milwaukee county forward assessment team ( fast )
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MILWAUKEE COUNTY FORWARD ASSESSMENT TEAM ( FAsT ). Providing appropriate emergency sheltering after an event is a collaborative effort in Milwaukee County. ASSISTANCE FROM PARTNERS. - PowerPoint PPT PresentationTRANSCRIPT
Providing appropriate emergency sheltering Providing appropriate emergency sheltering after an event is a collaborative effort in after an event is a collaborative effort in
Milwaukee County.Milwaukee County.
ASSISTANCE FROM PARTNERSASSISTANCE FROM PARTNERSFAsT partners are needed to
successfully meet the needs of people who arrive at an
emergency shelter by providing:FeedingInformation Hands on Care SuppliesSecuritySocial Services
FAsT PARTNERSFAsT PARTNERSMilwaukee County Emergency ManagementMilwaukee County Department on AgingMilwaukee County Disability Services DivisionMilwaukee County Behavioral Health DivisionMilwaukee County Department of Health and
Human ServiceMilwaukee County Department of Family CareAmerican Red Cross
FAsT PLANS AND PROCEDURESFAsT PLANS AND PROCEDURESAssessment Team Notification and MobilizationMobilization of Functional Needs Support ServicesResponsibilities of the affected community and local
responders, partner agencies, and contracted servicesOrganizational Chart Volunteer rolesShelter signage and rules Demobilization Guidance
NOTIFICATION NOTIFICATION Shelter staff records the number of individuals arriving at
the shelter site, as well as the needs of the individuals.Shelter manager makes request to activate the FAsT once
they have exceeded the adequate resources to accommodate the needs of the clients.
Milwaukee County Emergency Management receives information about the status of a community based shelter and confirms that potential triggers have been identified prior to activating the FAsT.
POTENTIAL TRIGGERSPOTENTIAL TRIGGERSInsufficient number of skilled staff or volunteersLack of proper supplies and equipmentInadequate shelter location and/or amenitiesA need for specific servicesExtended duration of the event
MOBILIZATIONMOBILIZATIONEmergency Management will activate FAsT representatives
by contacting them and providing the following: Details about the shelter location The Shelter Manager’s Contact information Other necessary information, such as meeting time and location
MOBILIZATIONMOBILIZATIONFAsT representatives will notify their respective division
that the FAsT has been activated and will ask the division to begin deployment procedures Prepare staffing plans to cover regular duties and provide
assistance a the shelter site Gather supplies and materials that may be needed at the shelter Activate divisional contigency / COOP Pland If available, provideclient database
6 HOURS
Call for Red Cross response
2-4 HOURS
Request for FAsT assessment
Red Cross
assessment
2 HOURS
FAsT arrival at shelter for
assessment
FAsT mobilizati
on
Deployment of MCFNES
resources
1-2 HOURS
FAsT prepares a
recommendation and
presents to County Leaders
Arrival & set-up of MCFNES resources at
shelter
Multi-agency shelter set-up
process complete
EMERGENCY EVENT
8:00 12:00 2:00 4:00 10:00
SAMPLE TIMELINE SCENARIO
MULTI- AGENCY ORGANIZATIONAL CHARTMULTI- AGENCY ORGANIZATIONAL CHART
CONTACT INFO:Milwaukee County Emergency Management
Municipal Emergency Service CoordinatorGENENE HIBBLER
(414) [email protected]
http://county.milwaukee.gov/MCFNES
MILWAUKEE COUNTY DEPARTMENT ON AGINGEmergency Preparedness For Older Adults
The Milwaukee County Department on Aging recognizes the importance of collaborating with existing Human Service Agencies and Milwaukee
County Emergency Management that impact on the health and welfare of older adults in times of
disaster.
DEPARTMENT ON AGING’S ROLE: COORDINATION AND SUPPORT ASSISTANCE
• Participate in the Forward Assessment Team in coordination with the Incident Commander and Emergency Management.• Deploy 24 Hour Emergency Response Team, if or as needed, to evaluate and assess the needs of Older Adults, 60 years and older.• Coordinate resources available to older adults with contracted or community organizations in response to disruption of services.•Provide assessments to evaluate frail elderly with Long Term Care needs through the Aging Resource Center of Milwaukee County as requested.• Provide Information and Assistance to elders through the Aging resource Center’s Call Center Unit on available community resources.
DEPARTMENT ON AGING’S ROLE:POST RECOVERY PHASE
• Conduct a needs assessment in coordination with older adult organizations to identify short-term, long-term and unmet needs after an incident.• Implement appropriate protective actions and studies addressing the long-term health effects on older adults after an incident.• Educate MCDA staff, Aging Network agencies, older adults and caregivers on developing Emergency Disaster Plans and Toolkits in preparation for disasters.
MILWAUKEE COUNTYDEPARTMENT ON AGING
Contact Information:STEVE PETERSON, MHA, CIRS-A
Aging Resource Center Program Coordinator1220 West Vliet, Suite 300 - L
Milwaukee, WI 53205414-289-5797
DISABILITIES SERVICES DIVISIONDISABILITIES SERVICES DIVISIONThe Disabilities Services Division (DSD) is committed to
assisting, coordinating, and providing support to individuals with developmental and physical disabilities
in the event of an emergency. DSD will collaborate with internal and local external
organizations to determine the assistance the Division is able to contribute to response efforts.
Disability Services Division will collaborate with internal and local external organizations to
determine the assistance the Division is able to contribute to response efforts.
PRIMARY ROLE: COORDINATION•DSD will deploy staff members to emergency sites.
•DSD staff members will complete assessments for children and adults ages birth to 59 years with developmental and physical disabilities to determine their short-term and long-term care needs for specific services.
•For communication purposes, each DSD staff member will have a laptop and a cell phone.
•Families and children with special needs will be linked to the appropriate community services.
• DSD staff members will provide information and assistance to callers regarding shelters, food pantries, benefit programs, or other assistance.
•DSD staff members will partner with internal partners (Department on Aging, Behavioral Health Division), contracted staff members, and external community organizations to ensure individuals with disabilities are provided with the supports they need.
• DSD will coordinate with Income Maintenance (IM) for financial eligibility for public programming.
• DSD will coordinate with the Bureau of Milwaukee Child Welfare for children under 18 who are in need of emergency assistance.
• DSD will coordinate with internal departments to use the media (T.V. and newspapers), the County Website, telephones, and e-mails to communicate the status of the emergency.
DISABILITY SERVICES DIVISIONContact Information:
Marietta LusterQuality Assurance
1220 West Vliet, Suite 300Milwaukee, WI 53205
BEHAVIORAL HEALTH BEHAVIORAL HEALTH DIVISION ROLESDIVISION ROLES
Providing assistance with:Mental Health assessmentsMental Health TriageMental health referralsEmergency replacement of certain medications
HUMAN SERVICES ROLESHUMAN SERVICES ROLESAssisting with registration, triage functions, & careHelp to locate & replace lost items such as assistive
equipment and medicationsAssistance in finding temporary or new housingReunification with loved onesProviding assistance or referrals for medical or mental
health needsAssistance with FEMA applications and other paperwork
HUMAN SERVICES ROLESHUMAN SERVICES ROLES
The DHHS Operations Division will participate as part of the FAsT to assess the operational needs that could be of assistance to American Red Cross during a shelter activation:
TRANSPORT OF SUPPLIES AND EQUIPMENT
Use of facility vehicles and/or contracted vehicles to deliver supplies and materials to the shelter.
MANPOWER FOR EQUIPMENT SET-UP
Provide Operations staff and/or contracted staff to supplement Red Cross staff and volunteers
Assist with cot & other equipment set-up, signage posting, and other preparatory tasks.
OTHER SERVICESMaintenance Assistance
Portable GeneratorEquipment TrailerGeneral Utilities
Housekeeping AssistanceFood Service Assistance
DHHS ContractSecurity Contract
HUMAN SERVICES ROLESHUMAN SERVICES ROLESDHHS also has access to a wide array of equipment and
supplies:Tables, chairs, office supplies, etc. that may be useful in a
shelter setting and could be provided on short notice.The Milwaukee County Functional Needs Emergency
Shelter Equipment TrailerPortable generator
MILWAUKEE COUNTY FUNCTIONAL NEEDS EMERGENCY SHELTERMILWAUKEE COUNTY FUNCTIONAL NEEDS EMERGENCY SHELTEREQUIPMENT TRAILER EQUIPMENT TRAILER
25-FOOT TRAILERFULLY LOADED WEIGHT = 9,500
LBS.SELF-CONTAINED GENERATOR
Medical SuppliesDurable Medical EquipmentAssistive DevicesRegistration Materials & SuppliesCots, Inflatable Beds, BeddingPersonal Care ItemsPediatric ItemsPet Care Items
MILWAUKEE COUNTY FUNCTIONAL NEEDS EMERGENCY SHELTERMILWAUKEE COUNTY FUNCTIONAL NEEDS EMERGENCY SHELTERGENERATORGENERATOR
Durable, sound-attenuated diesel generators provide mobile prime
power for emergency management applications. A digital controller
monitors and protects the generator and engine while
providing performance data on an easy to read LCD display. A large,
skid mounted fuel tankprovides up to a 32 hour run time at full prime load, even without a
trailer.
Contact:
Laura SchnickeEmergency Preparedness Coordinator
Milwaukee County Department of Health & Human Services(414) 289-6805
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AMERICAN RED CROSS ROLES• Initiates and manages emergency shelters for
residents unable to return home due to the aftermath of a disaster.
• Establish agreements with facility owners to share in the liability and cover the costs incurred from the shelter activity.
• Assures that the immediate needs of the clients are met and that residents with functional needs have services available to them or modifications within reason are provided in the shelter.
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AMERICAN RED CROSS ROLES• Plan, organize, direct and manage the shelter and
assure clients have access to relief services as well as keeping clients sheltered with their family, friends or other residents within their community.
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SHELTERING PHILOSOPHY• Shelters must be clean, safe, accessible and secure.• Shelter workers and managers must be strong
advocates for all clients.• Clients should be seen as proactive participants
in recovery. • Care and resources provided should be tailored to
both the specific needs of the individual client and the local community as a whole.
• Shelter operators should prepare and respond with community partners.
APPLYING ADA BASIC PRINCIPLESIn a small or wide spread community disaster, the Red Cross will:• Operate shelters so all residents get the same benefits of basic
needs, first aid care, and the support of family and friends.• Meet the access and functional needs of shelter residents while
keeping families together with assistance from community partners.
• Coordinate with facility owners, Emergency Management, Human Services, Public Health and other non-profits to make shelters accessible
• Consult shelter residents to understand and meet their individual needs.
SHELTER SERVICES Availability of full range of services in shelters
o Feedingo Bulk Distributiono Family Reunificationo Health Serviceso Mental Healtho Client Casework
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ASSESSMENT TOOL IDENTIFIES• Caregiver needs• Equipment needs• Help with walking, eating, dressing, bathing
and toileting• Medication administration assistance• Hearing or understanding spoken language• Vision problems• Language issues• Skilled nursing care needs• Anxiety, Mental Health needs
HEALTH & MENTAL HEALTH ASSESSMENT
• Determine the needs of the client, connect to resources
• Replace items lost/damaged in the disaster• Provide for continuity of care• Work with our partners like Public Health Depts
and Dept. of Health and Human Services• Include local partners to address functional needs support services
WHO WE CANNOT SHELTERThree “tipping” points:• Individuals who require constant medical supervision • Individuals who need hospital care • Individuals who are a danger to themselves or to others
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WHAT HAPPENS THEN?• Hospital Referrals• Nursing Home Referrals• Assisted Living Facility Referrals• Group Home Referrals• Other facilities available within the community
Medical needs and client safety are the most important issues. We will work with the client and our partners in the community to find safe and appropriate placement.
PREPARING TOGETHER• Educate the disaster workforce on local issues
surrounding access and functional needs.
• Support community planning.
• Identify and secure appropriate facilities.
• Coordinate community resources to address gaps in supplies, equipment and services.
• Participate or plan exercises.
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