ministry of hrd, govt. of india

Ministry of HRD, Govt. of India

Mid Day Meal Scheme MDM-PAB Meeting- MEGHALAYA

4th April, 2014

REVIEW OF REVIEW OF IMPLEMENTATION OF IMPLEMENTATION OF

MDMS in MDMS in MeghalayaMeghalaya

(Primary + Upper Primary)(Primary + Upper Primary)

(1.4.2013 to 31.12.2013)(1.4.2013 to 31.12.2013)

2Ministry of HRD, Govt. of India

Issues• Delay release of funds from State to School level- (JRM)• Delay in payment of cook cum helpers- (JRM)• JRM observed that MDM served for 2-3 days in a week in the visited

schools.• Absence of dedicated administrative structure- (JRM); Poor inspection of

schools (only 31% schools)- (JRM); Less utilization of MME fund (54%)• Less utilization of transport assistance (60%) and food grains not

delivered up to schools (JRM)• Delay payment of food grains to FCI (53%)-(JRM)• Poor monthly data entry into MDM-MIS web portal (16% for the month of

December 2013).• Poor record maintenance at the school level- (JRM) • Poor implementation of School Health Programme (only 42% enrolled

children are covered)- (JRM)


JRM recommendations – Action Taken Incomplete


S. No JRM Recommendation Remarks on ATN1 MDM may be provided to Kynjat

Shai LP School, Longskai, KharanngReason for not serving the MDM in this school since middle of 2011 has not been mentioned

2 Administrative structure with manpower exclusively dedicated to MDMS

Currently low MME expenditure by the State Govt.- Action could have been initiated with available fund also

3 Food grains be delivered up to the school level. The Transportation charges carrying food grains from FPS to schools be reimbursed

Action is still pending at the level of State Govt. State may pursue with the State Supply Department for necessary order.

4 Food samples should be kept in schools for testing through National Accrediation Board in case of any untoward incident

During SLMC meeting, it was suggested by concerned Director of GoI to take up this matter with Food Safety Commissioner.

JRM Issues not addressed by State Govt.


• Mid-Day Meal served for 2-3 days in a week in the visited schools. No mid-day meal served during half yearly and annual examinations for a period of 15 days each.

• School making false entries for Mid-Day Meal.• Cash book and food grains stock register in 27 visited schools not

maintained upto date. Two schools do not have record since 2011.• Inadequate toilets and drinking water facilities in most of the

schools, some schools are purchasing water for MDM. Toilets are without water facility.

• Separate Kitchen-cum-Stores have been constructed for lower primary and upper primary schools located in the same premises.

• Fire Extinguisher not available in all expect one visited schools in spite of directions from the Supreme Court.

Issues communicated by the HRM on 14.03.2014


The issues highlighted had also been conveyed by The Human Resource Minister to the Chief Minister, Meghalaya, communication dated 14.03.2013 (D.O No. 9-6/2012-EE.6 (MDM 3-1). The issue of social audit has also not been addressed by the State Govt.

MDM-MIS: Trend of monthly data entry

Coverage of Children (Primary )

4.304.04 4.053.91 4.00 3.93

3.633.93 3.78

0.00

2.50

5.00

2011-12 2012-13 2013-14Enrollment PAB Approval Achievement

No.

of C

hild

ren

(in

Lakh

s)

84% 97%

Percentage indicates coverage of children against enrollment

93%

As per ASER 2013: in 46.5% schools MDM served and 72.5 % enrolled children were present on the day of visit


Coverage of Children (Upper Primary)

1.691.44

1.63

1.221.40 1.36

1.211.36 1.35

0

1

2

2011-12 2012-13 2013-14Enrollment PAB Approval AchievementN

o. o

f Chi

ldre

n (i

n La

khs)

83%72% 94%

Percentage indicated coverage against Enrollment

As per ASER 2013: in 46.5% schools MDM served and 72.5 % enrolled children were present on the day of visit


95%

94%

83%

63%57%

65%

0.1%

94%

100%

94%

77%67%

83%

0%

0%

50%

100%Institutions

Enrolment

CCH engaged

Kitchen shedDrinking water

Toilet Facility

LPG

MIS AWP&B

Comparison of data: MIS vs AWP&B


Due to poor monthly data entry (16%), comparison has been done based on Annual data of few components

SCORE CARD- ALL COMPONENTS

10

99.7

8

5.3

6

6

5.49.8

96

4.2

3.1

9.1

1.6

6.78.3

0

5

10Institutions

ChildrenWorking Days

FG Utilsation

Payment to FCI

Fund Flow

Cooking Cost

Hon.CCHMME

KSKD

TA

School Health

Inspection

A.D Entry

M.D Entry

Drinking WaterToilet

2


Analysis of State’s Proposal for 2014-15


Proposals and Recommendations

Ministry of HRD, Govt. of IndiaMinistry of HRD, Govt. of India

S.No. Component PAB Approval 2013-14

State’s Proposal for 2014-15

Recommendation

1 Children (Pry) 393501 378351 378351

2 Children (U Pry) 136633 135861 1358613 Working Days

(Pry & Up.Pry)Pry- 200

U.Pry- 220Pry- 200

U.Pry- 220Pry- 200

U.Pry- 2204 Cook cum Helpers 17776 16784 + 1005 (addl.) 17776 + 13 (addl.)

5 Kitchen cum Store 0 446 4466 Kitchen Devices 2845 New-615

Replacement-52New-615

Replacement-0

7 MME Rs 109.12 lakhs

Rs.580.27 lakhs Rs 108.41 lakhs(Permissible limit)

Requirement of Central AssistanceRequirement of Central Assistance(Total – Rs. 7260.61 Lakhs)(Total – Rs. 7260.61 Lakhs)

Recurring Non- recurringRs. 6131.06 Lakhs Rs. 1129.55 Lakhs

Proposal for 2013-14 : Children (Primary)

3.9 3.8 3.9 3.9 3.8 4.0 3.8

0.0

2.5

5.0

14

Prop

osal

for 2

014-

15

Ava

iled

MD

M in

Q-3

Ava

iled

MD

M in

Q-2

Ava

iled

MD

M in

Q

-1

Enro

lmen

t

Ava

iled

MD

M

(9

mon

ths)

PAB

App

rova

l 13-

14


Proposal for 2013-14 : Children (Upper Primary)

1.36 1.36 1.34 1.36 1.36

1.63

1.36

0

1

2

15

Prop

osal

for 2

014-

15

Ava

iled

MD

M in

Q-3

A

vaile

d M

DM

in Q

-2

Ava

iled

MD

N in

Q-1

Enro

lmen

t

Ava

iled

MD

M

(9 m

onth

s)

PAB

App

rova

l for

13-

14


Proposal for Cook-cum-helper engaged in MDM SchemeProposal for Cook-cum-helper engaged in MDM Scheme

16

PAB Approval For 2013-14

Engaged during 2013-14

Proposal of State for(2014-15)

Proposal of appraisal team

17776 16784 1005 (Additional)

13 (Additional)*

*State Government has proposed to engage a total of 17789 no. of cook

cum helpers (16784 working+1005 additional). However PAB 2013-14 has

already sanctioned 17776 no. of cook cum helpers and State Govt. has

already engaged 16784 cook cum helpers. Hence engagement of

additional 13 cook cum helpers (17789-17776) has been proposed.


Proposal for Construction of Kitchen-cum-StoreProposal for Construction of Kitchen-cum-Store

17

Total Institutions (Govt. + Govt. aided + Local

Bodies)

Total Sanctioned till

2013-14

Construction through

Convergence

Gap State’s Proposal

Recommendation by Appraisal

11227 9491 1290 446 446 446


Proposal for Procurement of Kitchen DevicesProposal for Procurement of Kitchen Devices

18

TotalInstitutions

Total Sanctioned till 2013-14

Procured through

Convergence

Gap States Proposal Recommendation by Appraisal

team New Replacement Ne

wReplacement New Replacement

11227 10612 3007 0 615 615 52 615 0*

*The GoI has already sanctioned the 3007 units of kitchen devices for

replacement against the allocation of for the FY 2006-07 & 2007-08.

During 2008-09 no new kitchen devices were sanctioned to the State.

Therefore State Govt. is not eligible for any replacement during 2014-15.


Thank You

19Ministry of HRD, Govt. of India

Summary of performance - PhysicalPe

rcen

tage

9383

97 99.6

0

60

120

Covg_Pry_vs_Enrolment

Covg_Upr_vs_Enrolment

W_Day_vs_Approval

Institution_vs_Approval


Summary of performance - Financial

80

5360 60 60

54

0

50

100

Food Grain Payment toFCI

CookingCost

Hon. toCCH

T. A. MME

Perc

enta

ge


Construction of Kitchen cum Stores

77%

21%

2%

74%

21%

6%0%

50%

100%

Constructed In progress Yet to start

Physical Financial

22

Total Units Sanctioned : 9491 KS


Procurement of Kitchen Devices under MDM

83%

6%11%

83%

6%11%

0%

50%

100%

Procured In Progress Yet to startPhysical Financial

23

Total Sanctioned : 13619 Kitchen Devices


Coverage : School Health Programme

24

Component No. of Schools covered No. of Children covered

Coverage under SHP 6320(56%)

241054(42%)

Health Check up 6320(56%)

241054(42%)

Iron & Folic Acid distribution

6320(56%)

62928(11%)

Vitamin ‘A’ distribution 3800(34%)

3325(0.58%)

Deworming Tablets distribution

6289(56%)

79852(14%)

Spectacle distribution 0 0


Availability of Infrastructure

25

ASER Report 2013- Functional girls’ toilet available in 30.4.% schools.

* MIS Data for the year 2012-13, as Annual Data Entry for 2013-14 is incomplete

77 77

52

83

48

7167

23.2

66

0

50

100

As per State As per ASER As per MIS*

Kitchen cum store Toilet Drinking Water


Monitoring of the Scheme

26

• Two SSMC Meetings were held on 10.06.2013 and

12.02.2014

• 31% schools have been visited till Dec’2013

• Annual Data entry completed only for 91% of the

schools.

• Monthly data entry completed only for 16% schools

for the month of December, 2013.


Status on Pre-requisite steps for AWP&B

Pre-requisite step StatusPlan should be approved by SSMC Meeting Yes

100% payment of honorarium shall be made to cook cum helpers up to December 2013

60% Payment made

100% payment of cost of food grains shall be made to FCI up to 31st December 2013

53% Payment made

Separate and detailed MME plan. Yes

Bank account should be opened for cook cum helpers

No

Plan should also be submitted through MDM-MIS

No


Contd..

Pre-requisite step StatusAnnual and Monthly data entry for the FY 2013-14 should be completed up to December 2013.

Annual- 91%Monthly – 16% for

Dec’2013

ATN on commitments given by the State Govt. during PAB Meeting of 2013-14.

No

ATN on findings of reports of MI and recommendations of JRM reports

ATN submitted on recommendations

of 5th JRM

Plan should be submitted within the scheduled date in hard and soft copies both.

Yes


Nutritional findings of JRM Meghalaya

82.45

10.633.19

85.04

6.932.22

0.00

50.00

100.00

Normal Moderate ( -2 to -3 SD) Severe ( -3 sd andbelow)Boys Girls

N = Boys - 376 Girls - 361


ministry of hrd, govt. of india

Documents

visited schools

schools jrm

level of state

upper primary schools

school level jrmdelay

food samples

food safety

state govt