minutes of council meeting - 20 august 2018 · 8/20/2018 · council minutes monday 20 august 2018...

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL held in the COUNCIL CHAMBER, MALVERN TOWN HALL (CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN) on 20 August 2018

COUNCIL MINUTES MONDAY 20 AUGUST 2018

A. READING OF THE RECONCILIATION STATEMENT AND AFFIRMATION STATEMENT

B. INTRODUCTIONS

C. APOLOGIES

D. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1) 1. MINUTES OF THE COUNCIL MEETING HELD ON 6 AUGUST 2018 .......... 5

E. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE WITH SECTION 79 OF THE ACT1

F. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

G. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

H. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

I. TABLING OF PETITIONS AND JOINT LETTERS

J. NOTICES OF MOTION

K. REPORTS OF SPECIAL AND OTHER COMMITTEES

L. REPORTS BY DELEGATES

M. GENERAL BUSINESS INCLUDING OTHER GENERAL BUSINESS

1. PLANNING APPLICATION 0498/17 - 44-46 DUKE STREET, WINDSOR - CONSTRUCTION OF A NEW DWELLING ON A LOT OF LESS THAN 300SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND REDUCTION TO THE CAR PARKING REQUIREMENT ............................................................ 8

2. PLANNING APPLICATION 0309/18 - 3/11 LINCOLN PLACE, WINDSOR - EXTENSION OF AN EXISTING TWO STOREY DWELLING WITH TWO ADDITIONAL STOREYS ...................................................................... 9

3. PLANNING APPLICATION 0450/17 - 14 DOON STREET, PRAHRAN - CONSTRUCTION OF A DWELLING ON A LOT LESS THAN 500 SQUARE METRES IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND VARIATION TO A CARRIAGEWAY EASEMENT .......................................................... 10

4. PLANNING APPLICATION 1351/17 - 44 CLIFTON STREET, PRAHRAN - CONSTRUCTION OF AN EIGHT STOREY BUILDING, COMPRISING OFFICES AND A DWELLING AND REDUCTION IN CAR PARKING REQUIREMENT ... 13

5. PLANNING APPLICATION 1058/17 - 58 CHAPEL STREET, WINDSOR – PARTIAL DEMOLITION OF THE EXISTING BUILDING AND CONSTRUCTION OF A THREE STOREY ADDITION TO COMPRISE A DWELLING AND REDUCTION IN THE ASSOCIATED CAR PARKING REQUIREMENT .......... 17

6. VEHICLE CROSSING APPLICATION – 76 LANG STREET, SOUTH YARRA .......................................................................................... 18

7. 1-3 VALETTA STREET, MALVERN - PLAQUE DESIGN ........................ 19

1 Note that s.79 (1) (a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.


8. INFRASTRUCTURE VICTORIA - FIVE-YEAR FOCUS: IMMEDIATE ACTIONS

TO TACKLE CONGESTION ................................................................ 19 9. ROAD CONDITION MANAGEMENT AND FUNDING PRACTICES .............. 20 10. CAWKWELL STREET AND MCARTHUR STREET, MALVERN - PARKING

INVESTIGATION RESULTS ............................................................... 20 11. HAWKSBURN ROAD, SOUTH YARRA - PROPOSAL TO INSTALL 2-HOUR

PARKING RESTRICTIONS ................................................................. 20 12. PRAHRAN MARKET BOARD CHAIR - INTERVIEW PANEL .................... 21

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS


PRESENT : CR STEVEN STEFANOPOULOS, MAYOR : CR JOHN CHANDLER : CR SALLY DAVIS : CR JUDY HINDLE : CR JAMI KLISARIS : CR MATTHEW KOCE : CR MELINA SEHR

COUNCIL OFFICERS PRESENT

: WARREN ROBERTS, CEO : GEOFF COCKRAM : SIMON THOMAS : STUART DRAFFIN : CATH HARROD : ANTHONY DEPASQUALE : FABIENNE THEWLIS : JUDY HOGAN


The meeting began at 7.00pm.

A. Reading Of The Reconciliation Statement Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The Mayor Cr Stefanopoulos read the following Affirmation Statement: We are reminded that as Councillors. we are bound by our Oath of Office to undertake the duties of Councillor in the best interests of the people of the City of Stonnington and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in us under the Local Government Act and any other relevant Act.

B. Introductions The Mayor Cr Stefanopoulos introduced the Councillors and Chief Executive Officer Warren Roberts. Mr Roberts then introduced the Council Officers.

C. Apologies

Cr Davis noted that Cr Atwell was not at the meeting tonight as his wife Laura had just come home from hospital after the arrival of their son Austin, a brother for Ivy. Cr Davis extended the best wishes and congratulations of Council to Cr Atwell and Laura on this new addition to their family.

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR JUDY HINDLE That the apologies received from Cr Griffin and Cr Atwell be accepted and Leave of absence be grant for this meeting.

Carried

D. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 6 August 2018

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council and the Confidential Minutes of the Council Meeting of the Stonnington City Council held on 6 August 2018 as an accurate record of the proceedings.

Carried

E. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Cr Sehr declared a Direct Conflict of interest in Item 3 - Planning Application 0450/17 - 14 Doon Street, Prahran - Construction of a dwelling on a lot less than 500 square metres in a Neighbourhood Residential Zone and variation to a carriageway easement as she lives within the affected area.


F. Questions to Council from Members of the Public The Mayor Cr Stefanopoulos advised that at Council’s previous Ordinary Meeting no Questions to Council were submitted, and further for tonight’s Ordinary Meeting of Council no Questions to Council have been received.

G. Correspondence – (only if related to council business) Cr Davis tabled the following correspondence:

• Email from a local resident of Kardella Street Malvern East regarding the number of disabled parking spots behind Coles in Malvern and explains why he thinks there should be at least 10 and asks for Council’s consideration of this request.

• Email from a local resident asking if Council would look at the possibility of recycling food and green waste together which led to a reduction in rates at another Council. Cr Davis noted she would ask a Question of Officers on this matter.

Cr Chandler tabled the following correspondence:

• Email from a resident being a copy of previous correspondence that he had sent regarding the intersection of Forster and Oxford Streets as traffic is more dangerous due to new carpark at development that restricts vision at the Intersection of these two streets and seeking consideration of the installation of two substantial speed humps.

• Email from residents of Cliff Street South Yarra regarding the intersection of Bray and Simmons Street South Yarra that needs urgent traffic management to slow northbound traffic in Bray Street especially those swerving to avoid the speed hump at the roundabout. Cr Chandler noted that there is a large hoarding around new development so the footpath narrows and the traffic speeds up, all very dangerous and asked Officers to look at the traffic management in this area and bring a report back to Briefing.

• Email from a concerned resident of Rockley Road South Yarra regarding the Infrastructure Victoria report and how it relates to Stonnington. He outlines some points and urges the Council take a more aggressive response than that outlined in the Council report – Item 8.

• Email from local parents asking if Council would consider a proposal to install a bench seat at Victoria Gardens with a plaque in memory of their daughter and grandson who both died of brain cancer who spent a lot of time in these gardens. Cr Chandler said they have also been having discussions with the Friends of Victoria gardens and that he is seeking a positive consideration of this request.

• Letter from Toorak Village Traders Association asking for budget consideration for further urgent upgrade works of Toorak Village and outlines what they consider should be addressed.

Cr Hindle tabled the following correspondence:

• Two email objections regarding the proposed demolition of 34 Armadale Street Armadale

• An email from a local resident regarding recycling of all food scraps through garden waste bins and also change the doggy poo bags that Council has to corn starch bags made in Australia. The author also comments that in small units she would prefer the option to have smaller size recycle bins.

Cr Stefanopoulos tabled the following correspondence:

• Email from Bowen Street resident off Williams Road asking for a Right- hand filter light for the intersection of Williams & Dandenong Rds. Cr Stefanopoulos asked that Officers can also look for the same at Orrong Road.


H. Questions to Council Officers from Councillors 1. Green Waste Recycling

Cr Davis referred to the letters tabled regarding the recycling of more green waste to include food scraps and when might Council start this as already in Glen Eira.

In response the General Manager Assets and Services Simon Thomas advised that a report is coming to Briefing soon that is proposing a trial area for this recycling of green waste to assess the patronage/logistics and costs and so on with a report to then come back to Council to consider before any roll-out to the entire municipality.

2. Toorak Park Redevelopment

Cr Sehr asked about the proposed development of Toorak Park and the PPP with Prahran Cricket Club – asking how Council is progressing with receiving the proposed State Grants (before the coming state election caretaker period) being the $1m for a feasibility study and new nets and $750K for upgrade of the lights.

The CEO Warren Roberts took the question on notice and will follow up and memo Councillors with response.

3. Porter Street Prahran Cr Sehr noted that Porter Street, with the change of direction of traffic now has speeding

traffic (and expressed concerned at poles on edge of footpath too) which is dangerous especially when they get to corner with Commercial Rd – feels it is only a matter of time before an accident. Cr Sehr asked for speed and traffic counts to be undertaken and a report back to a Council Briefing

The General Manager Assets and Services Simon Thomas noted it would be investigated.

4. Bins on Footpaths

Cr Hindle noted she had observed in Toorak Road near the Village the number of bins left out at around 2pm on Sunday from flats near Tintern Street (about 12 bins – which looks unsightly for the shopping strip) and asked what could be done about this.

The General Manager Planning and Amenity Stuart Draffin took the question on notice with CEO Warren Roberts referring to the Procedure and Protocol document with the Local Law and advising of the hours that bins should not be out before(3pm) and when they have to be returned in by – (4am the day after collection).

5. Disability Parking Bays at Harold Holt Pool

Cr Chandler advised that a regular patron of the Harold Holt pool has not been able to park in disabled parking area as it appears that the cleaners are there at 6am in the morning. The Mayor Cr Stefanopoulos advised that this has already been followed up with the relevant Officers and they are following up with the cleaners.

6. Surrey Road North


Cr Chandler commented that Surrey Road North near Toorak South Yarra Library –road surface condition is terrible and full of patches. He asked if this street is in the budget to resurface and asked that it be inspected and report brought back to Council Briefing what is proposed.

The General Manager Assets and Services Simon Thomas took the question on notice.

7. GLOW Festival

Cr Davis advised that she had attended the GLOW Festival at Central Park with the mayor Cr Stefanopoulos, and Councillors Atwell, Griffin and Hindle Councillors and very impressed and asked how this compared to previous years for numbers etc.

The General Manager Community and Culture Cath Harrod advised that numbers were good over the four nights with an estimated 16,500 attendees which was up on the previous year, despite the weather.

I. Tabling of Petitions and Joint Letters Nil

J. Notices of Motion Nil

K. Reports of Special and Other Committees The CEO Warren Roberts tabled the Assembly of Councillor Records for the following meetings:

• Strategic Communication and Engagement Committee meeting held on 6 August 2018 • Councillor Briefing held on 13 August 2018 • Cato Street Redevelopment Steering Committee meeting held on 15 August 2018

L. Reports of Delegates The Mayor Cr Stefanopoulos tabled two Sustainable Cities Awards 2018 from Keep Australia Beautiful that Council won for:

• Yarra River Biodiversity Project – Protection of the Environment Council Award; and

• Friends of Gardiners Creek, Clean Up Australia Day and national Tree Day – Community Government Partnership

and commended Council staff on this work.

M. General Business Including Other General Business

1 PLANNING APPLICATION 0498/17 - 44-46 DUKE STREET, WINDSOR - CONSTRUCTION OF A NEW DWELLING ON A LOT OF LESS THAN 300SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND REDUCTION TO THE CAR PARKING REQUIREMENT

PROCEDURAL MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR That a consideration of Planning Permit Application No: 498/17 under the Stonnington Planning Scheme for the land located at 44-46 Duke Street, Windsor for the construction of a new dwelling on a lot less than 300sqm in a Neighbourhood Residential Zone and reduction to the car parking requirement be deferred to the meeting of Council to be held on 17 September 2018, at the request of the applicant.


Carried

2 PLANNING APPLICATION 0309/18 - 3/11 LINCOLN PLACE, WINDSOR - EXTENSION OF AN EXISTING TWO STOREY DWELLING WITH TWO ADDITIONAL STOREYS

MOTION: MOVED CR MELINA SEHR SECONDED CR JUDY HINDLE That a Notice of Decision to Grant a Planning Permit No: 309/18 for the land located at 3/11 Lincoln Place, Windsor be issued under the Stonnington Planning Scheme to construct buildings and works to an existing dwelling in an Activity Centre Zone and variations to the design requirements specified by Schedule 1 to the Activity Centre Zone subject to the following conditions: 1. Before the commencement of the development, one electronic copy of plans

drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of this permit. The plans must be generally in accordance with the Advertised Plans, prepared by Draftmode Designs Pty Ltd but modified to show: a) Setback the proposed Third Level terrace from the north boundary so that

any encroachment into the Type 5 Interface Setback Requirement specified by ACZ1 is limited to the vergola and / or privacy screening.

b) Reduction in the height of the proposed wall on the west and north boundary to a maximum of 3.4 metres.

c) A sightline analysis in accordance with Standard A15 of Clause 54 of the Planning Scheme showing the impact of view lines from the new First and Second Level balconies into the rear of 12 Duke Street to the east. If unreasonable views are available the deck must be screened in part or full in accordance with Standard A15.

d) The minimum sill height of west facing windows serving the new Lounge Room and Study above the finished floor level. The sill height must be a minimum of 1.7m.

e) Unless the windows shown on the East Elevation of the ground floor are existing, they are to be deleted.

f) Unless the easement extending along the north boundary of the site is removed (and evidence submitted to Council) the water tank shown within the easement is to be relocated.

g) The Stormwater Assessment Plan updated, if required, to show the water tank location.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Prior to the development commencing a report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared in accordance with all recommendations and requirements in that report prior to a building permit being issued. Protection of the building must be provided from a 1 in 100 A.R.I. event as required by the Building Regulations and all drainage must be by means of a gravity based system.


4. Prior to the occupation of the building, fixed privacy screens (not adhesive film) designed to limit overlooking as required by Standard A15 of Clause 54 in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.

5. Prior to the occupation of the building/ commencement of use, the walls on the

boundary of any adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

6. All plant and equipment (including air-conditioning units) shall be located or

screened so as not to be visible from any of the surrounding footpaths and adjoining properties (including from above) and shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.

7. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit.

In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

Notes:

I. This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.

II. At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

a. Before or within 6 months after the permit expiry date, where the

development allowed by the permit has not yet started; and

b. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires

Carried Cr Sehr noted that as earlier declared she had a Direct Conflict of interest in Item 3 - Planning Application 0450/17 - 14 Doon Street, Prahran - Construction of a dwelling on a lot less than 500 square metres in a Neighbourhood Residential Zone and variation to a carriageway easement as she lives within the affected area and left the meeting at 7.22pm.

3 PLANNING APPLICATION 0450/17 - 14 DOON STREET, PRAHRAN - CONSTRUCTION OF A DWELLING ON A LOT LESS THAN 500 SQUARE METRES IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND VARIATION TO A CARRIAGEWAY EASEMENT

MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER


That a Notice of Decision to Grant a Planning Permit No: 450/17 for the land located at 14 Doon Street Prahran be issued under the Stonnington Planning Scheme for construction of a dwelling on a lot less than 500 square metres in a Neighbourhood Residential Zone and variation to a carriageway easement subject to the following conditions: 1. Before the commencement of the development, 1 electronic copy of plans drawn

to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with plans advertised by Council in February 2018 but modified to show:

a) Changes as per the discussion plans Council date stamped 30 July 2018. b) The garage setback 1.245 metres from Doon Street in accordance with the

swept path discussion plans Council date stamped 11 July 2018. The internal dimensions of the garage are to remain and any consequential changes are to be absorbed internally.

c) Convex mirrors and crossover dimensions in accordance with the swept path discussion plans Council date stamped 11 July 2018.

d) All doors and windows along the eastern façade of the dwelling must not be openable past the site boundary.

e) Relocation of pool equipment to another location at a greater distance from the rear neighbouring property; or, an alternative means of containing the noise spill from the equipment.

f) The first floor west facing dining room windows with fixed obscured glazing up to 1.7 metres above finished floor level in accordance with Standard A15.

g) The screen east of the first floor terrace to be fixed and no more than 25% transparent to comply with Standard A15. A certificate of verification from the manufacturer certifying that the proposed screen is no more than 25% transparent must also be provided.

h) The first floor east facing Pantry window to specify obscured glazing to the window up to 1.7 metres above finished floor level.

i) The first floor south facing kitchen window to have fixed obscured glazing up to 1.7 metres above finished floor level in accordance with Standard A15.

j) The screen south of the first floor terrace to be fixed and no more than 25% transparent to comply with Standard A15. A certificate of verification from the manufacturer certifying that the proposed screen is no more than 25% transparent must also be provided.

k) A revised STORM Rating Report demonstrating full compliance with Clause 22.18 of the Stonnington Planning Scheme.

All to the satisfaction of Council. 2. The layout of the site and the size, levels, design and location of buildings and

works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Concurrent with the endorsement of plans, a Plan of Variation of Easement,

(generally in accordance with the draft Plan of Variation of Easement Council date stamped 8 February 2018) must be submitted to and approved by the Responsible Authority. When approved, this plan will be endorsed and will then form part of this permit.


4. The variation of easement as shown on the endorsed plans must not be altered without the prior written consent of the Responsible Authority.

5. The project must incorporate the Water Sensitive Urban Design initiatives

detailed in the endorsed site plan and/or stormwater management report. 6. All utility services to the subject land and buildings approved as part of this

permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.


screened so as to minimise visibility from any of the surrounding footpaths and from overhead views and must not be located on balconies. All plant and equipment shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.

8. Prior to the occupation of the building, fixed privacy screens (not adhesive film)

designed to limit overlooking as required by Standard A15 of Clause 54.04-6 in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.

9. Prior to the occupation of the building, the walls on the boundary of the adjoining

properties must be cleaned and finished to the satisfaction of the Responsible Authority.

10. A report for the legal point of discharge must be obtained from Council and a

drainage design for the development must be prepared in accordance with that report prior to a building permit being issued. All drainage must be by means of a gravity based system with the exception of any basement ramp and agricultural drains which may be pumped.

11. The existing footpath levels must not be lowered or altered in any way at the

property line (to facilitate the new driveway). 12. This permit will expire if one of the following circumstances applies:


permit. (c) The variation of easement is not certified under Section 6 of the Subdivision

Act 1988 within two years of this permit. (d) The variation of easement is not completed within five years of the date of

certification.


NOTES A. This permit does not constitute any authority to carry out any building works or

occupy the building or part of the building unless all relevant building permits are obtained.


B. The future occupier of this property is to be advised that Council will unlikely remove parking to assist private access.

C. At the permit issue date, Section 69 of the Planning and Environment Act 1987

stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

Cr Sehr returned to the meeting at 7.23pm after the above item had been resolved.

4 PLANNING APPLICATION 1351/17 - 44 CLIFTON STREET, PRAHRAN - CONSTRUCTION OF AN EIGHT STOREY BUILDING, COMPRISING OFFICES AND A DWELLING AND REDUCTION IN CAR PARKING REQUIREMENT

MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR That a Planning Permit No: 1351/17 for the land located at 44 Clifton Street, Prahran be issued under the Stonnington Planning Scheme for the use of the land for office, construction of a mixed-use development in an Activity Centre Zone and Special Building Overlay, and reduction in the car parking requirement subject to the following conditions: 1. Before the commencement of the development, one (1) electronic copy of plans

drawn to scale and fully dimensioned must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans prepared by prepared by Designworx Architects and are known as Drawings No. TP00 to TP13 and SA01 to SA03, Revision L , Council date stamped 18 July 2018, but modified to show:

a) A minimum height clearance of 2.1 metres when garage door is in an open position.

b) The convex mirrors on both side of the accessways and the awning projecting over the footpath must have a minimum height clearance of 2.5 metres above the finished footpath level.

c) A minimum floor grade of 1:200 within the carpark for drainage purposes. d) A minimum spacing of 700mm between bicycle racks. e) Annotation that rainwater tank to be connected to all (office and residential)

toilets within the development for flushing. f) Annotation to confirm drainage areas on the roof to be connected to the

rainwater tank g) Confirmation that the shading structures to the western façade and

screened glazing light-well has been included in the daylight model. h) Replacement of fixed shading devices with operable screens to maximise

daylight access to the office on Levels 1 and 2. i) Provision of taps and waste drains to terraces to allow future occupants to

install their own planter boxes. This would also boost the sustainability score for this development.


j) Ground floor plan to be updated to show location and number of general and recycle bins to ensure that sufficient area has been set aside for general and recycle bins.

k) Any changes as required by conditions 3 (WMP), 4 (SDA), 6 (Green Travel Plan), 9 (3D Model) and 19 & 20 (Melbourne Water Conditions).

All the above must be to the satisfaction of the Responsible Authority.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. Concurrent within the endorsement of plans, a Waste Management Plan (WMP)

must be submitted to and approved by the Responsible Authority. The WMP be generally in accordance with that submitted with the application, prepared by Impact Traffic Engineering, received by Council on 21 December 2017, but amended to:

a) Be in accordance with the ‘City of Stonnington Residential Waste Management Guidelines’

b) Provide flexibility for future occupants to opt for Council waste collections. c) Demonstrates collection vehicles can manoeuvre safe and efficiently

within the site, as well as enter and exit the site in a forward direction. When approved, the WMP will be endorsed and form part of the permit. Waste collection from the development must be in accordance with the WMP, to the satisfaction of the Responsible Authority.

4. Concurrent with the endorsement of plans, an amended Sustainable Design

Assessment (SDA) must be submitted to and approved by the Responsible Authority. Upon approval, the SDA will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SDA to the satisfaction of the Responsible Authority. Amendments to the SDA must be incorporated into plan changes required under Condition 1. The report must include, but not limited to, the following:

a) Commitment to a Building User Guide. b) Minimum water efficiency information of washing machines and urinals in

office toilets. c) Commitment to minimise Volatile Organic Compounds in the development.

All works must be undertaken in accordance with the endorsed SDA to the satisfaction of the Responsible Authority. No alterations to the SDA may occur without written consent of the Responsible Authority.

5. Prior to the occupation of the building, a report from the author of the Sustainable

Design Assessment, approved pursuant to this permit, or similarly qualified person or company, must be submitted to the Responsible Authority. The report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainable Management Plan have been implemented in accordance with the approved plan.

6. Concurrent with the endorsement of plans, a Green Travel Plan must be submitted

to and approved by the Responsible Authority. When approved, the Green Travel plan will be endorsed to form part of the permit. The Green Travel Plan must include actions and recommendations designed to reduce the use of cars and increase the use of alternative travel methods to the satisfaction of the Responsible Authority. The development must operate in accordance with the Green Travel Plan.


7. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed plans and/or stormwater management report.

8. The use and development must be managed so that the amenity of the area is not

detrimentally affected through the: a) Transport of materials, goods or commodities to or from the land. b) Appearance of any building, works or materials. c) Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour,

steam, soot, ash, dust, waste water, waste products, grit or oil. d) Presence of vermin.

9. Concurrent with the endorsement of plans, the permit holder must submit an amended digital 3D massing model of the development hereby approved in accordance with the specifications of Council’s GIS Unit, to the satisfaction of the Responsible Authority.

10. Prior to the occupation of the building, the walls on the boundary of the adjoining

properties must be cleaned and finished to the satisfaction of the Responsible Authority.

11. Any poles, service pits or other structures/features on the footpath required to be

relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

12. All utility services to the subject land and buildings approved as part of this permit

must be provided underground to the satisfaction of the Responsible Authority by completion of the development.

13. The collection of wastes and recyclables from the premises (other than normal

Stonnington City Council collection) must be in accordance with Council's General Local Laws.

14. All plant and equipment (including air-conditioning units) must be located or

screened so as to minimise visibility from any of the surrounding footpaths and from overhead views and must be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority. Ventilation systems must be designed and installed in accordance with the relevant Australian Standards.

15. A report for the legal point of discharge must be obtained from Council and a

drainage design for the development must be prepared by a suitably qualified Engineer in accordance with that report prior to a building permit being issued. All drainage must be by means of a gravity based system with the exception of any basement ramp and agricultural drains which may be pumped. The drainage must be constructed in accordance with the Engineer’s design. Please do not state drainage design to satisfaction of Council, that is the responsibility of the relevant building surveyor to check and approve in accordance with the report and ‘recommendations’ for the legal point of discharge .

16. The existing footpath levels must not be raised or altered in any way at the

property line (to facilitate the MW requirements for the SBO). 17. Unless otherwise agreed in writing by the Responsible Authority, before a

sensitive use (residential use, child care centre, pre-school centre or primary school) commences or before the construction or carrying out of buildings and


works (except for remediation) in association with a sensitive use commences, either:

a) A certificate of environmental audit must be issued for the land in accordance with Part IXD of the Environment Protection Act 1970, or

b) An environmental auditor appointed under the Environment Protection Act 1970 must make a statement in accordance with Part IXD of that Act that the environmental conditions of the land are suitable for the sensitive use.

Before the occupation of the building all the conditions of the Statement of Environmental Audit must be complied with to the satisfaction of the Responsible Authority.

18. All the conditions of the Statement of Environmental Audit must be complied with

to the satisfaction of the responsible authority, prior to commencement of use of the site. Written confirmation of compliance must be provided by a suitably qualified environmental professional or other suitable person acceptable to the responsible authority. In addition, sign off must be in accordance with any requirements in the Statement conditions regarding verification of works.

Melbourne Water’s conditions 19. Prior to the development plans being endorsed, amended plans must be

submitted to Council and Melbourne Water addressing Melbourne Water's conditions. Plans must be submitted with ground and floor levels to Australian Height Datum (AHD) and must be amended as follows:

a) The finished floor levels of the entire ground floor must be set no lower than 16.03 metres to AHD, which is 300mm above the applicable flood level of 15.73 metres to Australian Height Datum.

20. The entire ground floor must be constructed with finished floor levels set no lower

than 16.03 metres to AHD, which is 300mm above the applicable flood level of 15.73 metres to Australian Height Datum.

End of Melbourne Water’s conditions 21. This permit will expire if one of the following circumstances applies:

a) The development is not started within three years of the date of this permit. b) The development is not completed within five years of the date of this

permit. c) The use is not commenced within six years of the date of this permit. d) The use is discontinued for a period of two years or more. In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

NOTES:

i. This permit does not constitute any authority to carry out any building works

or occupy the building or part of the building unless all relevant building permits are obtained.

ii. At the permit issue date, Section 69 of the Planning and Environment Act 1987

stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes: 1) Before or within 6 months after the permit expiry date, where the

development allowed by the permit has not yet started; and


2) Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.

Carried

5 PLANNING APPLICATION 1058/17 - 58 CHAPEL STREET, WINDSOR – PARTIAL DEMOLITION OF THE EXISTING BUILDING AND CONSTRUCTION OF A THREE STOREY ADDITION TO COMPRISE A DWELLING AND REDUCTION IN THE ASSOCIATED CAR PARKING REQUIREMENT

MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR That a Planning Permit No: 1058/17 for the land located at 58 Chapel Street, Windsor be issued under the Stonnington Planning Scheme for partial demolition and construction of buildings and works associated with use of the land for a dwelling and a reduction in the associated car parking requirement in an Activity Centre Zone, Heritage Overlay and Special Building Overlay subject to the following conditions: CONDITIONS 1. Before the commencement of the development, one (1) electronic copy of

plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans submitted with the application (identified as Drawing No’s: DE01 to DE03, TP01 to TP05, TP05a, TP06 to TP09, CS01 to CS04 and advertised May 2018) but modified to show:

a) The western elevation of the stairwell above second floor provided with

increased glazing, to be of similar proportions to the northern elevation.

b) The commercial waste storage area relocated toward the kitchen and a dedicated residential bin storage area provided with separate pedestrian access from Windsor Place.

c) A Water Sensitive Urban Design Response in accordance with condition 8.

2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason, without the prior written consent of the Responsible Authority.

3. The awning over McIlwrick Street must be constructed and maintained to the

satisfaction of the Responsible Authority. 4. Prior to the occupation of the building/ commencement of use, the walls on the

boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

5. Adequate provision must be made for the storage and collection of wastes and

recyclables within the site prior to the commencement of use or occupation of the building. This area must be appropriately graded, drained and screened from public view to the satisfaction of the Responsible Authority.


screened so as to minimise visibility from any of the surrounding footpaths


and from overhead views and shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.

7. Concurrent with the endorsement of plans, the applicant must provide a Water

Sensitive Urban Design Response addressing the Application Requirements of the Water Sensitive Urban Design Policy to the satisfaction of the Responsible Authority. All proposed treatments included within the Water Sensitive Urban Design Response must also be indicated on the plans.

8. The project must incorporate the Water Sensitive Urban Design initiatives

detailed in the endorsed site plan and/or stormwater management report. 9. This permit will expire if one of the following circumstances applies:


permit. c) The use is not commenced within five years of the date of this permit. d) The use is discontinued for a period of two years or more.


Notes:

A. The existing floor level of the restaurant and garage may be below the flood level and is at risk of flooding. Any new works should allow for the possibility of flooding entering the building and all new electrical wiring and appliances should be at least 300mm above the existing floor level of 18.24m.

B. This permit does not constitute any authority to carry out any building works

or occupy the building or part of the building unless all relevant building permits are obtained.

C. At the permit issue date, Section 69 of the Planning and Environment Act

1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:

i. Before or within 6 months after the permit expiry date, where the

development allowed by the permit has not yet started; and ii. Within 12 months after the permit expiry date, where the development

allowed by the permit has lawfully started before the permit expires. Carried

6 VEHICLE CROSSING APPLICATION – 76 LANG STREET, SOUTH YARRA

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE That Council note the withdrawal of the application for a crossover at 76 Lang Street, South Yarra.


Carried

7 1-3 VALETTA STREET, MALVERN - PLAQUE DESIGN

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE That Council approves the wording of the plaque for 1-3 Valetta Street, Malvern, as follows:

This building was opened by His Worship the Mayor, Cr Steven Stefanopoulos 29 August 2018

Cr Glen Atwell Cr John Chandler OAM Cr Sally Davis Cr Marcia Griffin

Cr Judy Hindle Cr Jami Klisaris Cr Matthew Koce Cr Melina Sehr

Chief Executive Officer, Warren Roberts Carried

8 INFRASTRUCTURE VICTORIA - FIVE-YEAR FOCUS: IMMEDIATE ACTIONS TO TACKLE CONGESTION

MOTION: MOVED CR MATTHEW KOCE SECONDED CR SALLY DAVIS That Council: 1. Note Infrastructure Victoria’s “Five-year focus: Immediate actions to tackle

congestion” report and the anticipated impacts, if implemented, on the City of Stonnington as presented in attachment 1.

2. Endorse the recommended position on Infrastructure Victoria’s “Five-year focus: Immediate actions to tackle congestion” report as presented in attachment 1.

3. Write to Michel Masson, CEO Infrastructure Victoria to advise him of Council’s position on Infrastructure Victoria’s “Five-year focus: Immediate actions to tackle congestion” report, and seek a further meeting.

4. Write to the Minister for Public Transport and Minister for Roads to advise them of Council’s position on “Infrastructure Victoria’s Five-year focus: Immediate actions to tackle congestion” report.

5. Write to local business groups and developers to make them aware of the anticipated outcomes of an extension to the category 2 parking congestion levy.

AMENDMENT MOTION: MOVED CR JOHN CHANDLER SECONDED LAPSED FOR WANT OF A SECONDER That Council: 1. Note Infrastructure Victoria’s “Five-year focus: Immediate actions to tackle

congestion” report and the anticipated impacts, if implemented, on the City of Stonnington as presented in attachment 1.

2. Adopt the Officer Recommendations as presented in attachment 1 as its position

in responding to the Infrastructure Victoria’s report “Five-year focus: Immediate actions to tackle congestion”.


3. Write to Michel Masson, CEO Infrastructure Victoria to advise him of Council’s

position on Infrastructure Victoria’s “Five-year focus: Immediate actions to tackle congestion” report, and seek a further meeting.

4. Write to the Minister for Public Transport and Minister for Roads to advise them

of Council’s position on “Infrastructure Victoria’s Five-year focus: Immediate actions to tackle congestion” report.

5. Write to local business groups and developers to make them aware of the

anticipated outcomes of an extension to the category 2 parking congestion levy; and

6. Prepare and publish a media release outlining its position in response to the Infrastructure Victoria report.

The Amendment Lapsed for Want of a Seconder. The Standing Motion was then Put and Carried

9 ROAD CONDITION MANAGEMENT AND FUNDING PRACTICES

MOTION: MOVED CR SALLY DAVIS SECONDED CR MELINA SEHR That Council: 1. Note the methodology and processes implemented to ensure Council continues

to meet its regulatory and asset renewal obligations, associated with management of its footpath and road network.

2. Continues to provide adequate annual operational and capital funding to ensure Council’s road and footpath network is managed and maintained in a safe and serviceable condition.

Carried

10 CAWKWELL STREET AND MCARTHUR STREET, MALVERN - PARKING INVESTIGATION RESULTS

MOTION: MOVED CR SALLY DAVIS SECONDED CR JAMI KLISARIS That Council: 1. Note the results of the hourly parking survey for the Malvern area bounded by

Malvern Road, Tooronga Road, High Street, and Spring Road. 2. Write to the signatories of the multi-signatory letter advising them of the survey

outcome and why further restrictions will not be considered at this time, and that in the event that future parking behaviour puts additional pressure on parking capacity in the above area residents could again petition the Council to investigate the introduction of restrictions at that time.

Carried

11 HAWKSBURN ROAD, SOUTH YARRA - PROPOSAL TO INSTALL 2-HOUR PARKING RESTRICTIONS


MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER That Council: 1. Install 2-HOUR parking restrictions operating 9am to 6pm Monday to Friday on

the east side of Hawksburn Road, South Yarra between Walter Street and Cassell Street, as per Attachment B; and

2. Notify those previously consulted of the decision. Carried

12 PRAHRAN MARKET BOARD CHAIR - INTERVIEW PANEL

MOTION: MOVED CR SALLY DAVIS SECONDED CR JUDY HINDLE That Council appoints a panel comprising Councillors Griffin and Hindle together with the Chief Executive Officer to interview selected candidates for appointment as Chair of Prahran Market Pt Ltd for the period 2018 AGM to 2022 AGM.

Lost MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE That Council appoints a panel comprising of North Ward Councillors Griffin, Koce and Chandler and the Mayor Cr Stefanopoulos together with the Chief Executive Officer to interview selected candidates for appointment as Chair of Prahran Market Pt Ltd for the period 2018 AGM to 2022 AGM.

Carried

Other General Business

C Sehr advised she has received information in respect to community food fridges in Scandinavian countries where the community leaves surplus food for community groups. Cr Sehr noted that St Joseph’s church does this for bread and thought this is a good opportunity for Council to explore especially for those hungry and less fortunate persons in the community.

Cr Davis left the meeting at 7.49pm.

N. Urgent Business Nil

O. Confidential Business

PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified: (7.50pm)

Confidential Matter Reason for Confidentiality

1. Local Government Insurance Risks Audit – Auditor-General’s Report to Parliament

89 (2)(d) contractual matters

Carried

Cr Hindle left the meeting at 7.50pm while the gallery was being cleared.


Crs Davis and Hindle returned to the meeting at 7.53pm during Confidential Business.

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR JAMI KLISARIS That the meeting be re-opened to the public. (7.54pm)

Carried

There being no further business the meeting closed at 7.55pm.

Confirmed on Monday 3 September 2018

................................................................................... CR STEVEN STEFANOPOULOS, MAYOR


Item 8 Attachment 1


ATTACHMENT B HAWKSBURN ROAD, SOUTH YARRA


PROPOSED “2 HOUR” PARKING RESTRICTIONS


ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS STRATEGIC COMMUNICATION & ENGAGEMENT COMMITTEE Date and Time: Monday 6 August, 2018, 5.00pm Assembly Location: Meeting Room 1.1, 311 Glenferrie Road, Malvern IN ATTENDANCE Councillors: Cr Davis Cr Griffin

Council Officers: Stuart Draffin, General Manager Planning & Amenity

Matt Clear, Manager Communications

Ashlee Harris, Acting EA Planning & Amenity Kirsten Denehy, Coordinator Communications & Media

Tracey Limpens, Manager API Matter/s Discussed: • Conflicts of Interest • Update on communications audit work (with preliminary SWOT) and next steps by Baldwin

Boyle Group Other Business CONFLICT OF INTEREST DISCLOSURES: Councillors: None declared

Council Officers: None declared

Form completed by: Ashlee Harris


ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS Date: Monday 13 August 2018 Councillor Briefing Time: 6.22pm Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern IN ATTENDANCE Councillors:

Cr S Stefanopoulos (Mayor)

Cr G Atwell Cr J Klisaris (apology)

Cr J Chandler (apology) Cr J Hindle Cr M Griffin

Cr M Koce Cr M Sehr Cr S Davis

Council Officers:

Warren Roberts (CEO) Stuart Draffin Simon Thomas

Cath Harrod Geoff Cockram Fabienne Thewlis

Susan Price Anthony DePasquale

Matter/s Discussed: 1. COUNCILLOR ONLY DISCUSSION 2. 1-3 VALETTA STREET, MALVERN - PLAQUE DESIGN 3. CAWKWELL STREET AND MCARTHUR STREET, MALVERN - PARKING INVESTIGATION RESULTS 4. ROAD CONDITION MANAGEMENT AND FUNDING PRACTICES 5. HAWKSBURN ROAD, SOUTH YARRA - PROPOSAL TO INSTALL 2-HOUR PARKING RESTRICTIONS 6. PLANNING APPLICATION 0498/17 - 44-46 DUKE STREET, WINDSOR - CONSTRUCTION OF A NEW

DWELLING ON A LOT OF LESS THAN 300SQM IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND REDUCTION TO THE CAR PARKING REQUIREMENT

7. PLANNING APPLICATION 309/18 - 3/11 LINCOLN PLACE, WINDSOR - EXTENSION OF AN EXISTING TWO STOREY DWELLING WITH TWO ADDITIONAL STOREYS

8. PLANNING APPLICATION 0450/17 - 14 DOON STREET, PRAHRAN - CONSTRUCTION OF A DWELLING ON A LOT LESS THAN 500 SQUARE METRES IN A NEIGHBOURHOOD RESIDENTIAL ZONE AND VARIATION TO A CARRIAGEWAY EASEMENT

9. PLANNING APPLICATION 1351/17 - 44 CLIFTON STREET, PRAHRAN - CONSTRUCTION OF AN EIGHT STOREY BUILDING, COMPRISING OFFICES AND A DWELLING AND REDUCTION IN CAR PARKING REQUIREMENT

10. PLANNING APPLICATION 1058/17 - 58 CHAPEL STREET, WINDSOR – PARTIAL DEMOLITION OF THE EXISTING BUILDING AND CONSTRUCTION OF A THREE STOREY ADDITION TO COMPRISE A DWELLING AND REDUCTION IN THE ASSOCIATED CAR PARKING REQUIREMENT

11. VEHICLE CROSSING APPLICATION – 76 LANG STREET, SOUTH YARRA


12. PRAHRAN MARKET BOARD CHAIR - INTERVIEW PANEL 13. LOCAL GOVERNMENT INSURANCE RISKS AUDIT – AUDITOR-GENERAL’S REPORT TO PARLIAMENT

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors:

Cr Sehr declared a Conflict of Interest in Item 8 - Planning application 0450/17 - 14 Doon Street, Prahran - Construction of a dwelling on a lot less than 500 square metres in a Neighbourhood Residential Zone and variation to a carriageway easement, as she lives in the area and left the meeting at 7.35pm. Cr Sehr returned to the meeting at 7.44pm at the conclusion of the discussion on this item.

Council Officers:

Nil

Form completed by: Fabienne Thewlis


ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: Wednesday 15th August 2018 Name of Meeting: Cato Street Redevelopment Steering Committee Time: 4.30pm Assembly Location: Committee Room - 311 Glenferrie Road Malvern IN ATTENDANCE: Councillors: Cr Stefanopoulos, , Cr Chandler,

Council Officers: Warren Roberts, Simon Thomas, Stuart Draffin, Rick Kwasek, Jane Lovell Others: AECOM: Madelyn Eads-Dorsey, Tiffany Tang

Matter/s Discussed: Agenda Attached Cato Street Car Park

• Health and Safety Update • Project Update • Budget

o Variation/Provisional Sum Status • Program

o Works on site over the past month o Coming milestones o Street works

• Key Issues o Street Works o Planning approval o Sec 223 process

• Design • Security Review • Documentation of Services • Risks • Public Art Design Update • Opportunity Spaces Update • Stakeholder Engagement • Naming and Branding Consultant

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: None

Council Officers: None

Form completed by: Rick Kwasek

minutes of council meeting - 20 august 2018 · 8/20/2018 · council minutes monday 20 august 2018...

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