minutes 247 - june 4 2020 · 2020. 6. 4. · minutes no. 247 page no. 3 board members discussed in...

LORDFAIRFAXCOMMUNITYCOLLEGEBOARDMEETING

MINUTESNO.247

June4,2020

CALLTOORDER

TheLordFairfaxCommunityCollegeBoardconvenedanelectronicmeetinginaccordancewith§2.2-

3708.2oftheCodeofVirginiaandChapter1283ofthe2020ActsofAssemblytoconductregular

businessonThursday,June4at12:00p.m.ThemeetingwastransmittedvirtuallyviaZoomvideoand

phoneconferenceathttps://vccs.zoom.us/j/91563819126or+13017158592(MeetingID9156381

9126).Avideorecordingofthemeetingcanbeviewedbyvisitinghttps://lfcc.edu/about-lfcc/college-

board/.

MembersPresent MaryW.BartonFauquierCounty

KimberlyP.BlosserLordFairfaxCommunityCollege

EdwinC.DaleyWarrenCounty

WilliamC.DanielClarkeCounty

RichardM.GaleckiFauquierCounty

BradA.Hodgson CityofWinchester

MichaelA.LakeFrederickCounty

PamelaM.McInnisWarrenCounty

BruceS.ShortPageCounty

MichaelWengerRappahannockCounty

MembersAbsent JeffreyS.Boppe FrederickCounty

BenjaminC.FreakleyShenandoahCounty

AndrewC.KellerShenandoahCounty

OthersPresent

JeanianClark,vicepresidentofWorkforceSolutions

ChrisCoutts,provostFauquiercampusandinterimvicepresidentof

academicandstudentaffairs

AshleyHansen,executiveassistanttothepresident

LivHeggoy,associatevicepresidentofinstitutionaladvancement

CraigShort,vicepresidentoffinancialandadministrativeservices

ApprovalofMinutesNo.246

OnamotionmadebyPamMcInnis,secondedbyMikeLake,Minutes

No.246wereunanimouslyapproved.

NEWBUSINESS

LFCCInstitutionalPrioritiesAY2019-20progressreport

(InformationItem)

LFCCPresidentKimBlosserreviewedwithboardmemberstheLFCC

InstitutionalPrioritiesAY2019-20progressreport(AttachmentNo.

1)andhighlightednumerousgoalprogressareas. Alinktothepresident’sperformanceevaluationelectronicsurveywill

beemailedtoallboardmembers.Thesurveymustbecompletedby

June22,2020.Allsurveyresponsesremainanonymous.Survey

MinutesNo.247 PageNo.2

responseswillbetabulatedbyLFCC’sresearch,analytics,anddata

systemsunitandprovidedtoBoardChairBillDanielforreview

andinclusioninthepresident’sevaluationlettertotheChancellor.Bill

Danielwilldraftaletterofevaluationforboardreview.Uponboard

consensus,theevaluationletterwillbesenttotheChancellorinearly

July2020.

Thiswasaninformationitemandrequirednofurtheraction.

(AttachmentNo.1;10pages)

LFCCreturntocampusplanning

(InformationItem)

CraigShortreviewedwithboardmembersasummaryofareturnto

campusinformalsurveydisbursedamongemployees,aswellasthe

LFCCreturntocampusstrategyguide(AttachmentNo.2).



RecommendationtoapproveLFCC2020EmergencyOperationsPlan

(ActionItem)

CraigShortrecommendedtheLFCC2020EmergencyOperationsPlan

forapproval.Boardmembersreviewedthedraftplan(AttachmentNo.

3).Boardmemberswereprovidedalinktothefulldraftplanpriorto

themeeting.

Pursuantto§23.1-804oftheCodeofVirginia,LFCCisrequiredto

prepareandmaintainacurrentemergencyoperationsplan.Everyfour

years,theinstitutionisrequiredtoconductacomprehensivereview

andrevisionoftheplantoensurethatitremainscurrent.Therevised

planshallbeformallyadoptedbytheboardofvisitorsorother

governingbodyoftheinstitutionforcertificationtotheVirginia

DepartmentofEmergencyManagement.Theplanisconfidentialand

outlineswhoisresponsibleforvariouseventsthatcouldoccuron

campusandhowthecollegewillrespond.TheoriginalLFCCplanwas

developedbycollegestaffinconsultationwiththeVirginiaDepartment

ofEmergencyManagementandlastapprovedinthepreviousfour-

yearcyclesof2012and2016,respectively.

OnamotionmadebyRichGalecki,secondedbyBradHodgson,the

LFCC2020EmergencyOperationsPlanwasunanimouslyapproved.

(AttachmentNo.3;1page)

RecommendationtoapproveFY2020-21LocalFundsBudget

(ActionItem)

CraigShortrecommendedtheFY2020-21LocalFundsBudgetfor

approval.Boardmembersreviewedtheproposedbudget(Attachment

No.4).

Localfundsarethoserevenuesreceivedfromauxiliaryenterprises

suchasparking,vending,andbookstorecommissions.TheCollege

Boardhasapprovalauthorityonhowthesefundsareexpended.


BoardmembersdiscussedindetailtheattachedFY2019-20approved

budget,actualbudgetnumbersthroughJune2020,andtheproposed

FY2020-21budget.

OnamotionmadebyMikeWengersecondedbyBradHodgson,theAY

2020-21LocalFundsBudgetwasunanimouslyapproved.


RecommendationtoapproveFY2020-22CapitalParkingPlan

(ActionItem)

CraigShortrecommendedtheFY2020-22CapitalParkingPlanfor

approval.Boardmembersreviewedthedraftplan(AttachmentNo.5).

VCCSpolicyrequirescollegestoestablishatwo-yearcapitaloutlayplan

forparking,fundedthroughstudentparkingfees.Thisplancoversthe

construction,alteration,repair,andmaintenanceofcollegeparking

facilities.Currently,existingfacilitiesadequatelyaddresstheparking

needsforeachcampuswithrespecttothequantityofavailable

parking.ProjectedexpendituresareforalterationstoaddressADA

complianceissuesidentifiedonbothcampusesduringarecentreview,

repairsandmaintenanceofexistingfacilitiesaswellasprojectedcosts

associatedwithHazelHallconstructionforsidewalksandaservice

driveontheFauquiercampus.

OnamotionmadebyEdDaley,secondedbyPamMcInnistheFY2020-

22CapitalParkingPlanwasunanimouslyapproved.


Reportofthe2020-22CollegeBoardChairandViceChairNominatingCommittee

(InformationItem)

BoardChairBillDanielreferencedtheCollegeBoardBylawsinthatthe

officersoftheboardshallbeelectedbiennially.TheBylawsalsostate

thatthevicechairwillbeconsideredthechairelect.Thenominations

committeeshallbesensitivetolocalityrepresentationandboard

rotationinitsproposednominations. TheCollegeBoardchairandvicechairnominatingcommittee,

consistingofBoardChairBillDaniel,BoardViceChairPam

McInnis,formerBoardChairRichGalecki,andKimBlosser,secretaryto

theboard,presentedPamMcInnis,representingWarrenCounty,for

electiontoserveastheCollegeBoardchairfortheJuly2020–June

2022term. ThenominatingcommitteepresentedMikeWenger,representing

RappahannockCounty,forelectiontoserveastheCollegeBoardvice

chairfortheJuly2020–June2022term.



RecommendationtoapproveCollegeBoardChairandViceChairnominationstoserve2020-22

(ActionItem)

OnamotionbyBradHodgson,secondedbyMikeLake,the

nominationsforCollegeBoardchairandvicechairtoserve2020-22as

recordedinthenominatingcommittee’sreportwereunanimously

approved.

CollegeBoardmeetingdatesfor2020-21term

(InformationItem)

BoardChairBillDanielreviewedwithboardmemberstheLFCCBoard

meetingdatesforthe2020-21term(AttachmentNo.7). Thiswasaninformationitemandrequirednofurtheraction.


PresentationofExcellenceInServiceAwardtoretiringboardmembers–WilliamC.‘Bill’Daniel,representingClarkeCounty;RichardM.Galecki,representingFauquierCounty;andBruceS.Short,representingPageCounty.

(InformationItem)

CollegeBoardmemberandcurrentBoardChairWilliamC.‘Bill’Daniel,

CollegeBoardmemberandformerboardchairRichGalecki,and

CollegeBoardmemberandformerLFCCEducationalFoundationBoard

representativeBruceShort,wereeachpresentedwithanexcellencein

serviceawardfortheircommitmentandoutstandingservicetothe

boardandcollege.


REPORTOFTHECOLLEGEBOARDCHAIRMAN

CollegeBoardChair,BillDaniel,thankedRichGaleckiandBruceShortfortheirnumerousyearsof

servicetotheboard.Danielhighlycommendedthecollegeforconsistentlyanticipatingandmeeting

theneedsofitsstudentsandthecommunity.Thisaccomplishmentisadirectreflectionofthe

excellenceamountthecollege’sfaculty,staffandthoseinsupportroles.TheLFCCBoardisthefinest

advisory/governinggroupthatDanielhasbeenamemberof.Theboard’smembersclearlyhavea

commoninterestineducationtomakeindividuals’livesbetterandtomakeLFCC’scommunitybetter.

DanielthankedPresidentKimBlosserforherleadershipandAshleyHansenforhercontinualsupport

andassistance.DanielensuredmembersthattheboardwasinagoodleadershippositionwithPam

McInnisandMikeWengerasincomingboardchairandvicechair.

REPORTOFTHEEDUCATIONALFOUNDATIONBOARDREPRESENTATIVE

MichaelLake,LFCCEducationalFoundationBoardrepresentative,reportedonthefollowing:

• TheFoundationBoardisworkingwithlegalcounseltoestablishaseparateLLCtomanagethe

Foundation’srealestateholdingsandhowtoproperlymaintaintheLFCCEducational

Foundation’stax-exemptstatus.

• TheFoundationreceiveda6-acreFauquierCountylanddonationin2012(Catlettproperty).

TheCountyofFauquierhasdeclaredasolutionforthewastewaterissueonthepropertythat

hasexistedsincereceiptoftheproperty.Theneededimprovementstothepropertywill

improvethelandvalueandmakesaleable,whichwasalwaystheintentoftheFoundation.

• TheLuray-PageCountyCenterconstructionisat25percentcompletiononverticalwalls.

• TheFoundationisestablishinganemergencyfundforLFCCemployees.TheFoundationBoard

unanimouslyvotedtoapprove$300,000seedfundingintotheemployeeemergencyfund.


Eligibleemployeescanapplyforamaximumof$300loan.

• TheFoundationBoardwelcomedtwonewmembers–IreneHardestyandDougStallard.

• LFCCSubwayislosingmoney(a$16,000losssofarthisfiscalyear)withCOVIDcampus

restrictionsinplace.TheFoundationBoardvotedtotemporarilyclosethefranchiseuntilsuch

timewhenfoottrafficofstudentsandemployeesreturnstocampus.Targetdateofpossible

reopeningisJanuary2021.

REPORTSOFTHECOLLEGE

President KimBlosserreportedonthefollowing:

Summerenrollment

• Overallenrollmentisup5percentto2,252studentsfrom

2,149atthesamepointintimeinsummer2019.Full-time

equivalent(FTE)studentsareup12percentto864from773

lastyear.

• Dualenrollment(DE)headcountisup27percent,with260DE

studentstakingmostlynon-DEcourses.

• Non-DEenrollmentisup2percentinheadcountto1,992and

9percentinFTEto783fromthesamepointlastyear.

• Middletownisup7percentinheadcountandFauquierisup24

percent.

• Thebulkofsummernon-DEenrollmentismadeupof

returningstudents,up1percent.Transfersareup12percent

andnewstudentsareup13percent.

• Part-timestudentsareflat,whilefull-timeareup46percent

(134headcount).

• Under-representedstudentsareup21percentandHispanicup

15percent.

• Somejurisdictionsareup,mostnotablyFauquierCounty(13

percent),whileothersaredown,includingRappahannock(-32

percent),Warren(-10percent),andFrederick(-4percent).

• Intermsofawardlevels,AA&Senrollmentisup3percent,AAS

flat,ASup13percent,andCertificateenrollmentdown-20

percent.CSCsaredown-41percent(22headcount)andnon-

degreeisup3percent.

• Forprograms,theAA&Sinbusinessadministrationisup40

percentto153,whiletheAA&Sineducationisdown-10

percentto21students.Thetwolargestprogramsarethe

AA&Singeneralstudies(-8percent)andtheASScience:

HealthProfessions(up9percent).

Dualenrollmentcredentialcompletion

• Studentswhoearncollegecreditsthroughdualenrollment

maybeabletoobtainacertificateingeneraleducationoran

associateofartsandsciencesdegreebythetimethey

graduatefromhighschool.Thesestudentsaredesignatedas

Governor’sScholars.340LFCCdualenrolledstudentsearneda

degreeorcertificateinMay2020;thistotalincludes81

degreesand259certificates.


Commencement

• LFCCwillcelebrateits2020graduateswithavirtual

commencementceremony.Theceremonywillfeaturethe

nationalanthem,remarksfromPresidentKimBlosser,a

studentspeaker,studentawardsandtheconferringof

degrees.Theceremonywillgoliveat1p.m.,Saturday,

June6atwww.lfcc.edu/commencement.Arecordingofthe

ceremonywillalsobeavailableonthesiteforfutureviewing.

• LFCCstudentRebeccaHoffmanwillperformthenational

anthem,whichwillbefollowedbyremarksfromPresident

BlosserandthepresentationoftheOutstandingGraduate

AwardsfortheFauquiercampusandtheMiddletowncampus.

AfacultymemberfromeachcampuswillalsoaddresstheClass

of2020.

• TheClassof2020consistsofnearly1,300students:Clarke

County,47;FauquierCounty,188;FrederickCounty,321;Page

County,85;RappahannockCounty,24;ShenandoahCounty,

160;WarrenCounty,146;CityofWinchester,164;other,161.

• Nursinggraduateswillhaveavirtualpinningceremonythat

willgoliveonthesiteat1p.m.,Sunday,June7at

www.lfcc.edu/pinning

Vicepresidentofacademicandstudentaffairssearch

• LFCCwelcomedfivefinalistsforthepositionofvicepresident

ofacademicandstudentaffairsduringtheweekofApril27for

interviewsandcollege-wideopenforums.Theinterview

processwassuccessfullymanagedthroughvirtualplatforms

andreceivedampleengagementfromfacultyandstaffcollege-

wide.Dr.AnneDavishasbeenselectedasLFCC’snextvice

presidentofacademicandstudentaffairsandwillbegin

servinginthisroleJuly1.

Dr.Davisstartedhercareerincommunitycollegesin2005asa

full-timebiologyfacultyatCarrollCommunityCollegein

Maryland.Shelatermovedintoanadministrativeroleas

departmentchairofthesciencedivision.In2014,Dr.Davis

becameanassociatedeanandwaslaterpromotedtodeanof

StevensonUniversityOnline(SUO).Sheiscurrentlyat

Stevensonandsharedthatsheislookingforwardtoreturning

tothecommunitycollegeworld.

Dr.DavishasadoctorofmanagementfromtheUniversityof

MarylandUniversityCollege,amasterofscienceinanimal

sciencefromCornellUniversity,andabachelorofsciencein

dairysciencefromVirginiaTech.

WorkforceSolutionsandContinuingEducation

JeanianClark,vicepresidentofWorkforceSolutions,reportedonthe

following:


• WSCEwillfinalizesummerplanstocompletethe49“paused”

SpringWorkforceclassesbyJune1,2020.Wewill

communicatewithallinstructors,students,andstaffbyJune5,

pendingtheGovernor’sapprovaltoresumelimitedface-to-

faceclassesbymid-June.

• TheWSCEEducationalConsortiumforteachers“in-service”

professionaldevelopmentprogramshavebeenmovedentirely

onlineforSummer2020.Nationalspeakerswerecancelledand

movedtonextyearforface-to-facedelivery.

• LFCC’sWorkforceunitunitedtheregionalEconomic

DevelopmentdirectorsandtheNorthernShenandoahValley

RegionalCommissionstoapplyforaGoVirginiagrantfocused

onindividualswhomayhavebeenfurloughedordisplaceddue

totheeconomicimpactofCOVID19.Theprojectistitled“Back

toWork.”Anabstractoftheprojectisasfollows:

Giventhelargenumberoflow-wageretail,foodservice,andhospitalityworkersimpactedbylossofworkduetoCOVID-19,asignificantportionoftheRegion’slaborpoolisfacinguncertaintyintheirlivelihood.Moreimportantly,manyworkersintheseoccupationswilllikelybeingpermanentlydisplaced.Therefore,timeisoftheessenceforinformingthemofalternativeopportunitiesthatcanprovideformoresustainable,long-termemployment.Inturn,thescopeandcompositionofRegion8’semploymentandwagelevelscanbeincreasedinlessvulnerableindustrieslikemanufacturing,IT,transportationandlogistics,constructionorhealthcare.Thus,theBacktoWorkprojectcanhelptocatalyzethistransition.

LordFairfaxCommunityCollege,throughWorkforceSolutions(LFCCWS),proposestwostrategicelementswiththegoalofgettingadultsimpactedbyCOVID-19backtowork.Theprogramisintendedtopromotecareers,pathways,andregionalemployersinIT,manufacturing,logistics,healthcare,andconstructionsectors.Specifically,theinitiativewillproactivelytargetoutofwork20-55-year-olds,locatedwithina50-mileradiusofMiddletown,Luray,andWarrenton,VA(theprimaryserviceareasofLordFairfaxCommunityCollege),makinglessthan$70,000annually.

AcademicandStudentAffairs

ChrisCoutts,provostFauquiercampusandinterimvicepresidentof

academicandstudentaffairs,reportedonthefollowing:

• Asreportedpreviously,wemadethedecisiontomoveall

coursesonlinethissummer.Wearecurrentlyup5percentin

enrollmentcomparedtothistimelastyear,whichindicates


thatweareservinganeedforstudents.

• WeareawaitingfurtherguidancefromtheGovernorinearly

June,butarecurrentlyplanningonarobustonlineschedule

withessentialface-to-facecoursesinhealthprofessionsand

careerandtechnicalprogramsfollowingphysicaldistancing

andothersafetyrequirementsfortheFall2020semester.

UsingsynchronoustechnologysuchasZoomandscheduling

forspecifictimesforinstructorsandstudentsto‘meet’and

interactonline,allowsustheoptiontomovethesecourses

backtocampusshouldconditionsallow.

• WearestillrecruitingforEMS/paramedicandcybersecurity

instructorsforfall.

• Dozensofournursingstudentsareworkingtogetherwith

studentsfromGeorgeMasonUniversityandthe

Rappahannock-RapidanDepartmentofHealthtoconduct

COVD-19contacttracinginTheBarnfacilityattheFauquier

campus.StudentsreceivetrainingfromJohnsHopkinsinorder

todothiswork,andtheywillgetacademiccredittowardstheir

programrequirements.Thiseffortwassupportedbygenerous

donationsfromthePATHFoundationandtheClaudeMoore

Foundation.LFCCisproudtohostthiseffortandworkwiththe

healthdepartmenttosupportthehealthofourcommunity.

InstitutionalAdvancement LivHeggoy,associatevicepresidentofinstitutionaladvancementand

executivedirectoroftheLFCCEducationalFoundationreportedonthe

following:

Development(LFCCFoundation)

• Continuingtoaward2020-21scholarships.

• Raised$1,800fromMay5GiveLocalPiedmontonlinedayof

giving.

• Previouslyscheduledin-personfallfundraisershavebeen

cancelled(August27atMiddletownandSeptember10in

Luray),andweareworkingondevelopingalternative“virtual”

events.

• ChrisCouttsandTamiO’BrienattendedtheTownof

Warrenton’svirtualbudgetplanningsessiononMay21,on

behalfoftheLFCCFoundation.Forthepastfiveyears,the

WarrentonTownCouncilhasprovidedtotheLFCCFoundation

between$6,000-$7,500tofundscholarships(academicand

trades).TheCouncilwillmakefundingdecisionssoon.

• Wehavereceivedagiftof10laptopsfromadonorandexpect

themtobedeliveredbyMay27.COVID-19hasalsoshown

howrealthe“digitaldivide”is.Sinceweanticipatethatmany

fallclasseswillremainonline,doourstudentshavetheright

technologyathome?DotheyhavedependableWi-Fi?


Grants

• Dr.MelissaDeDomenico-PaynehasbeenhiredasLFCC’sfull-

timegrantsmanager.ShewillbeginJune25.Shehasextensive

overallexperiencewithpublicadministration,nonprofits,and

socialservices–inadditiontograntwriting(includingfederal

grants).OnMay12,LFCCreceivedclarificationfromtheVCCS

thatwecanmoveforwardwithrevenuegeneratingpositions

withoutanexceptionrequesttothecabinetsecretary.

Marketing,outreachandpublicity

• Continuingtopromoteonlineprograms,aswellassummer

andfallenrollment.

• Continuingtoofferonlineinformationsessions.

• SallyVothemailedtheAprilonline“news”onMay5,which

includedsomehighlightsandfeaturestoriesaboutalumni,

faculty,studentsandprograms.

• Theprintingservicesandweb/graphicdesigndepartments

havebeenverybusywithlargemailingsincludingdual

enrollmentstudentmailing,commencement/studentgraduate

mailing,employeeappreciationmailing,andthenursing

graduatemailing.

• Ourdirectorofmarketing,BrandyBoies,hastakentheleadto

workwithAppealProductionsonthecommencementvideoto

beshownonJune6andthenursingpinningvideotobeshown

onJune7.

FinancialandAdministrativeServices

CraigShort,vicepresidentoffinancialandadministrativeservices,

reportedonthefollowing:

Operations

• SincethelastBoardmeeting,wehavecontinuedtomonitor

budgetimpacts.

• Summerenrollmentismeetingbudgetexpectations;projected

Fallenrollmentremainslowbutyettobedetermined.

• PartsIandIIofCARESActfundinghavebeenreceived.

• StudentpaymentsforPartIhavebeeninitiatedandin

process.

• InstitutionalfundsfromPartIIwilllikelybeexpendedoverthe

courseofthenextFYtocovershortfallsduetothemoveof

coursedeliverytoremoteandonline.

• ContinuedimplementationoftheCOOPandotherwise

adjustingtooperatingremotely.

• ChiefRoyhasbeenmeetingwithindividualunitstoupdate

plansanddiscussstrategiesforopeninglaterintheSummer

and/orFall.

• InstructionalTechnologyhasbeenhavingdesigncampsfor

instructorsandseveralprofessionaldevelopmenttrainingsin


theuseoftechnologytoincreaseskillsetinremotedelivery.

• SubwayandRecreationalFitnessCenterremainclosed.

• InformationTechnologycontinuestosupportfacultyandstaff

withacombinationofon-siteandremotedelivery.

• FacilitiesManagementhastransitionedbackoncampusat100

percentandcontinuestobackstockhandsanitizer,PPE,

cleaningsupplies/equipment,andmakemodificationstothe

physicalplanttopromotesocialdistancing.

! Placementofsignagethroughout

! Orderingandinstallationofstanchions

! Installationofcoughguards

! Additionalhandsanitizerstations

Capitalprojectupdates

• LFCCEFJenkinsHall;reportedlastmonthgroundbreakingfor

verticalconstruction.Footings,foundation,slabandsteel

erectioninprogress.Overallprojectcompletionat25percent.

• HazelHallwasfundedaspartofthefinalizedcaboosebilland

is“backontheboards”,sotospeak.VCCSisusheringthem

throughtheadministrativeprocessforupdatingcostreviews

bythethirdpartyestimators/architectandtheapproval

throughthedepartmentofbudget,aswellasDivisionof

EngineeringandBuildingreviewforupdatestoensureitsin

compliancewiththecurrent2015coderevisions,followedby

theprocessofestablishinganewGuaranteedMaximumPrice

proposalwiththeGeneralContractor,ConstructionManager

Kjellstrom&Lee.Thisprocesscouldtakeafewmonthsand

maybeimpactedbyVCCSpersonneltransitioning.

• SmithHalladditioncontinuesinthepreliminarydesignphase,

movingintotheworkingdrawingsphasewithplansof

completingthedesignthroughDEBapproval.Oncealevelof

certaintyhasbeenreachedwithCOVID-19impacts,we’llbeat

adecisionpointonschedulingofconstruction.

• HealthSciencesductworkprojectisunderway.Workis

currentlyinprogresswithoff-siteductfabricationandfield

preparationforinstalltakingplace.

• TheterrazzoflooringattheFauquiercampuswastobe

completebyMay15.Scheduleoverruncausedadelaythrough

theremainderofMaywithcleanuptakingplacenow.


IMPORTANTDATESDate Activity Time LocationSaturday,June6,2020 LFCCVirtual

CommencementCeremony1:00p.m. www.lfcc.edu/commencement

Sunday,June7,2020 LFCCVirtualNursePinningCeremony

1:00p.m. www.lfcc.edu/pinning

Thursday,September

3,2020

CollegeBoardmeeting 12:00p.m. Carl&EmilyThompson

ConferenceCenter,Corron

CommunityDevelopment

Center,Middletowncampus

ADJOURNMENT

BoardChairBillDanieldeclaredthemeetingadjournedat1:47p.m.

SUBMITTEDBY: APPROVEDBY:

______________________________ _______________________________

KimberlyP.Blosser WilliamC.Daniel

PresidentoftheCollegeand Chair

SecretarytotheLordFairfax LordFairfaxCommunityCollegeBoard

CommunityCollegeBoard

Copy+Attachmentsto:AllCollegeBoardMembersandCabinetmembers.

CopyofApprovedMINUTESNO.246(May7,2020)filedwithGlennDuBois,Chancellor,VirginiaCommunity

CollegeSystem.

Ashley Hansen

William C. Daniel

LordFairfaxCommunityCollege

StatusReportonInstitutionalPrioritiesfor2019-2020

EnrollmentStabilization

Whatareyourcollege’senrollmentmanagementgoals?

1. Targetedoutreachtoadultstomarketonlineandcompressedprogramstructures

AhybrideveningprogramwascreatedforadultlearnerstostartinFall2020.DuetoCoronavirus,thisrolloutispostponeduntilSpringorFall2021.AnacceleratedGeneralStudiesprogramwasdevelopedthroughcreativeschedulingthatallowsworkingadultstotakemoreclassesduringacademicsessions.DuetoCoronavirus,thisplanhasbeenamendedtobegin(hopefully)inSpring2021or,morelikely,Fall2021.

2. TargetedoutreachspecificallytoEALcommunityForthe2019-2020academicyeartherewasactuallyareductioninthetotalnumberofESLstudentsandaslightdipinESLenrollment.(88studentsin2018-19and71in2019-20).Thereissomequestionaboutwhatthereductionsays,however.Thepoliticalclimatehasnotbeenpositiveformanyinthispopulationandhashadadecidedimpactonenrollmentamongnon-nativestudentsandtheirfamilies.Itisalsopossiblethatthereductionismisleading.Thedatarequestwasmadeafterthecampusswitchedtofully-onlineclassesandsomeofthesestudentsdroppedtheirclassesforavarietyofreasons,somethingwhichhappenedinnon-ESLclassesaswell.

3. HireanewEALprogramcoordinatortobeinthecommunity,createrelationships,andhosteventstargetedattheEALcommunitieswithinourserviceregionThisacademicyearwasthefirstfortheESLdirectorandmuchofhertimewasspentlearningabouttheprogramanddevelopingideasforstrengtheningit.

Whatareyourcollege’sgoalsforimprovingfall-to-springandfall-to-fallretention?

1. Closethegapinfall-to-springandfall-to-fallretentionforcurricularplacedFTICstudentswithriskfactorsbyatleast2%FalltoSpringretentionforFTIChasnotchanged.ThelargestchangeisadecreaseinretentionforFTIC/LowIncomestudentsFall2019toSpring2020ascomparedtoFall2018-Spring2019.InFall2018,therewere746FTICCurricularPlacedstudents(Minority219;LowIncome278).TheFall2018toSpring2019Retentionratewas71%forFTIC(Minority:68%FTIC/LowIncome:78%).TheFall2018toFall2019Retentionratewas52%forFTIC(Minority:53%FTIC/LowIncome:53%).

Ashley Hansen

ATTACHMENT 1 - PAGE 1

Ashley Hansen

Ashley Hansen

2

InFall2019,therewere667FTICCurricularPlacedstudents(Minority216;LowIncome247).TheFall2019toSpring2020Retentionratewas71%forFTIC:71%FTIC(70%FTIC/LowIncome:70%).LFCCAcademic&StudentAffairswillcontinuetoaddressretentionforFTICstudentsandexamineinitiativesthatmaybemovingtheneedle,butneedsmoretime.Somepracticesmaynotbeeffectiveandmayneedtobeabandoned.

2. ClosethegapinsuccessbetweencurricularplacedFTICandpeersontargetedcourses(programgatekeepercourses)byatleast2%ForEnglish,resultsshowthatthegapbetweenFTICstudentsandtheirpeerswasreducedforthegatekeepercourseofENG111.InFall2018,70.7%ofFTICstudentsearnedanA,B,orCinENG111,comparedwith87%oftheirpeersthatsamesemester.InFall2019,72.7%ofFTICstudentsearnedanA,B,orCinENG111,comparedwith85%oftheirpeers.ForAccounting,studentsarecontinuingtoreceiveA,B,Cgrades.TutorswereembeddedinACC211inbothsemesters,fall2019andspring2020.ThesyllabiforACC211&212werestandardizedforallinstructorsandbenchmarkassessmentsweredesignedandadministered.Studentsareperformingwellonstrategicbenchmarkassessmentstoensuremasteryofcontentknowledge.ThiswasanewstepinstitutedwithallACCfacultytoensurestudentsaremasteringthecontentknowledgeexpectedby4-collegesandtocontinueintheirpathways.ChemistryfacultyhaveworkedcloselyincollaborationandanewinstructorwashiredthisacademicyearwhoonlytaughtCHM111.Thissampleisnotlarge,buttheresultsaredramatic.Therewere116studentsinCHM111infall2018and106in2019.InCHM112,therewere32studentsenrolledinfall2018and31in2019.Therewasan8.5%increaseinthesuccessrateinCHM111anda15%increaseinCHM112..

Whatareyourcollege’sgoalsforincreasingcompletionofworkforcecredentials,certificates,and

degrees?

1. ExpandheavyequipmentoperatorprogramtonewlocationattheMiddletowncampusinFall2019TheHEOclasswassuccessfullyexpandedtotheMiddletowncampusinFall2019.Theclassenrollmentwasatitsmaximumcapacityof12students.Elevenstudents(92%)successfullycompletedtheircredential.

2. Expandheavyequipmentoperatorprogramtoadigital,hybridplatformtoroll-outVCCS-wideSpring2020

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TheHeavyEquipmentOperatorProgramOnlineCoursedeliverymodelwassuccessfullypilotedbyLFCCandGCCinFall2019,withfullVCCScollegewiderolloutinFebruary,2020.

3. FocusonCreditforPriorLearning-websiterevisionstosimplifytheprocessofrequestingandexploringcreditforpriorlearning(CPL)Thisgoalisinprocessandalmostcomplete.TheCPLguidethisyearprovidesmorecrosswalksfromnon-credittocredit,eventhoughG3willnotfullylaunchthisyear.Thewebsitewillbeupdated.TheCPLformhasbeenupdated.

Whatareyourcollege’sgoalsforincreasingcompletionofAA/AS/AASpriortotransfer?

1. UseAdAstraanalyticsandNavigatestudentplandatatosetgoalsforincreasingvelocitytodegreeandincreasethepercentageofproductivecreditstaken.AdAstrawasusedincombinationwithothermethodsbycheckingandmonitoringenrollmentverycloselyduringregistration.Strategizinginclassschedulebylookingatenrollmentreportswasinstrumental.LFCCwillcontinuetoworkonthis.TheSEMHdivisionexperienceda1.01%FTEincreasefromFall2018tofall2019.Afterlookingatcoursebreakdown,thefollowinghighlyenrolledcoursesalsoexperiencedaFTEincrease:BIO1011.03%,BIO1411.10%,MTH1541.15%,andMTH2451.06%.AdAstraisalsobeingusedformonitoringandrevisingschedulingstrategiestoincreasevelocitytodegreeandproductivecreditsoverallforLFCCstudents.Accessoff-campuswithteleworkduringthepandemichasbeenaproblem.However,LFCCispickingitupagainthisnextyear.

2. Identifyadditional2+2specifictransferagreementswithourprimarytransferpartners.Several2+2agreementsweredevelopedduringthisyear.Theseinclude:RecreationandoutdoorleadershiptoFerrumCollege;ChemistrytoRadfordUniversity(fivechemistrytracks);OutdoorrecreationandLeadershiptoShepherdUniversity(threetracks);ForensicsciencetoGMU(intheworks),CybersecurityEngineeringprogramdevelopedtotransfertoGMU;andDataandComputationaltransferprogramdevelopedtotransfertoGMU.

Whatareyourcollege’sgoalsforincreasingretentionandcompletionofunderservedpopulations

(firstgeneration,minority,low-income,andadultstudents)?

1. Increase/Trackservicestostudentswhoarenative,minorityandlowincome(excludingdualenrollment)toincreasecompletion.DuetochallengeswithimplementationoftheNavigatesoftware,thispilotwasnotbegununtilthe

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beginningoftheSpring2020semester.LFCCstaffidentifiedandtaggedinNavigateacohortof35minorityandunderservedstudentsandadvisorsbeganatargetedreachoutprocessthatincludedadditionaltouch-pointsandutilizationofthetextingfeatureinNavigate.Outof35students,29arestillenrolled.Staffcontinuedtoencouragethesestudentstofinishoutthespringsemesterandenrollforfall2020.

2. Implementasummerbridgeprogramforunderservedstudentsthatisfreeofcharge,includestheSDV100content,andallowsstudentstoearnthatcreditpriortofallsemesterAsummerbridgeprogramwasrunattheFauquierCampusinsummer2019.Ofthe24totalparticipants,16arestillenrolledinthespringsemester(67%).Halfareenrolledfull-time(12+credits)andhalfareenrolledpart-time.TwowillgraduateinMay.Fouroftheeightstudentswhoarenotenrolledinthespringsemesterareonacademicwarning.Onestudentwhoisstillenrolledisonacademicwarning.Discussionsarebeingheldaboutimprovementsforthisyear.

3. Createatextbookandsupplylendinglibrarythatincludestextbooks,graphingcalculators,andmobilehotspotsforstudentstocheckoutforonesemesterInFall2019,LFCCloaned31textbooks/accesscodesto17students.InSpring2020,thisincreasedto48textbooks/accesscodes/calculatorsto23students.LFCCloanedout7hotspotstostudentsinFall2020andstaffusedhotspotsduringwinterbreakconstructionattheFauquierCampus.InSpring2020,LFCCloanedout11hotspotstostudentstoworkfromhome.

4. ImplementeffectivepracticesforadultstudentsbasedupontheresultsofLFCCandCAELsurveysofadultstudentsLFCChasspentthelastsixmonthsdevelopingacohortstyleadultdegreecompletiontrackfortheGeneralStudiesProgram.Thistrackwillallowadultstudentstocompletethedegreetakingtwocoursesatatimeinsixsemesters(includingsummer),onenightaweek(alwaysthesamenighteachsemester),inahybridformat.LFCCwasscheduledtolaunchthiscohortintheFall2020semester.However,duetoCoronavirusresponse,itmaylaunchinthespring2021semester.

AdministrativeStrength

Whateffortswillyourcollegeundertaketoenhanceitsfinancialsustainability?

1. Revampthecollege-widebudgetprocesstodriveunit/areafinancialsustainabilityandaccountabilitypractices.Quarterlyreportshavebeenmadetounitsillustratingbudget-to-actualpositionsandreportingouttothePresident'sleadershipteam.Unitshavebeenapprisedoftheirbudgetpositionsatpointsthroughoutthefiscalyearthathaveprovidedaforecastingenvironmentforuseinplanningand

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adherencetobudgets.

2. Establishnewstrategicguidelinesandprocessesforunplannedstaffingandcompensationrequests,whicharisethroughoutthefiscalyear,againsttheapprovedfiscalyearbudgettoanalyzethecurrentandfuturefinancialsustainabilityoftheserequests.FiscalresourcesforunanticipatednewpositionpostingswillbeidentifiedpriortoapprovalandanalyzedbyLFCCseniorleadershipforsustainability.Nonewpositionsarecreatedwithoutcorrespondingbudgetsidentifiedandhavinggonethroughanapprovalprocess.HRforwardsthePARthroughanapprovalchainthatincludestheVicePresidentofAdministrativeandFinancialServices,alongwitharequirementforidentificationofthebudgettobepopulatedontherequest.PositionsareonlycreatedaftercarefulanalysisofbudgetavailabilityandpriorapprovalsbeforePresidentialreviewandapproval.

Whatareyourcollege’sfundraisinggoalsfortheupcomingyear?Forwhatpurposes?

1. DevelopanAnnualFundraisingPlan

Somegoalsofthe2020planarebeingmodifiedbecauseofCOVID-19.The50thanniversaryeventsandfundraisingmailings,forexample,willlikelyextendintoSpring2021.TheimpactofCOVID-19hasunderscoredtheimportanceofkeygoalsofthe2020plan--forexample,improvingLFCC’sback-endfunctions,suchasmigratingourdatabasetoamoreeffectiveplatforminordertocoordinatetargetedemailandprintmailingcampaignsandpromoteandmanageonlinedonations.Foundationscannotbedependentonlargegatherings.

2. CompletetheFundraisingCampaignfortheLuray-PageCountyCenterConstructionhasbegun.TheloanwasscheduledtocloseonMay4andtheestimatedcompletiondateis12/25/20.Theexperiencewehavehadwithfundraising,financing,andconstructionofthisprojectwillbeveryhelpfulaswebegintodevelopaplanforthe50acresofpropertyinWarrentongiventotheLFCCFoundation.

3. ObtainaRuralHorseshoegrantfor“PathtoSuccess”programattheFauquierCampus.LFCCreceivedaRVHI(VFCCE)grantinAugust2019andmatchingfundsfromthePATHFoundationinFall2019.

4. ApplyforClaudeMooreFoundationgranttosupporthealthprofessionsprogramsCMCFchangedtheproposaldeadlinefromSeptember2019toFebruary2020.Twoproposalsweresubmitted.AsofMay5th,theFoundationhaswrittenthatLFCC’sgrantapplicationiscomplete.GrantconfirmationlettersareexpectedattheendofMay,withfundsscheduledfordistributionin

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June2020.

5. Requestfundingfromananonymousfoundationtosupportanacademicsupportcenterforunderrepresentedandveteranormilitary-affiliatedstudentsattheFauquierCampus.Agrantwasreceivedinsummer2019andthefundshavebeenexpendedtocreateaspaceforVeteransattheFauquierCampusforwork,relationshipbuilding,andstudentveteranorganizationmeetings.Staffhavekeptintouchwiththefunderregardingourprogressandhaverequestedanothergrantfor2020.

Whatareyourcollege’sotherresourcedevelopmentgoals?

1. BoarddevelopmentforourEducationalFoundationOnenewboardmemberwaswelcomedinAprilandseveralarependingreviewbytheboardinJune.Toimprovetheprocessofidentifyingandevaluatingprospectiveboardmembers,theFoundationexecutivedirectormetwiththreecolleaguestodiscusstheirapproachandprocess.

2. ObtainPATHFoundationfundingtohireadevelopmentofficerfortheFauquierCampus.LFCCreceivedagrantandthisisthefirst,full-timedevelopmentofficerattheFauquierCampus.ThepositionwasfilledinDecember2019.

3. DedicateresourcestodevelopinganAlumniWebsiteandtargetedoutreachtoalumni.Thealumniwebsiteisupandbeingpromoted.TheApril30alumnireceptionwaspostponedbecauseofCOVID-19.TheimpactofCOVID-19hasinspiredadditionalalumnioutreachstrategies,whichwillcertainlybehelpfulpost-pandemic.ExamplesincludecreatingadirectoryofalumniownedbusinessandconnectingthroughLinkedIn,wheremorethan9,000individualshavenotedtheiraffiliationasanLFCCalum.

Howwillyourcollegecontributetothegoalofachievingefficienciesthroughsharedservices?

1. Maintaincomplianceatthecollege-levelthroughprocurementbestpracticesandadditionalbuyer

training.Multipletrainingshavebeenheldinthelastfiscalyearwithdepartmentheadsandpurchasers.EmailupdatesandremindershavebeensentregardingSSCpolicyandprocedureswithanemphasisoncompliance.LFCChasexperiencedareductioninnon-compliantpurchasesthroughSSC.

2. Identifyandpilot2-3college-widepurchasingactivitiestostreamlineintoasinglecentralizedfunctiontostrategicallyprepareforSSCtransitiontotransactionalchargesin2021

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Initialprojectsarecopier,officeandprintersupplies,andordering,alongwithareductionorstabilizationofthenumberofpurchasecardsatthecollege.Acampus-widecopierinventoryisunderwayforre-allocationtoasinglemanagementandbudgetpointforFY2021withinprintingservices.OfficesuppliesaregenerallyroutedthroughanadministrativeassistantintheDean'sofficesoastofacilitatetheaggregationofpurchasesforsingle-ordertransactions.Tonerandprintercartridgesareorderedonasingleorderformthroughashare-pointformthatisroutedtothewarehouseinventorymanagerforasingle-ordertransactiononamonthlybasiswhenpossible.Thenumberoftransactionshasbeenreducedforprinterandcopiertoner/cartridges.Thebudgetingforcopierscollege-widehasbeenidentifiedforuseasabase-linemovingforwardintofuturefiscalyears.Thenumberofofficesupplyordertransactionshasbeenreduced.

LeadershipandInnovation

Whatwillyourcollegedotosupportthestrategicdirection(s)ofVCCSduringtheupcomingyear?(i.e.,

directenrollmentpilot,talentpipelinedevelopment,innovativepartnerships)

1. ParticipateinapartnershipwithJMUtocreateaprocessforcommunicationamongK-12,2-yearand4-yearinstitutions,economicdevelopmentleadersandindustryintheearlystagesofprogramdevelopmentLFCCparticipatedinthreeon-sitemeetingsandseveralconferencecallstoworkonaSCHEVInnovationGrant.TheVPforAcademicandStudentAffairs,Provost,DeanofHumanitiesandSocialSciences,FauquierEconomicDevelopmentofficials,andK12repsfromFrederickCoPublicSchoolsattendedthesummit.Aprocesswasdevelopedwherebypartnersalignedthecalendarofeventsfromconsideringanewprogramtotheprocessforhavingtheprogramfullyvettedandapproved.

2. SubmitandfollowthroughwithTechTalentPipelineandG3programdevelopmentandmarketingLFCCVPforAcademicandStudentAffairscompletedthegrantproposalandparticipatedingrantrefinementviaconferencecallswiththeVCCSViceChancellor.Oncesubmitted,itwasdeterminedthat,whileLFCCdoeshaveenoughstudentsparticipatingintheseprogramsatthe2-yearlevel,LFCCdoesnothaveenoughstudentstransferringINTOtheappropriateCIP-codedprogramsatthe4-yearinstitutions.LFCChastakenstepstodefine2+2pathwayswithGeorgeMasonandUniversityofVirginiasothatadirecttransferpathwayfortheTechTalentCIPCodedprogramsexistsandstudentscantransferwithoutlosingcredits.LFCCparticipatedintheG3planningprocessduringMarch-Octoberandcreatedpathways.

Howareyouprovidingleadershipinyourcommunity?Howwillthischangeinthenexttwoyears?

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1. LFCChaspartneredwithasuccessfulprogramlaunchedbyShenandoahUniversitycalled“TownHall”.Thisprogramencouragescivicengagementvialocalissuesrelatedtocoursecurricula.In2020,LFCCfacultywillserveasfacilitatorsduringthespringtownhallmeeting.LFCChadtwofulltimefacultyimplementtheTownHallprojectintotheirclasses.Thisexceedsourtargetofthreeclasses.MuchoftheTownHallprojectinvolvesstudentresearchandapplicationtothemanysidesofadiscussionarounda“hot”topic,suchasguncontrol.Muchofthiscanstillbeimplemented;however,theculminatingeventthattakesplaceattheendofAprilwasre-imaginedasanonline/livevirtualevent.

2. IdentifyadministratorstoserveonboardsandparticipateinlocaleconomicandworkforcecommitteesThistopicwasdiscussedatameetingofthePresident’sdirectreportsanditwasdeterminedthatanumberofadministratorsandotherstaffarealreadyinvolvedinthisway.Ifthereisaspecificboardorcommitteeneedingrepresentation,thiswillbeaddressed.

Wheredoyouseeopportunitiesfornewcertificate,degree,andFastForwardprogramstomeet

workforceandtransferneedsinyourcommunity?

1. ConductbusinessandindustryneedsassessmentsandlabormarketInformationresearchtoidentify

anewflagshipprogramforthenewLurayPageCenter.ABusiness&IndustryEducationSummitwasheldoverthesummerinLuraywith30+representativesofbusiness,education,andthecommunityinattendance.NewprograminitiativeswereidentifiedforexplorationinareassuchasLogistics,MassageTherapy,AgriculturalTechs,andConveyorSystemsTechs.LPCCleadershipconsultedwithcommunitybusinessandindustrytoidentifyanewflagshipprogramfortheLurayPagecenterandPhysicalTherapistAssistant(PTA)wasidentified.Researchandaneedsanalysis,aswellasaccreditingbodyconsiderations,wereusedtoidentifythestrategyfornewprogramdevelopment.LFCCwillpartnerwithGermannaCommunityCollege(GCC)toofferthisprogramtoLFCC'sstudentswithclinicalstakingplaceatPageMemorialHospital.AsignedMOUisinplaceandLFCChassubmittedpaperworktoSACSCOC.

2. UseG3frameworktodevelopclearpathwaystodegreewhilemeetingworkforceneedsintheregionLFCCparticipatedintheG3planningprocessduringMarch-Octoberandcreatedthefollowingpathways:AASHIM;AASEmergencyMedicalServices;AASEarlyChildhoodDevelopment;AASInformationSystemsTechnology;AASCybersecurity;AASTechnicalStudies/ProcessControlTechnician.Additionally,LFCCupdatedtheCSCPatientCareTechniciantobecomethefinancialaideligible,entrylevelprogramforhealthprofessions'pre-admit'status.

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3. UseTechTalentPipelineframeworktodevelopComputerEngineeringandSoftwareEngineeringdegreesLFCCintroducedonenewdegreethatwillfallwithintheTechTalentPipelineask,aswellasproposedaspin-offofcomputerscienceforthe2020-21catalog.TheASinScience:CybersecurityEngineeringandtheASinComputerScienceareintheapprovalprocess.

Whatareyourlong-termplansfordiversifyingfaculty,staff,andadministrativeleadershipatyour

college?

1. Increaserecruitmenteffortsofdiversefaculty,staff,andadministratorstoreflectourdiverseand

inclusivecommunities.Activitiesinclude:a. Expandsearchresourcestoidentifyandhirequalifiedadministratorsfromadiverseand

inclusivepool;LFCCreviewedapplicantpooldatatoidentifyadvertisingvenuestoidentifyandhirequalifiedapplicantsfromadiverseandinclusivepool.Availability/utilizationreportsforfulltimesearcheswereevaluatedforthepastyear.Therewere32searchesperformedbetweenMarch2019toApril2020.Thedatawerereviewedintwo,sixmonthtimeperiodstoprovideabeforeandaftercomparisontodocumentapplicantpooldiversity.Forstaffsearches,thenumberofminorityapplicantsinthesixmonthtimeperiodswentfrom54to98,an81%increase.Forfacultysearches,thenumberofminorityapplicantspersearchwentfrom8to10,a25%increase.

b. Foreachsearch,completeananalysisofnationalapplicantpooldataincomparisontopositionapplicantpools.EveryfulltimepositionincludedtheanalysisofthenationalpooldataforthepositionandwassharedwiththePresident,CHRO,searchcommittee,andhiringmanager.TheCHROhasidentifiedaneedforanincreaseinapplicationsfromAfricanAmericansbasedonthenationalavailabilitypools.

c. Reviewavailabilityoffundsforapplicanttravelreimbursementforfinalinterviewstoensuretruenationalsearchinitiative;Hiringmanagershavebeenaskedtoreviewtheirbudgetandoffertravelfundsforcandidateswishingtointerviewasafinalist.TheCollegehasalsobeenabletoprovidetravelfundsbasedonactualcostandnotaflatfigureforVicePresidentlevelroles.Thisensuredthatallfinalistswereabletoparticipateinthefinalroundofinterviews,therebyincreasingthediversityandinclusivityoffinalistscreenings.

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d. Participationinandexecutionofsearchadvocatetrainingcollegewide;Thisgoalisinprogress.Unfortunately,delaysinoursearchadvocatetrainersreceivingnecessaryguidanceandmaterialsimpactedthestartofthisinitiative.Asearchadvocateservedontworecruitmentsthisacademicyear:VicePresidentofFASandVicePresidentofASA.ThefirstcohortofsearchadvocateswassettobetrainedinMarch.However,thecollege’sCOVID-19responserequiredthatthecurriculumbechangedtoanonlineformat.ThetrainingisnowbeingproposedtobecompletedonlineinMay.ThesearchadvocatetrainersareservingonarecruitmentrubricadhoccommitteewhichwillfurtherLFCC'sprocessesinsupportofthesearchadvocateprogram.Establishingthefoundationwillbekeyinasuccessfulimplementationintheacademicyearahead.

e. EnsureexecutionofnewlyrevisedhiringandrecruitmentpolicyinsupportofLFCC’svalues:Integrity,Diversity,PositiveCulture,Performance,andLearning.Allpositionsresultedinrecommendationstothehirefromthehiringmanager,VP,CHRO,andPresident.ThisindicatesthattheserecruitmentsfollowedtherevisedpolicyinsupportofLFCC'svalues.However,continuedfocusontheGovernor'sequityinitiativeandthesearchadvocateprogramisneededtoaugmentandsupporttheculturalchangesresultingfromthehiringpolicy.Arecruitmentrubricadhoccommitteehasbeenformedtoreviewtherecruitmentprocessandimplementtools/recommendationsinsupportofthesearchadvocateinitiative.

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LFCC “Return to Campus” Informal Survey Results

51totalresponses;22facultyand29staff

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Question 1: What concerns do you have about your work environment when LFCC resumes on-campus operations?

Category Comment

PPEMasks;isLFCCprovidingthem,arefaculty/staffrequiredtowearthem,arestudentsrequiredtowear

andquestionsregardingenforcement

PPEAvailablesupplyofcleaningwipes,papertowels,handsantizer,etc.andassurancesthattheywillbeavailabletoallfacultyandstaffalike

Behavior Concernsaboutstudentsnotfollowingguidelines,socialdistancingBehavior Communitymembersortoomanypeopleusingthefacilityfornon-essentialreasonsBehavior DailyscreeningsofemployeesandstudentsforCOVIDsignsandsymptoms

Behavior WouldliketoseeacleardirectiononwhattodoifexposedtooridentifiedasCOVID+

EngineeringControls Publicfacingcomputersthatwillneedtobecleaned

EngineeringControls Concernsaboutthecleaningprocess;staff,adequatetrainining

EngineeringControls HVACtransmissionconcerns

EngineeringControls Zoomsecurityissues

Combination Sharingofficespaceandclosequartersandvisitors

CombinationFacultyofficespacesizenotconducivetosocialdistancingwithoneanotherorwhilemeetingwith

students.

Combination ChallengesassociatedwithsocialdistancinginthelabsOther Concernsaboutgettingortransmittingthevirus

Other ChildCareavailabilityorotherconditionsthatmakecomingtoworkdifficult(elderlyparents,ect)

Other Mentalhealthandwellbeingofstudents

Other Facultysupportfordistanceandonlinedelivery

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Question 2: What ideas do you suggest be considered for implementation before we all return to work on campus?

Category Comment

EngineeringControls Wouldliketohavetheoptionforvirtualclasses

EngineeringControls Modifyingspacesbyremovingfurniture,signageandpedestriancontrol

EngineeringControls Notouchsinksanddoorsinrestrooms

EngineeringControls Morehandsanitizingstations,wipes,etc.

EngineeringControls deepcleaning,cleanbetweenclassesandcommunicationofcleaningtactics

EngineeringControls Signage

EngineeringControls Providelaptopstoreplaceoutdatedoroldones

Behavior Enforceppeusewithstudentsandstaff

Behavior Moreelectroniccommunicationandupdates

Behavior Lodgerestroomrestrictions

Behavior Continueteleworkarrangementswherepossible

Behavior Limitclasssize

Behavior Providetrainingtoreinforcesafepractices

Behavior Screenemployeesandstudentsforsymptomspriortoentry

Behavior Curbsideserviceforlaptop,finaid,etc.

Behavior Alternatingschedulesforofficesandclassestominimizepotentialfortransmissionto"all"

PPE Requirefacecoveringbyall

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Question 3: What information will you need from your academic unit/department head or supervisor before we return to work on campus?

Category Comment

Behavior Howtomanagebehavior,andwhatresponsibilitiesweeachhave

Behavior Telecommutingarrangementsandhowoftenpeopleareneededoncampus

Behavior PPEandbehaviorGuidelinesforindividualsandothersclearlycommunicated

Behavior Decisiononfallclasses

Behavior Detailsonhandlingin-personappointmentandwalk-ins

Behavior Protocolforwhattodoforknowninfectionofselforothers

PPE SuppliesandPPEavailability

EngineeringControls Clearlycommunicatedcleaningprotocols

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LFCC “Return to Campus” Strategy Guide

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Physical Distancing and Engineering Controls

•  Utilizesignagetoencourageeveryonetomaintainasafedistance,washhands,andothersafepractices. 

•  InstallcoughguardsatvisitorandtransactiondeskswherefacetofaceinteractionsgenerallytakeplacebetweenLFCCemployeesandthepublic-at-large.

•  Re-arrangefurniturethroughoutthecampuscommonareastofacilitatethenaturalmaintenanceofsafedistancing.

•  Installstanchionsandfloordemarcationsforguidestofacilitatesocialdistancing.

•  Provideadditionalhandsanitizerstationsinhighfoottrafficlocations.•  ReviewclassroomsfornewoccupancyloadsthataccommodatethespatialdistancingrecommendationssetforthbytheCDC.

•  ContinuetoseekopportunitiesforonlineandalternativedeliverymethodsforSummerandFallcourses

•  ReviewopportunitiesforincreasingfreshairintakeandindoorexhaustwithHVACsystems.

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ATTACHMNET 2 - PAGE 6

Enhanced Cleaning and Disinfection

• Deepcleaningofcampuspriortoresumingoperations.

•  Incorporationofmorediligentandfrequentcleaningofhightouch

areas.

•  Implementationofelectrostaticsprayersfordisinfectionusingsafe

butequallyeffectivealternativestobleach.

•  Enhancedtrainingforcustodialstaffandanincreaseincleaningfrequencyprotocol.

• Cleaningofclassroomsinbetweenclasschanges.

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Workplace Safety and PPE

•  Installtrashcansatrestroomdoorswherepossible.

•  Installfootpullsonrestroomdoorswherepossible.

•  Maintainrestrictionsoncollegesponsoredtravel.

•  Provideofficersandworkforceinstructorswithameansforsafelycheckingtemperaturesforindividualswhorequestitand/orforstudentswhoattendclassthatrequiresclose-proximitywithoneanother.

•  Providedisinfectantwipesandglovesinclassroomswherehands-ontrainingoccurs.

•  Use pre-screeningnotice tolimitaccesstothosewhomayposeagreaterriskasseenonthisdocumentandtakemeasurestopro-activelyplanforprovidingassistanceforcontracttracing.

•  ContinuetorecommenduseofemployeeandstudentPPEtocovermouthandnose.

•  Provide guidancetoinstructors aboutclassroompracticesthatpromotethesafetyandwell-beingofstudents,facultyandstaffinclassroomsettings.

•  Developtrainingmodulestohelpoutlineroles,responsibilitiesandexpectationsofindividualsduringtheseperiodsoflimitation(studentsandfaculty/staff)

•  UnitManagerstoidentifystrategiesforminimizingcontactthroughscheduling,distancemeetings,andalternatingshiftsofteleworkandinpersonduringCOOPmeetingswithChiefRoy

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Resolution of Adoption WHEREAS, the College Board of Lord Fairfax Community College (LFCC) is concerned with the health and well- being of its students, faculty and staff and desires that the best possible emergency service be available to them as well as protecting its property, assets and natural resources; and, the President is concerned with the health and well- being of its students, faculty and staff and desires that the best possible emergency service be available to them as well as protecting its property, assets and natural resources; and WHEREAS, the §23.1-804 of the Code of Virginia requires that any public institution of higher education shall develop, adopt, and keep current a written crisis and emergency management plan; and every four years, each institution shall conduct a comprehensive review and revision of its crisis and emergency management plan to ensure the plan remains current, and the revised plan shall be adopted formally by the board of visitors or other governing body. Such review shall also be certified in writing to the Virginia Department of Emergency Management; and WHEREAS, such a plan has been presented by the LFCC Vice President for Finance and Administrative Services; developed by the LFCC Chief of Police in coordination with the requirements of the Virginia Department of Emergency Management, and with input from the Virginia Community College System (VCCS) and neighboring jurisdictions. NOW THEREFORE BE IT RESOLVED that the LFCC College Board, on this 4th day of June 2020, does hereby officially adopt the LFCC Emergency Operations Plan, to include plans and procedures for both natural and human caused disasters.

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LORD FAIRFAX COMMUNITY COLLEGE P.O. Box 47

Middletown, VA 22645 TO: LFCC Board FROM: LFCC Board Chair and Vice Chair Nominating Committee 2020 DATE: May 26, 2020 SUBJECT: Recommended Item for College Board Agenda The following item is recommended for the Agenda of the next College Board meeting: Information Item: _____ Action Item: __X__

Agenda Item Title: 2020-22 LFCC Board Chair and Vice Chair Nominations Initiating Administrator’s Recommendation (If funding is involved, please indicate appropriate budget line item number and title.):

Pursuant to the LFCC Board Bylaws Article Three, Section 2, the officers of the Board shall be elected biennially by the Board at its June meeting to serve from July 1 immediately following. Article Three, Section 1 states the officers of the Board shall be a chair, vice chair, a secretary and such other officers as may be elected in accordance with the provisions of this article; and that the vice chair will be considered to be the chair elect. Nominations for the offices of chair and vice chair during an election year will be proposed by a nominations committee consisting of the chair, vice chair and a board member appointed by the chair, preferably a past chair if available. The nominations committee shall be sensitive to locality representation and board rotation in its proposed nominations, which will be provided in writing to the Board prior to the election. The board approved nominations committee consisting of Bill Daniel, Pam McInnis, Rich Galecki and Kim Blosser propose the following board officer nominations for approval: 2020-22 LFCC Board Chair, Pamela M. McInnis, representing Warren County 2020-22 LFCC Vice Chair, Michael S. Wenger, representing Rappahannock County Attachments (List supporting documents.):

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LORDFAIRFAXCOMMUNITYCOLLEGEBOARD2020-21CalendarofScheduledMeetings

DATE TIME LOCATION September3,2020 12:00p.m. Carl&EmilyThompsonConferenceCenter, CorronCommunityDevelopmentCenter,

MiddletownCampus November12,2020 12:00p.m. Carl&EmilyThompsonConferenceCenter, CorronCommunityDevelopmentCenter, MiddletownCampus February4,2021 12:00p.m. Carl&EmilyThompsonConferenceCenter, CorronCommunityDevelopmentCenter, MiddletownCampus April1,2021 12:00p.m. TheBarn,FauquierCampus June3,2021 12:00p.m. Luray-PageCountyCenter

Note:AllCollegeBoardmeetingsarescheduledtobeginat12:00p.m.;alightlunchisservedat11:30a.m.Dates,timesandmeetinglocationsaresubjecttochangeduetounforeseencircumstances.

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minutes 247 - june 4 2020 · 2020. 6. 4. · minutes no. 247 page no. 3 board members discussed in...

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