minutes of the executive committee meeting of the council

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001, at 1:00 p.m. in the Matsgui Centennial Auditorium

Council Present: Mayor G. Ferguson; and Councillors E. Fast (part), M. Gill, G. Peary, J. Redekop, P. Ross, M. Warawa, and C. Wiebe

Staff Present: City Manager - G. Guthrie; Director of Administration - T. Strong; Acting Director of Development Services - G. Boyle; and Committee Secretary - E. Storrier

Staff Present for a Portion of the Meeting: Director of Engineering - Ed Regts; Manager of Engineering Services - 1. Duckworth; Acting Senior Planner/Deputy Approving Officer - R. Hintsche; Manager, Transportation and Drainage - A. Kastelein; Director of Parks and Recreation - M. Taylor; Manager of Financial Services - J. Lewis; Manager of Inspection Services - G. Acheson; Senior Planner - Robert Brennan; Development Engineer - E. Clark; Economic Development Manager - J. Teichroeb; Assistant Manager, Property Services - B. Flitton; and Airport Manager - C. Grad

Media Present: Aldergrove Star, The News, Shaw Communications Inc., and The Times

Public Present: 8

1. CALL TO ORDER

Mayor Ferguson called the meeting to order at 1 :00 p.m.

2. ADOPTION OF MINUTES

.1 Executive Committee Meeting Minutes - May 14,2001

Moved by Councillor Gill, seconded by Councillor Redekop, that the minutes of the Executive Committee meeting of Council held May 14, 2001, be adopted.

El72-2001 CARRIED.

3. BUSINESS OUT OF MINUTES

None.

I '..> " U • \. :: '1 Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 200 I, at I :00 p.m. in the Matsgui Centennial Auditorium

4. DELEGATIONS

.1 R. Court, Human Resource Centre for Students (Hire a Student)

R. Court, Human Resource Centre for Students outlined the services provided by the Centre, and invited Council to an Open House on Tuesday, June 5, 2001.

Moved by Councillor Fast, seconded by Councillor Gill, that the delegation of R. Court, Human Resource Centre for Students, be received.

E173-2001 CARRIED.

5. REPORTS

5.1 CORPORATE SERVICES

.1 Amendments to the "Administrative Fees By-law, 2001 (1810-0])

Report No. COR 15-200 I from the Manager of Financial Services, proposed the recovery of a portion of the costs of providing financial institutions with a list of folio balances, enabling them to pay property taxes to the City, on behalf of their clients. The $S per folio average fee collected by most local governments surveyed, is proposed for the City of Abbotsford.

Moved by Councillor Wiebe, seconded by Councillor Redekop, that as recommended in Report No. COR IS-2001 dated May 29, 2001 , from the Manager of Financial Services, By-law No. IOS2-2001, cited as "Administrative Fees By-law, 2001, Amendment By-law No.1, 2001" be given three readings at the next Regular meeting of Council.

Responding to Council comments and questions, staff acknowledged that costs for providing folio balances are higher than the proposed $S fee. It was suggested that staff review the proposed fee in one year to re-capture actual costs.

The motion was then put and

E174-2001 CARRIED.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 200 I, at I :00 p.m. in the Matsqui Centennial Auditorium

5.2 DEVELOPMENT SERVICES

.1 Mobile Food Vending Carts By-law (3360-20/R94-11)

In Report No. DEV 97-2001 dated May 30, 2001, the Acting Director of Development Services, outlined the reasons the proposed 'Coffee Cabana' would not comply with the Zoning By-law provisions for Mobile Food Vending Carts. The mobile trailer coffee bar, proposed by C. Peters, is a restaurant use, rather than a mobile food vending cart. Zones that allow restaurants would permit the use, as a commercial land use; however, a form and character development permit would be necessary. While modifications to the trailer could improve its appearance, its impact on gateway areas was questioned. Staff to be exploring options for improving access to licensing information by community members.

C. Peters spoke to her submission dated June 4, 200 I, assuring Council that aesthetic improvements would be made to the trailer, and submitted a sketch for consideration.

Moved by Councillor Peary, seconded by Councillor Warawa, that: (1) the delegation of C. Peters be received, and (2) Report No. DEV 97-2001 dated May 30, 2001, from the Acting Director of Development Services, recommending that the Zoning By-law provisions with respect to Mobile Food Vending Carts, remain unchanged.

E175-2001 CARRIED.

.2 2865 Crossley Drive - Fence Height Requirements (3900-02)

Report No. DEV 100-2001 dated May 30, 2001 , from the Acting Director of Development Services, outlined a request for 1.8 m high fencing on property at 2865 Crossley Drive. Given the unique shape of the property, staff were of the opinion that the addition of a 1.8 m high security fence was reasonable in this case.

M. Koehoorn, Rocky Mountain Landscaping, on behalf of the owner, concurred with the report's. He believed the fencing was necessary for privacy, given the lot's configuration, and that landscaping, i.e., hedges, could create more aesthetic problems if not properly maintained.

J ' ~" J\'.I ~ j .L Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001, at 1 :00 p.m. in the Matsgui Centennial Auditorium

Council members generally agreed that convening a Board of Variance could result in undue hardship and delay the project.

Moved by Councillor Wiebe, seconded by Councillor Fast, that the Report No. DEV 100-2001 dated May 30, 2001, be received from the Acting Director of Development Services, and the request from owners of the property at 2865 Crossley Drive, for 1.8 m high fence adjacent to the exterior side lot line, be approved in principle and referred back to staff to prepare a development variance permit.

E176-2001 CARRIED .

. 3 M. Paz, 27988 Fraser Highway - Seating Area in Service Station - Proposal CR90-261

Consideration of Report No. DEV 101-2001 dated May 30, 2001, from the Acting Director of Development Services (Approving Officer), discussing a request from M. Paz to allow for seating in the gas station at 27988 Fraser Highway, was postponed to the June 18,2001, Council meeting, at the applicant's request.

.4 Official Community Plan Amendment - Public Consultation Process-30479 Old Yale Road (3360-201R00-401

Moved by Councillor Warawa, seconded by Councillor Ross that, as recommended in Report No. DEV 95-2001 dated May 29, 2001, from the Acting Senior Planner/Deputy Approving Officer, the Official Community Plan amendment consultation, required under Section 879 of the Local Government Act, for property at 20479 Old Yale Road, proceed to an upcoming community meeting.

E177-2001 CARRIED.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4. 200 I, at I :00 p.m. in the Matsgui Centennial Auditorium

.5 Official Community Plan Amendment - Public Consultation Process -31700 Block Blueridge Drive C3360-20/ROO 010)

Moved by Councillor Fast, Seconded by Councillor Wiebe that, as recommended in Report No. DEV 94-2001 dated May 29, 2001, from the Acting Senior Planner/Deputy Approving Officer, the Official Community Plan amendment consultation, required under Section 879 of the Local Government Act, for property at 31700 block Blueridge Drive, proceed to an upcoming community meeting.

E178-2001 CARRIED.

Later in the meeting, C. Noftle, Focus Architecture and Planning Ltd., spoke against the public consultation process in the down-zoning from Medium Density to Low Density Residential. In his opinion, adequate public consultation had occurred. Mr. Noftle, and other developers, were urged to communicate their concerns to the Ministry of Municipal Affairs .

. 6 Calvary Baptist Church, 2946 Lefeuvre Road - Rezoning Application -C3360-20/R96-12)

Moved by Councillor Redekop, seconded by Councillor Gill that, as recommended in Report No. DEV 77-2001 dated May 23, 2001 , from the Deputy Approving Officer, (I) staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the Calvary Baptist Churst property located at 2946 Lefeuvre Road, from One Unit Suburban Residential Zone (RR4) to Assembly Zone (P3) , when: (a) issues of funding for items not budgeted for by the City have been resolved to the satisfaction of the Director of Engineering; and (b) a Section 219 covenant is registered on title, providing for the Director of Development Services to review and approve of building siting, elevations, and landscaping for the new church, prior to building permit issuance; and (2) the Mayor and Director of Administration be authorized to execute all documentation relating to this matter.

E179-2001 CARRIED.

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.7 B. & E. Investments Inc., property - 2426, 2436, 2446, 2456, and 2466 Center Street - Rezoning Application (3360-20/ROI-I7)

Moved by M. Warawa, seconded by C. Wiebe that, as recommended in Report No. DEV 93-2001 dated May 28, 2001, from the Senior Planner: (1) staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the B. & E. Investments Inc. property, located at 2426, 2436, 2446, 2456, and 2466 Center Street, from One Unit Urban Residential (RS3) to Low Rise Apartment Zone (RML) when lot consolidation has taken place and issues of funding of items not budgeted for by the City have been resolved to the satisfaction of the Director of Engineering; and (2) the Mayor and Director of Administration be authorized to execute all documentation relating to this matter.

EI80-200l CARRIED.

.8 The Straw Farm Ltd., 39960 South Parallel Road - Land Reserve Commission application (3040-20/ AOI-l)

Consideration of Report No. DEV 99-2001 dated May 30, 2001 , from the Assistant Planner, concerning the Land Reserve Commission application by The Straw Farm Ltd., to use the existing, inactive mushroom composting bam on the property, located at 39960 South Parallel Road, for temporary storage of poultry litter and stockpiling of sawdust and wood shavings, was withdrawn from the agenda at the applicant' s request.

Councillor Fast declared a conflict of interest with the following item, and was excused from the meeting at 2:00 p.m .

. 9 Official Community Plan Amendment - Property north of Highway No. 1 -Designation as Gateway Development Permit Area (3080-20/0CP52)

Report No. DEV 88-2001 dated May 22, 2001 , from the Acting Senior Planner/Deputy Approving Officer, reviewed an application to amend the Official Community Plan to designate lands, north of Highway No.1, as a Gateway Development Permit Area (D.P.A.).

J ' ... ', J ,-J 1... ) 1. Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001. at 1 :00 p,m. in the Matsgui Centennial Auditorium

Council members noted that, in order to encourage visually attractive commercial development, compatible with adjacent residential and agricultural land uses, the Coaspac property on North Parallel Road should be included in the proposed D.P.A outlined in Figure 1 attached to the report.

Moved by Councillor Wiebe, seconded by Councillor Warawa that, as recommended in Report No. DEY 88-2001 dated May 22, 2001, from the Acting Senior Planner/Deputy Approving Officer, (1) staff prepare and present for first reading, a bylaw designating the lands shown in Figure 1 of this report, including the Coaspac property, located on North Parallel Road, as Gateway Development Permit Area; (2) all owners and occupiers of properties proposed to be included within the Gateway Development Permit Area be notified of the Public Hearing on the subject by-law, and a notice be placed on the City's web site; and (3) the Mayor and Director of Administration be authorized to execute all documentation relating to this matter.

E181-2001 CARRIED.

Councillor Fast returned to the meeting at 2: 15 p.m .

. 10 Properties at 2182 Bradner Road, 2192 Townline Road, 1908 Queen Street, and 1859 Oueen Street - By-law Contraventions (3800-20 and 4010-20)

Report No. BLD 13-2001 dated May 15,2001, from the Manager ofInspection Services, recommended that the City Solicitor be authorized to proceed with legal action to bring the properties at 2182 Bradner Road, 2192 Townline Road, 1908 Queen Street and 1859 Queen Street into conformity with City by-laws. The properties on Queen Street are identified in the Official Community Plan as within the Airport Industrial Area.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001, at I :00 p.m. in the Matsgui Centennial Auditorium

The owners of the 40 acre property on Bradner Road had not complied with conditions of the Development Variance Permit; illegal storage of Recreational Vehicles on the Townline Road property continued; and at 1859 Queen Street, illegal parking of commercial vehicles as well as storage of large piles of refuse continued. The 1908 Queen Street property, being under two acres, was eligible for rezoning, without Land Reserve Commission approval.

Moved by Councillor Ross, seconded by Councillor Redekop, that Report No. BLD 13-2001 dated May 15, 200 I, be received from the Manager of Inspection Services, and the City Solicitor be authorized to proceed with legal action to bring properties at 2182 Bradner Road, 2192 Townline Road, 1859 Queen Street, and 1809 Queen Street, into conformity with City by-laws.

E182-2001 CARRIED .

. 11 By-law Enforcement - Illegal Parking of Commercial Vehicles (6645-02)

The Manager of Inspection Services, in Report No. BLD 19-2001 dated May 16, 2001, commented on the growing problem of illegal parking of commercial vehicles in residential, commercial, and institutional zones.

Moved by Councillor Wiebe, seconded by Councillor Fast, that Report No. BLD 19-2001 dated May 16, 2001, be received from the Manager of Inspection Services, discussing illegal parking of commercial vehicles.

Moved by Councillor Fast, seconded by Councillor Warawa, that the main motion be amended by adding, "and that the City initiate a by-law enforcement campaign dealing with illegal parking of commercial vehicles.

The main motion, as amended, was then put and

E183-2001 CARRIED.

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001. at I :00 p.m. in the Matsgui Centennial Auditorium

5.3 ECONOMIC DEVELOPMENT

.1 Ledgeview Redevelopment Study (5960-20)

In Report No. EDM 4-2001 dated May 29, 2001, the Economic Development Manager discussed tourism development opportunities at Ledgeview golf course and the possibilities of considering a broader tourism potential. A tourism consultant company, Trec International, had been engaged to provide a market study which would identify destination tourism trends, with a completion date of July 31, 2001. In support of the market analysis, Council drew attention to the opportunities for Adventure Eco-tourism in the area. Use of Whatcom and McKee Roads as the main accesses to the area was also mentioned.

Moved by Councillor Wiebe, seconded by Councillor Redekop, that Report No. EDM 4-2001 dated May 29, 2001, be received from the Economic Development Manager, updating the status of the Ledgeview Redevelopment Study.

E184-2001 CARRIED.

5.4 ENGINEERING SERVICES

.1 Neighbourhoods with Historical Names - Recognition (6830-01)

Moved by Councillor Fast, seconded by Councillor Warawa, that Report No. ENG 25-2001 dated May 28, 2001, from the Manager of Transportation and Drainage, seeking approval of a concept to recognize and promote existing neighbourhoods with historical nan1es, be deferred to the June 11,2001, Executive meeting, when full Council is in attendance

E185-2001 CARRIED.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4. 2001, at 1:00 p.m. in the Matsgui Centennial Auditorium

.2 Traffic By-law - Speed Zone Amendments (3900-20)

In Report No. ENG 27-2001 dated May 18, 2001, the Manager, Transportation and Drainage, outlined proposed amendments to Schedule "D" of the Traffic By-law, including previous omissions, changes to speed limits approved by Council, and minor changes to speed limit terminal points.

Moved by Councillor Gill, seconded by Councillor Redekop that, as recommended in Report No. ENG 27-2001, dated May 18, 2001 , from the Manager, Transportation and Drainage, recommending amendments to Schedule "D" of the Traffic By-law, excluding Downes Road, be approved.

E186-2001 CARRIED.

Moved by Councillor Gill, seconded by Councillor Redekop, that the posted speed of 60 km/h on Downes Road, from Townline Road to Clearbrook Road, be reduced to 50 kmIh.

E187-2001 CARRIED.

Opposed: Councillor Warawa

5.5 PARKS AND RECREATION

.1 Appointment of Councillor - Parks and Recreation Master Plan Steering Committee (5810-02)

Moved by Councillor Gill, Seconded by Councillor Warawa that, Report No. P&R 9-2001 , dated May 25, 2001 , be received from the Director of Parks and Recreation, and Councillor Fast be appointed to the Parks and Recreation Master Plan Steering Committee.

E188-2001 CARRIED.

6. NEW BUSINESS

.I Sumas Correctional Centre Open House

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held June 4, 2001, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page II

Councillor Redekop extended an invitation to the Sumas Community Correctional Centre's Open House, being held from 10:00 a.m. to 3:00 p.m., at Matsqui Institution Complex, 33344 King Road, on Saturday, June 9, 2001.

.2 Regular Meetings with Fraser Valley Members of the Legislative Assembly

Councillor Peary suggested holding regular meetings with the local Members of the Legislative Assembly to discuss matters of mutual concern .

.3 Safe Injection Facilities Symposium - Simon Fraser University

Staff were encouraged to send a representative to the upcoming, one day symposium -Safe Injection Facilities: Opening the Legal Doors, June 18, 2001, at Simon Fraser Univerisity, Harbour Centre Campus .

.4 Motion to Close

Moved by Councillor Wiebe, seconded by Councillor Ross, that the June 4, 2001, Executive Committee meeting be closed to the public to consider matters related to Section 242.2(1) (a), (c), (e), (g), and (i) of the Local Government Act (3:04 p.m.).

Certified Correct:

minutes of the executive committee meeting of the council

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