minnesota state colleges and universities the call for transparency and accountability: the impact...
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Minnesota State Colleges and Universities
The Call for Transparency and Accountability: The Impact of Electronic Environments and
Multimedia on Accreditation Processes
Lynette OlsonMinnesota State Colleges and Universities
Cathleen Barczys Simons Capella University
November 2008
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• Minnesota State Colleges and Universities sponsors and manages eFolioWorld, a unique electronic portfolio infrastructure system that affords higher education institutions the opportunity to create, maintain, and publish a unique Web-based portfolio.
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High School, College, & Work
Tools about me (eFolio, Facebook, etc.)
eFolioWorld New Strategies
Advising, Grad PlannerProgram Planning
GPS LifePlan, 1st Year Student
Competency Tools Outcomes & Assessment
IMS Tools, Web 2.0 Social Networking
Artifacts of Learning, Processes, Data &Analysis
Program Review
DigitalStorytelling
AccreditationStakeholders
eFolioMinnesota Team
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…each electronic portfolio (site) displays selected items & reflections based on the owner’s choices.
Items that you might select (often called artifacts or evidence of learning) can be…
Electronic Portfolio Contentwhat you post is what will others will see
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eFolio Tools eFolio Tools • The success of the individual eFolio inspired the development of – ToolKit– Link Builder
• Next generation development activities will move toward “roll-up” efforts among the eFolio tools
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Mapping Criteria & Standards
AQIP endorses MnSCU’s Systems Portfolio development http://www.aqip.org/index.php?option=com_content&task=view&id=99&Itemid=172
Linking Portfolio Content to Criteria/Standards
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Accountability & Transparency• Institutions must
devise efficient and effective methods to respond to governing boards, accrediting agencies and federal and state education departments, need for data and information.
9One Institution’s Story
An institutional electronic portfoliocan help to build a college or university’s “story” and community. It can provide a depth and breadth of connections among institutions as well as within the institution itself, its programs, and its constituents.
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Capella University - Institutional Electronic Portfolio
• Institutional Electronic Portfolio
– an example of utilizing multi media
http://portfolio.project.mns
cu.edu
© 2008 Capella University - Confidential - Do not distribute 11
Why multimedia?
• 2006 AQIP Check-up Visit, feedback from reviewers:Capture the “spirit” of Capella in the next Portfolio
Action Projects, Annual Report a a a a a a a a
AQIP Portfolio update a a a a
Quality Check-up Visit a
Reaffirmation of Accreditation a
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Capella University: AQIP Deliverables
© 2008 Capella University - Confidential - Do not distribute 12
How Multimedia was Chosen
1. Leverage to advance key initiatives:
• Assessment – Learning Outcomes Transparency
• Faculty – Capella’s Educational Philosophy
2. Focus on multimedia strengths:
• Complex content
• Multiple audiences
• Offsite audience
• Capturing spontaneity, spirit
• Dynamic speaker
• Multiple key individuals, or group
© 2008 Capella University - Confidential - Do not distribute 13
Types of Multimedia
28 Multimedia Elements Created
Media Item Quantity Audio presentation with animated graphics and ≥
1 presenter(s) 3
Audio recording of faculty-staff discussions with onsite and offsite participants via conference call
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Slide presentation with audio (Breeze Presenter)
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Interactive graph
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Video presentations and interviews
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Animated timeline of videos highlighting major initiatives
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Presentation with both presenter video and Flash animation of graphics
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© 2008 Capella University - Confidential - Do not distribute 14
Multimedia – Animated Audio
© 2008 Capella University - Confidential - Do not distribute 15
Multimedia - Video
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Multimedia – Animated Timeline with Videos
© 2008 Capella University - Confidential - Do not distribute 17
Multimedia – Animated Timeline with Videos
© 2008 Capella University - Confidential - Do not distribute 18
Multimedia– Animated Timeline with Videos
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Multimedia – Video plus Animation
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Additional Benefits of Multimedia
• Impact of multimedia on accreditation• Engaging way to highlight key accomplishments• Powerful way to capture spirit, uniqueness• Effective way to communicate difficult concepts• Presenters become enthusiastic supporters• Engenders deeper understanding of AQIP
• Other impacts:• Multimedia leveraged for other purposes: advancing
initiatives, regulatory, training, marketing• New tools now available for online courses• Cost savings
© 2008 Capella University - Confidential - Do not distribute 21
Key Learnings – Multimedia Selection
How to go beyond mere “bells and whistles”:
• Tip #1: Clarify what unique advantages/purposes multimedia will provide/address
• Tip #2: Determine how the multimedia can be leveraged to address other institutional needs
• Tip #3: Choose topics that capitalize on multimedia’s strengths:• Complex content
• Multiple and/or offsite audiences
• Capturing spontaneity, spirit of a dynamic speaker or group of people
© 2008 Capella University - Confidential - Do not distribute 22
Key Findings – Technical
• Why one type of multimedia over another:
• Video vs. audio
• Complexity of material, and graphics
• To script or not to script
• Purpose of multimedia
• Advantages and disadvantages
• Getting content into the site
• Copy deck
• Positioning graphics for launching multimedia
• Handbook of entire site, with quick-reference materials
© 2008 Capella University - Confidential - Do not distribute 23
Conclusion
• Multimedia enhanced Portfolio, for both AQIP and Capella audiences.
• Multimedia were leveraged to advance key initiatives and simplify complex content.
• Careful targeting of multimedia is important for effectiveness, for going beyond “bells and whistles”.
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…an overview
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System Overview
Your eFolio
Public Sites(views)
Private(secured views)
Online Forms & Questionnaires
Voluntary Content
Uploaded Files & Artifacts
EducationHistory
Activities
Goals
SkillsAssessments
CompetencyForms
Imported Content from 3rd Parties
SchoolTranscript
HRXML or IMSRecord
StudentProfile
ProfessionalProfile
SearchResults
SummaryReports
eFolio Search Portal
Basic & AdvancedSearch Controls
eFolio Repository
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• Learning ePortfolios are used to document, guide, and advance learning over time. They often have a prominent reflective component and may be used to promote metacognition, to plan learning, or for the integration of diverse learning experiences. Learning ePortfolios are most often developed in formal curricular contexts. For example:
• FYE students might be asked to develop a learning ePortfolio that invites them to reflect upon how their information literacy skills improve over the course of a year.
• LPN/RN students might be asked to develop a learning ePortfolio to track learning reflections from clinical experience.
Keeping Up with Standards
2.3.3 Learning ePortfolios
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• tags … both searchable & collectible• data types … moving us beyond simple text
• multiple sites … re-purposing existing pages• feedback … including Blog/Wiki-like messaging
• activities
• affiliations
• artifacts
• career objectives
• certifications
• competencies/outcomes
• contacts
• course work
• education • employment history• events• forms• media• publications/presentations• skills• uploaded LOs• web 2.0
ePortfolio Elements
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xFolioscreen
overview
ManageContent Panels
eFolio Page Workspace
ManageSites & Pages
ContextSensitive Help
sitecontrols
Common Icons
Create To-do Properties Add Trash Restore Date Picker CollectorBuild RemoveEdit Delete
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Core Features
• Manage and organize content• Forms-based content entry• Free-form content entry• Image and File uploads
• Create & maintain web sites• Account management• Content import & export
Beginner Features
• Placeholder site content (OR structure)• Step-by-step prompted tour of the administration tool• “Fall off a log” easy, intuitive, convenient, and encourages repeated & frequent use
Advanced Features
• Multiple sites from single repository of content• Custom page layout/formatting within a site• Management of large amounts of content, files, images and other artifacts• Tagging functionality• “Collector” is a powerful, query-based tool for site builds
xFolio Features
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Chancellor’s Initiative 2009
• Focus our attention on the development of “portfolio thinking”
• How does it contribute to the learning organization?
• Gap…in addressing results & change
RESULTS&
CHANGE
gap
Our FOCUS has long been on electronic portfolio tools
& “how to use” specific features ofwhatever the vendor provided.
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• For more information contact:Lynette Olson, Ed.D.Assessment & Effectiveness Director, Academic Innovations, Office of the Chancellor,Minnesota State Colleges & Universities
Phone: [email protected] http://eassessment.project.mnscu.edu