minutes of the meeting of the harvey local …€¦ · fire & rescue services ... that the...

SIGNED DATED 14th September 2015

SHIRE OF HARVEY

HARVEY LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING MINUTES OF THE MEETING OF THE HARVEY LOCAL EMERGENCY MANAGEMENT COMMITTEE HELD ON, MONDAY, 15TH JUNE 2015, AT THE COUNCIL CHAMBERS, YOUNG STREET, HARVEY, COMMENCING AT 5:30P.M. ATTENDANCE Chairperson Cr. P. Beech Chief Executive Officer Mr. M. Parker Administrator Law & Safety Services Mr. T. Francis Harvey Police Sgt. L. Morley Yarloop Police Sgt. R. Adam St John Ambulance – Harvey Mr. P. Beech State Emergency Service – Harvey Mr. V. Byrd Department of Parks & Wildlife Mr. D. Harvey Department of Child Protection & Family Support Mrs. R. Boucher State Emergency Services Australind Ms. S. Torney Fire & Rescue Services – Brunswick Mr. F. Burgoyne OBSERVERS Department of Child Protection & Family Support Ms. V. Harrod State Emergency Management Committee (Police Superintendent)

Mr. P. Hatch

1. OPENING AND WELCOME

Cr. Beech opened the meeting at 5.30p.m. 2. APOLOGIES

Apologies: Cr. Jackson Mr. Scantlebury (Executive Manager Corporate Services) Mr. Cheema (State Emergency Management Committee) Mr. Jones (St John Ambulance – Harvey) Mr. Hulls (Department of Parks & Wildlife) Mr. Simpson (Harvey Health Services) Mr. Bradshaw (Department Fire & Emergency Services) Mr. Penny (Chief Bush Fire Control Officer)

3. PUBLIC QUESTION TIME Nil. 4. DECLARATION OF MEMBERS’ AND OFFICERS’ PERSONAL INTEREST Nil.

HARVEY LOCAL EMERGENCY MANAGEMENT 15th June 2015. COMMITTEE MINUTES


5. CONFIRMATION OF PREVIOUS MINUTES That the Minutes of the Harvey Local Emergency Management Committee meeting held on Tuesday, 24th March 2015, are attached hereto.

ATTACHMENT

Recommendation:

That the Minutes of the meeting held on the Tuesday, 24th March 2015, as attached be confirmed.

HLEM15/004. Byrd/Burgoyne

“That the Minutes of the Meeting held on 24th March 2015, as attached, be confirmed as a true and correct record.”

CARRIED 10-0 6. REPORTS ITEM 6.1 – LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS REVIEW The Committee was advised that funding for a review of our plan was applied for; however, the application was declined. Further funding will be pursued when available. A Community Emergency Services Manager (CESM) is to be appointed at the Shire. A Memorandum of Understanding has been prepared and once signed, advertising will commence. The CESM position will assist in reviewing arrangements. ITEM 6.2 – CONTACT DETAILS A contact list of both the Local Emergency Management Committee and Emergency Contact Details was attached for review. Once all alterations have been made this document will be circulated to the Committee. Mrs Anna Huxtable has advised staff that she no longer holds the position of District Emergency Officer with the Department for Child Protection and Family Support and Mrs Roma Boucher will act in that role until the end of the year. A letter of appreciation has been forwarded to Mrs Huxtable thanking and acknowledging her assistance and support whilst in this role on the Committee. ITEM 6.3 – POST INCIDENT REPORTS No new incidents. The review into the lower Hotham and O’Sullivan fires is ongoing, however, no feedback has been provided to the Committee.



ITEM 6.4 – POST INCIDENT EXERCISES Discussion took place regarding the need to discuss the planning and timing of a suitable exercise for the LEMA Committee to be discussed at its September 2015 meeting. HLEM15/005. Burgoyne/Byrd

“That Council receives and endorses this recommendation.” CARRIED 10-0

Item No. 6.5 Subject: Local Emergency Management Committee Business Plan 2015 -

2016 Proponent: Local Emergency Management Committee Location: Harvey Reporting Officer: Administrator Law and Safety Services File Number: B000068

Summary A new Local Emergency Management Committee (LEMC) Business Plan template has been developed in line with the State Emergency Management Committee’s (SEMC) Strategic Business Plan 2015 – 2018. A draft Business Plan has been prepared in the required format for the consideration of the LEMC. Comment A draft Emergency Management Business Plan 2015 – 2016 has been prepared for consideration and endorsement by the LEMC. The plan highlights actions against the strategies identified in the template provided by the SEMC. As previously reported to the Committee, a funding application under the AWARE program in 2014 for funds to undertake a review of the Shire’s Emergency Management Plan was unsuccessful. The Draft Business Plan identifies the resubmission of the funding application. The Shire of Harvey has identified the opportunity to source additional resources for emergency management through the employment of a Community Emergency Services Manager (CESM) on a joint basis with the Department of Fire and Emergency Services (DFES). A Memorandum of Understanding (MoU) has been prepared and once signed off, advertising for the position will commence. This position will greatly assist in supporting the LEMC in undertaking its role including the administrative requirements. Statutory Environment Emergency Management Act 2005. State Emergency Management Policy 2.5.



Officer’s Recommendation That the Local Emergency Management Committee receives and endorses the 2015/2016 draft Business Management Plan (refer Attachment 1). HLEM15/006. Morley/Burgoyne

“That Council accepts the 2015/2016 Draft Business Management Plan as attached with the amendment at 5.3 “That AIIMS Awareness Training to be conducted in house for the Local Emergency Management Committee”.”

CARRIED 10-0 Item No. 6.6 Subject: Local Government Preparedness and Annual Reporting

Questionnaire Proponent: Local Emergency Management Committee Location: Harvey Reporting Officer: Administrator Law and Safety Services File Number: RSI004

Summary The State Emergency Management Committee Secretariat has requested that Council complete the attached assessment questionnaire that will assist with the 2015 Emergency Preparedness Report. Comment The questionnaire has been completed as far as practicable and is submitted for the information, comment and endorsement by the LEMC. Statutory Environment Emergency Management Act 2005. Officer’s Recommendation That the Local Emergency Management Committee endorses the attached questionnaire responses (refer Attachment 1) and forwards this to the State Emergency Management Committee. HLEM15/007. Morley/Adam

“That Council receives the attached questionnaire and that it is forwarded to the State Emergency Management Committee.”

CARRIED 10-0



ITEM 6.7 – LEMC CORRESPONDENCE FEEDBACK Attached is correspondence received from the Department Fire and Emergency Services for the information of the Local Emergency Management Committee (refer Attachment 1). HLEM15/008. Byrd/Morley

“That the attached correspondence from Superintendent Rick Curtis (DFES) noting that a major incident review of the lower Hotham and O’Sullivan bush fire is to be undertaken be noted.”

CARRIED 10-0 ITEM 6.8 – GENERAL BUSINESS Department for Child Protection and Family Support Ms. Roma Boucher, Acting District Emergency Services Officer provided the attached written report which she presented verbally to the Committee. Australind State Emergency Services Ms. Shaye Torny provided the Committee with a verbal report on the following: � 9 call outs for Storm and Search and Rescue incidents; and � An increase in Memberships to 27. Harvey Police Sgt Laurie Morley provided the Committee with a verbal report on the following: � Acknowledged the excellent working relationship he and his staff has with the Shire of

Harvey and the various other agencies on the LEMC. Bunbury District Police Police Superintendent Mr. Peter Hatch provided the Committee with a verbal report on the following: � Advised the Committee that in his role at the District Emergency Management Committee

he was attending as many LEMC meetings as possible to offer assistance if required. � Advised that the appointment of a Community Emergency Service Manager was a positive

move for the Shire of Harvey. Yarloop Police Sgt. Ross Adam recommended to the Committee that all table top and other exercises be determined by the Committee. HLEM15/009. Byrd/Morley

“That Council write to Anna Huxtable to formally thank her for her contribution to the Shire of Harvey Local Emergency Management Committee and wish her well in her future endeavours.”

CARRIED 10-0



7. NEXT MEETING

The next meeting of the Harvey Local Emergency Management Committee will be held on Monday, 14th September 2015, commencing at 5.30p.m., in the Council Chambers, Harvey.

8. CLOSURE

There being no further business to discuss, the meeting was declared closed at 6.30p.m.

PART 6: EMERGENCY CONTACT DETAILS

UPDATE 15TH JUNE 2015

Name Organisation

Emergency Phone Phone Address

POLICE

Sgt. L Morley Harvey Police

13 14 44

9782 4111 Uduc Road, Harvey WA 6220

Snr Sgt P Hayes Australind Police

13 14 44

9797 0222

0408 944 010

Paris Road, Australind WA 6233

Sgt. R ADAM Yarloop Police

13 14 44

9733 6400 107 Johnston Road, Yarloop WA 6218

Department of Child Protection and Family Support

Office Hours

After Hours

Bunbury DCPFS

Crisis Care

9781 2914

1800 199 008

61 Victoria Street, Bunbury WA 6230

24hours/7 days week service

Roma Boucher Bunbury DCPFS 0427 476 658 1st Floor, Bunbury Tower 61 Victoria St, Bunbury

Shire of Harvey

Michael Parker CEO Shire of Harvey 0407 772 671 PO Box 500, Harvey WA 6220

Tania Jackson Chairman Recovery Committee

0417 957 405 PO Box 500, Harvey WA 6220

Ron Scantlebury EMCS Shire of Harvey 0417 956 776 PO Box 500, Harvey WA 6220

Tony Francis Emergency Management Contact

Shire of Harvey 0419 924 341 PO Box 500, Harvey WA 6220

Theo Naude Shire Engineer


Scott Dandridge, Principal Environmental Health Officer


Merv Stewart, Principal Building Surveyor


Item 6.2 Attachment

Stephen Eaton, Computer Tech Officer


Emergency Helpline 1300 Harvey Not yet established

Shire of Harvey – Bush Fire Brigades

Phil Penny CBFCO Chief Bush Fire Control Officer

0447 980 790

Mick Papalia Deputy Chief Bush Fire Control Officer (South)

0439 922 606

Vaughn Byrd Deputy Chief Bush Fire Control Officer (North)

0404 800 302

Peter Simpson FCO Leschenault BFB 0419 989 660

Mick Papalia FCO Leschenault BFB 0439 922 606

Rob George FCO Olive Hills/Roelands BFB 9726 1132

0417 173 553

TBA Binningup BFB

Kevin Prowse FCO Uduc BFB 9729 2570

0418 921 811

Phil Penny FCO Yarloop BFB 0447 980 790

Daryle Wilson FCO Yarloop BFB 0409 889 681

Vaughan Byrd FCO Harvey Hills 0404 800 302

Danny Swadling FCO Myalup BFB 0409 201 160

Murray Hooper Cookernup BFB 0435 224 912

Fire and Rescue Service FESA

Jim Britza Harvey

000

0414 525 821

Francis Burgoyne Brunswick

000

9726 1541

0414 246 760

Matt Stoltenbarg Eaton

000

0417 201 138

9724 1785

Surf Life Saving & Volunteer Marine Rescue

Julie Doyle Binningup Surf Life Saving 0427 201 138 [email protected]

Eliot Fisher Bunbury Sea Rescue 0438 937 038 [email protected]

Ambulance , Hospitals & Health

Derrick Simpson Harvey Health Services 9782 2222 Hayward Street, Harvey WA 6220

Dr H Little Regional Human Epidemic Coordinator

9781 2350

0429 682 998

7th Floor, Bunbury Tower 61 Victoria St Bunbury

Chris Sabourne Harvey St John Ambulance 0400 634 324

Jacki Lewer Harvey St John Ambulance 0428 991 954 Office Phone 9729 3458

Justin Ingrey Australind St John Ambulance

0438 646 351

Mark Wilding Australind St John Ambulance

0457 734 979

Rod Chambers Brunswick St John Ambulance

9726 1565 PO Box 4, Brunswick WA 6220

Public Utilities & Infrastructure Agencies

Mick Ward Harvey Water 9729 0100 PO Box 456, Harvey WA 6220

Jason Ringrose Water Corporation 9791 0400 61 Victoria Street, Bunbury WA 6230

Operations Centre (24hours)

Water Corporation 131 375

Peter Bromley Main Roads 9725 5677 PO Box 5010, Bunbury WA 6231

Peter Gibson Department of Parks and Wildlife

9734 1988 PO Box 809, Collie WA 6225

Simon Martin As Above 9735 1988

0427 525 208

As Above

Drew Griffiths As Above 0427 995 006 As Above

Tom Kenneally As Above 0428 939 676 As Above

Kyle Hulls As above 0447 985 304 As Above

Malcolm O’Malley

David Rankin

Australian Railroad Group 0418 953 588

0429 197 887

[email protected]

TRANSWA

9220 9999

9725 5532 Picton

Public Transport Authority116 West Parade East Perth

Synergy

131351

9780 6323

0427 383 060

0418 956 919

Telstra

132 200

9792 9331

Alinta

131 352

9791 4678 Local contractor only

State Emergency Service

Vaughn Byrd

Todd Verrall

Harvey SES

Harvey SES

0404 800 302

0419 291 813

Shaye Torney Australind SES 0427 208 005

Wally Marsh Australind SES 0427 208 002

FESA

Superintendent FESA 9780 1900

0409 287 396

FESA Bunbury HQ, SW Highway, Bunbury

Brad Slater FESA 9780 1903

0428 100 452


Ross Bradshaw FESA 9780 1904

0427 011 386


Nick Elrick FESA 9780 1910

0428 100 491

FESA Bunbury HQ SW Highway Bunbury

EDUCATION & CHILD CARE

Margaret Rutter Department of Education and Training - District

Office

9791 0300 Dept Education and Training, 61 Victoria St, Bunbury

The Principal Australind Christian 9725 8282 Clifton Close, Australind

The Principal Australind Primary 9797 1477 Barnes Cr, Australind

The Principal Australind SHS 9797 4400 Break O Day Pl, Australind

The Principal Brunswick Primary 9726 1142 Vincent St, Brunswick

The Principal Brunswick TAFE 9726 1695 Town Hall, Brunswick

The Principal Clifton Park Primary 9725 2400 Lucy Victoria Dr, Australind

The Principal Harvey Agricultural College

9729 0500 South West Highway, Harvey

The Manager Harvey Occasional Care 9729 3777 Rec Centre, Harvey

The Principal Harvey Primary 9729 1212 Gibbs St, Harvey

The Principal Harvey SHS 9729 1303 South West Highway, Harvey

The Principal Harvey TAFE 9780 7050 Uduc Rd, Harvey

The Principal Hope Christian College 9726 3613 Government Rd, Roelands

The Principal Leschenault Catholic 9797 1999 Mardo Ave, Australind

The Manager Little Thinker’s Early Learning Centre

9729 3344 Hester St, Harvey

The Principal Parkfield Primary 9725 8135 Chapple Dr, Australind

The Manager Riverlinks 9796 0040 Clifton Close, Australind

The Principal St Anne’s Primary 9729 1287 Young St, Harvey

The Principal St Michael’s Primary 9726 1317 Sommers Rd, Brunswick

The Principal Yarloop Primary 9733 5076 School St, Yarloop

AGED CARE

The Manager Hocart Lodge Aged Centre 9729 0499

9729 0498

3 Knowles St, Harvey

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

1 S

hire

of H

arve

y Lo

cal E

mer

genc

y M

anag

emen

t Com

mitt

ee B

usin

ess

Plan

201

5 - 2

016

Obj

ectiv

e 1

GO

VER

NA

NC

E AN

D S

UPP

OR

T –

Mai

ntai

n ef

fect

ive

gove

rnan

ce a

nd s

uppo

rt ar

rang

emen

ts fo

r LEM

C a

nd a

ny p

roje

cts

bein

g un

derta

ken.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Agen

das,

m

inut

es,

com

mitt

ee w

ork

plan

s an

d ac

tions

ar

e tim

ely,

pr

ofes

sion

al a

nd

read

ily id

entif

y im

prov

ed

outc

omes

1.1

R

evie

w

and

upda

te

the

Loca

l Em

erge

ncy

Man

agem

ent

Arra

ngem

ents

in

acc

orda

nce

with

SE

MP

2.5

and

the

WA

Loca

l E

mer

genc

y M

anag

emen

t Gui

de

Exe

cutiv

e O

ffice

r R

evie

wed

as

and

whe

n re

quire

d. G

rant

ap

plic

atio

n m

ade

July

20

14

unde

r AW

ARE

prog

ram

uns

ucce

ssfu

l. R

esub

mit

appl

icat

ion

for f

undi

ng.

Em

ploy

men

t of

a

Com

mun

ity

Emer

genc

y S

ervi

ces

Man

ager

(C

ESM

) to

ass

ist w

ith th

is re

view

. 1.

2

Rev

iew

an

d up

date

Lo

cal

Rec

over

y M

anag

emen

t ar

rang

emen

ts in

acc

orda

nce

with

SE

MP

2.5

Exe

cutiv

e O

ffice

r R

efer

abo

ve

1.3

Ens

ure

that

all

rele

vant

inf

orm

atio

n co

ncer

ning

leg

isla

tion,

po

licie

s an

d ot

her

EM

mat

ters

is p

rovi

ded

to L

EMC

mem

bers

in a

tim

ely

man

ner.

Exe

cutiv

e O

ffice

r Th

e LE

MC

mem

bers

will

be i

nfor

med

re

gard

ing

any

legi

slat

ion/

polic

y re

view

s an

d ch

ange

s to

ar

rang

emen

ts

via

mee

tings

and

em

ail.

1.4

Per

iodi

cally

revi

ew th

e m

embe

rshi

p of

the

LEM

C to

ens

ure

that

it

refle

cts

sign

ifica

nt c

hang

es in

: dis

tribu

tion

and

com

posi

tion

of th

e lo

cal

popu

latio

n; e

cono

mic

and

ind

ustri

al b

ase

of t

he c

omm

unity

; la

ndfo

rms

and

the

biop

hysi

cal e

nviro

nmen

t; co

mm

unity

gov

erna

nce

and

gove

rnm

ent s

ervi

ce d

eliv

ery

arra

ngem

ents

.

LEM

C M

embe

rs

LEM

C m

embe

rshi

p w

ill be

rev

iew

ed a

s re

quire

d to

refle

ct s

uch

chan

ges.

1.5

En

sure

th

at

annu

al

busi

ness

pl

anni

ng

is

unde

rtake

n in

ac

cord

ance

with

SE

MP

2.6.

E

xecu

tive

Offi

cer

Bus

ines

s pl

an

is

subm

itted

an

nual

ly

and

revi

ewed

as

and

whe

n re

quire

d.

(Ann

ual P

repa

ratio

n Ju

ne/J

uly)

1.

6 E

nsur

e th

at th

e P

repa

redn

ess

and

Ann

ual r

epor

t is

prov

ided

to

the

DE

MC

and

SE

MC

as

requ

ired

by S

EM

P 2

.6

Exe

cutiv

e O

ffice

r S

ubm

it do

cum

enta

tion

as re

quire

d.

1.7

Ens

ure

that

the

LEM

C i

s ad

min

iste

red

in a

pro

fess

iona

l m

anne

r w

ith t

imel

y an

d ef

fect

ive

prod

uctio

n of

age

ndas

, m

inut

es,

plan

s, c

omm

unic

atio

ns a

nd re

porti

ng a

s re

quire

d.

Cha

ir an

d E

xecu

tive

Offi

cer

Cha

ir an

d E

xecu

tive

will

ensu

re L

EMC

is

con

duct

ed in

a p

rofe

ssio

nal m

anne

r. C

ondu

ct

of

quar

terly

m

eetin

gs

and

follo

w u

p of

nec

essa

ry a

ctio

ns.

Item 6.5 Attachment 1

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

Bus

ines

s P

lan

2015

- 20

16

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

2 O

bjec

tive

2 R

ISK

– D

evel

op a

com

preh

ensi

ve ri

sk p

rofil

e fo

r the

loca

l gov

ernm

ent d

istri

ct.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Ris

k is

es

timat

ed

acro

ss a

ll ha

zard

s

2.1

Und

erta

ke c

omm

unity

em

erge

ncy

risk

man

agem

ent p

roce

ss a

nd

tabl

e re

port

at t

he L

EMC

and

DEM

C.

Ris

ks t

o be

ass

esse

d us

ing

the

ISO

3100

0:20

09

as

outli

ned

in

the

WA

Emer

genc

y R

isk

Man

agem

ent G

uide

.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r As

and

whe

n re

quire

d, f

undi

ng w

ill be

ap

plie

d fo

r m

itiga

tion

wor

ks i

dent

ified

th

roug

h th

e E

RM

pro

cess

. E

mpl

oym

ent o

f a C

ES

M to

ass

ist i

n th

is

proc

ess.

2.

2 E

ncou

rage

LEM

C m

embe

r org

anis

atio

ns to

pro

mot

e co

mm

unity

aw

aren

ess

and

educ

atio

n of

haz

ards

(ris

ks)

rele

vant

to

the

loca

l go

vern

men

t dis

trict

.

LEM

C m

embe

rs

LEM

C

will

cont

inue

to

w

ork

in

conj

unct

ion

with

H

MA

to

pr

omot

e co

mm

unity

aw

aren

ess

and

educ

atio

n.

Obj

ectiv

e 3

CAP

ABIL

ITY

– D

evel

op a

cap

abilit

y pr

ofile

for t

he lo

cal g

over

nmen

t dis

trict

, mat

ched

aga

inst

est

imat

ed ri

sk.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Cap

abilit

y,

mat

ched

aga

inst

es

timat

ed ri

sk,

is e

stab

lishe

d ac

ross

all

haza

rds

and

affe

cted

or

gani

satio

ns.

3.1

Com

plet

e “A

nnua

l P

repa

redn

ess

and

Ann

ual

Rep

ortin

g to

ol”

that

cap

ture

s ke

y ar

eas

of c

apab

ility

and

forw

ard

to D

EM

C e

xecu

tive

offic

er w

ithin

app

ropr

iate

tim

efra

mes

.

LG a

nd L

EMC

Ex

ecut

ive

Offi

cer

Doc

umen

tatio

n to

be

su

bmitt

ed

as

requ

ired.

3.2

Ens

ure

exer

cise

s ar

e de

velo

ped

in a

ccor

danc

e w

ith S

EM

P

that

; a)

Enc

oura

ge m

ulti

– ag

ency

and

LE

MC

mem

ber p

artic

ipat

ion

b)

Ass

ist

with

un

ders

tand

ing

of

agen

cy’s

ro

les

and

resp

onsi

bilit

ies

and

avai

labi

lity

and

limita

tions

of r

esou

rces

. c)

Te

st s

ectio

ns o

f th

e Lo

cal E

mer

genc

y M

anag

emen

t P

lan

or

sub

plan

s.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r S

uita

ble

exer

cise

s to

be

set

by L

EMC

an

d un

derta

ken

with

the

ass

ista

nce

of

DFE

S.

Not

e: d

ue t

o th

e nu

mbe

r of

in

divi

dual

“R

EA

L”

sing

le

and

dual

ag

enci

es

resp

onse

s to

em

erge

ncie

s w

ithin

th

is

Shi

re

plan

s an

d ar

rang

emen

ts a

re te

sted

regu

larly

. 3.

3 R

evie

w e

xerc

ise

outc

omes

. Tab

le a

t LEM

C a

s an

age

nda

item

fo

r dis

cuss

ion

and

actio

n.

Tabl

e ou

tcom

es a

t DEM

C f

or in

clus

ion

in d

istri

ct r

isk

and

capa

bilit

y pr

ofile

s.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r R

evie

wed

as

requ

ired

3.4

See

k op

portu

nitie

s to

acc

ess

appr

opria

te f

undi

ng p

rogr

ams

for

emer

genc

y m

anag

emen

t pro

ject

s.

Fu

ndin

g w

ill be

app

lied

for a

s an

d w

hen

requ

ired.

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

Bus

ines

s P

lan

2015

- 20

16

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

3 O

bjec

tive

4 IM

PAC

T –

Iden

tify

capa

bilit

y ga

ps th

roug

h in

cide

nt a

naly

sis

and

post

exe

rcis

e re

view

.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

A s

yste

mat

ic

proc

ess

of

inci

dent

and

ex

erci

se re

view

ex

ists

to id

entif

y le

arni

ngs

acro

ss

vuln

erab

ility

and

capa

bilit

y

4.1

Ens

ure

accu

rate

rec

ords

are

kep

t of

em

erge

ncy

even

ts a

nd

exer

cise

s (in

clud

ing

debr

iefs

and

act

ions

com

ing

from

the

m)

for

repo

rting

to a

nd d

iscu

ssio

n at

the

LEM

C.

Exe

cutiv

e O

ffice

r

All

even

ts/e

xerc

ises

to b

e re

cord

ed b

y re

leva

nt a

genc

ies

and

tabl

ed a

t LEM

C

mee

tings

by

the

HM

A.

4.2

Cap

ture

any

lear

ning

s, c

hang

es a

nd e

nhan

cem

ent t

o pr

oces

ses

and

plan

s an

d up

date

the

LEM

A a

nd s

ub p

lans

to re

flect

thes

e.

A

s re

quire

d

4.3

Ens

ure

all

repo

rts (

pos

t inc

iden

t ana

lysi

s an

d ex

erci

se r

epor

ts)

are

tabl

ed a

t th

e D

EMC

for

inc

lusi

on i

n di

stric

t ris

k an

d ca

pabi

lity

prof

iles

A

s re

quire

d

Obj

ectiv

e 5

ENG

AGEM

ENT

– P

rom

ote

lear

ning

and

con

tinua

l im

prov

emen

t acr

oss

all E

M b

usin

ess

and

activ

ities

with

in th

e Lo

cal G

over

nmen

t Dis

trict

.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Pro

mot

e le

arni

ng a

nd

cont

inua

l im

prov

emen

t ac

ross

the

EM

S

ecto

r

5.1

Dev

elop

a p

roce

ss to

sha

re a

nd p

rom

ote

lear

ning

s fro

m a

ctiv

ities

,

exer

cise

s an

d re

view

s w

ithin

you

r co

mm

unity

. E

xam

ples

inc

lude

a

regu

lar E

M n

ewsl

ette

r or L

EMC

com

mun

ique

.

Exe

cutiv

e O

ffice

r

As

requ

ired.

LE

MC

m

inut

es

are

com

mun

icat

ed t

o lo

cal C

ounc

illors

and

ar

e av

aila

ble

to t

he m

embe

rs o

f th

e pu

blic

. 5.

2 C

omm

unic

ate

outc

omes

from

the

risk

man

agem

ent p

roce

ss w

ith

your

com

mun

ity to

pro

mot

e aw

aren

ess

of k

ey ri

sks.

E

xecu

tive

Offi

cer

As

requ

ired.

CE

SM

to

pr

ovid

e co

mm

unity

edu

catio

n.

5.3

S

eek

oppo

rtuni

ties

for

Em

erge

ncy

Man

agem

ent

train

ing

for

mem

bers

and

the

com

mun

ity.

Exe

cutiv

e O

ffice

r A

ll LE

MC

mem

bers

and

vol

unte

ers

are

enco

urag

ed t

o at

tend

sui

tabl

e tra

inin

g to

en

hanc

e th

eir

area

s of

ex

perti

se.

WAL

GA

tra

inin

g be

ing

targ

eted

fo

r LE

MC

Cha

ir.

5.4

See

k su

bjec

t m

atte

r ex

perts

to

give

pre

sent

atio

ns o

n re

leva

nt

mat

ters

to th

e LE

MC

. E

xecu

tive

Offi

cer

Liai

se

with

S

EM

C

Sec

reta

riat

on

avai

labi

lity

of p

rese

ntat

ions

. 5.

5 S

eek

oppo

rtuni

ties

to l

ink

reso

urce

s w

ith n

eigh

bour

ing

loca

l go

vern

men

ts

to c

ondu

ct la

rger

E

M e

xerc

ises

or

foru

ms

addr

essi

ng

area

s of

sim

ilar r

isks

or c

onte

mpo

rary

issu

es.

Cha

ir an

d E

xecu

tive

Offi

cer

As r

equi

red.

N

ote:

a M

oU w

ith S

W

Loca

l G

over

nmen

ts

is

in

plac

e fo

r re

sour

cing

. 5.

6 L

inks

to E

M in

form

atio

n in

clud

ing

rese

arch

pap

ers,

Pos

t inc

iden

t A

naly

sis

(less

ons

lear

nt f

rom

Aus

tralia

n ev

ents

, E

M n

ews

to b

e ci

rcul

ated

to L

EM

C m

embe

rs

Exe

cutiv

e O

ffice

r C

ircul

ate

rele

vant

info

rmat

ion

on E

M a

s re

quire

d.

Item 6.7 Attachment

LEMC – 2nd Quarter Report (Harvey) � Staff Movement –

o Anna has been successful in being appointed to the Senior Project and Planning Officer position which is based in Perth. I will continue to act in this position up to December 2015, as the position will not be advertised in the immediate future due to investigation of possible transferees, deployee list and recruitment freeze.

o Vicki Harrod, Senior Practice Development Office will attend the Shire of Harvey LEMC meetings (when possible) and will be listed in the Local Welfare Plan as the Local Welfare Coordinator.

� I recently attended the 3 day EIMS training on – “Coordinate resources for a Multi-agency Incident” at Mandurah. This training was supported by AWARE funding following application by the Peel DEMC. Representatives from various agencies (including Local and State Government) from Geraldton to Albany attended the training, which finished with a 1 hour written assessment which required a 100% pass and a 4 hour exercise assessment.

� I am on the SWLGEMA Conference planning sub-committee and believe a “save the date” was sent out to all Local Governments. The Conference will be held on Friday, 29th August. Please share the information with your volunteer fire groups, as there will be a reduced rate for volunteers to attend the Conference.

� CPFS conducts an annual welfare field exercise, which is shared with the 5 Local Governments covered by the Bunbury office. The next exercise will be arranged with the Shire of Dardanup. They have a relatively newly appointed Manager of Emergency Services who has been busy re-writing their LEMA’s, Recovery arrangements etc. I have commenced discussions with him and we would look at having the exercise later in the year, possibly October / November.

Item 6.8 Department for Child Protection and Family Support Attachment

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

1 S

hire

of H

arve

y Lo

cal E

mer

genc

y M

anag

emen

t Com

mitt

ee B

usin

ess

Plan

201

5 - 2

016

Obj

ectiv

e 1

GO

VER

NA

NC

E AN

D S

UPP

OR

T –

Mai

ntai

n ef

fect

ive

gove

rnan

ce a

nd s

uppo

rt ar

rang

emen

ts fo

r LEM

C a

nd a

ny p

roje

cts

bein

g un

derta

ken.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Agen

das,

m

inut

es,

com

mitt

ee w

ork

plan

s an

d ac

tions

ar

e tim

ely,

pr

ofes

sion

al a

nd

read

ily id

entif

y im

prov

ed

outc

omes

1.1

R

evie

w

and

upda

te

the

Loca

l Em

erge

ncy

Man

agem

ent

Arra

ngem

ents

in

acc

orda

nce

with

SE

MP

2.5

and

the

WA

Loca

l E

mer

genc

y M

anag

emen

t Gui

de

Exe

cutiv

e O

ffice

r R

evie

wed

as

and

whe

n re

quire

d. G

rant

ap

plic

atio

n m

ade

July

20

14

unde

r AW

ARE

prog

ram

uns

ucce

ssfu

l. R

esub

mit

appl

icat

ion

for f

undi

ng.

Em

ploy

men

t of

a

Com

mun

ity

Emer

genc

y S

ervi

ces

Man

ager

(C

ESM

) to

ass

ist w

ith th

is re

view

. 1.

2

Rev

iew

an

d up

date

Lo

cal

Rec

over

y M

anag

emen

t ar

rang

emen

ts in

acc

orda

nce

with

SE

MP

2.5

Exe

cutiv

e O

ffice

r R

efer

abo

ve

1.3

Ens

ure

that

all

rele

vant

inf

orm

atio

n co

ncer

ning

leg

isla

tion,

po

licie

s an

d ot

her

EM

mat

ters

is p

rovi

ded

to L

EMC

mem

bers

in a

tim

ely

man

ner.

Exe

cutiv

e O

ffice

r Th

e LE

MC

mem

bers

will

be i

nfor

med

re

gard

ing

any

legi

slat

ion/

polic

y re

view

s an

d ch

ange

s to

ar

rang

emen

ts

via

mee

tings

and

em

ail.

1.4

Per

iodi

cally

revi

ew th

e m

embe

rshi

p of

the

LEM

C to

ens

ure

that

it

refle

cts

sign

ifica

nt c

hang

es in

: dis

tribu

tion

and

com

posi

tion

of th

e lo

cal

popu

latio

n; e

cono

mic

and

ind

ustri

al b

ase

of t

he c

omm

unity

; la

ndfo

rms

and

the

biop

hysi

cal e

nviro

nmen

t; co

mm

unity

gov

erna

nce

and

gove

rnm

ent s

ervi

ce d

eliv

ery

arra

ngem

ents

.

LEM

C M

embe

rs

LEM

C m

embe

rshi

p w

ill be

rev

iew

ed a

s re

quire

d to

refle

ct s

uch

chan

ges.

1.5

En

sure

th

at

annu

al

busi

ness

pl

anni

ng

is

unde

rtake

n in

ac

cord

ance

with

SE

MP

2.6.

E

xecu

tive

Offi

cer

Bus

ines

s pl

an

is

subm

itted

an

nual

ly

and

revi

ewed

as

and

whe

n re

quire

d.

(Ann

ual P

repa

ratio

n Ju

ne/J

uly)

1.

6 E

nsur

e th

at th

e P

repa

redn

ess

and

Ann

ual r

epor

t is

prov

ided

to

the

DE

MC

and

SE

MC

as

requ

ired

by S

EM

P 2

.6

Exe

cutiv

e O

ffice

r S

ubm

it do

cum

enta

tion

as re

quire

d.

1.7

Ens

ure

that

the

LEM

C i

s ad

min

iste

red

in a

pro

fess

iona

l m

anne

r w

ith t

imel

y an

d ef

fect

ive

prod

uctio

n of

age

ndas

, m

inut

es,

plan

s, c

omm

unic

atio

ns a

nd re

porti

ng a

s re

quire

d.

Cha

ir an

d E

xecu

tive

Offi

cer

Cha

ir an

d E

xecu

tive

will

ensu

re L

EMC

is

con

duct

ed in

a p

rofe

ssio

nal m

anne

r. C

ondu

ct

of

quar

terly

m

eetin

gs

and

follo

w u

p of

nec

essa

ry a

ctio

ns.


Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

Bus

ines

s P

lan

2015

- 20

16

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

2 O

bjec

tive

2 R

ISK

– D

evel

op a

com

preh

ensi

ve ri

sk p

rofil

e fo

r the

loca

l gov

ernm

ent d

istri

ct.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Ris

k is

es

timat

ed

acro

ss a

ll ha

zard

s

2.1

Und

erta

ke c

omm

unity

em

erge

ncy

risk

man

agem

ent p

roce

ss a

nd

tabl

e re

port

at t

he L

EMC

and

DEM

C.

Ris

ks t

o be

ass

esse

d us

ing

the

ISO

3100

0:20

09

as

outli

ned

in

the

WA

Emer

genc

y R

isk

Man

agem

ent G

uide

.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r As

and

whe

n re

quire

d, f

undi

ng w

ill be

ap

plie

d fo

r m

itiga

tion

wor

ks i

dent

ified

th

roug

h th

e E

RM

pro

cess

. E

mpl

oym

ent o

f a C

ES

M to

ass

ist i

n th

is

proc

ess.

2.

2 E

ncou

rage

LEM

C m

embe

r org

anis

atio

ns to

pro

mot

e co

mm

unity

aw

aren

ess

and

educ

atio

n of

haz

ards

(ris

ks)

rele

vant

to

the

loca

l go

vern

men

t dis

trict

.

LEM

C m

embe

rs

LEM

C

will

cont

inue

to

w

ork

in

conj

unct

ion

with

H

MA

to

pr

omot

e co

mm

unity

aw

aren

ess

and

educ

atio

n.

Obj

ectiv

e 3

CAP

ABIL

ITY

– D

evel

op a

cap

abilit

y pr

ofile

for t

he lo

cal g

over

nmen

t dis

trict

, mat

ched

aga

inst

est

imat

ed ri

sk.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Cap

abilit

y,

mat

ched

aga

inst

es

timat

ed ri

sk,

is e

stab

lishe

d ac

ross

all

haza

rds

and

affe

cted

or

gani

satio

ns.

3.1

Com

plet

e “A

nnua

l P

repa

redn

ess

and

Ann

ual

Rep

ortin

g to

ol”

that

cap

ture

s ke

y ar

eas

of c

apab

ility

and

forw

ard

to D

EM

C e

xecu

tive

offic

er w

ithin

app

ropr

iate

tim

efra

mes

.

LG a

nd L

EMC

Ex

ecut

ive

Offi

cer

Doc

umen

tatio

n to

be

su

bmitt

ed

as

requ

ired.

3.2

Ens

ure

exer

cise

s ar

e de

velo

ped

in a

ccor

danc

e w

ith S

EM

P

that

; a)

Enc

oura

ge m

ulti

– ag

ency

and

LE

MC

mem

ber p

artic

ipat

ion

b)

Ass

ist

with

un

ders

tand

ing

of

agen

cy’s

ro

les

and

resp

onsi

bilit

ies

and

avai

labi

lity

and

limita

tions

of r

esou

rces

. c)

Te

st s

ectio

ns o

f th

e Lo

cal E

mer

genc

y M

anag

emen

t P

lan

or

sub

plan

s.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r S

uita

ble

exer

cise

s to

be

set

by L

EMC

an

d un

derta

ken

with

the

ass

ista

nce

of

DFE

S.

Not

e: d

ue t

o th

e nu

mbe

r of

in

divi

dual

“R

EA

L”

sing

le

and

dual

ag

enci

es

resp

onse

s to

em

erge

ncie

s w

ithin

th

is

Shi

re

plan

s an

d ar

rang

emen

ts a

re te

sted

regu

larly

. 3.

3 R

evie

w e

xerc

ise

outc

omes

. Tab

le a

t LEM

C a

s an

age

nda

item

fo

r dis

cuss

ion

and

actio

n.

Tabl

e ou

tcom

es a

t DEM

C f

or in

clus

ion

in d

istri

ct r

isk

and

capa

bilit

y pr

ofile

s.

LEM

C m

embe

rs /

Exe

cutiv

e O

ffice

r R

evie

wed

as

requ

ired

3.4

See

k op

portu

nitie

s to

acc

ess

appr

opria

te f

undi

ng p

rogr

ams

for

emer

genc

y m

anag

emen

t pro

ject

s.

Fu

ndin

g w

ill be

app

lied

for a

s an

d w

hen

requ

ired.

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

Bus

ines

s P

lan

2015

- 20

16

Loca

l Em

erge

ncy

Man

agem

ent C

omm

ittee

(LE

MC

) Bus

ines

s P

lan

2015

/201

6

P

ag

e |

3 O

bjec

tive

4 IM

PAC

T –

Iden

tify

capa

bilit

y ga

ps th

roug

h in

cide

nt a

naly

sis

and

post

exe

rcis

e re

view

.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

A s

yste

mat

ic

proc

ess

of

inci

dent

and

ex

erci

se re

view

ex

ists

to id

entif

y le

arni

ngs

acro

ss

vuln

erab

ility

and

capa

bilit

y

4.1

Ens

ure

accu

rate

rec

ords

are

kep

t of

em

erge

ncy

even

ts a

nd

exer

cise

s (in

clud

ing

debr

iefs

and

act

ions

com

ing

from

the

m)

for

repo

rting

to a

nd d

iscu

ssio

n at

the

LEM

C.

Exe

cutiv

e O

ffice

r

All

even

ts/e

xerc

ises

to b

e re

cord

ed b

y re

leva

nt a

genc

ies

and

tabl

ed a

t LEM

C

mee

tings

by

the

HM

A.

4.2

Cap

ture

any

lear

ning

s, c

hang

es a

nd e

nhan

cem

ent t

o pr

oces

ses

and

plan

s an

d up

date

the

LEM

A a

nd s

ub p

lans

to re

flect

thes

e.

A

s re

quire

d

4.3

Ens

ure

all

repo

rts (

pos

t inc

iden

t ana

lysi

s an

d ex

erci

se r

epor

ts)

are

tabl

ed a

t th

e D

EMC

for

inc

lusi

on i

n di

stric

t ris

k an

d ca

pabi

lity

prof

iles

A

s re

quire

d

Obj

ectiv

e 5

ENG

AGEM

ENT

– P

rom

ote

lear

ning

and

con

tinua

l im

prov

emen

t acr

oss

all E

M b

usin

ess

and

activ

ities

with

in th

e Lo

cal G

over

nmen

t Dis

trict

.

Out

com

e St

rate

gy

Res

pons

ibili

ty

Actio

n / r

esul

t

Pro

mot

e le

arni

ng a

nd

cont

inua

l im

prov

emen

t ac

ross

the

EM

S

ecto

r

5.1

Dev

elop

a p

roce

ss to

sha

re a

nd p

rom

ote

lear

ning

s fro

m a

ctiv

ities

,

exer

cise

s an

d re

view

s w

ithin

you

r co

mm

unity

. E

xam

ples

inc

lude

a

regu

lar E

M n

ewsl

ette

r or L

EMC

com

mun

ique

.

Exe

cutiv

e O

ffice

r

As

requ

ired.

LE

MC

m

inut

es

are

com

mun

icat

ed t

o lo

cal C

ounc

illors

and

ar

e av

aila

ble

to t

he m

embe

rs o

f th

e pu

blic

. 5.

2 C

omm

unic

ate

outc

omes

from

the

risk

man

agem

ent p

roce

ss w

ith

your

com

mun

ity to

pro

mot

e aw

aren

ess

of k

ey ri

sks.

E

xecu

tive

Offi

cer

As

requ

ired.

CE

SM

to

pr

ovid

e co

mm

unity

edu

catio

n.

5.3

S

eek

oppo

rtuni

ties

for

Em

erge

ncy

Man

agem

ent

train

ing

for

mem

bers

and

the

com

mun

ity.

Exe

cutiv

e O

ffice

r A

ll LE

MC

mem

bers

and

vol

unte

ers

are

enco

urag

ed t

o at

tend

sui

tabl

e tra

inin

g to

en

hanc

e th

eir

area

s of

ex

perti

se.

WAL

GA

tra

inin

g be

ing

targ

eted

fo

r LE

MC

Cha

ir.

5.4

See

k su

bjec

t m

atte

r ex

perts

to

give

pre

sent

atio

ns o

n re

leva

nt

mat

ters

to th

e LE

MC

. E

xecu

tive

Offi

cer

Liai

se

with

S

EM

C

Sec

reta

riat

on

avai

labi

lity

of p

rese

ntat

ions

. 5.

5 S

eek

oppo

rtuni

ties

to l

ink

reso

urce

s w

ith n

eigh

bour

ing

loca

l go

vern

men

ts

to c

ondu

ct la

rger

E

M e

xerc

ises

or

foru

ms

addr

essi

ng

area

s of

sim

ilar r

isks

or c

onte

mpo

rary

issu

es.

Cha

ir an

d E

xecu

tive

Offi

cer

As r

equi

red.

N

ote:

a M

oU w

ith S

W

Loca

l G

over

nmen

ts

is

in

plac

e fo

r re

sour

cing

. 5.

6 L

inks

to E

M in

form

atio

n in

clud

ing

rese

arch

pap

ers,

Pos

t inc

iden

t A

naly

sis

(less

ons

lear

nt f

rom

Aus

tralia

n ev

ents

, E

M n

ews

to b

e ci

rcul

ated

to L

EM

C m

embe

rs

Exe

cutiv

e O

ffice

r C

ircul

ate

rele

vant

info

rmat

ion

on E

M a

s re

quire

d.

Item 6.7 Attachment

minutes of the meeting of the harvey local …€¦ · fire & rescue services ... that the...

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