Hart, Greenhalgh, Thompson and Lewis (Alt.) voted yes with Commissioners Dickey and Smith (Alt.) excused. 6.A. Citywide Curb and Gutter Regulation The different options were reviewed from last meeting; concrete ribbon, grassy swells, and curb and gutter. Mayor Johnson clarified that the City Council is looking for a recommendation on what would best work for water retention, as well as fit the existing neighborhoods in varying parts of town. Grassy swells work the best for controlling water. New grassy swells should include the concrete ribbon to prevent asphalt erosion. Sloped areas (i.e. CopperLeaf) should have Curb and Gutter to channel water to retention ponds. Some grassy swells are not being maintained by homeowners (Weeds, dirt), or have become parking spaces. Harry Meadows has put together a map of all of Millville showing what is currently in place for each neighborhood. The map is posted on the south wall of the city office council room. This item is to be continued as an action item at the next meeting where a recommendation will be made. Chairman Hart made a motion to return to item 5.B. Commissioner Lewis (Alt.) seconded. Commissioners Farmer, Hart, Greenhalgh, Thompson and Lewis (Alt.) voted yes with Commissioners Dickey and Smith (Alt.) excused. 5.B. Minor Subdivision Continued Mr. Jessop returned with his most recent drawings. These drawings matched what had been presented to the commissioners showing lot #2 with insufficient frontage. Areas and dimensions were reviewed with the Jessops showing them ways to realign the boundaries in order to fit within the ordinances. The existing homes must still meet the setback requirements when the new parcels are formed. The Jessops were advised to have the lots and map redrawn then bring back a new map for review. Commissioner Lewis (Alt.) made a motion to continue this item to a future date when a new subdivision map is returned. Commissioner Thompson seconded. Commissioners Farmer, Hart, Greenhalgh, Thompson and Lewis (Alt.) voted yes with Commissioners Dickey and Smith (Alt.) excused. 6.B. Form Based Code Mayor Johnson explained that the new code is not quite complete, but the committee is looking for input and feedback at this point from the planning commission. We need to create guidelines before the development comes in so we don’t leave ourselves open for just anything. Chairman Hart was concerned that people will be driving at highway speeds when passing this area and will have difficulty seeing the stores from the back and knowing what businesses are there. Development Coordinator Meadows was concerned with on street parking, and backing into parking stalls that are at a 45 degree angle. This item will be continued at the next meeting.

Millville City Planning Commission Minutes, June 1, 2017, Continued

Page 3 of 3

6.C. City Council Report – review minutes from the May 25, 2017 meeting. No comments were made. 6.D. Agenda Items for Next Meeting Curb and Gutter – action item Form Based code 7. Calendaring of future Planning and Zoning Meeting The next regularly scheduled meeting will be held Thursday June 15, 2017 if there are any action items to review. 8. Adjournment Chairman Hart moved to adjourn the meeting at 9:15 p.m. Commissioner Lewis (Alt.) seconded.

Attachment “D”

Attachment “E”

Attachment “F”

Curve Table

Line Table

PHASE 5

PHASE 4

PHASE 3

PHASE 2

200 NORTH STREET

100 NORTH STREET

25 NORTH STREET

CENTER STREET

500

E

AS

T

STR

EE

T

430

E

AS

T

STR

EE

T

480

E

AS

T

ST.

470

E

AS

T

STR

EE

T

550

E

AS

T

STR

EE

T

380

E

AS

T

STR

EE

T

RETENTION BASIN38008 SQ. FT.

0.87 AC±

PHASE 1

100 NORTH STREET

400

E

AS

T

STR

EE

T

Sheet Title:

Project Title:

Designed By:

Reviewed By:

Sheet No.:

Sheet Scale:

Date:

Drawn By: Project Number:

of

No. DATEREVISION

(435) 752-8501 / Fax (435) 752-859795 W. Golf Course Rd. #101, Logan, Ut 84321

Architecture / Engineering / SurveyingA/E/S, INC.

Skyline

NOTES

MOND-AIRE HEIGHTSSUBDIVISION

MILLVILLE, UTAH

PRELIMINARYPLAT

D Bolton

L Smith

M Pierce

11-010

4/13/15

SHOWN

Developer: Ezra EamesMailing Address: 1950 East Canyon Ridge Dr.

North Logan, UT 84341

Attachment “G”

millville city council meeting june 8, 2017 present: …millvillecity.org/uploads/pdf/minutes/cc...

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