Minutes of the 03rd National BOG Meeting held on 24th February 2016 at Hotel Taj Santacruz, Mumbai.

Members Present: Annexure (Scanned copy of Attendance) Roll Call & Welcome Address by Host Chapter

The introduction of the participants was followed by welcoming them by the Mumbai Chapter President – Mr. Raveendra Shetty. Review of Action Points of last BOG and Adoption of the last BOG Minutes:

The MOM of 02nd National BOG Meeting held on 09th & 10th October 2015 at Hotel Crowne Plaza, Greater Noida circulated earlier was presented in the meeting and was proposed for adoption by Mr. Ajay Sawhney ( R.D. South 2 ) & seconded by Mr. Pankaj Sareen (Regional Director North 2 ). The minutes were adopted unanimously. Meeting Secretary (Kapil Purandare) was assisted by HQ Secretariat (Kundan Adhikari) & Mr. Ashwini Mehra was appointed as the Parliamentarian for the NBOG. Nil representation from the Mangalore. All Chapters and Sub Chapters were represented in the meeting. Presidential Address Mr. Ramachandran, National President welcomed the delegates to the NBOG, thanking them for their support and cooperation during his tenure. He also highlighted his concerns during this society year. (1) Membership : The renewal and sustenance is the main concern. Society strength is going down due to the non-receipt of renewal and sustenance. Motion on renewal & sustenance for membership to be renewed as is where basis would be discussed during this NBOG. It will help clear our backlog of Renewal and Sustenance to some extent. (2) Inactive Chapter/Sub Chapters : Some chapters are very active simultaneously whereas some chapters are inactive. The members are not getting any support from the Chapter/Sub-Chapter w.r.t. the programs, Seminars & Technical Talk etc.. The reason may be lack of good leadership, which we need to find ways to overcome. This can be achieved through review meetings of Ch./Sub.Ch. on quarterly or half yearly. If the person can’t deliver, we need to find alternative to ensure that the Ch./Sub. Ch. Members do not suffer. (3) Disconnect between HQ and Ch./Sub.Ch. : HQ is enabling & developing programs (eg. ICP), however Ch./Sub.Ch. are noyt able to deliver such programs & response is lacking. Though Chapters run their own programs very successfully, the HQ programs lack similar efforts from these same Chapters. Honors & Awards Vice Chair - Mr. N. Sivasankaran

In his Presentation he covered following: � Committee Details SY 2015-16 & SY 2016-17

� Status of Current Year Personal Awards Nominations � Total number of Nominations received this year is 35 � Total number of Awards recommended 21 � Incomplete documentation and Mismatch between Bio & Tally Points are two main Non

Compliances, which need to be addressed. � Thus Total number of Awarded Members in last Four years will thus become 106 � The Awardees constitute less than 1% of Total Membership

� Current Year Personal Awards and Highlights

Name Award

Mr. D. Nirmal Ram Lifetime Service Award (LSA)

Mr. Dipak Barma Exceptional Service Award (ESA)

Mr. Pankaj Shah Exceptional Service Award (ESA)

Mr. Sushil K Choudhury Distinguished Service Award (DSA)

Mr. G. Ramesh Kumar M M Pande Award

Mr. Ketan Soni Journal Paper Award- Winner

Ms. Melissa Smith Journal Paper Award- Runner-up

Mr. Utpal Biswas Student Activities Award

Mr. Alex Cyriac Regional Service Award (RSA)

Mr. Raja Sriram Regional Service Award (RSA)

Mr. S. V. Venkatachalam Regional Service Award (RSA)

Mr. Nitin Govind Joshi Chapter Service Award (CSA)

Mr. Methil Previn Chapter Service Award (CSA)

Mr. S. Madhu Chapter Service Award (CSA)

Mr. Zhakaria Joseph Chapter Service Award (CSA)

Mr. Anurag Nagar Chapter Service Award (CSA) Mr. Mansoor J. Bhavnagarwala Chapter Service Award (CSA)

Mr. V. Sridhar Chapter Service Award (CSA)

Mr. Bhavanendra K Jain Chapter Service Award (CSA)

Mr. N. Jayathirtha Chapter Service Award (CSA)

Mr. T. N. Gurumurthy Chapter Service Award (CSA) � No Nomination received for Fellow Award. So far ISHRAE has recognized only 3 Persons as Fellow.

Need to deliberate?! � 1st Time - Student Activities Achievement Award. � 1st Time - Exceptional Service Award. � Many prominent names still missing in the list of Awardees, which is a concern. Chapter CWC

needs to be conscious of this fact ! � No Employer has so far been recognized.

� Activities to be completed by present H&A Committee before 31st March 2016 � Revision of Procedure Manual � Revision in Resource Manual

� Significant Changes intended to address following: � Create criteria for Ishrae International Award � Create criteria for H M Jhangiani Award � Create criteria for Employer Recognition Award � Drop Honorary Member Award from H&A Scope � Create points credit for RD position in Tally Form which is missing � Standardise Bio Form � Simplify the other Forms and remove Scope for ambiguity/confusion

� Suggestions for Improvements of H&A Process :

� Updating of Bio on the Portal. Most Bio’ are incomplete. � Automatic Updating of Bio for positions held based on CIQ � On Line Tally Forms to avoid signing, scanning & email. � Automate Tally Forms updating linked to Bio to avoid manual errors

Raveendra Shetty raised a question that they have sent 6 nomination forms but none of them weer nominated for any award & no feedback was given for non acceptance. Mr. N. Srinivasan advised that he will check and get back to Mr. Raveendra Shetty. Mr. Ashish Rakheja suggested on a self-nomination is also allowed in ISHRAE. Mr. N. Srinivasan said that we can do this - once received could be referred to Regional Director for regularisation. Mr. N. Srinivasan confirmed that H&A Committee would send email to all the chapters related to their nomination forms. Standards Chair – Mr. Ashish Rakheja

Mr. Ashish Rakheja applauded the initiative taken by the ISHRAE Leadership towards standards, which is commendable. Couple of years back we signed a tripartite MoU ( AHRI-RAMA-ISHRAE ). During Mr. Ashish Rakheja tenure as National President ISHRAE took AHRI 7-8 standard and put them in Indian mode and launched them. But they did not have the success because ISHRAE did not Indianise them. So ISHRAE for a Standards committee. Chillers Standards : Adopted by BIS and will be published in next couple of months. Before adopting these standards they called for multiples rounds of debate & discussion with Industry, ISHRAE and RAMA. We ( ISHRAE-RAMA ) will jointly promote this as guideline & consultants could also follow the same. VRF Standards : ISHRAE – RAMA jointly started in June 2015. While we were writing the standard, we shared the drafts with the industry and incorporated their comments in these drafts. We also held meeting with manufacturers in October 2015 and briefed them on work done so far and methodology adopted by us. All the VRF Manufacturers and their representatives supported the process in toto. Recently BEE held a meeting in December 2015, wherein they talked about labelling of VRF Manufacturers. Labelling process will be purely driven by the Govt & ISHRAE would not have any role in it. They just invited us with the Manufacturers to take their views. They are planning to start the labelling program by 2017.

Standards : Building labelling in US – ASHRAE has already took the lead in US and is working on the standard. In India, Bureau of Energy Efficiency (BEE) is working on that and ISHRAE is its partner. IEQ Standard : this standard covering Air Quality/Day light and artificial lighting / adaptive thermal comfort and noise and vibration. We have already set a criteria ( A- Best, B- Good, C – Starting Level ). IGBC has already offered us that they will adopt the ISHRAE IEQ Standard in their green building rating. Refrigerant Standard : White paper has already been released (in Dec’15) and out in the industry domain for their comments and suggestion. Dr. Devotta is chair of this committee and within three months, a Safety Guideline will be completed. This ACREX 2016, we have a half day seminar on Refrigerant and in Acreconf we are inviting Dr. Doraswami – Director OZONE Cell (Govt. of India). Mr. Ashish Rakheja advised that the next work would be AHU and Fan standards. In India, we have nearly 100 AHU Manufacturers with only 6 done Certification. Industry demands for AHU standards and ISHRAE is planning to start working in 2016-2017. NABH – They want ISHRAE to write Health Care standard, which is an opportunity to work on for the future. Technical Committee Chair - Mr. Sushil K Choudhury

Mr. Sushil K Choudhury highlighted the committee work. Publication completed → New and revised HVAC Handbook →HVAC Site Safety Guidelines →New and revised Ventilation Handbook → New and revised Refrigeration Handbooks → HVAC Handbook for Technicians → Marathi & Kannada Translations of “Cold Storage Basics” booklets. Publications Currently Underway →Handbook on Corrosion – JM Bhambure → Fundamentals booklet on Filters – Shankar Rajasekaran - First draft is handed over on 24th February by Mr. Rajasekaran and this draft will circulated to all the technical committee member to ensure the content of book is accurate and factual. → Commissioning Guidebook – Maija Virta (she promises to complete soon ). → Hindi Translation of ‘HVAC Handbook for Technicians’ → Hindi Translations of “Cold Storage Basics” booklet. (the Hindi translation is completed and now marketing team will decide on the copies to be printed ) → E-version of all Ishrae Publications – Mobile App and Desktop Versions ( IT team working on that ). R&D Proposals Approved and Underway →Updating weather data book, e-publishing and reclassification of climatic zones for Indian Cities - Total Budget Rs. 5.82 lakhs – Dr Jyotirmay Mathur, MNIT, Jaipur →Development of Hybrid Evaporative Cooler for Hot and Humid Conditions – Total Budget Rs. 4 lakhs - Dr. R. Saravanan, Anna University, Chennai. Student Research Grant Proposals - Approved and Funded → 10 R&D projects from ISHRAE student chapters across the country evaluated and approved. Total funds approved Rs. 4.5 lakhs and disbursement completed. Project being co-ordinated and monitored by the National Students Chair – Dr. Kapilan. ACREX Hall of Fame – 2016 with the ‘Make in India’ theme of ACREX India 2016, to recognize recently commissioned Intelligent and Smart Commercial/Institutional Buildings. Nominated entries to be evaluated by the ITC and shortlisted for final consideration by a Jury headed by Dr. Ajay Mathur. A sub-committee of the ITC formed – SKC, RS Kulkarni, Nitin Deodhar, Abid Husain, Dr. R. Saravanan & Dr. J.

Mathur. 11 nominations received, evaluation matrix/check list developed, & detailed information collected by chapters. 5 entries shortlisted for the Jury after F2F deliberations by the sub-committee. Presentation made by the Chair, ITC to the Jury to facilitate decision making. Budgets : Against a SY 2015-16 budget of approx. Rs. 34 lakhs, the actual spend should be in the order of Rs. 29 lakhs. Almost half of this spend is for R&D project funding. Look Ahead : The term of the current ITC expires on 31 March 2016. The new team – JM Bhambure (Chair), Dr. R. Saravanan (Vice-Chair), NS Chandrasekhar, S. Choudhury, Nitin Deodhar, Abid Husain, RS Kulkarni, Dr. J. Mathur & Harshal Surange. A joint meeting with the new team already held in Mumbai on 06.02.16 to get a head start for the coming year. Sustained focus and push for technical development and recognition. Verticals of activities identified – each vertical to be headed by a sub-committee. Handbook updation to be on ongoing process, better co-ordination with industry/academics for R&D projects, Student Grants, Acrex Hall of Fame, Standards, Refrigeration, Involve chapter level resources, Less travel/more e-meetings. New ITC Initiative – Building HVAC Efficiency and IEQ. Sub-Committees → HVAC Handbook – RS Kulkarni → Refrigeration Handbook – Harshal Surange → Ventilation Handbook – Sushil Choudhury → ACREX Hall of Fame – Sushil Choudhury → Student Grants – Dr. R. Saravanan → R&D Projects/Industry Interface – Abid Hussian & Nitin Deodhar → Standards – Ashish Rakheja → New Publications – Nitin Deodhar → Online Forum for Publication Review – JM Bhambure → Building HVAC Efficiency and IEQ – NS Chandrasekhar He also give a note of appreciation to his team for their time, efforts and constant support over the last three years - Dipak Barma, Nirmal Ram, K. Ramachandran and the HQ Officers for giving him a free hand and never constraining the funds availability for technical work, not to mention the HQ secretariat for their continuous help. Mr. Sachin Maheshwari advised that there are many Sub-committee and these Sub-committee Chairs would requires a proper team – hence anyone interested to be part of any sub-committee should feel free and let him know or directly to the sub-committee chair. Mr. Nishant Gupta suggested that all the sub-committee to be listed in software so anyone can drop his/her e-mail ID. Marketing Committee Chair - Mr. Shami Bhardwaj

Mr. Shami Bhardwaj first highlighted his committee and extended sub-committee members. He also highlighted Major Accomplishments of the Marketing committee → Searcho Launched. → Ishrae.in Overhaul → ISHRAE Pavilion at ACREX 2016 → Facebook Page Started in Q1 → All new marketing collaterals designed → New ISHRAE Merchandize → New ISHRAE Brochure → New Ishrae PPT Presentation.

Facebook – Status & Plans for SY 2016-17 →3600 Likes on Page Getting almost 15-20 likes and comments on each post on an average → Page updates about the chapter programs at various location → Posts to promote the National programs and other upcoming programs in various zones → Posts to promote ISHRAE initiatives like Job Junction, HVACIndia.com, e-learning etc → Involvement through the history of ISHRAE.

Plans - Change of vendor for SY 2016-17 to reduce the expenses → HQ (Jitender) will post the chapter news on page and for design and boosting we will have a external agency which will come in picture not more than once in a month → Posts will have public involvements like quiz, New CWC updates and others → Posts will be boosted which are in a way - revenue generating (like HVACindia.com) → Expansion of subcommittee. ISHRAE Online Store →Merchandise to be added before first meeting → Logic for sharing 25% with chapters to be installed → Additional member communication to be started. ASHRAE E-Learning Plan → A Wealth of ASHRAE E-Learning Courses - Categorised for easy selection & purchase at discount online – available from April 2016 → Members login , browse and order E-learning modules Online. ( Revenue shared equally by ISHRAE and ASHRAE ) → Chapters may also order by sending in an E-Learning order form with payment to HQ . Chapters will receive 25% of the ISHRAE Share of this amount also any Online E-Learning Sales to members within their territory. → Chapters will be provided Collateral to Promote and Market ICP Marketing →Will involve Subbu more closely and strengthen the MarkeQng efforts of this program →Need to have more aSracQve leaflets, and focused efforts to drive this → Banners, Standees, Emailers to be more and more frequent First Marketing Committee Meeting scheduled on April 15th in Delhi

Mr. Vishal Kapur advised that this year HQ will not sent publications to all the chapters as per their membership strength, because chapters already have publication stock and secondary sales are not happening at chapter level. This year publication team have to make some plan to improve sale at chapter level.

Training Chair - Mr. D. Nirmal Ram

Mr. Nirmal Ram highlighted ICP training program organized at various locations & feedback collected for improvement. We have certified 78 professional under ISHRAE Certified Professional Course (ICP - Design, Service and Clean Rooms). Commissioning, Controls, Project Installation, Operation, Refrigeration and Cold Chain to be launched soon. IIE Diploma Courses, Correspondence Courses it’s a 4 month diploma course. Mr. Sekar is preparing presentation to uniform the course contents. IIE Specialised Workshops, Corporate Programs.

Suggestion :

• Kick starting of the program at least three months before the course. • HQ officers, RD, IIE, ICP members from that zone in the committee meetings • Regular meetings and conference calls

• Sending inputs to IIE HQ - committee members, train the trainers, invigilator, list of delegates, budget, feedback etc.

• Entire team required for program inauguration. • Full house delegates – IIE HQ to play crucial role • Centralised delegate kit • Individuals/institutions offering course but ISHRAE has an edge • IIE can churn out income in comparison with ACREX for chapters/subchapters and ISHRAE HQ • Officers have short tenure and are over loaded, very less have passion • Co-ordinator at various zones • Employing will not suffice - guidance and follow up from officers required • IIE in South - Bangalore Chennai Hyderabad • IIE in West - Mumbai Ahmedabad Pune • IIE in North - Delhi Jaipur • IIE in East – Kolkata – Any Other Cities? • Diploma courses and ICP design in all chapters as above • ICP service, workshops in all chapters and sub chapters • Co-ordinator will market IIE by meeting faculties of student chapters, HR of companies of

architects, project manager, developer, consultants, suppliers, dealers, contractors, facility managers, IT and ITES along with chapter/subchapter officers

• Software to have data and email facility. Regular mailers through ISHRAE software, Cloud data mailers, Associate society mailers.

• Advertisement in journals and magazines • Highlighting during industry captains and associate society meetings • Website updation • Work closely with programs, advocacy and it committee • Information from chapters contact details of students who have passed, list of faculties for

courses, list of institutions in training, company details

Suggestion from others :

• Joint program with reputed colleges for ICP. • Appointment of separate ICP/IIE chair at Chapter level. • Industry support required to make successful this program • Training to trainers by HQ as per the contents of course. • Correspondence courses like BEE conduct.

APEX Advocacy Committee - Mr. Sushil K Choudhury

Mr. Sushil Choudhury highlighted about the formation Apex Advocacy Committee - Spearheading ISHRAE Advocacy Efforts. Advocate the Society’s Mission and Position on various key Issues (National & International) that impact the HVAC&R Industry and maintain communication on these aspects with all its stakeholders. Identify areas of Co-operation with Associates (National & International), Government, Academic Institutions, Public Media and provide a framework for the implementation of calibrated programs to foster and grow the visibility of the Society to the general public. Focus on the core areas of improving the Society’s (1) Visibility, (2) Recognition, (3) Acceptance and aid Policy Formulation to attain these objectives.

Six Jurisdictions Identified & sub-committee → V. Krishnan – International Associates → Mihir Sanghvi – National Associates → Richie Mittal – Government → Kapil Singhal/K. Ramachandran – Industry →Dr. J.

Mathur – Academic Institutions → Kapil Purandare/Raja Sriraam – Public Relations. Each jurisdiction to be handled by a sub-committee headed by a Sub-chair. Activities Update → AAC Terms of Reference finalized → Sub-committees formed → One F2F meeting and two con-calls held → Immediate focus areas identified → Interaction with industry, international and national societies planned during ACREX → Current year budget finalized → MOUs with various societies being reviewed and action areas being identified → Plans to sign an MOU with MNRE Challenges Ahead

• Get government to seek ISHRAE inputs on policy formulation • Industry recognition of ISHRAE as the premier training organization in HVAC&R • Get Industry involvement in funding R&D proposals • Act on existing MOUs • Steer PR efforts towards projecting ISHRAE as the “Google Search” of the HVAC&R industry • Effectively/productively engage Madison to broaden Society wide PR efforts.

Refrigeration Committee - Mr. Kapil Purandare

Mr. Kapil Purandare updated that the Refrigeration Committee is on the initial stage and committee structure has been made already made some sub-committees as follows :

NAME SUBCOMMITTEE

CHAIR Harshal Surange

National President K. Ramachandran

National President Elect Sachin Maheshwari

Venkateswaran Maniam B Standards

PV Balasubramanium

Kapil Purandare

Ramesh Paranjpey Skill Training / Certification

Leslie D'Souza

Manoj Chakravorti Exhibitions - Reach out to End Users

Manish Kulkarni Programs

Nitin Pai

Mr. Kamal Bhattacharyya Publications

Mr. Vikas Upadhyay Advocacy

Dr. R Sarvanan R&D Projects (Student / Industry) Committee has held two face to face meeting till now & the next committee meeting is purposed on 29th April 2016 in Mumbai. He also requested all the Chapter Presidents need to ensure that they have a Refrigeration Chair and orgnaise 1 or 2 programs on refrigeration at chapter / subchapter level. Searcho - Mr. Nishant Gupta

Mr. Nishant Gupta briefed all the dignitaries about the search new initiative taken by ISHRAE. Post the commencement of this assignment in November 2015, a F2F meeting was held in Delhi on 02nd November 2016. It’s a B2B/B2C based search engine for HVAC&R industry. He also demonstrated how its works & anybody can list their product and company in searcho, free of cost. Mr. Sunil Kher is working on the commercial aspect for searcho and it will be completed around 18th March 2016. We have model in place to verify the companies who register in searcho. This is available on web version and android version, once we start generating revenue, we will launch IOS version too. Job Junction - Mr. Sachin Maheswari

This was the most satisfing event of the year. He appreciated all the chapters for their effort for the job junction. This year we had some short fall during organizing of the job junction, but this is a learning process and in future it will help us to organize this event better. 1400 student registered and 1200 were shortlisted by ISHRAE for job junction. 80 companies were registered themselves with 15-20 companies participating in each location. This time we organized job junction in 6 locations, with nearly 200 students were shortlisted by companies for offer letters. This job junction will also help IIE Diploma course. We have now collected a good data base of HR and are starting online student membership for students, so the complication face this year will be resolved. Mr. Kapil Purandare will be chair of the Job Junction committee. IT Committee (E-Journal, E-handbooks, Online Software, Online Student Membership, Cloud Server) -

Mr. Sachin Maheshwari

IT Committee : We need IT support everywhere and a lot of IT work is taking place at HQ Level. HQ is starting all dashboard reporting work through software during RCC. The IT committee will assist all the committee for their IT requirements. Publication : It will help technical committee in converting all ISHRAE Publication in e-version. Job Portal for Students : Apart from the Job Junction, we will start a Separate job web portal for students. In job portal companies can post their vacancy and student can apply throughout the year. Cloud Committee : To proper use of cloud data base and manage the cloud data base we forming a cloud committee. Amendment in Chapter Operation (HQ committee member tenure and nomination process ) - Mr.

Sachin Maheshwari

In order to simplify the rules and procedures applicable on different HQ committees, it is proposed to change the terms of reference and nomination process for various HQ committees in the Society’s Chapter Operation manual, as mentioned below. To assist Board of Governors to effectively discharge their duties, the following committees have been appointed and shall be further categorized as under :

1) Standing Committee – Chapter Support Committee

a) Membership Committee

b) Programs Committee

c) Students Committee

d) K12 Committee

e) Advocacy Committee

2) Standing Committee – Apex Committee

a) ISHRAE Technical Committee – ITC

b) ISHRAE Institute of Excellence – IIE Committee

c) Apex Advocacy Committee – AAC

d) ISHRAE Refrigeration Committee – IRC

e) ISHRAE Marketing & Publications Committee - IMC

f) ISHRAE Finance committee – IFC

g) Honors & Awards – H&A committee

3) ISHRAE Advisory Committee – IAC & Nomination Committee

4) Ad Hoc Committees

a) ACREX National Steering Committee – NSC

b) ACREX Vision Committee

c) ISHRAE IT Cell

TERMS OF REFERENCE:

1) All Chapter Support Committees shall comprise of 8 members,

Two ( 2 ) Ex Officio Members : National President & National President Elect Six ( 6 ) Nominated Members : Chair, Vice Chair and one Representative from each of 4 Zones, known as Zonal Chairs. ( No changes proposed )

2) All Apex Committees shall comprise of 11 members,

Three ( 3 ) Ex Officio Members ( National President, National President Elect, National Immediate Past President, except Finance committee wherein National Treasurer shall replace National Immediate Past President ) Eight ( 8 ) Nominated members including Chair & Vice Chair. At least one representative from each of 4 zones must be chosen.

3) ISHRAE Advisory & Nomination committee shall comprise of 8 members,

National President Elect – Chair, National President Six Immediate Past National Presidents ( No changes proposed )

4) Ad-Hoc committee shall have no restriction on number of Nominated members.

COMMITTEE NOMINATIONS:

All nominated members of Standing Committees – Chapter Support & Apex Committees, including Chairs and Vice Chairs shall be appointed by Nomination Committee. The nomination of the members shall emerge at the Caucus meeting, taking place at designated Regional Chapter Conferences ( RCC’s ). With regards to nomination of the members for Standing Committees – Chapter Support, a consensus for each position must be driven at each of RCC’s and then taken forward in the Nomination Committee meeting for final appointment. However for nomination of the members for Standing Committees – Apex, all nominations at each of RCC’s shall be recorded and then taken forward for final appointment at Nomination Committee meeting. The Nomination committee shall also finalize an Alternate member name against all positions, which shall be shared, in case any position gets vacated. The members of Ad-Hoc committee shall be nominated only by National President.

Proposed by Mr. Ramachandran – National President. Seconded by Mr. Nirmal Ram – IPP

Motion passed unanimously

Meeting adjoined for Lunch Break at 1:25pm to 2:00pm Meeting resumed after lunch at 2:05 pm.

MOTIONS

Motion No. 1- Membership Renewal

Motion Moved By: - Members Committee - HQ

Motion: Membership Renewal (with Old Dues & Registration)

It is proposed that the delinquent / dormant members (whose membership has expired more than 180 days) can renew their membership without paying the old dues and registration fee .The membership fee at prevalent rate has to be paid and the membership will be valid for next 3 years from date of renewal. If a member renews after a gap of more than180 days his Date of Joining will be considered as new date and the member will not get continuity of membership. If continuity has to be maintained then payment has to be with the old dues also. This motion is proposed to be in effect with immediate effect

Back ground: In accordance with the motion adopted by N-BOG, Renewal was made applicable for Members with effect from 2012. This was communicated to all Society members, by the then National President in 2012. Subsequently over the past years, in spite of a number of calls, follow-ups & requests being made to members by membership committee as well as the CWC member it is being seen that response is becoming very poor from members who have not yet paid. Most of these members are ready

to pay only if there fees/membership remains valid for 3years from the date of payment and the registration charges have to be waived off. It is proposed that recommendation of Membership Committee should be approved by RCC to ensure implementation as soon as possible. This may not only increase the collection, but may also help us retain many members. Financial Implication: The renewals fees collected, would more than offset any shortfalls as a result of not collecting retrospective fees. Proposed by: - Mr. Madhukar – President, Bangalore Chapter. Seconded by: - Mr. Shankar Rajasekaran – President, Chennai Chapter. Vote Count: For: 29 Against: 0 Abstained: 0 Passed: _YES__Failed: _____ Withdrawn: ___ __"

Motion No.2 - Student Membership

Motion:

It is proposed that the 4th year student members of ISHRAE may be offered full membership without registration fee. They would need to just Rs.2250 plus service tax for their 3 years regular membership instead of paying Rs.4500/- plus service tax as charged from any new member. Background:

To facilitate the student members to become a regular member of ISHRAE, so that they will be associated with the society from the root level. This will help in increasing our membership strength and give a chance to students to take part in all the activities of the society from their root levels providing a good leadership for the future and the students become more familiar with the working of our society thereby benefiting their career too. Financial Implication:

It is assumed that if this motion is accepted, and if we get say 10 % of the Student members – this would lead to a revenue generation of Rs. 11,25,000/- for a total of 500 student members in a Year for all Student Working Chapters all over India. However due to this we can increase in the number of members. It is also proposed that the share of of Rs. 2250 is shared equally between Chapter / Subchapter & HQ.

Proposed by: Mr. Sapan Shah – President, Indore Chapter

Seconded by: Mr. Jagdeep Singh – President, Delhi Chapter

Vote Count: For: __26____ Against: ____2__ Abstained: ___1___

Passed: ___YES___ Failed: ______ Withdrawn: ________”

Withdrawn: ___________

Motion No. 3 - Use of ISHRAE Logo

Motion Moved By: - Members Committee - HQ

Motion:-

It is proposed that ISHRAE logo should be allowed to be used on Business, Member Cards, Emails Signatures, Business Correspondence, subject to adhering to ISHAE logo policy & ISHRAE logo guidelines. Background:-

At present there is no specified ISHRAE logo policy or guidelines for use of ISHRAE logo by members. Based on the policy & guidelines if use of logo is allowed, the members will have a sense of pride being ISHRAE members. Use of ISHRAE logo will add value to the over – all brand image of ISHRAE on logo term basis. To support this motion even ASHRAE, the global society allows the use of logo by its members subject to the policy & guidelines. (Please refer attached the ASHRAE policy & guidelines published on the website). Financial Implication:-

NIL Proposed by: -Chapter Name: Delhi Chapter

Seconded by: - Chapter Name:

Vote Count: For: __1____ Against: ____23__ Abstained: ___5___

Passed: ________ Failed: ___YES___ Withdrawn: ________”

Motion No. 4 - Revised CAFE Points

Motion Moved By: - Members Committee - HQ

Motion:-

It is proposed revise the CAFÉ points & ACREX share distribution to provide a clear timeline & structure in line with the operations. In order for a more accurate & dynamic manner of CAFÉ point calibration, we have sought to imbibe some commitment & finally moving towards the “ONLINE” updation of the same – the revised CAFÉ point excel sheet seeks to remove some unimportant points, combines some related ones & adds some new to be formatted as under :

· A) Chapter Operations --> streamlining the various Items (these are Process related) --> 16 Nos · B) Chapter Growth --> (i) Membership - 5 Nos (ii) Students - 3 Nos (iii) Training - 2 Nos (iv) Publications - 1 No · C) Chapter Activities --> (i) Programs - 9 Nos (ii) Students - 4 Nos (iii) Advocacy - 3 Nos (iv) K-12 - 2 Nos (v) Acrex Support - 3 Nos · D) New Points --> 1 No.

Background:-

At present there is a relaxed manner in submission of the CAFÉ points as well as the current system of Verification. Ideally CAFÉ points should be finalized in the RCC meet prior to 2nd & 3rd NBOG and the Validation & compilation of the same can take place between last RCC and NBOG

Financial Implication:-

NIL

Vote Count: For: __28____ Against: ______ Abstained: ___1___

Passed: ___YES___ Failed: ______ Withdrawn: ________”

ACREX India 2016 - Mr. Akbar Bharmal / Mr. Pankaj

Mr. Akbar Bharmal & Mr. Pankaj Dharkar welcomed all the delegates and thanked all the National officers, NSC team, ACREX Mumbai Team and all other who were involved in organizing ACREX India 2016. He also inform about the status of stall booking and partnership. Mr. Pankaj Dharkar advised that we should also focus on Cold chain and Refrigeration in ACREX apart from targeting ancillaries suppliers.

ACREX India 2017 ( Delhi ) – Mr. Sunil Kher

Mr. Sunil Kher highlighted 3 USP’ of ACREX India 2017 in Delhi :

1. ACREX India 2017 is being held in India Exposition Mart Ltd., Greater Noida the largest exposition venue in India.

2. This time we are including building fair alliance - Integrated building solutions. 3. This time we have targeting 14000 sq m area for sale.

Special transport arrangement has been made to & fro at venue.

Treasurer ( Finance MIS ) - Mr. Vishal Kapur

Mr. Vishal Kapur presented Scrutiny cases of HQ and Financial impact on HQ. We have faced Service Tax Audit and they found non compliance of Service Tax in the last 4-5 year, which are as follows : Membership Fee is falling under Service Tax. ASHRAE Endorsement Fee for ACREX – which is falling under reverse tax mechanism. Miscellaneous amount for short payment of ACREX 13-14.

Also we are facing securtiny of late deposit of TDS :

We have already booked a loss of around 31 lacs.

Chapter Compliances:

Key Issues :

Over dependence on ACREX earnings. Highest ever surplus budgeted this year but courtesy the economic situation there could be reasons to worry and there could be a drop in the surplus from 500 lacs to 450 lacs possibly. Other avenues of income sources need to be explored and added urgently. Other income sources are under pressure

• Membership renewal & sustenance way off from target.

• Publications sale – Real problem is sale of publications at Chapter level.

K-12 Chair - Mr. Amit Kakker

All the programs are aimed for saving earth for future generations. This year activities carried out under K-12 : Competitions → Drawing Competition → Essay Writing Competition → Debate Competition → Quiz Competition → Poster Presentation → Photograph Competition → Short Film Competition Activities → Tree Planting → Recycling Awareness → Clean-up Campaigns → Activity in Juvenile jail → Cycle Rallies → Visit to hospitals → Visit to museums → ISHRAE day → Medical check ups

Number of inactive chapter is significant : Guwahati, Raipur, Kolhapur Sangli, Pune, Lucknow, Gurgaon, Jodhpur & Mangalore they have not organized any K-12 activity this year. Plan for Next society year for K-12 : Information compiled is Based on presidents RD and ZC input → Number of inactive chapter is significant → Conduct at least 2 Activities in coming year → Kindly take the help of ZC and Chapter K- 12 for organizing activities → Participate in WhatsApp group and K-12 face book page actively

Advocacy Chair - Mr. Shilpan Shah

The National Chair Mr. Shilpan Shah presented the report. Highlights are recorded for future reference. One of the most positive come out this year is formation of APEX Advocacy Committee. ISHRAE Day take advocacy in different level this year we have more received more than 150 like on facebook on ISHRAE Day. Chapter/sub Chapter level - he appreciated phenomenal work done Mumbai and Ahmedabad Chapters. In North, Urjavarn has done very good advocacy of ISHRAE. In the front of Public Relations (PR) he thanked Madison for good work done. He also thank all the Advocacy Committee Member, National Officer and Mr. Ashwini Mehra for their support.

Student Activities Chair - Dr. N. Kapilan

The National Chair Dr. N. Kapilan presented the report. Highlights are recorded for future reference. He presented student data for all the chapters region wise. North 1 & 2 Review : Number of inactive student chapters are significant → Lack of interest among student chairs → Lack of activities at student chapter level → Conduct more number of student activities → Kindly take the help of Mr. M.K.Gupta, ZC, for revival of inactive chapters. East Review : Excellent work done by the Kolkata CWC team and student chair → Good number of student activities → Good mentoring by Mr.Utpal Biswas, ZC and other senior ISHRAE members. South 1 & 2 Review : Excellent work done by the Chennai, Madurai, Coimbatore chapters and CWC teams → Good number of student activities. West 1 & 2 Review : Significant number of student chapters → Conduct more number of student activities → Mentoring of student chapters by a sub-committee → Good mentoring by Mr.Bhavesh Metha, ZC. Overall Review : 8 % Inactive student chapters → Lack of student activities → Strengthen the existing student chapters → Do not start student chapter for the purpose of showing numbers → Do not promote Job Junction for starting new student chapter.

Summary of Student Activities at National Level by HQ : AQUEST - Semi-finals were conducted to select teams for AQUEST Final → Semi-final was conducted at Kolkata →on 8th January 2016 → South and East

chapters/Sub-Chapters deputed their teams → Bangalore and Kolkata Chapters teams won 1st and 2nd places respectively. AQUEST Semi-final at Ahmedabad → on 22nd January 2016 → North and West chapters / sub-chapters have deputed their student teams → 1st Place : Ahmedabad → 2nd Place : Indore AQUEST 2016 Final - 27th February 2016 - 2.30 PM to 5.30 PM - BCEC, Mumbai

• 2 teams each semi-finals and 2 teams from wildcard round will be participating in the final • Quiz Master : Vikram Poddar • All are cordially invited to attend

NSDC2016 : 49 entries & 26 submissions

Juries → Mr.Sridhar V, Mr.Sunil Khatwani, Dr.R.Saravanan and Dr.Roshini Easow → 1st Prize won by Priyadarshini College of Engg, Nagpur (Mr.Nikhil V Chaple, Mr.Gaurav A Balki and Mr.Shubham M Zalpure ) → Since the quality of the other reports were not good, the juries have not selected any report for the 2nd Prize → Motivational prize was won by Don Bosco Institute of Technology, Mumbai (Mr.Bharat Mandal and Mr.Pawan Arora) → Prizes and certificate will be awarded during 27th February 2016, after AQUEST Final, at AQUEST 2016 venue.

Job Junction (JJ) → Delhi, Mumbai, Kolakatta, Bangalore, Nagpur and Indore (6 locations) → Good number of companies have participated → Good response from students and colleges → Thanks to Mr.Ramachandran and Mr. Sachin for this new initiative. Web portal for Student Activities → Separate web portal for student activities to monitor the students activities → More features will be added

Student Project Grant → ITC sponsored the projects → 10 Student Projects have funded → Thanks to Mr.Sushil and Mr.Ramachandran for supporting this new initiative. Plans → Zonal Level Student Convention → Separate website for student activities → Online student membership → Student Member I.D Card → Other new initiatives Thanks to all National Officers, Secretaries, RDs, ZCs, Chapter / Sub-Chapter Presidents and Student chairs for their support and cooperation. PROGRAMS Chair – Mr. Nishant Gupta

The National Chair Dr. Nishant Gupta presented the report. Highlights are recorded for future reference. He presented student data for all the chapters region wise. Some chapters are doing very well on Programs front, but some chapters lagging behind from their targets. North 1 & 2 is the weakest in Program with only 2 sub chapter performing well ( Agra and Ludhiana ). West 1 & 2 is doing well in Programs and performed quite well this year.

East is sub-chapter Guwahati and Raipur have done well this year. South 1 & 2 is doing very well in programs. However, few chapters like Vijaywada and Mangalore is a major concern. Overall we have executed 283 programs this year. Major deliverable → For the first time National Conveners Meeting Planned → Program preparation & Feedback List prepared → White Paper on National Programs Developed → All the National Programs executed across India (ACRECONF to follow) → ISHRAE DAY celebrated as “Society Day” across India on Dec 9 → All Whats app groups witnessed various activities done across India. ISHRAE DL list updated → As per COM, new DL list was developed → ISHRAE DL Program White Paper developed for prospective DL’s before their induction → 36 DL’s listed at ISHRAE with detailed resumes / photos / topic / Languages / contacts etc. → Almost all Sub Chapters utilised the DL services. Membership Chair - Mr. Yogesh Thakker

The National Chair Membership Mr. Yogesh Thakker presented the report. Highlights are recorded for future reference. New Membership

• Target -1235 - Achivement-797 Percentage – 65% • N- 43% / E-88% / W-74 (W2-109%) / S- 67%

Star Performance - New Membership

New membership is doing well and with so many national events, we hope that we can achieve the target. We have concern about Sustenance, because data is not so encouraging.

Sr. No Name Total Percentge

1 Ludhiana 105%

2 kollkatta 91%

3 Guwahati 153%

4 Mumbai 73%

5 Thane 72%

6 Kolhapur 100%

7 Ahmedabad 115%

8 Surat 110%

9 Vadodara 147%

10 Banglore 82%

11 Hosur 160%

12 Coimbatore 280%

Major Chapter wise details of Sustenance:

In this area only 8 chapters have 1614 sustenance. Despite having a Membership chair, Vice Chair and Secretariat, they are not performing well except Ahmedabad. Renewal is the major concern :

The most concern is old renewal as on 31.03.2015, which is about 2729 member & these members have not paid their renewal for many years. To get them renewal from these member is very difficult task and for this we have to make some new strategy. Major Chapter wise details of Renewal :

TARGET ACHIVMENT PERCENTAGE

1685 430 26

CHAPTER TARGET ACHIVEMENT PERCENTAGE(%)

DELHI 425 97 23%

KOLKATA 217 48 22%

BANGLORE 121 26 21%

CHENNAI 61 27 44%

DECCAN 289 40 14%

MUMBAI 275 80 29%

PUNE 74 18 24%

AHMEDABAD 152 77 51%

8 CHAPTERS - TOTAL - 1614

TARGET ACHIVMENT PERCENTAGE

5412 837 15

Mr. Yogesh Thakker requested these 8 chapter to concentrate on Renewal & Sustenance. Membership Chair, Vice Chair and Committee Members and President are requested to make some plan and strategy to achieve this target any help required from National chair or HQ Secretariat please ask. Appoint part time staff for 2-3 hours daily. Star performer chapters on renewal are as follows :

Comparative analysis of Budgeted Data from Actual data as on date today

New Initiative

• Improve Software/Web-Site • Run Reports for M.P Chairs • Strengthening of HQ-Staff • SMS Service with Quick link for Renewals/Sustenance • Reminder E-Mail with quick-link for Renewals/ Sustenance • Toll-Free Number for members for membership Assistance • On-Line Journals (e-Journal) • Bulk-Mail Facility

Presidential Awards

Based on the CAFÉ points submitted through the Regional Directors, the Presidential Awards were distributed as under :

1. Best Advocacy - Chapter- Mumbai 2. Best Advocacy Sub-chapter- Ludhiana 3. Best K-12 - Chapter- Mysore 4. Best K-12 Sub-chapter- Agra 5. Best Student Activities - Chapter- Chennai

NAME PERCENTAGE

Thane 42%

Vadodara 76%

Ahmedabad 30%

STAR PERFORMANCE RENEWAL

S. No IncomeBudget 2015-

2016

Actual from

01/04/2015 to

Till Date

Percentage of budget achieved

till Date

1 Membership Fees 2778750 1750500 63.00%

2 Sustenance Fees 765000 382500 50.00%

3 Renewal Fees 1800000 770400 43.00%

Total 5343750 2903400 55%

6. Best Student Activities Sub-chapter- Coimbatore 7. Best Programs - Chapter- Mumbai 8. Best Programs Sub-chapter- Raipur 9. Best Membership Promotion - Chapter- Vadodara 10. Best Membership Promotion Sub-chapter- Coimbatore 11. Best Sub-chapter - Madurai 12. Best Chapter (Category 3 – below 250 Members) - Vadodara 13. Best Chapter (Category 2 – 250 to 750 Members) - Ahmedabad 14. Best Chapter (Category 1 – above 750 Members) – Mumbai

Report on Installation & Election Process – Mr. Kapil Purandare

Election Process which is to be initiated by 28 February, 13 chapters not initiated election RD’s are requested to ensure the process is completed immediately. Next Meeting, Date & Venue Announcement of next NBOG

Next BOG will be on 10 & 11 June 2016 in Pune City. Venue will be confirmed by the Pune Chapter (preferably near the Airport).

Vote of Thanks by Nandlal Singh - President Elect –Mumbai Chapter

Mr. Nandlal Singh presented a vote of thanks to the Chair and thanked all the participating members for invaluable contribution during deliberations on various issues. The meeting was adjourned subsequently.

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