Minnesota Commander’s Course, Nov 08

Edited from the on-line Safety Officer’s Edited from the on-line Safety Officer’s coursecourse

Lt Col Larry BrockshusMN Wg/SE

Pop QuizPop Quiz What are the recent changes to CAPR 62-1 What are the recent changes to CAPR 62-1

and 62-2?and 62-2? Are we required to submit an on-line form Are we required to submit an on-line form

78 if a cadet skins his knee while playing 78 if a cadet skins his knee while playing volleyball at a cadet encampment?volleyball at a cadet encampment?

What is the difference for safety briefing What is the difference for safety briefing requirements to CAP pilots vs. non-pilots?requirements to CAP pilots vs. non-pilots?

How long can a CAP member go without a How long can a CAP member go without a face-to-face safety briefing before he/she is face-to-face safety briefing before he/she is barred from participating in CAP activities?barred from participating in CAP activities?

How did you do?How did you do?

This presentation is an overview of Civil Air This presentation is an overview of Civil Air Patrol’s Safety program Patrol’s Safety program

OrOr

What CAP What CAP Commander’sCommander’s need to know need to know about about their their Safety ProgramSafety Program

(Note: The word (Note: The word CommanderCommander is underlined is underlined throughout the briefing.)throughout the briefing.)

This presentation will cover:This presentation will cover:

Safety Program Background Safety Program Background

General ResponsibilitiesGeneral Responsibilities

Safety Program CriteriaSafety Program Criteria

Mishap ProceduresMishap Procedures

The 62 series of CAP regulations defines the The 62 series of CAP regulations defines the scope and limitations of the CAP Safety program. scope and limitations of the CAP Safety program.

CAPR 62-1, CAPR 62-1, CAP Safety Responsibilities and ProceduresCAP Safety Responsibilities and Procedures

CAPR 62-2, CAPR 62-2, Mishap Reporting and InvestigationMishap Reporting and Investigation

MN Supplement 1 to CAPR 62-2MN Supplement 1 to CAPR 62-2

Defines the two distinct duties that safety officers Defines the two distinct duties that safety officers perform for CAP and perform for CAP and CAP commanders:CAP commanders:

Safety Education Safety Education

Accident PreventionAccident Prevention

Background

It is everyone's responsibility to promote a It is everyone's responsibility to promote a Safe environment, but it is the Safe environment, but it is the commander’scommander’s ultimate responsibility ultimate responsibility that cannot be relinquishedthat cannot be relinquished

Background

Unit Unit CommanderCommander (group, squadron (group, squadron and flight) and flight)

Establish a viable mishap prevention Establish a viable mishap prevention program within his/her unit to comply with program within his/her unit to comply with National, Region and Wing policiesNational, Region and Wing policies

Tailor the program established by higher Tailor the program established by higher headquarters to meet the needs of the local headquarters to meet the needs of the local unitunit

Responsibilities

All All CommandersCommanders

Cannot delegate their responsibilityCannot delegate their responsibility for for the Safety program. However, the staff the Safety program. However, the staff safety officer position has been safety officer position has been established to assist the established to assist the commandercommander..

Safety officersSafety officers are assigned to are assigned to administer the unit mishap prevention administer the unit mishap prevention program for their program for their commandercommander

Responsibilities

Your Safety OfficerYour Safety Officer

afety

Safety Officer AppointmentsSafety Officer Appointments

Safety Officer QualificationsSafety Officer Qualifications

Duties of the Safety Officer Duties of the Safety Officer

Safety Education Safety Education

Identifying HazardsIdentifying Hazards

Safety SurveysSafety Surveys

Mishap Procedures Mishap Procedures

Safety Officer

Appointments Appointments All safety officer positions are All safety officer positions are appointed by the appointed by the

commandercommander as outlined in CAP Regulation 20-1, as outlined in CAP Regulation 20-1, Organization of Civil Air PatrolOrganization of Civil Air Patrol

Unit safety officer appointments should be Unit safety officer appointments should be assigned in assigned in eServiceseServices under the Restricted Duty Assignment under the Restricted Duty Assignment module to facilitate coordination by higher headquarters module to facilitate coordination by higher headquarters safety officerssafety officers

Current mailing address, home, work, cellular, fax and Current mailing address, home, work, cellular, fax and pager numbers, radio call sign and e-mail address (if pager numbers, radio call sign and e-mail address (if applicable) should be maintained under personal applicable) should be maintained under personal information in eServices (also found in Minn. Intranet)information in eServices (also found in Minn. Intranet)

Safety Officer

Unit Level Contact InfoUnit Level Contact Info(From MN Wing Intranet; Personnel; Report of wing (From MN Wing Intranet; Personnel; Report of wing

personnel by duty position. As of Nov 08)personnel by duty position. As of Nov 08)

Lt Col Larry Brockshus MN-Lt Col Larry Brockshus MN-001001

Lt Gregory Wiens MN-010Lt Gregory Wiens MN-010 1Lt Jeffrey Weitemier MN-1Lt Jeffrey Weitemier MN-

012012 Maj Edwin Culbert MN-016Maj Edwin Culbert MN-016 Lt Col Clark Carlson MN-017Lt Col Clark Carlson MN-017 1Lt Jody Veek MN-0211Lt Jody Veek MN-021 James Jepsen MN-029James Jepsen MN-029 1Lt David Winters MN-0301Lt David Winters MN-030 Lt Col Paul Adams MN-042Lt Col Paul Adams MN-042 Capt Gail Kephart MN-047 Capt Gail Kephart MN-047 Capt Jo Peters MN-048Capt Jo Peters MN-048 Lt Col Clark Carlson MN-065Lt Col Clark Carlson MN-065

Lt Robby Sandberg MN-066Lt Robby Sandberg MN-066 1Lt Karen Barrie MN-1041Lt Karen Barrie MN-104 Dick Sudmeier MN-113Dick Sudmeier MN-113 1Lt Col Joseph Volding MN-1Lt Col Joseph Volding MN-

114114 Capt Richard Yeager MN-115Capt Richard Yeager MN-115 2Lt Anthony Peltier MN-1162Lt Anthony Peltier MN-116 Capt Thomas Urban MN-121Capt Thomas Urban MN-121 Maj Michael Bordonaro MN-Maj Michael Bordonaro MN-

122122 Gerald Kleene MN-128Gerald Kleene MN-128 Lt Col David Odette MN-129Lt Col David Odette MN-129 Maj Ronald Ovans MN-130Maj Ronald Ovans MN-130 Lt Col John Tarpy MN-131Lt Col John Tarpy MN-131 Jim Behne MN-132Jim Behne MN-132

Is the list correct????? (Italic units are missing or differ from information that Wing SE has.)

Qualifications Qualifications Best qualifiedBest qualified personnel available personnel available

Safety officer qualifications should be appropriate Safety officer qualifications should be appropriate to the local risk environmentto the local risk environment

Those in Those in command positions should not servecommand positions should not serve as safety officeras safety officer

Whenever possible, and especially in flying units, Whenever possible, and especially in flying units, members with members with flying experience should be flying experience should be selectedselected

Safety Officer

Duties - General Duties - General Safety officers will be Safety officers will be directly responsible to the directly responsible to the

commandercommander Staff safety officer positions have been established to Staff safety officer positions have been established to assist assist

commanderscommanders Safety officers will report directly to the Safety officers will report directly to the commandercommander

Safety officers assist and advise Safety officers assist and advise commanderscommanders in in developing an overall mishap prevention program developing an overall mishap prevention program

Safety officers conduct safety studies and Safety officers conduct safety studies and recommend corrective action recommend corrective action

Safety Officer

DutiesDuties1.1. Assist and advise the Assist and advise the commandercommander

2.2. Direct safety inspections and surveysDirect safety inspections and surveys

3.3. Direct mishap investigations and prepare safety Direct mishap investigations and prepare safety reportsreports

4.4. Plan Safety training programsPlan Safety training programs

5.5. Review and analyze mishap investigation reports Review and analyze mishap investigation reports

6.6. Prepare training guides, articles and literaturePrepare training guides, articles and literature

7.7. Conduct safety studies and recommend corrective Conduct safety studies and recommend corrective actionaction

8.8. Be familiar with CAP directives in the 62 seriesBe familiar with CAP directives in the 62 series

Safety Officer

Safety BriefingsSafety Briefings All active members are to receive a All active members are to receive a monthly monthly safety safety

briefing (minimum of 15 minutes)briefing (minimum of 15 minutes)

Members who missed the briefing will review the Members who missed the briefing will review the information information before they participatebefore they participate in any CAP in any CAP activity (including unit meetings). activity (including unit meetings).

Every attemptEvery attempt must be made by safety officers to must be made by safety officers to disseminatedisseminate the monthly information to all members the monthly information to all members who could not attend a face-to-face safety briefingwho could not attend a face-to-face safety briefing

Each member will attend Each member will attend at least one face-to-face at least one face-to-face safety meeting per quartersafety meeting per quarter

Safety Officer

Education – Briefing proceduresEducation – Briefing procedures Unit safety briefings will be performed monthly, Unit safety briefings will be performed monthly,

documented and filed at the unit. Documentation documented and filed at the unit. Documentation will be available for inspection.will be available for inspection. A roster of the individuals who attended the safety A roster of the individuals who attended the safety

briefings will be maintained, recorded and filed at the briefings will be maintained, recorded and filed at the unit.unit.

Report shall be forwarded to the next higher echelon Report shall be forwarded to the next higher echelon of commandof command.

Reports are factored into annual program assessmentReports are factored into annual program assessment

Incorporate Safety briefings into all field training Incorporate Safety briefings into all field training exercises, encampments an other activities where exercises, encampments an other activities where members face riskmembers face risk

Wing safety officers will encourage pilot members to Wing safety officers will encourage pilot members to participate in the FAA Pilot Proficiency Program. participate in the FAA Pilot Proficiency Program.

Safety Officer

We got you We got you covered.covered.

The monthly Wing Safety The monthly Wing Safety meeting power-point meeting power-point

presentations are presentations are available on the available on the

Minnesota Wing CAP Minnesota Wing CAP web page under Wing web page under Wing

HQ, then Safety for your HQ, then Safety for your use….no need to re-use….no need to re-

invent the wheelinvent the wheel

But it is hard to develop a Safety Briefing every month!!

Hazards Hazards Identifying hazards in advance is the best way to Identifying hazards in advance is the best way to

prevent mishapsprevent mishaps The CAPF 26 is used to suggest ways to reduce risk The CAPF 26 is used to suggest ways to reduce risk

to members to members Operational Risk Management (ORM) is a formal Operational Risk Management (ORM) is a formal

method for identifying potential risks method for identifying potential risks At least At least annuallyannually, ORM will be discussed during , ORM will be discussed during

each unit’s monthly safety briefing (Briefing each unit’s monthly safety briefing (Briefing available on-line)available on-line)

Knowledge and application of ORM principles is part Knowledge and application of ORM principles is part of each level of the Safety Officer specialty trackof each level of the Safety Officer specialty track

ORM training is available ORM training is available on-line

Safety Officer

Safety Surveys Safety Surveys Commanders,Commanders, from squadron through wing, must from squadron through wing, must

make sure that a safety survey is conducted each make sure that a safety survey is conducted each JanuaryJanuary

The unit Safety Survey report is due to the next higher echelon SE The unit Safety Survey report is due to the next higher echelon SE and and commandercommander no later than 31 January each year no later than 31 January each year

Safety surveys will be performed annually (on-line, e-Safety surveys will be performed annually (on-line, e-services, next to the form 78), as well as at other times services, next to the form 78), as well as at other times when hazards or hazardous operations so warrantwhen hazards or hazardous operations so warrant

The safety officer and The safety officer and commandercommander at the next higher at the next higher echelon will review and comment on subordinate unit echelon will review and comment on subordinate unit surveyssurveys

Safety Officer

On-line Safety SurveyOn-line Safety Survey (on-line, e-services, next to the form (on-line, e-services, next to the form

78)78) 1 Is a safety officer appointed and documented in the on-line 1 Is a safety officer appointed and documented in the on-line

personnel system?personnel system?2 Has the safety officer completed on-line Basic Safety Course 2 Has the safety officer completed on-line Basic Safety Course

and test and test 3 Is there a training program to indoctrinate all personnel on the 3 Is there a training program to indoctrinate all personnel on the

importance of safety?importance of safety?4 Are monthly safety briefings held and documented, to include 4 Are monthly safety briefings held and documented, to include

attendance rosters?attendance rosters?5 Do you have a method to ensure that unit members who 5 Do you have a method to ensure that unit members who

missed the monthly safety meeting receive the information?missed the monthly safety meeting receive the information?6 Does each unit member participate in at least one face-to-face 6 Does each unit member participate in at least one face-to-face

safety meeting per quarter?safety meeting per quarter?7 Is Operational Risk Management (ORM) discussed at least 7 Is Operational Risk Management (ORM) discussed at least

annually and is this documented?annually and is this documented?8 Are safety newsletters (CAP and other) reviewed 8 Are safety newsletters (CAP and other) reviewed

(recommended)?(recommended)?9 Are hazards promptly identified, risks analyzed and effective 9 Are hazards promptly identified, risks analyzed and effective

risk control implemented in the facility prior to CAP activities?risk control implemented in the facility prior to CAP activities?

On-line Safety Survey On-line Safety Survey (cont.)(cont.)

10 Are walking surfaces (aisles, passageways, stairways and 10 Are walking surfaces (aisles, passageways, stairways and sidewalks) at the unit meeting facility kept clear, in good repair sidewalks) at the unit meeting facility kept clear, in good repair and are they well lighted?and are they well lighted?

11 Are all chemicals (i.e. cleaning) properly stored and labeled?11 Are all chemicals (i.e. cleaning) properly stored and labeled?12 Are all hangars, closets and storage rooms clean, neat and free of 12 Are all hangars, closets and storage rooms clean, neat and free of

unused or unsafe equipment and/or hazardous materials?unused or unsafe equipment and/or hazardous materials?13 Was a Safety Day held in October and documented?13 Was a Safety Day held in October and documented?14 Is there a bulletin board devoted to safety issues (recommended)?14 Is there a bulletin board devoted to safety issues (recommended)?15 Are aircraft, vehicles and facilities equipped with appropriate first 15 Are aircraft, vehicles and facilities equipped with appropriate first

aid kits and serviceable fire extinguishers?aid kits and serviceable fire extinguishers?16 Are aircraft and vehicles inspected prior to operation?16 Are aircraft and vehicles inspected prior to operation?17 Does your charter participate in Operation CAPSafe 17 Does your charter participate in Operation CAPSafe

(recommended)?(recommended)?18 Have there been any mishaps since the last annual safety survey? 18 Have there been any mishaps since the last annual safety survey? 19 Have steps been taken to prevent similar mishaps in the future? 19 Have steps been taken to prevent similar mishaps in the future? 20 Is your charter doing anything else to improve the safety of CAP’s 20 Is your charter doing anything else to improve the safety of CAP’s

members and property? (If yes, briefly describe in "Remarks.")members and property? (If yes, briefly describe in "Remarks.")

Mishaps Mishaps The overall purpose of mishap reporting and The overall purpose of mishap reporting and

investigation is prevention of future mishapsinvestigation is prevention of future mishaps

Prompt notification and reporting of all CAP Prompt notification and reporting of all CAP safety mishaps, in accordance with the safety mishaps, in accordance with the procedures in the CAP Safety regulations, is procedures in the CAP Safety regulations, is mandatorymandatory

Minnesota Wing mishap reporting Minnesota Wing mishap reporting procedures are found in MN Wing Sup 1 to procedures are found in MN Wing Sup 1 to CAPR 62-2CAPR 62-2

Mishap Reporting

MN WING SUPPLEMENT 1CAPR 62-2

1 May 2008Safety

MISHAP REPORTING AND INVESTIGATION

Immediately notify in person or by telephone the Wing CC, or Immediately notify in person or by telephone the Wing CC, or his designee, or the Wing SE, or his designee, when a mishap his designee, or the Wing SE, or his designee, when a mishap occurs during a CAP activity. Do not use e-mail or telephone occurs during a CAP activity. Do not use e-mail or telephone messaging (except for wing operations number).messaging (except for wing operations number).

The Wing CC, Wing CV or Wing SE, whoever is contacted first, The Wing CC, Wing CV or Wing SE, whoever is contacted first, will notify the CAP-USAF State Director.will notify the CAP-USAF State Director. 1) Wing CC Col Thomas Theis H: 612-726-9527 C: 612-296-1) Wing CC Col Thomas Theis H: 612-726-9527 C: 612-296-

18301830 2) Wing SE Lt Col Larry Brockshus H: 952-892-0054 C: 952-2) Wing SE Lt Col Larry Brockshus H: 952-892-0054 C: 952-

237-3665237-3665 3) Wing CV Maj Jerry Rosendahl H: 651-437-0240 C: 651-248-3) Wing CV Maj Jerry Rosendahl H: 651-437-0240 C: 651-248-

87268726 4) Wing Ops # PGR: 800-297-54204) Wing Ops # PGR: 800-297-5420

If unable to contact #1 or #2, proceed to contact #3 and #4.If unable to contact #1 or #2, proceed to contact #3 and #4. Wing State Director Mr. Bill Willis W: 651-554-0904 H: 715-549-Wing State Director Mr. Bill Willis W: 651-554-0904 H: 715-549-

58235823

““Mishap” Mishap” means any unplanned or unsought safety means any unplanned or unsought safety event, or series of events, that result in death, event, or series of events, that result in death, injury, or damage to equipment or propertyinjury, or damage to equipment or property

Definitions

“Accident” means a mishap that results in death, serious bodily injury, or major damage to, or loss of, equipment or property

““Incident”Incident”means a mishap other than an accident means a mishap other than an accident that results in bodily injury or damage to that results in bodily injury or damage to equipment or propertyequipment or property

““Minor Mishap”Minor Mishap”means a mishap that interrupts normal means a mishap that interrupts normal procedures or activities but is not procedures or activities but is not counted in the tally of accidents and/or counted in the tally of accidents and/or incidentsincidents

Definitions

How minor of a “Minor Mishap” How minor of a “Minor Mishap” needs to be reported? needs to be reported?

Fainting where there is no lasting trauma, i.e., fainting during drill exercises, etc

Simple sprains, muscle pulls, muscle spasms; Intentionally self-inflicted injuries, i.e., hitting the

wall with the fist, fighting, et; Minor sports or activity injuries such as black

eyes, bruises, sore muscles, bloody nose, skinned knees, scrapes, minor cut lips, fishhook in finger, etc;

Crushing injuries to fingers or toes where no bone is broken, i.e., mashing finger in car door, etc

Asthma attacks*Ref CAPR 62-2

Mishap Classification

““Aircraft Flight”Aircraft Flight”Mishaps involving Mishaps involving aircraftaircraft authorized to authorized to participate in participate in CAP activitiesCAP activities, which , which take place between the time take place between the time any any person boardsperson boards the aircraft with the the aircraft with the intention of flightintention of flight until such time as all until such time as all persons have disembarkedpersons have disembarked

Mishap Classification

““Aircraft Ground”Aircraft Ground”Mishaps involving Mishaps involving aircraftaircraft, authorized to , authorized to participate in participate in CAP activitiesCAP activities, with , with no no intent of flightintent of flight; example of this type ; example of this type mishap may include, but are not limited mishap may include, but are not limited to, aircraft damaged while being moved to, aircraft damaged while being moved after refueling; aircraft run into by a tug after refueling; aircraft run into by a tug while parked; etc.while parked; etc.

Mishap Classification

““Vehicle”Vehicle”Mishaps involving corporateMishaps involving corporatevehicles, or pre-approvedvehicles, or pre-approvedmember-owned vehicles inmember-owned vehicles inaccordance with CAPR 77-1,accordance with CAPR 77-1,Operation and MaintenanceOperation and Maintenanceof CAP Vehicles, duringof CAP Vehicles, duringauthorized CAP activities,authorized CAP activities,including damage to structures such as including damage to structures such as buildings, fences, light poles, etc.buildings, fences, light poles, etc.

Mishap Classification ““Bodily Injury”Bodily Injury”

Mishaps involving Mishaps involving personal injuries personal injuries sustained during sustained during authorized CAP authorized CAP activities. activities. Does not include Does not include injuries due to injuries due to aircraft or vehicle aircraft or vehicle accidents or accidents or incidents.incidents.

Mishap Classification

““Other”Other”Mishaps involving CAP personnel and Mishaps involving CAP personnel and property (not real property) that do not property (not real property) that do not meet the criteria for one of the previous meet the criteria for one of the previous classificationsclassifications

All mishapsAll mishaps (accidents, (accidents, incidents and minor incidents and minor mishaps) mishaps) must be reportedmust be reported using the using the on-line reporting on-line reporting systemsystem

Some mishaps may not qualify for Some mishaps may not qualify for statistical reporting purposes; however, statistical reporting purposes; however, there may be lessons learned or they there may be lessons learned or they may help identify safety mishap trends. may help identify safety mishap trends.

Additionally, some mishaps appear to be Additionally, some mishaps appear to be minor in nature at first, but that may minor in nature at first, but that may change with time. change with time.

RememberRemember

Reporting CAP Mishaps - Accidents

In all cases of mishaps arising out of CAP In all cases of mishaps arising out of CAP activities that can be classified as an activities that can be classified as an accidentaccident,, an appropriate CAP member an appropriate CAP member (e.g., activity director/ (e.g., activity director/ commandercommander, safety , safety officer, ranking senior member) will:officer, ranking senior member) will: Immediately Immediately notify the CAP National Operations notify the CAP National Operations

Center (NOC) toll-free at Center (NOC) toll-free at 888-211-1812, ext 300, 888-211-1812, ext 300, (24 hrs/day)(24 hrs/day)

For mishaps involving death or bodily injury For mishaps involving death or bodily injury accidents, accidents, DO NOTDO NOT fill in the fill in the “account” portion of “account” portion of the on-line Form 78 without prior coordination with a the on-line Form 78 without prior coordination with a CAP legal officer or the General Counsel’s office. The CAP legal officer or the General Counsel’s office. The final responsibility for the timely completion of the on-final responsibility for the timely completion of the on-line Form 78 after coordination rests with the line Form 78 after coordination rests with the appropriate unit or activity commander.appropriate unit or activity commander.

Reporting CAP Mishaps - Accidents

National Transportation Safety Board National Transportation Safety Board (NTSB) Report(NTSB) Report

It is the responsibility of the It is the responsibility of the pilot-in-pilot-in-commandcommand (PIC) to immediately report an (PIC) to immediately report an aircraft accident, as defined by NTSB Part aircraft accident, as defined by NTSB Part 830, 830, Accident Reporting. Accident Reporting. Wing Wing commanderscommanders will ensure that this report will ensure that this report occurs in a timely manner.occurs in a timely manner.

NTSB notifications must be noted on the NTSB notifications must be noted on the on-line Form 78on-line Form 78

The clock is runningThe clock is running

Unit/activity commanders Unit/activity commanders are responsibleare responsible for ensuring for ensuring an on-line Form 78 is an on-line Form 78 is accomplished within accomplished within 48 48 hourshours of a mishap. of a mishap.

The on-line Form 78 The on-line Form 78 documents all mishaps and is documents all mishaps and is an important legal document an important legal document that must be completed that must be completed correctlycorrectly

48 Hours

Failure to complete an on-line Form Failure to complete an on-line Form 78 could result in the member being 78 could result in the member being held held personally responsiblepersonally responsible for for damages or medical expenses damages or medical expenses incurred, and incurred, and loss of government or loss of government or corporate insurancecorporate insurance benefits benefits

Failure to report mishaps may result Failure to report mishaps may result in withdrawal of Air Force mission in withdrawal of Air Force mission statusstatus

Safety Mishap Report Why the Rush?

Safety Mishap Report, Do Something!!

If unsure, report immediately to the If unsure, report immediately to the wing commanderwing commander and and wing safety wing safety officerofficer and they will notify the and they will notify the appropriate peopleappropriate people If required, provide the wing safety If required, provide the wing safety

officer with mishap information and he officer with mishap information and he will enter the form 78will enter the form 78

Provide information listed on the Provide information listed on the Safety Safety Form WorksheetForm Worksheet

CommandersCommanders and activity directors should and activity directors should pre-print a supply of the worksheet and pre-print a supply of the worksheet and place them in their mission/activity planning place them in their mission/activity planning kitskits Found in e-services; safety Form 78, Found in e-services; safety Form 78,

Tutorial/WorksheetsTutorial/Worksheets

Overview of information Overview of information needed to fill in a Safety Form needed to fill in a Safety Form

7878 Date/time/location of mishapDate/time/location of mishap Weather conditions Weather conditions

Include wind and ceiling if aircraftInclude wind and ceiling if aircraft Purpose of eventPurpose of event Account of mishapAccount of mishap

Sequence of events, description of mishap, damage/injury(s)Sequence of events, description of mishap, damage/injury(s) Name and position (i.e. driver) of each person Name and position (i.e. driver) of each person

involved involved type and severity of injuries?type and severity of injuries? On-line system will help if CAP memberOn-line system will help if CAP member

Vehicle/Aircraft informationVehicle/Aircraft information Damage, est. cost, private property Damage, est. cost, private property

Wing CC directs who will investigateWing CC directs who will investigate

How do I fill out a Form 78?How do I fill out a Form 78?

Log onto e-servicesLog onto e-services Select “Safety Form 78”Select “Safety Form 78”

Tutorials are availableTutorials are available May be filled out by any responsible May be filled out by any responsible

CAP member but the responsibility CAP member but the responsibility that it gets filled out rests with the that it gets filled out rests with the unit or event unit or event commandercommander

On-Line reporting System foundIn eServices

Form 78On-lineReportingSystem, foundin left lower column ineServices

All reporting is to be completedin this system

Form 78 Entry

Form 78Worksheet found on the left side of the entry form can be used prior to submitting the actual on-linereport

The on-line system will report the creation of the Form 78, by e-mail to the appropriate CAP (squadron, group, wing, region) commanders, safety officers, the NHQ CAP staff and the CAP-USAF safety officer.

Safety Mishap Report Worksheet

The worksheet, which can be found in the left column, is an optional form used to collect safety mishap information when access to the on-line reporting system is not immediately available.

The information on the worksheet is in the same order as it will be entered into the on-line reporting system. The worksheet is available through the mishap on-line reporting system. Commanders and activity directors should pre-print a supply of the worksheet and place them in their mission/activity planning kits.

Upon notification that a new on-line Upon notification that a new on-line Form 78 has been submitted, the HQ Form 78 has been submitted, the HQ CAP Safety Administrator will review the CAP Safety Administrator will review the information on the form. The Safety information on the form. The Safety Administrator will determine which Administrator will determine which Forms 78 meet the criteria to be Forms 78 meet the criteria to be classified as minor mishaps.classified as minor mishaps.

When a mishap is classified as a minor When a mishap is classified as a minor mishap, the person filing the report, mishap, the person filing the report, along with the wing safety officer and along with the wing safety officer and wing commander, will be notified by e-wing commander, will be notified by e-mail that no further action (no mail that no further action (no investigation and no on-line Form 79) is investigation and no on-line Form 79) is requiredrequired

Classifying Mishaps

Investigating Mishaps

Death or Bodily Injury AccidentDeath or Bodily Injury Accident

When a When a death or bodily injurydeath or bodily injury accident is involved, there will be accident is involved, there will be no no formal or informal investigation formal or informal investigation conducted by CAP unless conducted by CAP unless authorized by the CAP National authorized by the CAP National Headquarters General Counsel’s Headquarters General Counsel’s officeoffice

Investigating Mishaps

The primary purpose of mishap The primary purpose of mishap investigations should be to determine how investigations should be to determine how to prevent similar mishaps from recurringto prevent similar mishaps from recurring

Wing commandersWing commanders must ensure incidents must ensure incidents or accidents that arise out of CAP activities or accidents that arise out of CAP activities within their wings are investigated. The within their wings are investigated. The investigation may be investigation may be delegated to the delegated to the group or squadron commander level.group or squadron commander level.

The appointment of the investigator(s) The appointment of the investigator(s) must be by a must be by a corporate officer’scorporate officer’s (normally (normally the Wing CC) entry on the on-line Form 78the Wing CC) entry on the on-line Form 78

Investigating Mishaps

Investigations will be conducted as quickly as Investigations will be conducted as quickly as possible possible

Use common sense and judgment throughout the Use common sense and judgment throughout the process process

An investigation will determine the sequence of An investigation will determine the sequence of events leading to the mishap (findings), and the events leading to the mishap (findings), and the events or acts of commission or omission which, if events or acts of commission or omission which, if done differently, could have prevented the mishap done differently, could have prevented the mishap (causes) (causes)

Investigations will not involve attempts to determine Investigations will not involve attempts to determine liability, disciplinary actions or pecuniary liability, disciplinary actions or pecuniary assessments, but may recommend remedial trainingassessments, but may recommend remedial training

Investigating Mishaps

The results of the investigation will be The results of the investigation will be documented using the on-line Form documented using the on-line Form 7979

Should the appropriate Should the appropriate commandercommander elect to assess pecuniary damages, elect to assess pecuniary damages, that information will be entered in the that information will be entered in the designated space of the on-line Form designated space of the on-line Form 7979

Completed on-line Forms 79 must Completed on-line Forms 79 must reach NHQ reach NHQ within within 60 days60 days of the of the mishapmishap

This includes all higher headquarters’ This includes all higher headquarters’ approvalsapprovals

Key PointsKey Points Safety is the Commander’s programSafety is the Commander’s program Appoint a quality Safety OfficerAppoint a quality Safety Officer

Not a commander, get trained, update e-servicesNot a commander, get trained, update e-services Do monthly meetingsDo monthly meetings

Document topic/attendance, get info to those who missDocument topic/attendance, get info to those who miss Do annual: ORM training, safety down day, on-line Do annual: ORM training, safety down day, on-line

safety survey (due January)safety survey (due January) Report ALL mishaps: Contact Wg CC/CV/SEReport ALL mishaps: Contact Wg CC/CV/SE

Wing commanders or their designees will contact NOC Wing commanders or their designees will contact NOC ASAP for accident with serious injury/damage/deathASAP for accident with serious injury/damage/death

Ensure Safety Form 48 entered on-line w/in 48 hrsEnsure Safety Form 48 entered on-line w/in 48 hrs Contact CAP legal office before filling out “account” for Contact CAP legal office before filling out “account” for

serious injury/damage/deathserious injury/damage/death

Another QuizAnother Quiz

Do All Current Pilots Do All Current Pilots need to review the need to review the monthly monthly SentinelSentinel and an aviation safety and an aviation safety related article of choice?related article of choice?

Does the Flight release officers (FRO), need Does the Flight release officers (FRO), need to determine if the pilot has complied with to determine if the pilot has complied with the monthly Safety brief requirement?the monthly Safety brief requirement?

These statements are from the on-line These statements are from the on-line Safety Officer’s course slides; however, they Safety Officer’s course slides; however, they are not found in 62 series regsare not found in 62 series regs.. …….but how will you enforce?.but how will you enforce?

Commander's ChoiceCommander's Choice

More statements from on-line Safety Officer’s More statements from on-line Safety Officer’s course slides…not found in 62 series regscourse slides…not found in 62 series regs If at anytime the FRO should determine that there is no entry If at anytime the FRO should determine that there is no entry

in the database for the current month the pilot will be in the database for the current month the pilot will be grounded until he/she complies and a notice is sent to the wing grounded until he/she complies and a notice is sent to the wing commandercommander

The Operations Officer will The Operations Officer will suspendsuspend all flight privileges in all flight privileges in eServices until the pilot has compliedeServices until the pilot has complied

CAPR 62-1Does say, “CAPR 62-1Does say, “Members who missed the briefing Members who missed the briefing will review the information before they participate in will review the information before they participate in any any CAP activity (including unit meetings).”CAP activity (including unit meetings).”

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What’s Next

Review CAPR 62-1 and CAPR 62-2.

Questions?