minutes of council meeting - 16 october 2017 · web viewmonday 16 october 2017 council minutes...

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL

held in the COUNCIL CHAMBER, MALVERN TOWN HALL(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

on

16 October 2017

COUNCIL MINUTES

MONDAY 16 OCTOBER 2017

0

COUNCIL MINUTES


A. READING OF THE RECONCILIATION STATEMENT AND PRAYER

B. APOLOGIES

C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 2 OCTOBER 2017....................D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE

WITH SECTION 79 OF THE ACT1

E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

H. TABLING OF PETITIONS AND JOINT LETTERS

I. NOTICES OF MOTION

J. REPORTS OF SPECIAL AND OTHER COMMITTEES

K. REPORTS BY DELEGATES

L. GENERAL BUSINESS

1. PLANNING APPLICATION 1243/16 - 12 ABERDEEN ROAD, PRAHRAN - CONSTRUCTION OF TWO DWELLING ON A LOT AND A REDUCTION IN CAR PARKING REQUIREMENTS IN A GENERAL RESIDENTIAL ZONE ..........................

2. PLANNING APPLICATION 0593/17- 33-35 HUNTINGTOWER ROAD, ARMADALE - CONSTRUCTION OF A TWO STOREY APARTMENT BUILDING COMPROMISING TEN DWELLINGS....................................................................

3. PLANNING APPLICATION 1308/16 - 1034-1040 MALVERN ROAD & 16 MURRAY STREET, ARMADALE - PART DEMOLITION, USE AND DEVELOPMENT OF THE LAND FOR A CHILDCARE CENTRE, PROVISION OF PART OF THE CAR PARKING REQUIREMENT ON ANOTHER SITE, AND VARIATION OF AN EASEMENT.

PLANNING APPLICATION 1309/16 - 1074-1076 MALVERN ROAD, ARMADALE - PARTIAL DEMOLITION, BUILDINGS AND WORKS, BUSINESS IDENTIFICATION SIGNAGE ASSOCIATED WITH AN EXISTING EDUCATION CENTRE AND CHILD CARE CENTRE IN A HERITAGE OVERLAY, INCORPORATED PLAN OVERLAY AND GENERAL RESIDENTIAL ZONE...............

4. PLANNING APPLICATION 234/17 - 254 WATTLETREE ROAD, MALVERN - CONSTRUCTION OF A FOUR STOREY RESIDENTIAL BUILDING CONTAINING SIX DWELLINGS, REDUCTION IN CAR PARKING REQUIREMENTS AND ALTERATION TO A ROAD IN A ROAD ZONE, CATEGORY 1................................................................................................

5. STATEMENT OF COMMITMENT TO CHILD SAFETY ...........................................6. STONNINGTON PUBLIC HEALTH AND WELLBEING PLAN 2017-2021...............

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.

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7. ANNUAL REPORT 2016/17............................................................................8. DARLING ROAD, MALVERN EAST - PROPOSAL TO INSTALL

ILLUMINATED SCHOOL ZONE SIGNAGE..........................................................9. RECREATION PROJECTS WADSWORTH FIELD AND SIR ROBERT

MENZIES RESERVE........................................................................................10. COUNCIL MEETING DATES 2018...................................................................

M. OTHER GENERAL BUSINESS

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS

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PRESENT : CR JAMI KLISARIS, MAYOR

: CR GLEN ATWELL

: CR MARCIA GRIFFIN

: CR JOHN CHANDLER

: CR SALLY DAVIS

: CR JUDY HINDLE

: CR MATTHEW KOCE

: CR MELINA SEHR

: CR STEVE STEFANOPOULOS

COUNCIL OFFICERS PRESENT

: WARREN ROBERTS, CEO

: GEOFF COCKRAM

: SIMON THOMAS

: KAREN WATSON

: STUART DRAFFIN

: FABIENNE THEWLIS

: TONY OULTON

: JUDY HOGAN

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A. Reading Of The Reconciliation Statement And PrayerFabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The meeting began with a prayer at 7.00pm.

The Mayor, Cr Klisaris, introduced Councillors and the CEO, Warren Roberts. The CEO introduced Council Officers.

B. Apologies Nil

C. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 2 October 2017

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MARCIA GRIFFIN That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 2 October 2017 as an accurate record of the proceedings.

Carried

D. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Nil

E. Questions to Council from Members of the PublicDuring Council’s previous Ordinary Meeting three (3) sets of questions to Council were received from members of the public. All questions were relating to the proposed Stonnington Indoor Stadium, the Chadstone Bowling Club, the East Malvern RSL , Percy Treyvaud Reserve and Heritage.

At the time, I used my discretion available to me under Council’s General Local Law not to answer the questions at the meeting. As required under the Local Law, written answers were subsequently provided to the submitters. A copy of the responses is now tabled for inclusion in the minutes.

Questions and responses - Ms LawlorQuestion 1I note that Stonnington's website is showing the results from the public survey for the Wadsworth Field - Baseball Practice Facilities Upgrade. This survey ran from Monday 14th August to Sunday 3rd September 2017.

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The Community Consultation and Survey for the proposed Indoor Stadium commenced in June 2017 (according to Council's website) and concluded in early August, yet the results from this survey have not been released publicly. Can you please explain why council is holding back this information?

ResponseIt is Council’s policy to undertake a Social Impact Assessment for major development proposals.

In undertaking the SIA in accordance with Council’s Social Impact Assessment and Community Engagement Policies, the consultant was required to engage with the community. One of the options for that engagement was a survey.

The results of the community engagement that informed the SIA will be presented to Council as part of the Feasibility Study.

Question 2During the community workshops for the proposed Indoor Stadium, the question of Council's previous failure with transparency was raised, and council officers made a commitment that the full survey information would be released publicly before any decision was made by Council. When will this occur?

ResponseEach of the reports that contribute to the feasibility study will be included with the report to Council and be available to the public with the Agenda for the Council Meeting in accordance with Council’s standard practice.

Questions and responses - Mr WilliamsQuestion 1How is it that the feasibility study can be presented to the councillors when only the first part of the traffic study has been completed in the surrounding streets?

ResponseThe complete Traffic Impact Assessment will be presented to Council as part of the Feasibility Study.

Question 2 The residents were advised by Grant Smethurst that the initial traffic study was to get a base line and prior to the release of the feasibility a further traffic study WILL BE completed. Can Karen Watson or Tony Oulton please explain why one of their functionaries would make this statement and what action will the council officers take to remedy this situation?

ResponseIn the course of preparing the Traffic Impact Assessment, traffic and parking surveys have been undertaken and the results analysed, and the traffic and parking implications of the proposal have been assessed. This will inform the Traffic Impact Assessment and will be included with the Feasibility Study when presented to Council.

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Question 3 Can Mr Roberts, the Mayor or any other councillor, assuming they have been kept up to date, advise how much more than $100,000.00 allocated has been spent on the various feasibility submissions and studies?

ResponseAt the time Council adopted the recommendation to undertake the Feasibility Study, the estimated cost of the study was $100,000 and was to include the elements listed in the report to Council on 5 December 2016.

It is anticipated that upon completion, the Feasibility Study will have cost between $140,000 and $150,000. Additional costs have been incurred due to expanded traffic investigations, additional consultation, the review of sites and preparation of the Final Feasibility Study report.

Question 4 What was the cost of the three Hansens investigations? ResponseAs stated in the report to Council on 4 September 2017, the cost of the Assessment of Alternate Sites was $26,255.

Question 5Why have you not taken into account the views of 650+ members of the Chadstone Recreation and Civic Club?

ResponseThe views of all stakeholders will be considered as part of the feasibility study.

Question and response - Ms PatsialaridisQuestion 1I'd like to know how many councillors (and their direct family members) own and reside in a Heritage Listed property?

ResponseTwo Councillors reside in a property in a heritage listed area. Council is not able to provide information on direct family members of Councillors.

For tonight’s Ordinary Meeting of Council two (2) sets of Questions to Council have been received for response. In accordance with clause 424 of Council’s General Local Law a summary of the questions is as follows:-

Three (3) questions from Mr JollyThe questions relate to the proposed Stonnington Indoor Sports Stadium and will the Council be releasing details of the meeting with Glen Eira council regarding the suitability of the car park area adjacent to Caulfield race course as a location for the stadium and have Council Officers been directed to further explore this option. Has the meeting with Senator Hinch been rescheduled?

Three (3) questions from Ms WallishThe questions are seeking an explanation of the logic behind four elements relating to the proposed stadium in order to entice netball/basketball players to dedicated facilities within Stonnington and questions evidence to support the need for such a stadium.

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Council will answer the questions, but I use my discretion under Clause 424 (3) (b) of the Local Law to not provide the responses this evening but to provide written responses to the submitters within 14 working days and the responses will be put into the minutes of the following meeting.

F. Correspondence – (only if related to council business)Cr Griffin tabled the following correspondence:

An email from customer and resident asking for Council to intercede on behalf of the Health Bowl Café at Prahran Market who’s lease is not being renewed (another business proposed for area) despite availability of space and call for tenants.

An email from a resident of Bruce Street Toorak outlining increasing crime in area including a break in at his own home and lack of police presence.

Cr Davis tabled the following correspondence:

An email from a resident of Chadstone Road Malvern East outlining issues of concern in respect to the proposed stadium site especially for security and safety as there is already crime in the area – the author details the issues including traffic flow and carparking which he hopes are addressed in the Feasibility Study.

Six items from Malvern East netball players not supporting the proposed stadium with one suggesting that the Waverley venue is suitable.

Cr Chandler tabled the following correspondence:

An email from customer and resident and letter from customer and resident expressing concern and disappointment that lease of Health Bowl Café at Prahran Market is not being renewed and asking that this be followed up as it is not a good decision

An email from the Municipal Group of Valuers providing a critical update on the State Government proposal to take over the rating valuation process from Local Government and seeking Council action.

Cr Atwell tabled the following correspondence:

Email from East Malvern Junior Football Club President outlining concerns at not being able to accommodate all their teams and players at the current sporting grounds and why they need Basil Reserve and asking Council for further consideration of this request.

Cr Sehr tabled the following correspondence:

Email from Prahran Citizens Advice Bureau seeking an additional five parking permits for the Elizabeth Street carpark for use by volunteers of the service.

G. Questions to Council Officers from Councillors

1. Prahran Citizens Advice Bureau – Volunteer Parking PermitsCr Sehr referred to letter from Prahran Citizens Advice Bureau which seeks 5 more parking passes for volunteers to park in Elizabeth Street carpark.

Cr Sehr asked what action is being taken and the General Manager Assets and Services Simon Thomas took the question on notice.

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2. Development Asset Protection BondsCr Griffin as about the development bonds for make good any damage to Council roads and footpaths etc.by developers - are they adequate or does the fee need review, who does the work - the developer or Council, how is it assessed and also expressed concerns at patch-work roads.

The General Manager Planning and Amenity Stuart Draffin advised of Local Law permit process and assessment before and after works with the developer to repair which is checked in case further work is required. As for patch work, much of this is from service authorities who do not have to apply for permits.

3. Inadequate Police numbers in municipality

Cr Griffin referred to email tabled under Correspondence from a resident of Bruce Street Toorak regarding the increase in crime in the area and the lack of police presence. Cr Griffin asked that a letter to be written to Victoria Police seeking an increase in Police numbers in Prahran (Stonnington region).

The CEO Warren Roberts said this would be done.

4. Launch of Revitalised Greville Street -

Cr Stefanopoulos asked if an event for the launch of the revitalised Greville Street could be undertaken in the new year.

The General Manager Assets and Services Simon Thomas advised this will be arranged.

5. Basil ReserveCr Atwell referred to the Council resolution in June 2017 regarding the relocation of the German Shepherd Club from Basil Reserve – He then referred to an email he tabled under correspondence from the President of the East Malvern Junior Football Club that outlines the impact to the club if the status quo remains as many of the teams and players will not be able to be accommodated for their sport.

Cr Atwell asked that Officers please investigate and report back to Council on an interim relocation of the German Shepherd Dog Club from Basil Reserve to Waverley Oval in East Malvern from 2018.

The General Manager Community and Culture Karen Watson advised that this will be followed up.

6. High Care Adult Change Places – need access in public placesCr Atwell In line with the Access and Inclusion Plan asked can Officers please assess the feasibility of Stonnington becoming a formal supporter of the ‘Changing Places’ organisation? (already backed by Vic Govt, TAC, Maroondah, Port Phillip, Yarra, Melton, Mornington Peninsula, Knox and others)The General Manager Community and Culture Karen Watson advised that this will be

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followed up and a report prepared.

Cr Atwell further requested a report that assesses the feasibility of including a changing place at the Cato Square development as it is a timely opportunity for this destination to be universally accessible for people with high care needs.The General Manager Assets and Services Simon Thomas advised that this will be followed up and a report prepared.

7. High incidence of adult measles in communityCr Davis reported on a recent media article that highlighted the increasing prevalence of measles in adults.Cr Davis asked that Council communications to the community focus on the availability of adult immunisation from Council to stop this disease.The General Manager Planning and Amenity Stuart Draffin advised that this would be followed up with the Communications Department.

Cr Davis further asked if Council had any cases of measles reported in the municipality?

The General Manager Community and Culture Karen Watson took this question on notice.

8. Diving Pool and Board at Harold Holt pool -Cr Koce asked for an update an update on the diving pool and tower at the Harold Holt Pool as it has been some time since this was requested.The General Manager Assets and Services Simon Thomas advised that Council had lodged the necessary application for approval with Life Saving Victoria in May 2016 and despite providing further information and plans, is still awaiting a response. Cr Koce asked if a update report could be provided at the next Briefing.

The General Manager Assets and Services Simon Thomas advised this will be prepared.

H. Tabling of Petitions and Joint LettersCr Davis tabled the following petitions:

A petition with 25 signatures asking “ that planning item 254 Wattletree Road comes before Council on Monday 16 October 2017 ….and request that this matter be deferred and a consultative meeting be arranged so residents can discuss particular issues of concern with the developers, to hopefully reach mutually agreed minor amendments to help protect neighbours amenity.”

A petition with 36 signatures “draws to the attention of Council: current 2 hour parking restrictions in Ardrie Road end at 9pm; surrounding streets 2 hour restrictions end at either 5pm or 6pm…and therefore request that: change to the 2 hour parking restrictions in Ardrie Road to end at 6pm.”

PROCEDURAL MOTION: MOVED CR GLEN ATWELL SECONDED CR MARCIA GRIFFIN

That the petitions be received.Carried

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I. Notices of MotionNil

J. Reports of Special and Other CommitteesThe CEO Warren Roberts tabled the following Assembly of Councillors Records:

Community Services Advisory Committee meeting held on 9 October 2017 Councillor Briefing held on 9 October 2017 Economic Development and Culture Advisory Committee held on 16 October 2017

Cr Griffin reported on the meeting of Economic Development and Culture Advisory Committee held on 16 October 2017 where the following points were discussed:

Glow 2017 – evaluation

Spring Fashion Festival – post event

Christmas concerts at Como Park and Central Park and looking for sponsorship

New mural on the corner of Greville and Chapel Street wall

Business boot-camps

Living sculptures – up-lighting on trees

Business clusters

Spring into Garden

Cr Stefanopoulos reported on the History Committee recent launch of the exhibition at Northbrook entitled “The Mayoral Office: More than Chains and Robes”.

K. Reports of DelegatesNil

L. General Business

1 PLANNING APPLICATION 1243/16 - 12 ABERDEEN ROAD, PRAHRAN - CONSTRUCTION OF TWO DWELLING ON A LOT AND A REDUCTION IN CAR PARKING REQUIREMENTS IN A GENERAL RESIDENTIAL ZONE

MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR MELINA SEHR

That a Notice of Decision to Grant a Planning Permit No: 1243/16 for the land located at 12 Aberdeen Road, Prahran be issued under the Stonnington Planning Scheme for construction of two dwellings on a lot and a reduction in car parking requirements in a General Residential Zone subject to the following conditions:

1. Before the commencement of the development, 1 electronic copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans amended 7 September 2017 but modified to show:

a) Revised layout of rear (south) yards of both dwellings to show vehicle

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access to and from Kent Lane occurring along the east and west boundaries of the site.

b) Existing and Proposed Floor Levels to be shown on plans, including existing levels at the rear (south) of the site on the lane and finished floor levels of rear (south) garage.

c) Finished Floor Level at Ground Floor of both dwellings raised by 200mm with no increase in the overall building height.

d) Location of Mailboxes of both dwellings shown on plans.

e) Location of external storage cages that have a minimum area of 6 cubic metres as to comply with Clause 55.05-6 shown on plans.

f) Details of the first and second floor vertical metal screens associated with habitable room windows and terraces to comply with Standard B22 of Clause 55.05-6.

g) Height, material and transparency of boundary fences between the two dwellings as to comply with Clause 55.04-7 shown on plans.

h) Any changes as required by the Landscape Plan in accordance with Condition 3.

i) Any changes required by Condition 5, including location of any proposed measures included in the Sustainable Design Assessment.

j) Any changes required by Condition 7, including dimensioned location of any proposed rainwater tanks with annotations demonstrating the proposed areas for rain water collection, connectivity between features and the proposed means of reuse.

k) The ground floor light well setback 1.4m from the western boundary, so that the setback from the west is consistent with the setback from the east.

l) The first and second floor light wells setback 1.39m from the western boundary, so that the setback from the west is consistent with the setback from the east

m) Air conditioning units to be relocated from the light well to the roof

All to the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason (unless the Stonnington Planning Scheme specifies that a permit is not required) without the prior written consent of the Responsible Authority.

3. Concurrent with endorsement of plans, a landscape plan to be prepared by a landscape architect or suitably qualified or experienced landscape designer, must be submitted to and approved by the Responsible Authority. When approved, the landscape plan will be endorsed and will then form part of the permit. The landscape plan must be drawn to scale with dimensions and 1

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electronic copy of the plan must be provided. The landscape plan must be generally in accordance with the Landscape Plan dated 24 May 2017 prepared by John Patrick Landscape Architects Pty Ltd but modified to show:

a) The layout of the development as per amended plan Council date stamped 8 September 2017.

b) Any plan changes as required under Condition 1.

4. Before the occupation of the development, the landscaping works as shown on the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority. Landscaping must then be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

5. Concurrent with the endorsement of any plans pursuant to Condition 1 a Sustainable Design Assessment (SDA) must be submitted to and approved by the Responsible Authority. Upon approval the SDA will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SDA to the satisfaction of the Responsible Authority. The SDA must be generally in accordance with the SDA dated 24 May 2017 but modified to show the plan changes required under Condition 1 and to reflect the amended plans Council date stamped 8 September 2017.

6. All works must be undertaken in accordance with the endorsed Sustainability Design Assessment to the satisfaction of the Responsible Authority. No alterations to the Sustainable Management Plan may occur without written consent of the Responsible Authority.

7. Concurrent with the endorsement of plans, the applicant must provide a Water Sensitive Urban Design Response (WSUDR) addressing the Application Requirements of the Water Sensitive Urban Design Policy to the satisfaction of the Responsible Authority. All proposed treatments included within the WSUDR must also be indicated on the plans. The WSUDR must be generally in accordance with the WSUDR dated 24 May 2017 but modified to show the plan changes required under Condition 1 and to reflect the amended plans Council date stamped 8 September 2017.

8. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.

9. Any poles, service pits or other structures/features on the footpath required to be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

10. The level of the footpaths and/or laneways must not be lowered or altered in any way to facilitate access to the site.

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11. The collection of wastes and recyclables from the premises (other than normal Stonnington City Council collection) must be in accordance with Council's General Local Laws.

12. Prior to the occupation of the building, fixed privacy screens (not adhesive film) designed to limit overlooking as required by Standard B22 of Clause 55.04-6 in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.

13. Prior to the occupation of the building/ commencement of use, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

14. A report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared in accordance with that report prior to a building permit being issued. All drainage must be by means of a gravity based system with the exception of any basement ramp and agricultural drains which may be pumped.

15. All utility services to the subject land and buildings approved as part of this permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

16. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit. In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES:

i. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

ii. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and

ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

A Division was called by Crs Stefanopoulos and Hindle:

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For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia Griffin, Sally Davis, Glen Atwell and Steve Stefanopoulos

Against: Cr Judy HindleAbsent: Nil

Carried

2 PLANNING APPLICATION 0593/17- 33-35 HUNTINGTOWER ROAD, ARMADALE - CONSTRUCTION OF A TWO STOREY APARTMENT BUILDING COMPROMISING TEN DWELLINGS

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR MARCIA GRIFFIN

That consideration of Planning Application 0593/17 for the land located at 33-35 Huntingtower Road, Armadale be deferred to the next meeting of Council to enable further information to be obtained.

Carried

3 PLANNING APPLICATION 1308/16 - 1034-1040 MALVERN ROAD & 16 MURRAY STREET, ARMADALE - PART DEMOLITION, USE AND DEVELOPMENT OF THE LAND FOR A CHILDCARE CENTRE, PROVISION OF PART OF THE CAR PARKING REQUIREMENT ON ANOTHER SITE, AND VARIATION OF AN EASEMENT. ANDPLANNING APPLICATION 1309/16 - 1074-1076 MALVERN ROAD, ARMADALE - PARTIAL DEMOLITION, BUILDINGS AND WORKS, BUSINESS IDENTIFICATION SIGNAGE ASSOCIATED WITH AN EXISTING EDUCATION CENTRE AND CHILD CARE CENTRE IN A HERITAGE OVERLAY, INCORPORATED PLAN OVERLAY AND GENERAL RESIDENTIAL ZONE.

MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR

That Council advise VCAT and other interested parties that had a Failure to Determine appeal not been lodged, a Refusal to Grant a Planning Permit No: 1308/16 would have been issued for the land located at 1034-1040 Malvern Road & 16 Murray Street Armadale under the Stonnington Planning Scheme for part demolition, use and development of the land for a childcare centre, provision of part of the car parking requirement on another site, and variation of an easement subject to the following grounds:1. The traffic impacts of the proposal are unresolved.AND

That Council advise VCAT and other interested parties that had a Failure to Determine appeal not been lodged, a Refusal to Grant a Planning Permit No: 1309/16 would have been issued for the land located at 1074 - 1076 Malvern Road Armadale under the Stonnington Planning Scheme for partial demolition, buildings and works, business identification signage associated with an existing education centre and child care centre in a Heritage Overlay, Incorporated Plan Overlay and General

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Residential Zone on the following grounds:

1. The proposed extension to Montrose House is unsympathetic to the heritage place and contrary to the objectives of Clause 15.03 (Heritage) and Clause 21.06-10 (Heritage), Clause 22.04 (Heritage Policy) and Clause 43.01 (Heritage Overlay) of the Stonnington Planning Scheme.

2. The design response relies on the removal of a number of significant trees. The removal of these trees is not supported. The development must be redesigned to ensure the retention of all significant trees.

3. The proposal fails to retain existing significant trees on the site and does not provide an adequate landscape response as sought by Clause 21.06 (Built Environment and Heritage) and Clause 22.23 (Neighbourhood Character Policy).

4. The proposed crossover locations involve removal of mature street trees and the impact on a number of other street trees is unresolved.

5. The landscape response and whether adequate space is available for proposed planting is unresolved.

6. The traffic and parking impacts of the proposal are unresolved.

7. The ‘learn to swim’ and use of land as indoor recreation is unresolved.A Division was called by Cr Hindle:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia

Griffin, Sally Davis, Glen Atwell, Judy Hindle and Steve StefanopoulosAgainst: NilAbsent: Nil

Carried

4 PLANNING APPLICATION 234/17 - 254 WATTLETREE ROAD, MALVERN - CONSTRUCTION OF A FOUR STOREY RESIDENTIAL BUILDING CONTAINING SIX DWELLINGS, REDUCTION IN CAR PARKING REQUIREMENTS AND ALTERATION TO A ROAD IN A ROAD ZONE, CATEGORY 1

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL

That consideration of Planning Application 234/17 for the land located at 254 Wattletree Road, Malvern be deferred until 20 November 2017 to enable a Planning Consultative meeting to be held.

Carried

Cr Koce left the meeting at 7.57pm.

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5 STATEMENT OF COMMITMENT TO CHILD SAFETY

MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR MARCIA GRIFFIN

That Council resolve to endorse the Statement of Commitment to Child Safety as required under the Victorian Government Child Safe Standards, as follows:“City of Stonnington has a zero tolerance to child abuse. All Council Officers, including employees, contractors, volunteers and Councillors have a legal and moral obligation to keep children safe and promote their best interests. All children regardless of their age, gender identity, sexual orientation, ethnicity, religious beliefs, ability and family background have the right to be protected from harm and to be treated with dignity, respect and integrity. As a child safe organisation we are committed to providing welcoming, safe and accessible environments where children feel valued, listened to and considered in decisions that affect their lives. The need to remove or reduce the risk of child abuse informs our decision making concerning children in our care. We have specific policies, procedures and practices in place to support our people to achieve these commitments.”

Carried

Cr Koce returned to the meeting at 7.58pm.

6 STONNINGTON PUBLIC HEALTH AND WELLBEING PLAN 2017-2021

MOTION: MOVED CR GLEN ATWELL SECONDED CR SALLY DAVIS That Council:1. Adopts the Stonnington Public Health and Wellbeing Plan 2017-2021; and2. Submits the Stonnington Public Health and Wellbeing Plan 2017-2021 to the

Department of Health and Human Services. Carried

Cr Davis left the meeting at 8.01pm.

7 ANNUAL REPORT 2016/17

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE

That Council:

1. Receives the Annual Report 2016/17.

2. Notes that the Victorian Auditor General’s Office has provided unqualified audit opinions on the financial statements and performance statement.

3. Notes the Annual Report has been submitted to the Minister for Local Government in accordance with legislative requirements.

.Carried

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Cr Davis returned to the meeting at 8.02pm.

8 DARLING ROAD, MALVERN EAST - PROPOSAL TO INSTALL ILLUMINATED SCHOOL ZONE SIGNAGE

MOTION: MOVED CR SALLY DAVIS SECONDED CR GLEN ATWELL That the proposal to install illuminated school zone signage in Darling Road, Malvern East between Ailsa Avenue and Waverley Road, be endorsed.

Carried

9 RECREATION PROJECTS WADSWORTH FIELD AND SIR ROBERT MENZIES RESERVE

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MATTHEW KOCE That Council:1. Note the summary findings of community consultation undertaken the

proposed upgrade of Baseball Practice Facilities Upgrade at Wadsworth Field, Sir Zelman Cowan Park, Kooyong and proposed installation of cricket practice nets at Sir Robert Menzies Reserve, Malvern.

2. Undertake regular inspections of both reserves to ensure that sports club users maintain the areas in a neat and tidy state, and advise clubs that any equipment left outside designated storage areas will be confiscated at the club’s expense.

3. Endorse the commencement of both projects.Carried

10 COUNCIL MEETING DATES 2018

MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR GLEN ATWELL That Council:1. adopts the listed Council meeting dates for 2018;

2. advertises the Ordinary Council meeting dates in the Local Leader newspaper; and

3. lists the Ordinary Council meeting dates on its website.Carried

M. Other General BusinessCr Griffin asked for a copy of the list of roads being subjected to upgrades this year. The General Manager Assets and Services Simon Thomas advised this would be circulated to all Councillors.

COUNCIL MINUTES


Cr Koce spoke on the estimated $1.2b Jam Factory redevelopment which will be all commercial and the impact that the development will have both during development and after, on South Yarra Railway Station. He emphasised that the State Government really needs to further consider the installation of a link at South Yarra Railway Station to the new Metro rail now as well as the upgrade to South Yarra Station as the numbers of commuters will increase significantly as a result of this redevelopment and to not do a link has the potential to curtail the growth of this area. He noted that the time is now to act not after and cannot understand why this is not being considered by the State Government.

N. Urgent BusinessCr Sehr advised that the State Taxation Bill 2017 is due to be considered again with the proposal to move the process of undertaking all rating valuations in Victoria to the State Government and it is urgent that Council further lobby the opposition parliamentary representatives to not support this proposal.

PROCEDURAL MOTION: MOVED CR STEVE STEFANOPOULOS SECONDED CR JOHN CHANDLER

That consideration of the lobbying of the opposition parliamentary representatives seeking support in opposing the proposal to move the process of undertaking all rating valuations in Victoria to the State Government be considered and item of Urgent Business. (8.17pm)

Carried

MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE

That Council makes further representations to Parliamentary representatives in opposition in the strongest possible terms, to the proposal contained in the State Taxation Acts Amendment Bill 2017 which proposes to annualise and centralise statutory valuations in Victoria.A Division was called by Cr Koce:For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia Griffin,

Sally Davis, Glen Atwell, Judy Hindle and Steve StefanopoulosAgainst: NilAbsent: Nil

Carried

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE

That Council resume Standing Orders. (8.25pm)Carried

O. Confidential BusinessNil

COUNCIL MINUTES


There being no further business the meeting closed at 8.25pm

Confirmed on Monday 30 October 2017

...................................................................................CR JAMI KLISARIS, MAYOR

COUNCIL MINUTES


ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date:Monday 9 October 2017Name of Meeting: Community Services Advisory CommitteeTime: 5.00pm – 6.00pmAssembly Location: Meeting Room M.1, Malvern Town Hall

IN ATTENDANCE:

Councillors:Cr Stefanopoulos

Council Officers:Karen Watson, General Manager Community and CultureCath Harrod, Manager Children and Family Services/ Festivals and EventsHannah Morton, Executive Assistant / Special Projects

Matter/s Discussed:

Item Description1. Childcare and Youth Services – Service Reviews2. Seniors Festival3. Other Business

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meeting

Councillors:

Nil

Council Officers:

Nil

Form completed by: Karen Watson

COUNCIL MINUTES




ASSEMBLY DETAILS

Date: Monday 9 October 2017 Councillor BriefingTime: 6.05pm

Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern

IN ATTENDANCE

Councillors:

Cr J Klisaris (Mayor) Cr G Atwell Cr J Chandler

Cr J Hindle Cr M Griffin Cr M Koce

Cr M Sehr Cr S Davis Cr S Stefanopoulos

Council Officers:

Warren Roberts (CEO) Stuart Draffin Simon Thomas

Karen Watson Geoff Cockram Judy Hogan

Susan Price Tony Oulton

Alexandra Kastaniotis Catherine Keating

Cath Harrod

Matter/s Discussed:

1. 6PM PRESENTATION - CHADSTONE SHOPPING CENTRE

2. STATEMENT OF COMMITMENT TO CHILD SAFETY

3. STONNINGTON PUBLIC HEALTH AND WELLBEING PLAN 2017-2021

4. 7PM COUNCILLOR GROUP PHOTOGRAPHS

5. 7.30PM PRESENTATION: BANGS ESTATE PRAHRAN DEVELOPMENT PLAN

6. RECREATION PROJECTS WADSWORTH FIELD AND SIR ROBERT MENZIES RESERVE

7. DARLING ROAD, MALVERN EAST - PROPOSAL TO INSTALL ILLUMINATED SCHOOL ZONE SIGNAGE

8. PLANNING APPLICATION 1243/16 - 12 ABERDEEN ROAD, PRAHRAN - CONSTRUCTION OF TWO DWELLING ON A LOT AND A REDUCTION IN CAR PARKING REQUIREMENTS IN A GENERAL RESIDENTIAL ZONE

9. PLANNING APPLICATION 0593/17- 33-35 HUNTINGTOWER ROAD, ARMADALE - CONSTRUCTION OF A TWO STOREY APARTMENT BUILDING COMPROMISING TEN DWELLINGS

10. PLANNING APPLICATION 1308/16 - 1034-1040 MALVERN ROAD & 16 MURRAY STREET, ARMADALE - PART DEMOLITION, USE AND DEVELOPMENT OF THE LAND FOR A CHILDCARE CENTRE, PROVISION OF PART OF THE CAR PARKING REQUIREMENT ON ANOTHER SITE, AND VARIATION OF AN EASEMENT.

COUNCIL MINUTES


PLANNING APPLICATION 1309/16 - 1074-1076 MALVERN ROAD, ARMADALE - PARTIAL DEMOLITION, BUILDINGS AND WORKS, BUSINESS IDENTIFICATION SIGNAGE ASSOCIATED WITH AN EXISTING EDUCATION CENTRE AND CHILD CARE CENTRE IN A HERITAGE OVERLAY, INCORPORATED PLAN OVERLAY AND GENERAL RESIDENTIAL ZONE.

11. PLANNING APPLICATION 234/17 - 254 WATTLETREE ROAD, MALVERN - CONSTRUCTION OF A FOUR STOREY RESIDENTIAL BUILDING CONTAINING SIX DWELLINGS, REDUCTION IN CAR PARKING REQUIREMENTS AND ALTERATION TO A ROAD IN A ROAD ZONE, CATEGORY 1

12. COUNCIL MEETING DATES 2018

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting

Councillors:

Nil

Council Officers: Nil

Form completed by: Judy Hogan

COUNCIL MINUTES




ASSEMBLY DETAILS:

Date:Monday 16 October 2017Name of Meeting: Economic Development and Culture Advisory CommitteeTime: 5:00pm – 6:00pm

Assembly Location: Meeting Room M.1, Malvern Town Hall - Stonnington City Centre

IN ATTENDANCE:

Councillors:Cr Griffin Cr Hindle Cr StefanopoulosMayor Cr Klisaris

Council Officers:Karen Watson, General Manager Community and CultureCath Harrod, Manger Children and Family Services / Festivals and EventsChristina Foscolos, Acting Economic Development, Arts and Tourism CoordinatorNicole Warren, Acting Coordinator Festivals and EventsJess Dyer, Economic Development Officer

Matter/s Discussed:

1. Glow 2017 – Evaluation

2. Hall of Fame / Spring Fashion – Post Event

3.

Christmas Concerts

Program

Sponsorship Proposal

4. Arts Update

5. Business Bootcamp

6. Living Sculptures

7. Entertainment idea for young people in Chapel Street

8. Other Business

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meeting

Councillors: NoneCouncil Officers: NoneForm completed by: Karen Watson

minutes of council meeting - 16 october 2017 · web viewmonday 16 october 2017 council minutes...

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