Minutes of Regular Board MeetingTuesday, January 19, 2016

Board of TrusteesKaty Independent School District

A Regular Board Meeting of the Board of Trustees of the Katy Independent School District was held onTuesday, January 19, 2016 in the Board Room of the Education Support Complex located at 6301 SouthStadium Lane with the following Board Members present: Joe Adams, Henry Dibrell, Courtney Doyle,Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann.

Others present: John Alawneh, Sharri Butterfield, Christine Caskey, Ron Chandler, Joe Christoffersen,Denisse Coffman, Freda Creech, Lee Crews, Debbie Decker, Scott Donahue, Yolanda Edmond, FredEvans, Anne Faichtinger, Russell Faldyn, Elissa Farris, Craig Fisher, Marcus Forney, Alton Frailey,Andrea Grooms, Tom Gunnell, Tory Hill, Bonnie Holland, Robert Jinks, Sarah Martin, Allison Matney,Kathy McDonald, Peter McEIwain, Linda Menius, Sharon Nowak, Michael Ouellette, Steve Robertson,Mike Robinson, Chris Smith, Regina Stephenson, Alan Summers, Mark Teidt, Rhonda Ward, BrendaWhite, and other interested patrons of the district.

= Call to OrderAt 4:35 p.m., Board President Charles Griffin opened the meeting.

2. Presentation

2.1 Presentation by Dr. Mike Moses and Mr. David Thompson re.qardin.q their services asconsultants in the search for a new superintendent. Dr. Mike Moses and Mr. DavidThompson of Thompson & Horton LLP presented.

= Closed MeetinqBoard President Charles Griffin announced that the Board was convening in Closed Meeting at5:21 p.m. as authorized by the Texas Open Meetings Act, Texas Government Code Section551.001 et seq. concerning any or all purposes permitted by the Act including but not limited to thesections and purposes listed below. The Board then adjourned to Closed Meeting.

3.1 Consultation with the Board's attorney on any matter authorized by law. (Texas GovernmentCode 551.071: For the purpose of a private consultation with the Board's attorney on any orall subjects or matters authorized by law.)

3.2 Discuss and consider Board authorization for the Board President to work with theSuperintendent to develop the terms that will control the duties and responsibilities of theSuperintendent in the months immediately prior to his resignation. (Texas GovernmentCode 551.074: For the purpose of considering the appointment, employment, evaluation,reassignment, duties, discipline or dismissal of a public officer or employee or to hearcomplaints or charges against a public officer or employee.)

3.3 Conduct a Level Three FNG grievance (FNG-15-17A) pursuant to Katy Independent SchoolDistrict policy FNG (LEGAL) and FNG (LOCAL) re,qardin,q student and parentcomplaints/grievances. (Texas Government Code 551.0821: For the purpose ofdeliberating a matter regarding a public school student if personally identifiable informationabout the student will necessarily be revealed by the deliberation; and Texas GovernmentCode 551.074: For the purpose of considering the appointment, employment, evaluation,reassignment, duties, discipline or dismissal of a public officer or employee or to hearcomplaints or charges against a public officer or employee.)

3.4 Discuss Superintendent's mid-year evaluation. (Texas Government Code 551.074: For thepurpose of considering the appointment, employment, evaluation, reassignment, duties,

Board Regular Meeting Minutes Tuesday, January 19, 2016

discipline or dismissal of a public officer or employee or to hear complaints or chargesagainst a public officer or employee.)

3.5

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6. Recognitions

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3.6

Discuss and consider Board approval of hirinq and accepting resi,qnations of professionalcontractual personnel. (Texas Government Code 551.074: For the purpose of consideringthe appointment, employment, evaluation, reassignment, duties, discipline or dismissal of apublic officer or employee or to hear complaints or charges against a public officer oremployee.)

Discuss Board duties. (Texas Government Code 551.074: For the purpose of consideringthe appointment, employment, evaluation, reassignment, duties, discipline or dismissal of apublic officer or employee or to hear complaints or charges against a public officer oremployee.)

Reconvene from Closed MeetinqThe Board reconvened into Open Meeting at 7:24 p.m. Board President Charles Griffin called themeeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 etseq. of the Texas Government Code were met in accordance with the public notice of the meeting.

4.1 Consider Board authorization for the Board President to work with the Superintendent todevelop the terms that will control the duties and responsibilities of the Superintendent in themonths immediately prior to his resignation. Moved by Henry Dibrell seconded by BryanMichalsky that the Board of Trustees authorizes the Board President to work with Mr. Fraileyto develop the agreement that will set forth Mr. Frailey's duties and responsibilities in themonths immediately prior to his resignation from the district on August 31, 2016 as he hasannounced, subject to the Board's final approval of the agreement.

Motion passed by a 7 to 0 vote.

4.2 Consider Board action reqardin# a Level Three FNG .qrievance (FNG-15-17A) pursuant toKaty Independent School District policy FNG (LEGAL) and FNG ('LOCAL) regarding studentand parent complaints!grievances. Moved by Bryan Michalsky seconded by Joe Adams thatthe Board of Trustees denies the Level Three FNG grievance in FNG-15-017-A, therebyupholding the decision of the Level One and Level Two hearing officers.

Motion passed by a 7 to 0 vote.

4.3 Consider Board approval of accepting professional staff resignations and hiring ofprofessional contractual personnel. Moved by Rebecca Fox seconded by Ashley Vann thatthe Board of Trustees approves the personnel report as recommended by theSuperintendent in Closed Meeting.

Motion passed by a 7 to 0 vote.

Pledqes of Alleqiance

5.1 Arissa Zajac, 5th Grade, Mayde Creek Elementary led the pledges of allegiance.

6.1 City of Katy Proclamation

6.2 Mayde Creek Elementary Choir

6.3 Diane Winborn Elementary Choir

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Board Regular Meeting Minutes Tuesday, January 19, 2016

6.4

6.5

Morton Ranch High School Theatre

Katy ISD Parent Teacher Association (PTA) Book Donation

6.6 Texas Association for Health, Physical Education, Recreation and Dance EmergingProfessional Award

6.7 Texas Association of School Business Officials Registered Texas School BusinessAdministrator

6.8 Texas Department of Agriculture's Gives Recognition for Outstanding Work (GROW)Achievement Award

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6.9 Katy High School Football- State Champions

Public Hearinq on the 2014 - 2015 Annual Report to include the Texas AcademicPerformance Report (TAPR)

7.1 Presentation on the 2014 - 2015 Annual Report to include the Texas Academic PerformanceReport (TAPR). Dr. Christine E. Caskey, Chief Academic Officer and Dr. Allison E. Matney,Executive Director, Research, Assessment and Accountability, presented.

7.2 Public Hearing on the 2014 - 2015 Annual Report to include the Texas AcademicPerformance Report (TAPR). No one signed up to speak at the public hearing.

Report

8.1 Katy Summer Academic Term (KSAT) Update. Mr. Marcus D. Forney, Executive Director,Campus Administrative Support, and Mrs. Kristi Archer, KSAT Intervention Specialist,presented.

Open Forum

Mike Johnston expressed his appreciation to Mr. Frailey for his service to the district and asked theBoard be respectful of the next superintendent.

Dr. Babin asked the Board to refrain from conducting a superintendent search until after the Mayelection.

Keeshan Patel thanked the Board for their support of the CTE program.

Nimra Zubair and Future Business Leaders of America student representatives from all campusesthanked the Board for their continued support of CTE and student organizations.

William Tennant spoke to promote Family Career Community Leaders of America and the greatopportunities that the program offers.

Jack Janik thanked the Board for their support of CTE student organizations and invited the Boardto attend the Livestock Show and Rodeo.

Stephen Talecki requested that Katy ISD hold a joint election with Cornerstone's MUD in May 2016.

Bill Lacy thanked Mr. Frailey for keeping the community on the great path to growth that the districthas experienced during his tenure, acknowledged his service to the district, and advised the Board

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Board Regular Meeting Minutes Tuesday, January 19, 2016

that the community expectations are high for the hiring of the next superintendent. He also thankedMr. Frailey for his support of the Katy High School Football team and all Katy ISD sports throughoutthe years.

Laura Freeman provided the Board with a Katy ISD Council of the PTAs update.

10, Consent AqendaMoved by Bryan Michalsky seconded by Ashley Vann that the Board of Trustees approves theConsent Agenda as recommended in items 10.1 through 10.12.

Motion passed by a 7 to 0 vote.

10.1 Consider Board approval of the minutes for the Board meetinqs held in December 2015. Itis recommended that the Board of Trustees approves the minutes for the Board meetingsheld in December 2015.

10.2 Consider Board approval of grant ratifications. It is recommended that the Board ofTrustees ratifies the district's participation in the grant projects presented.

10.3 Consider Board approval of the January 2016 budget amendments. It is recommended thatthe Board of Trustees approves the district's January 2016 budget amendments.

10.4 Consider Board approval of the December 2015 financial statements. It is recommendedthat the Board of Trustees approve the district's December 2015 financial statements.

10.5 Consider Board approval of the December 2015 check reqisters. It is recommended that theBoard of Trustees approves the district's December 2015 check registers in the amount of$26,265,699.

10.6 Consider Board approval of the November 2015 tax report. It is recommended that theBoard of Trustees approves the November 2015 tax report.

10.7 Consider Board approval of the proposal for musical instruments and equipment. It isrecommended that the Board of Trustees awards the contract for the purchase of musicalinstruments and equipment as per the attached tabulation.

10.8 Consider Board approval of the use of the BuyBoard contract with Shade Structures, Inc. forthe purchase and installation of the sun shade structures for Cinco Ranch High School, KatyHigh School, Mayde Creek Hiqh School, Morton Ranch High School, Seven Lakes HighSchool, Taylor High School, and Tompkins High School. It is recommended that the Boardof Trustees approves the use of the BuyBoard contract with Shade Structures, Inc., formerlyUSA Shade & Fabric Structure, through the BuyBoard Cooperative for the purchase andinstallation of shade structures at Cinco Ranch High School, Katy High School, MaydeCreek High School, Morton Ranch High School, Seven Lakes High School, Taylor HighSchool and Tompkins High School for a total contract price of $747,483.91.

10.9 Consider Board approval of Amendment One to the Pepper Lawson Construction Manaqerat Risk contract for the Guaranteed Maximum Price related to the shell space build out andrenovation at the Miller Career and Technology Center. It is recommended that the Board ofTrustees approves Amendment One to the Pepper Lawson Construction Manager at Riskcontract for the second floor shell space build out and renovation at the Miller Career andTechnology Center for the total Guaranteed Maximum Price of $6,580,692 and approves thetotal project cost associated with Amendment One not to exceed $8,821,960.

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Board Regular Meeting Minutes Tuesday, January 19, 2016

10.10 Consider Board approval of a siflnafle and access easement to Willow Fork DrainaqeDistrict associated with the future Willow Fork Park on the Katy Independent School DistrictCinco Ranch Hiqh School site. It is recommended that the Board of Trustees awards toWillow Fork Drainage District a signage and access easement as depicted in the attachedeasement documents associated with Katy ISD-owned property located on the Cinco RanchHigh School site.

10.11 Consider Board approval of Board Policy Update 103 and Local Policy Update. It isrecommended that the Board of Trustees adopts Board Policy Update 103 and Local PolicyUpdate.

10.12 Consider Board approval of the annual financial audit report. It is recommended that theBoard of Trustees approves the 2014 - 2015 annual financial audit report.

11. Discussion/Action

11.1 Discuss and consider Board approval of a Proclamation for School Bus DriverAppreciation Week. Mr. Charles Griffin, Board President, presented. Moved byCourtney Doyle seconded by Rebecca Fox that the Board of Trustees approves theProclamation for School Bus Driver Appreciation Week.

Motion passed by a 7 to 0 vote.

11.2

11.3

11.6

11.5

11.4

Discuss and consider Board approval of the 2016 - 2017 Instructional Calendar.Moved by Bryan Michalsky seconded by Henry Dibrell that the Board of Trusteesapproves Option One of the 2016 -2017 Instructional Calendar.

Motion passed by a 7 to 0 vote.

Discuss and consider Board approval of election sites for the May 2016 School BoardTrustee Election. Moved by Henry Dibrell seconded by Courtney Doyle that theBoard of Trustees approves the election sites for the May 2016 School Board TrusteeElection.

Motion passed by a 7 to 0 vote.

Discuss and consider Board adoption of the Order callinq for a regular election ofSchool Board Trustees to be held on May 7, 2016 and authorization of theAdministration to provide official notice of the election as required by the TexasElection Code. Moved by Joe Adams seconded by Bryan Michalsky that the Board ofTrustees adopts the Order calling for a regular election of School Board Trustees tobe held on May 7, 2016 and authorizes the Administration to provide official notice ofthe election as required by the Texas Election Code.

Motion passed by a 7 to 0 vote.

Discuss and consider Board approval of proposed changes to Board Policy BED(LOCAL) - Board Meetings (Public Participation). Moved by Ashley Vann secondedby Henry Dibrell that the Board of Trustees approves the proposed changes to BoardPolicy BED (LOCAL) - Board Meetings (Public Participation).

Motion passed by a 7 to 0 vote.

Discuss and consider Board approval of the retention of consultants to assist theBoard in the search for a new superintendent. Moved by Bryan Michalsky secondedby Courtney Doyle that the Board of Trustees approves the retention of Thompson &Horton LLP to assist the Board in the search for a new superintendent.

Motion passed by a 7 to 0 vote.

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Board Regular Meeting Minutes Tuesday, January 19, 2016

12. Information Items

12.1 Donated Items to Katy Independent School District

12.2 Quarterly Investment Report

13. Future Meetinqs

13.1 Board Work Study Agenda - Monday, February 15, 2016

13.2 Regular Board Meeting - Monday, February 22, 2016

14. Adjournment

Board President Charles Griffin adjourned the meeting at 9:16 p.m.

President, Board of Trusteesfley Vann

Se "retary, stees

Approved: February 22, 2016

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