ministry of heritage, sport, tourism and culture

In Attendance:

ForOPSEU:

Ministry of Heritage, Sport, Tourism and Culture Industries Employee Relations Committee (MERC) Meeting Wednesday October 23, 2019 9:00 am to 1 :00 pm

400 University, 5th Floor, Boardroom 5A Toronto, Ontario M7A 2R9

For the Employer:

Darren Winger (Meeting Co-Chair) Caroline Loiselle

Jennifer Stewart (Meeting Chair) Debbie Jewell

Anthony Sword

Glenna Caldwell (OPS Negotiator)

Guests: Nadia Eid Marie-Grace Uwase Sarah Frion Marie Campbell Demetrios Skillaris

Regrets: Tom Henbest

Observers: Erin Sarantis

Recorder: Cassandra Levesque

Joanne Benard Jennifer Tarini

Kristina Radulska (ERA)

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Agenda Item Discussion

1. Welcome and Introductions Ne

2. June 13, 2019 Minutes Minutes have been signed and distributed. Ne

3. BUSINESS ARISING (UPDATES)

a) MERC Terms of Reference -The Union shared a draft Terms of Reference with

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Discussion the Employer on September 11 , 2019. Parties

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discussed proposed changes. ne co Th pr<

The Parties discussed opportunities to initiate a b) Working Conditions

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(Students) - Update communication in advance of the upcoming student Cc recruitment period . c~

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c) Employee & Family The Parties discussed opportunities to initiate Cc

Assistance Program Cc Orientation Session

awareness of EFAP services available to all staff. wi1 W1 M, WE

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Action Required

ction required.

ction required .

::mployer to provide an ted draft in advance of meeting for ideration. Jnion will draft a Jsed communication ;hare with the Employer :hair offline. MERC Co-rs will table a draft nunication at the next :inq. Jnion will draft a Jsed communication ;hare with the Employer :hair offline. munication to be shared LERC Co-Chairs, 1ess Committees and :igers in the coming :s.

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d) Delegation of Authority: The Employer confirmed that an electronic copy of Special and Compassionate the presentation materials was shared with MERC Remove from the agenda. Leave - Presentation members not in attendance on June 18, 2019.

e) Occupational Health & Safety Further to the last MERC meeting the Union has The Union to provide

Contacts prepared information for the Employer to confirm information under separate local health and safety representatives as required. cover.

Representatives from French Language Services The Union and the Employer f) French Language Services provided a presentation on designated bilingual to have ongoing discussions

positions. offline.

The Parties discussed the definition of telework as an alternative work arrangement and use of formalized

The Employer to re-enforce agreements. g) Alternative Work with managers the use of

Arrangements (AWA) The Union has confirmed that the OPSEU MERC Co- current template agreements for CWW and telework Chair will be the signatory on individual alternate arrangements. work arrangements in addition to employee and

manaQer siQnatures.

h) Police Records Check & Representative from the Transition Security Office, OPS Employment Security Ministry of Government and Consumer Services Remove from the agenda Screening Program provided a presentation.

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400 University, 5th Floor, Boardroom 5A Toronto, Ontario M7 A 2R9

4. STANDING ITEMS

a) Fixed-term (unclassified) The Employer shared fixed-term lists with the Union RE

List - Information Share on October 1, 2019.

b) Seasonal Seniority List- No report at this time. RE Update

c) Expenditure Management-The Employer provided a fiscal update. Indicated that the fall economic statement will be delivered on RE

Information Share November 6, 2019.

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d) Transition Exit Initiative (TEI) TEI process continues. up up mE

The Parties acknowledged helpful information shared in today's presentations and worked collaboratively in relation to confirming process regarding AWA's and securing health and safety contacts where

e) Successes appropriate. RE

In addition, the Employer acknowledges the work of the Union in drafting the current MERC Terms of Reference proposal.

n· ains as a standing item.

n· ains as a standing item.

ff ains as a standing item.

-~~~~~~~~~~

e Employer to provide :foted information at ::ming December ~Edng.

ff ains as a standing item.

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Ministry of Heritage, Sport, Tourism and Culture Industries Employee Relations Committee (MERC) Meeting Wednesday October 23, 2019 9:00 am to 1:00 pm


f) Training and Development

g) Open and Digital Government

5. NEW BUSINESS

a) OPS Motor Pool Closures

No report at this time.

No report at this time.

The Parties discussed the need to seek clarity on the impacts of the recent notification of OPS Motor Pool Closures and whether there are any impacts on the availability of fleet vehicles.

The Union tabled a position/options paper for Employer consideration .

The Union reminded the Employer regarding the provision of snow tires as required.

Remains as a standing item.

Remains as a standing item.

The Employer committed to seek clarity related to the recent notification of OPS Motor Pool Closures. The Parties will continue to have discussions offline on this matter.

The Employer will remind its Managers regarding the provision of snow tires as required.

For the Union: v ..,- ) • I' \ I For the Employer: ) 6~.Jaff

Darren Winger Jennifer Stewart I ,

Date: October 23, 2019 Date: October 23, 2019

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ministry of heritage, sport, tourism and culture

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