minnesota’s electronic portfolio tm - “efolio” a statewide infrastructure nlii focus session...
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Minnesota’s ElectronicMinnesota’s ElectronicPortfolioPortfolioTM TM - “efolio” - “efolio”
A Statewide InfrastructureA Statewide Infrastructure
NLII Focus SessionNLII Focus SessionOctober 25, 2002October 25, 2002
Gary LangerGary LangerMinnesota State Colleges and UniversitiesMinnesota State Colleges and Universities
Some definitions first….Some definitions first….Portfolio:Portfolio: systematic and organized collection of a user's systematic and organized collection of a user's work and assessments that documents their efforts, progress work and assessments that documents their efforts, progress and achievements of intended outcomes - for education, and achievements of intended outcomes - for education, career and personal goalscareer and personal goals
Electronic portfolio (e-portfolio):Electronic portfolio (e-portfolio): A portfolio that is stored A portfolio that is stored in an electronic format (floppy, CD-ROM, LAN)in an electronic format (floppy, CD-ROM, LAN)
Web-based e-portfolioWeb-based e-portfolio: : An e-portfolio that uses the web to An e-portfolio that uses the web to store and display information.store and display information.
More ….More ….E-portfolio facilitates life-long learningE-portfolio facilitates life-long learning
From K-12 through higher education and beyondFrom K-12 through higher education and beyondLearner in control of educationLearner in control of educationWorker responsible for career developmentWorker responsible for career development
ContainsContainsDemographic informationDemographic informationAcademic & Career HistoryAcademic & Career HistoryAssessmentsAssessmentsResumesResumesEducational publications Educational publications Work SamplesWork SamplesAudio, Video, Photo filesAudio, Video, Photo filesHyperlinksHyperlinks
Portfolios - a valued toolPortfolios - a valued tool
Portfolios have been used for years as part of the Portfolios have been used for years as part of the teaching and learning experienceteaching and learning experience
Their value to an individual and an organization has Their value to an individual and an organization has been well documentedbeen well documented
There are numerous examples of paper-based and There are numerous examples of paper-based and electronic portfolios (Winona SU, UM, CMA)electronic portfolios (Winona SU, UM, CMA)
Conclusion: Portfolios “work”Conclusion: Portfolios “work”
WWW.EFOLIOMN.COM - Short History - Short HistoryProject was funded by the Minnesota State Colleges and Universities Project was funded by the Minnesota State Colleges and Universities system, in part with a grant received through the federal Dept. of Educationsystem, in part with a grant received through the federal Dept. of Education
Work efforts initiated in the Summer of 2001Work efforts initiated in the Summer of 2001
Three work groups plus a design team were established to develop the Three work groups plus a design team were established to develop the specifications - student, worker, and educatorspecifications - student, worker, and educator
An RFP was issued to procure software development products/services. An RFP was issued to procure software development products/services. Contract with Avenet executed in Fall 2001 to Contract with Avenet executed in Fall 2001 to licenselicense their content their content management enginemanagement engine
Beta testing took place Spring 2002 at MnSCU campuses, workforce Beta testing took place Spring 2002 at MnSCU campuses, workforce centers and other organizationscenters and other organizations
Check out www.portfoliopilot.govoffice.com for more info. Check out www.portfoliopilot.govoffice.com for more info.
www.portfoliopilot.govoffice.com
Key project assumptionsKey project assumptions
Technology literacyTechnology literacy Need to accommodate users of various skill sets - Need to accommodate users of various skill sets -
if you can run a word processor, you can if you can run a word processor, you can administer the siteadminister the site
CustomizableCustomizable One size can not fit all, users want uniquenessOne size can not fit all, users want uniqueness
Types of informationTypes of information Text and multi-media documentsText and multi-media documents
Assumptions continue…Assumptions continue…
SecuritySecurity Three levels of security - public, restricted and Three levels of security - public, restricted and
private. Need to address under 18 issue.private. Need to address under 18 issue.
Web-basedWeb-based ““Nothing but net”. Access through Internet Nothing but net”. Access through Internet
Explorer or Netscape.Explorer or Netscape.
Administrative toolsAdministrative tools Limiting site size, turning off sites, etc. Limiting site size, turning off sites, etc.
What makes What makes “Minnesota’s Electronic “Minnesota’s Electronic
PortfolioPortfolioTMTM” unique?” unique?
Setting the bar...Setting the bar...
ControlControl Puts the learner in charge of their learning processPuts the learner in charge of their learning process
ScopeScope Minnesota residents and students (enrolled at Minnesota residents and students (enrolled at
Minnesota institutions) are eligibleMinnesota institutions) are eligible
ToolsTools Built in tutorialsBuilt in tutorials Choice of templatesChoice of templates Online Survey and FormsOnline Survey and Forms
Setting the bar - continueSetting the bar - continue
DeploymentDeployment Access is completely web-basedAccess is completely web-based
FlexibilityFlexibility Customizable to meet the needs of workers, students and Customizable to meet the needs of workers, students and
educatorseducators
Availability/costAvailability/cost Free for a lifetime (target)Free for a lifetime (target)
““Pedagogical” independencePedagogical” independence Can fit the needs of multiple institutions and organizationsCan fit the needs of multiple institutions and organizations
The project...The project...
www.efoliomn.comwww.efoliomn.com
Team InformationTeam InformationWork groupsWork groups Included content experts from various areasIncluded content experts from various areas
Beta testersBeta testers Are using the tool - todayAre using the tool - today
MnSCU IT staffMnSCU IT staff Hosting infrastructure (St. Cloud ITS Regional Center)Hosting infrastructure (St. Cloud ITS Regional Center)
Minnesota Dept. of Economic Security Service Minnesota Dept. of Economic Security Service CenterCenter
MnSCU Center for Teaching & LearningMnSCU Center for Teaching & Learning
How does it work - simple as 1, 2, 3How does it work - simple as 1, 2, 3
Step 1Step 1 - Get to www.efoliomn.com - Get to www.efoliomn.com
Step 2Step 2 - Go through the sign-up process - Go through the sign-up process Overview of the toolOverview of the tool Provide your name, age (under 18 issue)Provide your name, age (under 18 issue) Agree to code of conduct/terms of use (accountability placed Agree to code of conduct/terms of use (accountability placed
on owner of site)on owner of site)
Step 3Step 3 - Sign-in to your site - Sign-in to your site Receive an email notification with your site URL Receive an email notification with your site URL
(www.lindabaer.efoliomn.com) along with your password and (www.lindabaer.efoliomn.com) along with your password and useriduserid
Student Sample
Worker Sample
Educator Sample
Sample TemplatesSample Templates
Forms and Surveys
Search Site
Next …Next …
Minnesota project - Minnesota project - www.efoliomn.comwww.efoliomn.com
National pilot project National pilot project
Funding/grant opportunitiesFunding/grant opportunities
Minnesota projectMinnesota project
Soft launch August 1, 2002Soft launch August 1, 2002
Presentations - local and nationalPresentations - local and national
Formal announcement by Chancellor in NovemberFormal announcement by Chancellor in November
Adopted by: institutions - Rainy River CC and Bemidji SU Adopted by: institutions - Rainy River CC and Bemidji SU (DLiTE teacher education portfolios) & faculty - Inver Hills (DLiTE teacher education portfolios) & faculty - Inver Hills CC, Northwest TC, etc.CC, Northwest TC, etc.
Portfolio class (Century College)Portfolio class (Century College)
““Tuning” the infrastructureTuning” the infrastructure
National pilot projectNational pilot project
Using federal Dept. of Labor funding, MnSCU amended its contract with Avenet to provide efolio sites for up to 5,000 users within 25 different organizations
Project runs through June 30, 2003
Alliance with Avenet, LLC
Finding funding/grant opportunitiesFinding funding/grant opportunities
College/University Alumni Office connectionsCollege/University Alumni Office connections
Developed a communication strategy/planDeveloped a communication strategy/plan
Looking for grant and other funding opportunitiesLooking for grant and other funding opportunities
Goal is to find resources to support and expand the Goal is to find resources to support and expand the infrastructure along with enhancing the tools infrastructure along with enhancing the tools functionalityfunctionality
Chance to partner with other states/ organizationsChance to partner with other states/ organizations
Opportunities and ChallengesOpportunities and Challenges
Resources to help maintain and enhance the effortResources to help maintain and enhance the effort
Communicate project and provide training to help Communicate project and provide training to help MnSCU campuses institutionalize the projectMnSCU campuses institutionalize the project
Addressing marketing and other promotional Addressing marketing and other promotional opportunitiesopportunities
