MINUTES OF THE

TANUNDA RECREATION PARK COMMITTEE MEETING

29th

October 2014 at The Tanunda Lawn Bowls Clubrooms commencing at 7.15pm

Present:

Geoff Nicolai (Chairperson); Adele Schmidt (Secretary); Richard Miller (Council Rep); Ian Graetz (Lawn Bowls); Dennis Hart (Show Society); Richard Clark (Tennis); Graham Semmler (RSL): Kym Schulz (Football); Stuart Swan (Cricket); Terry Malone (Kegal);

Apologies:

Dan Eggleton (Football); Deb Scott (Netball); Trevor Whitehorn (RSL);

1. Welcome:

Geoff Nicolai welcomed everyone to the meeting.

2. Confirmation Of The Minutes From The Previous Meeting:

Minutes from the meeting held on the 23.09.2014 were read & accepted as a true & correct record.

Moved: Ian Graetz 2nd: Dennis Hart Carried

3. Business Arising From The Previous Minutes:

Redefining Community (Section 41) Committees Strategy – will be looked at after the Council Elections.

Blown Globes – South East Tower & North Western Tower – on-going

Show Hall Stage – Vaughan Heenan & Steve Kaesler found a couple of things that they believed doesn’t come up to the standards to what it should be. Also the whole project needs to be submitted as a Development Application. Ahrens are happy to do some sort of sponsorship deal when building these wings.

ACTION: Geoff to catch up with Deb Miles (Show Society Secretary) to start getting the Development Application in motion

Incorporated Body of Users – The User Group body have put many questions to Council & are waiting to hear back from them. Council has supposed to have employed someone to assist with the process.

Removal of perm-a-pine post around bore & mixing tanks / RSL perm-a-pine railings replacement with bollards –Dwayne to do a costing on the removal & replacement of these railings.

Grand Stand lights on all day & night – These lights are on a timer & not on during the day.

Shell Grit for Show Hall Floor – on-going ACTION: Geoff to chase up with Dwayne

Tanunda Bowling Club’s loss of power – Council has or is organising quotes for the repair or replacement of the power board. This is a too big of a job for the Parks Committee to handle. We believe it should be listed as an “Extraordinary Expense” & therefore not come out of the Tanunda Rec Park’s Budget.

MOTION: Geoff to compose & send a letter to Council re: the repair/replacement of the power board & the committee’s above feelings on this matter. The letter should also be send to the CEO, Works Manager & Mayor. Moved: Graham Semmler 2nd: Ian Graetz Carried

Keil Fund for Tree Removal & Replacement for Tanunda Rec Park – In the minutes dated 24.09.2007; the Keil Fund was listed to be $50,000.00. Some of the funds have already been used for the purpose it was donated for. In the Minutes dated 26.11.2007, it was reported that at the Council meeting dated 20.11.2007, the arborists Report was presented to Council.

Elizabeth Street Toilet Blocks need yellow stripes repainted on the step into the toilet – done.

Tennis/Netball Court re-development – The new courts will be finished in 2 weeks. Asphalt on the old courts will be done soon – everything is on track to be finished by Mid Dec 2014. There a couple more trees that had to be pulled out for the drains but they will be replaced with Pear Trees along the fence line.

4. Correspondence:

Sharee Arnold – Barossa Council – Financial Reports for September 2014. See Attachments 1 & 2

Rebecca Tappert – Barossa Council – re: Terms of Reference & Volunteer Form. See Attachment 3

Stephan Knoll – re: Sports & recreation Development Inclusion Program Grants & Scholarships. See Attachment 4

Rebecca Tappert – Barossa Council re: Fee reduction for the Tanunda Town Band – 25th Oct 2014. See Attachments 5 & 6

5. Business Arising From The Correspondence:

Rebecca Tappert – Barossa Council – re: Terms of Reference & Volunteer Form – The Terms of Reference file was corrupt & couldn’t be opened.

ACTION: Geoff to chase up Rebecca & get another one sent out.

Rebecca Tappert – Fee reduction for Tanunda Town Band – Everyone was in agreement that a 25% reduction in the fees charge for the use of the Show Hall was acceptable.

MOTION: A permanent reduction of 25% to be set for regular users of the Show Hall and who require

use of the stage & need to hire the wings; until the new wings are built & able to be used. Moved: Stuart Swan 2nd: Kym Schulz Carried

6. Finance:

Financial Statement & Transactions as at 30th September 2014 have been received.

Moved: Richard Clark 2nd: Dennis Hart Carried

Looking over the transactions, it was noticed that $4,800.00 was spent from the Tanunda Recreation Park Budget on air-rating the oval in August 2014 without consultation with the Park’s Committee.

MOTION: A letter to be sent to Council to ask why the Tanunda Recreation Park Committee was not

advised about the $4,800.00 spent on air-rating the oval in August 2014. Moved: Graham Semmler 2nd: Stuart Swan

ACTION: Geoff to compose & send a letter to Council

7. Maintenance:

Power Board in Show Hall – There is a new power board installed but it not compatible with the fluros and they throw out the safety switch

8. General Business:

RSL – The big tree behind “The Hut” which was shade for the building has been removed for the new tennis court re-development & now “The Hut” is very hot inside even with the air conditioners working. The RSL are now looking to create another form of shade for “The Hut” i.e.: Shade cloth on the tennis fence line or on a framework on the side of the building. The tennis club have some old Slazenger named shade cloth which clip onto the fence which might help reduce the heat onto the building.

ACTION: Richard & Graham will work together to organise this until a more permanent solution can be

supplied.

Next Meeting is the last meeting for 2014, therefore our Xmas break-up. The Tanunda Bowls Club has kindly offered to supply drinks & nibbles for this meeting for a small charge catering for approx.12.

MOTION: We accept the Tanunda Lawn Bowls’ offer to supply drinks & nibbles for our next meeting.

Moved: Terry Malone 2nd: Stuart Swan Carried

9. Next Meeting:

Wednesday 26th November 2014 at The Tanunda Bowling Clubrooms - 7pm.

10. Close:

8.40pm

ATTACHMENT 1: Financial Statement for 30th September 2014.

ATTACHMENT 2: Financial Transactions for 30th September 2014.

ATTACHMENT 3: Rebecca Tappert – Barossa Council – re: Terms of Reference & Volunteer Form.

ATTACHMENT 4: Stephan Knoll – re: Sports & recreation Development Inclusion Program Grants & Scholarships

ATTACHMENT 5: Rebecca Tappert – Barossa Council re: Fee reduction for the Tanunda Town Band.

ATTACHMENT 6: Rebecca Tappert – Barossa Council re: Fee reduction for the Tanunda Town Band Cont.