minutes of the meeting of finance committee (fc)14.139.61.131/finalss/foot_pdf/fc.pdfwhat the iits...

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Minutes of the meeting of Finance Committee (FC)

National Institute of Technology Srinagar, Hazratbal, J&K held on April 11, 2016 at 10.30 a.m. in the

Committee Room of National Institute of Technology Srinagar.

The following were present:

1 Dr. M. J. Zarabi, (Chairman, Board of Governors, NIT Srinagar), C/o. C-28, Pamposh Enclave, GreaterKailash Part-1, New Delhi-110048

Chairman

2 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar.

Ex-officio

3 Mr. S.P. Goyal, Joint Secretary (NITs & DL), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi

Member

4 Smt. Darshana Momaya Dabral, Joint Secretary & FA, MHRD, Department of Secondary & Higher, Government of India, New Delhi

Member

5 Prof. G. M. Rather, Electronics & Communication Engg..Deptt., National Institute of Technology Srinagar.

Member

6 Prof. Fayaz Ahmad Mir, Registrar, National Institute of Technology Srinagar.

Member-

Secretary

The agenda was taken up for discussion and the following decisions were

taken:

FC/2016/01/01 To confirm the Minutes of the meeting of Finance Committee of the

Institute held on 30-12-2015 at 10.30 a.m. in the NIT Transit House,

Safderjung Enclave, New Delhi.

Resolution

No.01/FC

Confirmed with inclusion of the comments received from Mr. S. P. Goyal, Joint

Secretary, MHRD, New Delhi.

2

FC/ 2016/01/02

To record action taken report on the decisions of Finance Committee meeting, held on 30-12-2015 at 10.30 a.m. in the NIT Transit House, Safderjung Enclave, New Delhi.

Serial Meeting No. & Date

Agenda item No.

Resolution Action taken by the Institute

Resolution / Comments of the BOGs

1 28-09-2015

06 Recommended for approval of BOG. The Institute shall classify the labour to be engaged in various categories through an internal committee to be constituted by the Director. Circular of Ministry of Labour may be adhered to. Also NIT Srinagar should determine which rates are applicable-collector rate or rates specified by Ministry of Labour.

Noted for action.

The Director clarified that the matter has been examined and the Government of India’s Schedule of labour rates should be applicable. The Board took note of the same.

2 30-12-2015

02(b) The FC desired to request the MHRD for framing a uniform IPR policy for all the NITs. Chairman, BOG also desired that NIT Srinagar could come up with a base paper / draft Policy in this regard and submit the same to MHRD

The concerned group is working on a draft policy.

It was decided that the Group working on the IPR Policy be instructed that it should submit the policy latest by 15th June, 2016 addressing interalia the following two issues: i) How the patent is to be assigned to the Institute while it is granted to the Inventor? ii) What is the benefit that shall accrue to the Inventor?

3 30-12-2015

02(d) Regarding payment of electricity duty and capacitor charges to J&K PDD, it was advised to pursue the matter further with the concerned.

Matter is under discussion with the J&K PDD

The matter be settled as per the applicable rules.

3

4 30-12-2015

05 The Separate Audit Report of the Institute Accounts 2014-15 was taken on record by the FC. The FC advised that the Institute shall attach its response on the audit report in future for submission to the FC. Meanwhile any corrective measures as advised by the Audit shall be taken. Further, the FC desired that the Institute should take necessary action for management of GPF in terms of the circular of Department of Finance (Government of India), dated April 2015.

Needful done.

The response of the Institute was deliberated upon and following advice was tendered: - a)The Institute has to abide by the extant directions of the Government in this regard and appropriate action be taken expeditiously. b) The internal audit be completed by 31st Mar, 2017. c) An Internal Audit Manual be prepared for notification and adherence for internal audit by 30th June, 2016. d) Physical verification be completed by 30th September, 2016. e) The asset register should be updated by 30th September, 2016.

FC/2016/01/03 To consider the recommendations of the Committee for implementing the

programme of Hand Holding of students who are weak in studies by

student mentor.

Resolution

No.03/FC

The lead taken by the Institute in this matter was appreciated. However, it was

felt that before taking a final decision in the matter, the Institute should find out

what the IITs and other NITs are doing in this regard and then put up the

proposal in the next meeting.

FC/2016/01/04 To consider the Separate Audit Report of the Institute Accounts 2014-15.

Resolution

No.04/FC

After considering the replies of the Institute to the comments of the Audit, the

following decisions were taken: -

A. The provisions of liability should come as a disclosure statement and

advice in this matter may be obtained from the Integrated Finance

Division of the MHRD.

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B(2)- It was noted that the investments have been reconciled upto 2015-16. It

was advised that an Investment Committee be constituted for making

investments as per the extant directions of the Government in this

regard.

B(3)- An age wise analysis of loans, advances and deposits be prepared within

the next two months.

FC/2016/01/05 To consider installation of Grid Connected Solar Rooftop System in the

Institute.

Resolution

No.05/FC

Approved for inclusion in the budget. However, the proposal shall be first

considered by the BWC and the FC before being placed before the BOG.

The meeting ended with a Vote of thanks to the Chair.

(Prof. FayazAhmad Mir) Secretary/Registrar

(Prof. Rajat Gupta) Director

Ex-Officio

(Dr. M. J. Zarabi)

Chairman, Finance Committee

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Minutes of the meeting of Finance Committee (FC) National Institute of Technology Srinagar, Hazratbal, J&K

held on December 30, 2015 at 10.30 a.m. in the NIT Transit House, Safderjung Enclave, New Delhi.

The following were present: -

1 Dr. M. J. Zarabi,

(Chairman, Board of Governors, NIT Srinagar), C/o. C-28, Pamposh

Enclave, Greater Kailash Part-1, New Delhi-110048

Chairman

2 Prof. Rajat Gupta,

Director, National Institute of Technology Srinagar.

Ex-officio

3 Mr. SP Goyal,

Joint Secretary (TEL), MHRD,

Department of Higher Education, Government of India, New Delhi

Member

4 Smt. Darshana Momaya Dabral, ,

Joint Secretary & FA, MHRD, Government of India, New Delhi

Member

5 Prof. G. M. Rather,

Head, Electronics & Communication Engg.. Deptt., National Institute of Technology Srinagar.

Member

6 Prof. Fayaz Ahmad Mir,

Registrar,

National Institute of Technology Srinagar.

Secretary

The agenda was taken up for discussion and the following decisions were taken: -

FC/01 To confirm the Minutes of the meeting of Finance Committee of the Institute held

on 28-09-2015 at 10.15 a.m. in the NIT Transit House, Safdaerjung Enclave, New

Delhi.

Resolution

No.01/FC

The minutes of the meeting were circulated among the members. Some comments were

received from Director (NITs), MHRD in respect of some items and are reproduced

below: -

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01/FC It was pointed out that minutes should be elaborate containing briefly the

agenda, resolution and justification of resolution. It was also asked by FC

that FC should be numbered and should be mentioned in minutes

henceforth. 02/FC NIT Srinagar was asked to conduct frequent meeting so that ratifications

are minimized. 03/FC Director can appoint staff non academic staff in any cadre with maximum

pay scale upto Rs. 10,500/-. Therefore, appointment made is beyond the

power of the Director. However, given the importance of post, FC

recommends the Board to approve the appointment ex-post-facto w.e.f

date on which Director approved the appointments made under agenda

item FC/03/(a) of Mrs Kusum, as Sanitary worker and Mr Firoz Ahmad

Malla as full time counselor in medical unit. It was told by Administration

of NIT Srinagar that process stipulated in Statute has been followed in

both cases. 06/FC Circular of Ministry of Labour may be adhered to. Also NIT, Srinagar

should determine which rates are applicable-collector rate or rates

specified by Ministry of Labour. 08/FC FC deliberated the issue. It was noted that remunerations recommended

for faculty with M.Tech/M. Phil. qualification was Rs 37,000/-.

Subsequently, the contract faculty represented before authorities of

Institute. Subsequently, a meeting of Deans and HoDs was held on

15/9/2015, which recommended total pay of Rs 45,000 per month to retain

and attract faculty. FC also noted that Srinagar is a difficult station and

hence, better remuneration will be helpful to gaining and retaining faculty.

Hence, FC concurs with recommendations of NIT Srinagar for enhancing

remuneration from Rs 33,000/- to Rs. 45,000/- for the faculty M.Tech/M.

Phil. qualification and employed as contract basis and recommends the

case to BOG.

The comments were clarified through a clarification as under: -

FC/03 i) Regarding Engagement of Counselor: -

In compliance with the instructions of MHRD to engage a full time

counselor in the Institute for counseling of students in the distress

so that any misfortune incident like that of IIT Gowhati is avoided.

A proposal was put up to the Chairman, BOG for approval to

engage a full time Counselor on contract basis through a process of

open selection on the following terms and conditions : -

● Qualification Minimum Post Graduate in Psychology

from recognized university / institution ● Experience Minimum 1 year relevant experience

● Remuneration Rs.28,000/- p.m. (Consolidated)

Subsequently, advertisement was made for same on contractual

basis on 59 days basis with usual break of two working days on

monthly remuneration of Rs. 28,000 as consolidated. After

conducting interviews, Mr. Feroz Ahmad Malla was engaged.

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ii)

Regarding engagement of Female Sanitary Worker:

Ladies toilets in the different blocks of the Institute were not in

good sanitary conditions due to the fact that these were not being

attended regularly. The reason for this was that the male sanitary

workers attending these blocks for such job feel some hesitation to

enter the ladies toilets. In view of this, a proposal was put up to the

Chairman, BOG for approval for engagement of a female sanitary

worker on contractual basis of 59 days on the approved wages as

per J&K labour wages schedule as a skill workers.

Subsequently advertisement was made and interviews were held

by the Selection Committee, Mrs. Kulsum was engaged as female

sanitary worker in the institute on 59 days contractual basis with

usual break of two working days on minimum wages schedule

approximately working out to Rs. 6750/- p.m. @ 225/- per day.

Thus from the above, it is clear that the Director did not approve

these appointments on his own. The items were placed in the FC for

ratification of the action taken by the Chairman, BOG and not for

post facto approval.

FC/01

and

FC/06

The comments have been incorporated.

FC/08 The suggestions in the draft have been incorporated. Regarding the

consolidated remuneration of persons with Ph.D., the amount worked

out is submitted in the ATR of FC under item no. FC/02.

Subsequently no further comments were received.

The minutes of the said meeting are therefore confirmed with incorporation of the

following modifications: -

01/FC It was pointed out that minutes should be elaborate containing briefly the

agenda, resolution and justification of the resolution for each agenda item.

The FC further desired that the meetings of the FC should be numbered

and these numbers should be mentioned in the minutes henceforth.

03/FC The FC further desired that the vacant posts in the Institute should be

filled up expeditiously by regular employees and the Institute should

desist from going in for contractual appointments. It was also desired that

no contractual appointment should continue for a period of more than

three years as mandated in Statute No. 28(2) of the First Statutes of the

NITs and also that the procedure prescribed under Statutes No. 28(3) for

all such appointments should be strictly adhered to. Moreover, the total

number of regular and contractual employees should not exceed the

sanctioned strength of the employees in the Institute.

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06/FC The Circular of the Ministry of Labour may be adhered to. Also NIT,

Srinagar should determine which rates are applicable-Collector rates or

the rates specified by the Ministry of Labour.

08/FC The FC deliberated upon the issue. It was noted that remunerations

recommended for faculty with M.Tech/M. Phil. qualification was Rs

37,000/-. Subsequently, the contract faculty represented before the

authorities of the Institute,. upon which, a meeting of Deans and HoDs

was held on 15th September, 2015, which recommended a total pay of Rs

45,000 per month to retain and attract faculty. The FC also noted that

Srinagar is a difficult station and hence, better remuneration will be

helpful in attracting and retaining faculty. Hence, the FC concurs with the

recommendations of NIT, Srinagar for enhancing the remuneration from

Rs 33,000/- to Rs. 45,000/- for the faculty with M.Tech/M. Phil.

qualification and employed on as contract and recommends the case to

the BOG.

For faculty with Ph.D. the consolidated remuneration per month should be

worked out as per clause 28(2) of NIT Statutes i.e. pay of the post + DA

admissible under rules without any other allowance like HRA, CCA, etc.

and the proposal may be brought in next meeting of the FC.

FC/02 To record action taken report on the decisions of Finance Committee meeting,

held on 28-09-2015 at 10.15 a.m. in the NIT Transit House, Safderjung Enclave,

New Delhi.

Resolution

No.02/FC Record reported with following:

a) In case of item FC/01, regarding numbering of the meetings of FC, it was

advised that the same be done from 2016 in the following format:

“ FC / Year /Sequential No. of the meeting”

b) In case of item FC/02 i.e. framing of a IPR policy, the FC desired to request the

MHRD for framing of a uniform IPR policy for all the NITs.

c) In case of item FC/08 i.e. remuneration of contractual faculty with Ph.D., the

FC recommends the amount of Rs. 57000/- per month worked out as per clause

28(2) of the First Statutes of the. The FC further desired that the vacant posts in

the Institute should be filled up expeditiously by regular employees and the

Institute should desist from going in for contractual appointments. It was also

desired that no contractual appointment should continue for a period of more

than three years as mandated in Statute No. 28(2) of the First Statutes of the

NITs and also that the procedure prescribed under Statutes No. 28(3) for all

such appointments should be strictly adhered to. Moreover, the total number of

regular and contractual employees should not exceed the sanctioned strength of

the employees in the Institute.

d) In case of item FC/13, regarding payment of electricity duty and capacitor

charges to J&K PDD, it was advised to pursue the matter further with the

concerned.

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FC/03 To record report on the action taken by the Director in having released :

i. The payment of 6% Dearness Allowance (DA) and Dearness Relief (DR) in

favour of the employees / pensioners / family pensioners of the Institute w.e.f.

01-07-2015.

ii. Payment of Non-Productivity Linked Bonus (Ad-hoc Bonus).

Resolution

No.03/FC Record reported.

FC/04 To consider the request of Officiating Registrar for grant of additional pay.

Resolution

No.04/FC Not approved.

FC/05 To consider the Separate Audit Report of the Institute Accounts 2014-15.

Resolution

No.05/FC The Separate Audit Report of the Institute Accounts 2014-15 was taken on record by

the FC. The FC advised that the Institute shall attach its response on the Audit Report in

future for submission to the FC. Meanwhile any corrective measures as advised by the

Audit Authorities shall be taken.

FC/06 To consider the proposal for approval of furniture brands.

Resolution

No.06/FC The proposal of empanelment of some leading furniture brands for calling of tenders for

procurement of furniture was discussed and not approved. The FC advised that the

Institute should use approved rate contracts of DGS&D for such purchases as and when

available and in case of buildings being renovated or executed by the CPWD, it may

consider entrusting the interior refurbishment also to the CPWD.


(Prof. Fayaz Ahmad Mir) (Prof. Rajat Gupta)

Secretary / Director Registrar Ex-Officio

Approved

(Dr. M. J. Zarabi)Chairman,

Finance Committee

1


held on September 28, 2015 at 10.15 a.m. in the NIT Transit House, Safderjung Enclave, New Delhi.


1 Dr. M. J. Zarabi,



Chairman

2 Prof. Rajat Gupta, Director, National Institute of Technology

Srinagar. Ex-officio

3 Mr. Rajesh Singh, Director IFD, MHRD, Department of Secondary

& Higher Education, Government of India, New Delhi Member

4 Mr. Sanjeev Sharma, Director NITs, MHRD, Department of

Secondary & Higher, Government of India, New Delhi Member

5 Prof. G. M. Rather, Head, Electronics & Communication Engg..

Deptt., National Institute of Technology Srinagar.

Member

6 Prof. Fayaz Ahmad Mir, Registrar, National Institute of Technology

Srinagar. Secretary

Mr. P. L. Saproo, P.A. to Director, Mr. Ghulam Nabi Haji, Head Assistant, Pre-check

Section and Mr. Imtiyaz Hussain Rather, Head Asstt. Board & Dev. Section were also present to

assist the Committee during deliberations.

The agenda was taken up for discussion and the following decisions were taken:

FC/01 To confirm the Minutes of the meeting of Finance Committee of the

Institute held on 11-07-2015 at 02.00 p.m. at NIT Srinagar.

Resolution

No. 01/FC

Since no comments have been received, the minutes are confirmed. It was

pointed out that minutes should be elaborate containing briefly the agenda,

resolution and justification of resolution. It was also asked by FC that FC

should be numbered and should be mentioned in minutes henceforth.

2

FC/02 To record action taken report on the decisions of Finance Committee

meeting, held on July 11, 2015 at 02.00 P.M. in the Committee Room of

the National Institute of Technology Srinagar. NIT Srinagar was asked

to conduct frequent meeting so that ratifications are minimized.

Resolution

No. 02/FC Record reported with the following observations:

Item FC/23 regarding payment of fee for international Patent, FC desired to

frame an IPR policy for the purpose.

FC/03 To ratify the action taken by the Chairman, BOG / Director in having

approved engagement of :

a) One Female Sanitary worker

b) Counselor in the Medical Unit of the Institute.

Resolution

No. 03/FC Ratified.

FC/04 To consider the recommendations of the Senate meeting dated 09-03-

2015 with regard to providing of revised scholarship to all the existing

Ph.D. scholars in the Institute as per guidelines of MHRD.

Resolution

No. 04/FC The revised scholarship to Ph.D. scholars as per the order of the MHRD is

recommended for approval of the BOG as per guidelines and prescribed

qualifications. The existing Research scholars without NET qualifications

should not be given scholarship on the revised rates and their case be

refered MHRD for clarification.

FC/05 To consider the engagement of the non-teaching staff on contractual

basis in the various departments / sections of the Institute.

Resolution

No. 05/FC The FC desired that the Institute should go for regulars appointments, if

vacancies exist after the approval of the re-structuring / mapping proposal

by the BOG. However, in case of justified requirement of the additional

manpower in a particular cadre, a policy for engagement along with

remuneration should be devised by the Institute after due diligence.

FC/06 To consider the adoption of Minimum Labour Wage schedule of

Government of India.

Resolution

No. 06/FC

Recommended for approval of BOG. The Institute shall classify the labour

to be engaged in various categories through an internal committee to be

constituted by the Director. Circular of Ministry of Labour may be adhered

to. Also NIT Srinagar should determine which rates are applicable-collector

rate or rates specified by Ministry of Labour.

3

FC/07 To consider the enhancement of wages of compassionate workers and

contractual engaged persons.

Resolution

No. 07/FC The item was withdrawn.

FC/08 To consider enhancement of consolidated emoluments in favour of

contractual faculty.

Resolution

No. 08/FC FC deliberated the issue. It was noted that remunerations recommended for

faculty with M.Tech/M. Phil qualification was Rs 37,000/-. Subsequently,

the contract faculty represented before authorities of Institute.

Subsequently, a meeting of Deans and HoDs was held on 15/9/2015, which

recommended total pay of Rs 45,000 per month to retain and attract faculty.

FC also noted that Srinagar is a difficult station and hence, better

remuneration will be helpful to gaining and retainuing faculty. Hence, FC

concurs with recommendations of NIT Srinagar for enhancing remuneration

from Rs 33,000/- to Rs. 45,000/- for the faculty M.Tech/M. Phil

qualification and employed as contract basis and recommends the case to

BoG.

For faculty with Ph.D. the consolidated remuneration per month should be

worked out as per clause 28(2) of NIT Statutes i.e. pay of the post + DA

admissible under rules without any other allowance like HRA, CCA, etc.

and proposal may be brought in next FC.

FC/09 To consider the recommendations of the Building & Works Committee

(BWC) of the Institute held on 28-09-2015.

Resolution

No. 09/FC The following proposals of the BWC meeting held on 28-09-2015 are

recommended for approval of BOG:

Sr. NO. Item Recommendation of the BWC BWC/

09-

2015/6

To consider

accord of

administrative

approval for

Expenditure

Sanction of

Various

renovations

works in

favour of

CPWD.

(Electrical

Works)

The BWC noted that the overall work of

renovation both civil and electrical is already

approved by the BOG for a PE cost of Rs.

9799.05 lacs. The detailed estimates of the

following works are thus recommended for

consideration of ES by the FC for approval of

BOG subject to the condition that the rates of

non-schedule items are certified by an internal

committee of the Institute to be nominated by the

Director:-

S.

No Name of the

Work Estimated

Cost

01. Renovation/Upgradation

of El & Fans at

Directors Residence, P-

Rs.

1,36,48,458/-

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Type and A-Type

quarters


of El & Fans at L-Type

quarters

Rs.

1,54,75,928/-


of El & Fans at Mess &

Dining Hall of Indus

and Chenab Hostel.

Rs.

1,34,12,702/-


of El & Exhaust Fans of

Bath Room Blocks in

Academic Area.

Rs.

28,61,557/-

BWC/ 09-

2015/10 To accord of

administrative

approval for

construction of

new buildings.

It was observed that estimates for such type of

major works should be first submitted to BOG

for an in principle approval with necessary

justification and reasoning. Then the PE's of the

works allowed by the BOG can be considered by

the BWC for appropriate recommendation.

BWC/ 09-

2015/12 To consider

accord of

revised

administrative

approval for

pre-fab hostels

/ class rooms.

Recommended for approval of FC/BOG at an

estimated cost of Rs. 15.45 crores subject to the

condition that the rates of non-schedule items are

certified by an internal committee of the Institute

to be nominated by the Director.

FC/10 To consider the representation of the Mess Workers of Jehlum Mess

for regularization in the Institute.

Resolution

No. 10/FC After thorough discussion on the issue, the FC noted that:

• The Hon’ble High Court of J&K has directed the institute to

consider regularization of Mess workers vide its orders of 2000

and 2015 against the vacancies subject to their eligibility as per

prescribed norms.

• The High Court order is based on BOG order no. 34/2000

wherein it has been mentioned that after adjusting the regular

temporary staff in the Institute, these mess workers shall be

considered.

• Ruling of the constitutional Bench of Supreme Court of India in

the case Uma Devi and others has made it clear that the

temporary and casual workers cannot be regularized without

regular selection process against vacancies.

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Based on the above, the FC is of the view that it may not be possible to

consider the regularization of these mess workers, without following the

due selection process of appointment against vacancies.

FC/11 To consider approval for issue of supply order for purchase of X-Ray

Diffractometer (XRD).

Resolution

No. 11/FC The FC observed that as per CVC guidelines, the specifications of an

equipment should not be such that only one manufacturer becomes eligible

for tendering. However, in case it is highly desired to purchase a

proprietary type of equipment, it should be fully justified with strong

reasoning. Further, the reasonability of cost should be certified by the

tender evaluation Committee with required supporting documents from

sources other than the vendor or the manufacturer. The matter be

resubmitted after doing the needful.

FC/12 To consider acceptance of tender and approval for issue of supply

order for Rapid Proto type manufacturing machine.

Resolution

No. 12/FC

The FC observed that as per CVC guidelines, the specifications of an

equipment should not be such that only one manufacturer becomes eligible

for tendering. However, in case it is highly desired to purchase a

proprietary type of equipment, it should be fully justified with strong

reasoning. Further, the reasonability of cost should be certified by the

tender evaluation Committee with required supporting documents from

sources other than the vendor or the manufacturer. The matter be

resubmitted after doing the needful.

FC/13 To consider the matter of payment of electricity duty and capacitor

charges to J&K Government PDD.

Resolution

No. 13/FC The FC advised that the Institute should pursue the matter with the

Government of J&K.

FC/14

&

FC/15

To consider enhancement of remuneration in favour of contractual

officers.

&

To consider enhancement of remuneration in favour contractual

appointees.

Resolution

No.

14 15 /FC

The FC advised that the Institute should use the provision of NIT Statutes

at clause 28(2) for fixing of the remuneration for any contractual

engagement using the pay of the post + prevailing DA but excluding any

other allowance like HRA, Transport, CCA etc.

6

FC/16 To consider recommendation of the Senate made in its meeting held on

17-09-2015 (item Senate-20/08) regarding payment of remuneration in

favour of a lady scholar of Department of Chemistry.

Resolution

No. 16/FC Recommendation of the Senate is endorsed for approval of BOG as was

done in two similar cases earlier.


(Prof. Fayaz Ahmad Mir) (Prof. Rajat Gupta) Secretary / Director Registrar Ex-Officio

Approved (Dr. M. J. Zarabi)


1


held on July 11, 2015 at 02.00 p.m. in the Committee Room of the National Institute of Technology Srinagar.


1 Dr. M. J. Zarabi,



Chairman

2 Prof. Rajat Gupta, Director, National Institute of Technology

Srinagar. Ex-officio

3 Mr. Rajesh Singh Solanki, Under Secretary, NITs, MHRD,

Department of Secondary & Higher Education, Government of India,

New Delhi.

Member

4 Mr. Satpal Sharma, Under Secretary, IFD, MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi

Member

5 Prof. G. M. Rather, Head, Electronics & Communication Engg..

Deptt., National Institute of Technology Srinagar.

Member

6 Prof. Fayaz Ahmad Mir, Registrar, ex-officio, Member-Secretary,

National Institute of Technology Srinagar. Secretary

Mr. P. L. Saproo, P.A. to Director, Mr. Imtiyaz Hussain Rather, Head Asstt. Board & Dev.

Section, Mr. Adil Rasool Bhat, P.S. to Chairman were also present to assist the Committee while

deliberations.



Institute held on 18-09-2014 (F.N) at NIT Transit House, New Delhi.

Resolution No.

01/FC

Confirmed.

2


meeting, held on September 18, 2014 at 02.00 P.M. at NIT Transit House,

New Delhi

Resolution No.

02/FC

Report recorded. However, in case of FC/18, it was informed by the

MHRD representative that they will expedite their opinion in the

matter soon.

FC/03 To record report on the Building & Works Committee (BWC) of the

Institute meeting held on 16-02-2015 at NIT Transit House, New Delhi.

Resolution No.

03/FC

Report recorded.

FC/04 To record report on the action taken by the Director in having released

revised Per Diem Allowance and Messing facilities to the employees of the

Institute in pursuance of the Office Memorandum of Department of

Personnel & Training, Government of India.

Resolution No.

04/FC

Ratified.

FC/05 To record report on the Draft Separate Audit Report for year 2013-14.

Resolution No.

05/FC

Report recorded.

FC/06 To record report on the adoption of Annual Accounts of the Institute for the

financial year 2014-15.

Resolution No.

06/FC

Report recorded.

FC/07 To record report on the action taken by the Director in having approved

enhancement of fixed Medical Allowance from existing rate of Rs. 300/- per

month to Rs. 500/- per month w.e.f. 19-11-2014 in favour of the pensioners /

family pensioners of the Institute.

Resolution No.

07/FC

Report recorded.

FC/08 To record report on the action taken by the Director in having released the

payment of 6% Dearness Allowance (DA) and Dearness Relief (DR) in

favour of the employees / pensioners / family pensioners of the Institute

w.e.f. 01-01-2015.

Resolution No.

08/FC

Report recorded.

3

FC/09 To record report on the approvals of some recommendations of Senate

made at its meetings held on 24-12-2014, 09-03-2015 and 27-05-2015 in

the National Institute of Technology Srinagar, Hazratbal Kashmir.

Resolution No.

09/FC

Report recorded. However, in case of Senate resolution no. 16/17, it

was advised that such items henceforth be discussed in the FC before

seeking approval from the Chairman, Board of Governors.

FC/10 To ratify action taken by the Chairman, BOG in having approved extension

in engagement of Mr. Ali Mohammad Bhat as Dy. Registrar (Accounts), Mr

Mohammad Muzaffar Shawl, Assistant Registrar (Audit) and Mr. P. L.

Sapru in the Directors Office as contractual staff in the Institute.

Resolution No.

10/FC

Ratified.

FC/11 To ratify action taken by the Chairman, BOG in having approved

engagement of additional cook on contractual basis for migrant boarders.

Resolution No.

11/FC

Ratified.

FC/12 To ratify the action taken by the Chairman, Board of Governors in having

approved recommendations of the BWC made in its meeting held on 16-02-

2015.

Resolution No.

12/FC

Ratified. However, the works should be prioritized and execution

phased as per availability of funds.

FC/13 To ratify action taken by the Chairman, BOG in having approved payment

of assistance to flood affected students of the Institute.

Resolution No.

13/FC

Ratified.

FC/14 To confirm the action taken by the Chairman, BOG in having made some

temporary faculty in various departments of the Institute.

Resolution No.

14/FC

Confirmed.

FC/15 To ratify the action taken by the Director in having approved engagement of

46 Sanitary Attendants on contractual basis in the Institute.

Resolution No.

15/FC

Ratified.

4

FC/16 To ratify the action taken by the Director in having approved engagement of 03

staff members on contractual basis in the Institute.

Resolution No.

16/FC

Ratified.

FC/17 To consider the revision of family pension w.e.f. 01-01-2006 in favour of

Late Noor Mohammad Keng, Ex. Director Physical Education

Resolution No.

17/FC

Recommended for approval of BOG as it was noted that the revision in

pension of the deceased employee is as per Government of India orders

and not because of changing pay scale. Further the revision has been

verified by Audit Wing and found in order.

FC/18 To reconsider the recommendations of the Senate regarding:

a) Payment of house rent relief for temporary faculty.

b) Issue of Duplicate Grade Cards.

c) Fixing of the honorarium to Adjunct Faculty.

Resolution No.

18/FC

a). Not recommended as it does not fit in the rules.

b) Recommended for approval of BOG. Also FC found that the charges

of Rs. 2000/- for duplicate degree certificate are very high and should

be reduced to Rs. 1000/-.

c). Recommended for approval of BOG.

FC/19 To record report / approve the recommendations of the Building & Works

Committee (BWC) of the Institute held on 10-07-2015.

Resolution No.

19/FC

Record reported.

FC/20 To consider the recommendations of the Senate with respect to holding of

convocation of 2014 with Convocation 2015.

Resolution No.

20/FC

Recommended for approval of BOG.

FC/21 To consider setting up of a Dental Unit in the Medical Unit of the Institute.

Resolution No.

21/FC

Proposal recommended for approval of BOG with the following

modifications:

1. The services of Dental Surgeon shall be availed thrice a week for

three hours each day at consolidated remuneration of Rs. 35000/- per

month.

2. The services of Dental Technician shall be availed thrice a week for

three hours each day at consolidated remuneration of Rs. 20000/- per

month.

5

FC/22 To consider procurement of equipments for upgradation and engagement of

additional staff on part time for Medical Unit of the Institute.

Resolution No.

22/FC

Proposal recommended for approval of BOG with the following

modifications:

1. The services of X-ray / ECG technician shall be availed thrice a week

for three hours at Rs. 20000/- per month.

FC/23 To consider the recommendations of the Senate regarding payment for

International Patents.

Resolution No.

23/FC

Recommended for approval of BOG. However, before approval an

agreement shall be made by the Institute with the Innovator regarding

the patent rights after getting advice of legal and patent experts.

FC/24 To consider the recommendation of the meeting held on 16-06-2015

regarding providing of financial assistant for documentation of M.Tech

dissertation.

Resolution No.

24/FC

It was decided that Institute may submit a proposal for this purpose to

MHRD for consideration by NIT Council for uniformity among the

NITs and the requirement of Ph. D. scholars be included.

FC/25 To consider the adoption of labour wages schedule of Government of India

in the Institute.

Resolution No.

25/FC

Not approved. However, the Institute may submit a proposal in this

regard to the MHRD.

FC/26 To consider the representation of Mess workers of the Institute submitted to

Chairman, BOG for regularization in the Institute.

Resolution No.

26/FC

The proposal is recommended for approval of BOG except

recommendation at serial no. 01.

FC/27 To consider the proposal regarding enhancement of wages of

compassionate workers and contractual engaged persons.

Resolution No.

27/FC

Proposal deferred for review and resubmission.

FC/28 To consider the recommendations of the Senate regarding remuneration in

favour of two scholars of Chemistry department of the Institute.

Resolution No.

28/FC


6

FC/29 To consider the recommendations of the Committee regarding adoption of

Villages as Model Villages by the NIT Srinagar.

Resolution No.

29/FC


FC/30 To ratify the action taken by the Chairman, BOG in having allowed transfer

of unspent IRG to Corpus Fund.

Resolution No.

30/FC

Ratified.

FC/31 To consider the Institute Budget estimates for the financial year 2015-16 for

adoption in the Institute.

Resolution No.

31/FC

Recommended for adoption of BOG.

FC/32 To consider and approve the recommendations of Benevolent Fund

Committee meeting held on 19-11-2014.

Resolution No.

32/FC


FC/33 To consider enhancement of sitting fee to various Committees.

Resolution No.

33/FC

Finance Committee recommended Rs. 5000/- as sitting for the following

Committees for approval of BOG:

1. Building & Works Committee

2. Finance Committee

3. Board of Governors

FC/34 To consider adoption of Government Girls Higher Secondary School,

Rainawari, Srinagar.

Resolution No.

34/FC

Recommended for approval of BOG for academic interventions only.

Regarding physical infrastructural it was observed that MHRD would

not be in a position to assign funds for this purpose. However, the

school students and teachers may be allowed to utilize the facilities in

the Institute as and when required.

7

FC/35 To consider enhancement of consolidated emoluments in favour of

contractual faculty of Institute.

Resolution No.

35/FC




Approved (Dr. M. J. Zarabi)


1


held on September 08, 2014 at 10.00 a.m. at NIT Transit House, A-1/267, Safderjung Enclave, New Delhi – 110 029.


1 Shri Wajahat Habibullah, IAS, (Chairman, Board of Governors, NIT

Srinagar) Apartment No-529, Tower-3,Mount of Kailsh, East of

Kailash, New Delhi-.65

Chairman

2 Prof. Rajat Gupta, Director (Ex-officio), National Institute of

Technology Srinagar. Ex-officio

3 Shri Rajesh Singh, Director IFD, MHRD, Department of Secondary &

Higher Education, Government of India, New Delhi – 110 001.

Member

4 Mr. Rajesh Singh Solanki, Under Secretary, MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi.

Member

5 Dr. Shabana Aftab, Professor & Head, Department of Applied

Chemistry, Government College of Engineering and Technology,

Jammu.

Member

6 Prof. G. M. Rather, Head, Electronics & Communication Engg.. Deptt.,

National Institute of Technology Srinagar.

Member



Mr. P. L. Saproo, P.A. to Director, Haji Ghulam Nabi, Head Asstt. Accounts

Section, Shri Imtiyaz Hussain Rather, Head Asstt. Board & Dev. Section, and Mr.

Adil Rasool Bhat, Secretary to Chairman, BOG were also present to assist the

Committee while deliberations.




Resolution

no. 01/FC

Confirmed.

2


meeting, held on September 18, 2013 at 11.00 A.M. at NIT Transit

House, New Delhi

Resolution

no. 02/FC

Report recorded. In case of item FC/15 Sr. No. 03 i.e. the case of Dr. M.

A. Shah, Assistant Professor, Physics Department, taking a lenient view of

his act of having joined abroad without prior sanction of leave the

explanation submitted by the faculty member was accepted. Increments

due are recommended to be released. However, the faculty member shall

be served a warning for having repeated the act without intimation to the

Director. The Finance Committee also noted the lapse on part of

administration in not responding in time to the application of Dr. Shah.

FC/03 To ratify the action taken by the Chairman, BOG in having approved

extension of engagement of contractual staff of Computer Service

Centre beyond December 2013.

Resolution

no. 03/FC

Ratified. However, it was advised that the re-structuring / mapping work

should be completed at the earliest so that regular appointments on vacant

posts can be taken up.

FC/04 To confirm the action taken by the Chairman, FC/ BOG in having

approved recommendations of Senate with regard to payment of

allowance in favour of students.

Resolution

no. 04/FC

Confirmed.

FC/05 To confirm the action taken by the Chairman, FC/ BOG in having

approved minutes of Building & Works Committee meeting held on

01-01-2014.

Resolution

no. 05/FC

Confirmed.

FC/06 To ratify action taken by the Chairman, BOG in having approved

engagement of Mr. Ali Mohammad Bhat (on contractual basis) as Dy.

Registrar (Accounts) after retirement, on 28-02-2014 in the Institute.

Resolution

no. 06/FC

Ratified.

3

FC/07 To ratify the action taken by the Chairman, BOG in having released

the payment of 10% Dearness Allowance (DA) and Dearness Relief

(DR) in favour of the employees / pensioners / family pensioners of the

Institute w.e.f. 01-01-2014.

Resolution

no. 07/FC

Ratified. However, in future the order of Government of India should be

implemented by the Institute as a normal practice and Finance Committee

/ Board of Governors be informed.

FC/08 To ratify the action taken by the Chairman, BOG in having allowed

engagement of Mr. M. M. Shawl as Assistant Registrar (Audit) on

contractual basis.

Resolution

no. 08/FC

Ratified.

FC/09 To ratify the action taken by the Chairman, Board of Governors in

having approved fixation of Annual Tuition fee as per NIT Council

decision.

Resolution

no. 09/FC

Ratified.


having approved 100% waiver in tuition fee for SC / ST students.

Resolution

no. 10/FC

Ratified. However, the Institute shall do the necessary compilation of

cases of SC / ST students getting scholarships and those who are not

availing any scholarship. In case of students who are in receipt of

scholarship from their State Governments, the amounts shall be claimed

from their credits for re-imbursement. In other cases the proposal for

granting any concession shall be submitted to Finance Committee / Board

of Governors subsequently.

FC/11 To ratify the action taken by the Chairman in having made some

temporary engagement in Transport Section of the Institute.

Resolution

no. 11/FC

Ratified.

4


having approved engagement of one Sports Officer and one Physical

Trainer on contract basis in the Institute.

Resolution

no. 12/FC

Ratified.

FC/13 To consider opening of separate bank account for G.P. Fund of

employees of the Institute and investment of G. P. Fund of employees

of the Institute in nationalized Government owned bank.

Resolution

no. 13/FC

Approved except the recommendations at serial no. 05 of the proposal. It

was suggested that the excess interest earned be kept as a cushion to take

care of any downward fluctuation in the rate of interest of GPF in future.

FC/14 To consider the request of various faculty members who have been

assigned the jobs of various O/C's or I/C's of the Institute for grant of

special allowance / honorarium in their favour.

Resolution

no. 14/FC

Not approved.

FC/15 To consider the request of Mr. Shabir Ahmad Bhat, Ex- JE

Construction Division for resignation from services of the Institute

w.e.f. 03-10-2006.

Resolution

no. 15/FC

The Finance Committee decided to treat the application for grant of leave

by the person as request for resignation since such leave was not

permissible and recommends its acceptance so that his GPF with the

Institute can be returned.

FC/16 To consider the proposal of enhancement of remuneration for

Computer Service Centre Staff.

Resolution

no. 16/FC

Approved. However, the same shall be implemented after fresh

advertisement.

FC/17 To consider the proposal regarding opening of saving account for

students scholarships and loans.

Resolution

no. 17/FC


5

FC/18 To consider the payment of arrears amounting to Rs. 2,36,225/- in

favour of Mr. Sharief-u-din Baba, Ex-Electrician, Electric M&R.

Resolution

no. 18/FC

The FC after discussion decided to refer the matter to MHRD. Further, the

lapse in implementing the initial Court order in the case which led to issue

of a decree in favour of the ex-employee was viewed seriously and it was

decided that the same should be looked into.

FC/19 To record report / approve the recommendations of the Building &

Works Committee (BWC) of the Institute held on 06-09-2014.

Resolution

no. 19/FC

Record reported. Item Nos. BWC/06, BWC/22 and BWC/23 are

recommended for approval of Board of Governors.

FC/20 To consider the recommendations of the Senate made at its meetings

held on 30-12-2013 and 25-08-2014 in the National Institute of

Technology Srinagar, Hazratbal Kashmir.

Resolution

no. 20/FC

Record reported. Recommendations of Senate under item no. Senate-

14/13, dated 30-12-2013 and Senate-15/30, 15/33, and 15/53, dated 25-08-

2014 are recommended for approval of Board of Governors. However, in

case of item 15/53 the Institute shall arrange for staff required for the

Centre through R&D sponsored projects / consultancies.

FC/21 To ratify the action taken by Chairman, Board of Governors in

having approved clubbing of 02 activities under CPDA.

Resolution

no. 21/FC

Ratified.

FC/22 To consider modification in guidelines in CPDA.

Resolution

no. 22/FC

Recommended for approval of BOG..

FC/23 To Consider the adjustment of advances drawn/ pending for various

purposes in the Institute.

Resolution

no. 23/FC

The FC observed that these advances were granted on the basis of earlier

sanctions and have been spent for the purpose granted for. As such these

require re-validation of sanction to book their adjustments. The FC

6

recommends re-validation of sanction for these listed 27 cases subject to

the condition that they fulfill requirements as per rules. FC noted that

BOG has already ordered to treat these cases as per routine and should be

dealt with accordingly after doing the above procedural exercise.

FC/24 To consider providing of water proof jackets, shoes and gloves for the

staff working in the Power Station of the Institute.

Resolution

no. 24/FC

Recommended for approval of BOG..



Approved

(Wajahat Habibullah) Chairman, Finance Committee

1

Minutes of the meeting of Finance Committee (FC)

National Institute of Technology Srinagar, Hazratbal, J&K

held on September 18, 2013 at 11.00 a.m. at NIT Transit House, A-1/267, Safderjung Enclave, New Delhi – 110 029.


1 Shri Wajahat Habibullah, IAS, (Chairman, Board of Governors, NIT

Srinagar) Chairman, National Commission for Minorities, Government

of India, 5th Floor, Lok Nayak Bhawan, Khan Market, New Delhi.

Chairman



3 Shri Naveen Soi, Director (Finance), MHRD, Department of Secondary

& Higher Education, Government of India, New Delhi – 110 001.

Member



Jammu.

Member

5

Prof. Ajaz Hussain Mir, Professor & Head, Department of Electronics

& Communication Engineering, National Institute of Technology

Srinagar.

Member



Shri P. L. Saproo, P.A. to Director, Haji Ghulam Nabi, Sr. Asstt. Accounts Section,

Shri Imtiyaz Hussain Rather, Sr. Asstt. Board & Dev. Section, and Shri Firdous Ahmad Runga,

Direction Office were also present to assist the Committee while deliberations.




Resolution no.

01/FC

Confirmed.


meeting, held on April 25, 2013 at 11.00 A.M. at NIT Transit House, New

Delhi

2

Resolution no.

02/FC

Record reported. However, the following is advised with regard to the action

taken on the decision of meeting of Finance Committee dated 12-11-2012:

1. With regard to resolution No. 02/FC regarding proposal for delegation

of powers for the Institute, the proposal be submitted in the next

meeting.

2. In respect of Resolution No. 09/FC, the designation for the contractual

engagement for Shri P. L. Saproo be mentioned in the order.

3. In case of item FC/17 regarding engagement of lady doctor, the copy

of the advertisement be also sent to Medical Colleges.

FC/03 To ratify the action taken by the Chairman, BOG in having granted

permission in favour of Prof. Rajat Gupta, Director of this Institute to

participate in Higher Education Leadership Program at University of

Illinois, Urbana, Champaign IL USA.

Resolution no.

03/FC

Ratified.

FC/04 To ratify the action taken by the Chairman, BOG in having released the

payment of 8% Dearness Allowance (DA) and Dearness Relief (DR) in

favour of the employees / pensioners / family pensioners of the Institute

w.e.f. 01-01-2013.

Resolution no.

04/FC

Ratified.


having allowed engagement of contractual workers on compassionate

grounds in the Institute.

Resolution no.

05/FC

Ratified.


approval for purchase of Hostel Furniture and Class Room Furniture at

an estimated cost of R;s. 98.50 lacs

Resolution no.

06/FC

Ratified.


having approved release of increment in favour of Dr. Sheikh Nazir

Ahmad, Associate Prof. Mechanical Engineering Department for the

period 16-08-2007 to 04-08-2008 (notionally).

Resolution no.

07/FC

Ratified.

3

FC/08 To ratify the action taken by the Chairman, BOG in having approved

extension in the deputation of Dr. F. A. Wani (registrar on deputation to

Jamia Hamdard, New Delhi) for a further period of three years.

Resolution no.

08/FC

Ratified.


having allowed placement of Junior Engineer in the PB-3 with GP Rs.

5400/- on account of implementation of 6th

Pay Commission.

Resolution no.

09/FC

Ratified.


having granted two years leave in favour of Dr. Zamrooda Jabeen, Asstt.

Prof. Mathematics without pay to serve and join as Assistant Professor in

Al-Baha University, Kingdom of Saudi Arabia.

Resolution no.

10/FC

Ratified.

FC/11 To ratify the action taken by the Chairman, BOG in having permitted to

draw the pay in the scale of deputation post in favour of Mr. Ali

Mohammad Bhat, Dy. Registrar Accounts.

Resolution no.

11/FC

Ratified.


payment of TA / DA to the faculty for attending the CAS interviews at

New Delhi.

Resolution no.

12/FC

Ratified.

FC/13 To consider the Annual Accounts of the Institute and Draft Separate

Audit Report for year 2012-13.

Resolution no.

13/FC

As already resolved by the BOG in its 83rd meeting, final Audit Certificate

should be submitted to the Chairman, BOG for approval before submission of

Audited Accounts to the Parliament and action taken be got ratified

subsequently.

FC/14 To consider the comprehensive proposal regarding medical facilities for

Institute employees.

Resolution no.

14/FC

Recommended for approval of Board of Governors.

4

FC/15 To consider recommendations of the constituted Committee for release of

increments during leave without pay period in favour of faculty

members.

Resolution no.

15/FC

1. The recommendations of the Committee in respect of Mr. Saad

Parvez, Asstt. Professors, Mechanical Engineering Department is

recommended for approval of BOG subject to the condition that it was

within the IIT Delhi Leave Rules applicable at that time / Leave

Rules in vogue at that time; to be verified by the same Committee.

2. The recommendations of the Committee in case of Mr Sheikh Gh.

Mohammad, Asstt. Professors, Mechanical Engineering Department is

recommended for approval of BOG with a caution letter not to repeat

the same in future.

3. In case of Dr. M. A. Shah, Asstt. Prof. Physics, it was resolved that

Dr. Shah be asked to explain as to why he has breached the discipline

by going abroad without permission even after having been cautioned

earlier for similar act.

FC/16 To consider the recommendations of the Senate made at its meeting held

on 15-09-2013 in the National Institute of Technology Srinagar,

Hazratbal, Kashmir.

Resolution no.

16/FC

The recommendation of the Senate regarding enhancement of remuneration in

favour of contractual faculty of the Institute is recommended for approval of

BOG as given below. This enhancement shall be effective from the next

session when new contractual engagements are made.

S.No. Faculty with Existing

emoluments

Proposed

emoluments

1 B.Tech. / M.Sc Rs. 25,000 Rs.30,000

2 M.Tech. / M.Phil. Rs.27,000 Rs.33,000

3 Ph.D. Rs.30,000 Rs.37,000

FC/17 To consider the reimbursement of Medical Claims of Prof. Aijaz Ahmad

Mir, Associate Professor, Electronics & Comm. Engg. Department on

account of expenses incurred by him for treatment of his son.

Resolution no.

17/FC

Recommended for approval of Board of Governors.

5

FC/18 To consider the proposal of enhancement of remuneration for Computer

Service Centre staff.

Resolution no.

18/FC

Recommended for approval of Board of Governors to be made effective at the

time of new recruitment.



Approved


M i n u t e s of the meeting of Finance Committee of

the Institute, held on April 25, 2013 at 11.30 a.m. at NIT Transit

House, A-1/267, Safderjung Enclave, New Delhi – 110 029.


1 Shri Wajahat Habibullah, IAS, (Chairman, Board of Governors,

NIT Srinagar) Chairman, National Commission for Minorities,

Government of India, 5th Floor, Lok Nayak Bhawan, Khan

Market, New Delhi.

Chairman



3 Shri Naveen Soi, Director (Finance), MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi

– 110 001.

Member



Jammu.

Member

5 Prof. Ajaz Hussain Mir, Professor & Head, Department of

Electronics & Communication Engineering, National Institute of

Technology Srinagar.

Member



Shri Rajesh Singh, Director NITs, MHRD, Department of Secondary & Higher

Education, Government of India, New Delhi could not attend the meeting.


FC/01 To confirm the Minutes of the meeting of Finance Committee of

the Institute held on 12-11-2012 (F.N) at NIT Transit House, New

Delhi.

Resolution

no. 01/FC Confirmed.

FC/02 To record action taken report on the decisions of Finance

Committee meeting, held on November 12, 2012 (Monday) at

10.30 A.M. at NIT Transit House, New Delhi

Resolution

no. 02/FC Record reported.

The FC desired that in respect of item FC/02, a time schedule should

be fixed by the Director for completion of the job.

In case of item 14/FC, the FC decided to refer the matter to IFD of

2

MHRD for having a look into this case.

In case of item FC/09, FC desired that the proposal of delegation

should be submitted in the next meeting and necessary steps should be

taken for the same.

FC/03 To ratify the action taken by the Chairman, BOG in having

approved the proposal regarding insuring all the movable and

immovable property of the Institute including Institute vehicles to

cover the risk.

Resolution

no. 03/FC Ratified.


approved Sitting Fee to External Members on Committees

constituted by Board of Governors.

Resolution

no. 04/FC Ratified.


accorded approval for engagement of (62) contractual lecturers

for the academic session 2013 in various departments for smooth

functioning of academic activities in the Institute.

Resolution

no. 05/FC

Ratified.

FC/06 To ratify the action taken by the Institute in having approved

payment of Per Diem and Messing allowance in favour of eligible

employees of the Institute.

Resolution

no. 06/FC Ratified.


allowed post facto sanction for travel by private Airlines in favour

of Dr. Mohammad Ashraf Shah, Assistant Professor, Physics

Department of the Institute.

Resolution

no. 07/FC Ratified.

FC/08 To ratify the administrative approval accorded by the Chairman,

BOG for purchases proposal beyond Rs. 25.00 lacs.

Resolution

no. 08/FC Ratified.

3


allowed engagement of Mr. P. L. Saproo as contractual staff in the

Directors Office and Mr. M. M. Shawl as Assistant Registrar

(Audit) after their superannuation.

Resolution

no. 09/FC Ratified.


approved engagement of two staff members on contractual basis

for his Office at NIT Srinagar.

Resolution

no. 10/FC Ratified.

FC/11 To ratify action taken by the Chairman, BOG in allowing travel

between Srinagar- Delhi and back by private airlines.

Resolution

no. 11/FC

Ratified.

FC/12 To consider the request of some employees for allowing suitable

honorarium in their favour for discharging additional duties in

addition to their own duties.

Resolution

no. 12/FC The matter was discussed and it was resolved to submit a proposal for

grant of a refreshment allowance for such staff as are performing

additional duties for approval of Chairman, BOG.

FC/13 To consider mode of purchase of Books and Periodicals for

Institute Library.

Resolution

no. 13/FC Recommended for approval of BOG.

FC/14 To consider extension of CPD Allowance facility to the migrant

faculty staff.

Resolution

no. 14/FC

The matter was discussed at length along with the details about the

profile of staff members working at Camp classes Jammu. The

following was resolved:

1. The faculty members at Camp Classes Jammu may be

allowed to attend conferences and short term courses

out of CPD Allowance grant on case to case basis with

approval of Chairman, BOG.

2. MHRD may be approached with the profile details of the

staff and a request to get their services utilized in Central

University Jammu or GCET on the same service conditions

as in NIT Srinagar as per their option.

4

FC/15 Representation of In-service / retired employees addressed to

Chairman, BOG regarding retrospective implementation of One

Time Career Advancement Scheme in their favour.

Resolution

no. 15/FC It was decided that the financial implication of the proposal be worked

out and in case the implication is within the amount that was kept by

the State Government at the time of conversion of REC into NIT

Srinagar, the retrospective effect may be allowed from 01-01-1986

notionally with the approval of Chairman, BOG, other wise the matter

be submitted to BOG for consideration and approval.

FC/16 To consider the recommendations of the Grievance Committee

constituted for looking into the grievances of the various cadres of

the non-teaching employees in respect of their placements etc.

Resolution

no. 16/FC

It was resolved to refer the matter to Mr Naveen Soi, Director IFD,

MHRD, New Delhi for examination and remarks.

FC/17 To consider engagement of full time Lady Doctor-cum-Counselor

in the Institute.

Resolution

no. 17/FC Proposal is approved till regular Medical Officer is appointed against

the position as per re-structured strength in the Medical Unit.

FC/18 To consider permission for travel by air by Institute staff in

relaxation of entitlement under LTC.

Resolution

no. 18/FC Chairman, BOG will give approval on a case to case basis.

FC/19 To consider the recommendations of the Building & Works

Committee (BWC) made at its meeting held on 24-04-2013 at

NIT Transit House, New Delhi.

Resolution

no. 19/FC


FC/20 To consider the recommendations of the Senate made at its

meeting held on 20-04-2013 in the National Institute of

Technology Srinagar, Hazratbal Kashmir.

Resolution

no. 20/FC


FC/21 To consider the purchase of Laptops for faculty under their CPD

allowance through open tendering system.

Resolution

no. 21/FC

Recommended for approval of BOG through an open tendering

system as per Institute rules by Central Purchase Unit.

5

FC/22 To consider the issue related to security in the Institute and the

proposal for engagement of an agency for providing security

services till re-tendering process is completed.

Resolution

no. 22/FC

Report recorded. Further the proposals in the minutes of the meeting

of the Deans/ HOD’s /Proctorial staff and others are recommended for

approval of BOG .

For engagement of a security agency, it was resolved that in view of

security situation in the valley, FC recommends that a short term

tender notice of 48 hours be adopted through the website and by

intimation to the registered security agencies to fix an agency for this

job till the re-tendering process is finalized.

FC/23 To consider the recommendations of Senate at its meeting held on

20-04-2013 regarding conduct of In-house function at NIT

Srinagar.

Resolution

no. 23/FC




Approved


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