PRESENT

SCOUTS AUSTRALIA NATIONAL EXECUTIVE COMMITTEE MEETING

20- 21 June 2015 Pullman Hyde Park, Sydney

MINUTES

Mr David Jones- Chairman, National Executive Committee Mr Dennis Green- Chair, National Executive Committee Designate Mr Chris Bates- Chief Commissioner of Australia Mr Peter Harris- Chief Commissioner ACT Branch Mr Leo Farrelly- President ACT Branch Ms Lyall Wood- Chairman NSW Branch Mr Doug Menzies- Chief Commissioner NSW Branch Ms Elizabeth Morris- President NT Branch Mr Shane McCorkell- Chief Commissioner NT Branch Mr Craig Ray- President QLD Branch Mrs Kirsty Brown- Chief Commissioner QLD Branch Mr Graham Coates- President SA Branch Mr Harry Long- Chief Commissioner SA Branch Mr John Cornish- President TAS Branch Mr Mike Patten- Chief Commissioner TAS Branch Mr John De Wijn- Chairman VIC Branch Mr Brendan Watson- Chief Commissioner VIC Branch Ms Sherry Donaldson- Executive Manager, WA Branch Mr Peter Walton- Chairman WA Branch Mr Larry Lucas- Chief Commissioner WA Branch Mr John Bastian- Honorary Treasurer

Mr Elston Hynd- National Commissioner for Adult Training & Development Mr John Clarke- National Commissioner Youth Program Mr Peter Fowler- National Commissioner Youth Program Designate Mr Neville Tomkins -International Commissioner Mr Toby Phillips- Chair National Rover Council

REDACTED Chair National Youth Council

YOUNG PERSON UNDER 26

IN ATIENDANCE

PRESENTATIONS

OBSERVERS

Under 26 Young Person NSW Branch (Saturday) Under 26 Young Person NSW Branch (Sunday)

Mr Marty Thomas- National Chief Executive Mrs Norma Cooper- National Office Manager (Minute Secretary)

Mr Terry Brooke, NSW Branch AJ2016 Director (Sunday) Ms Emma Watson- YPR Stage 3 Team Leader Mr Ruhal Barman ray- YPR Stage 3 Team Leader Mr Dylan Hunt- PO YPR

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Major General John Pearn- National President Mr Dan Ryan- Chief Executive Officer, SA Branch Mr Rosalie Batistoni- Acting Chief Executive, NSW Branch Mr Dougal Mayor- Executive Manager, VIC Branch Mrs Jeanette Vogels- Office Manager, TAS Branch Mr Dan Ryan- Chief Executive Officer Mr Trevor Ruthenberg- Executive Manager Mr Phil Harrison- Deputy Principal SAlT (Adventurous Activities) Ms Emma Watson- YPR Stage 3 Team Leader Mr Ruhal Barman ray- YPR Stage 3 Team Leader

Mr Dylan Hunt- PO YPR

1. INTRODUCTION

1.1 Opening and Welcome

David Jones welcomed everyone to the June 2015 NEC Meeting, mentioning the following new members and observers.

Major General John Pearn AO RFD, National President Mr Harry Long, Chief Commissioner of SA Branch Mr Toby Phillips, National Rover Council Chairman Mr Peter Fowler, National Commissioner Youth Program Designate Mr Trevor Ruthenberg, General Manager QLD Branch REDACTED Under 26 Young person NSW Branch (Saturday) Mrs Emma Watson YPR (Saturday) Mr Ruhal Barman ray YPR (Saturday)

REDACTED Under 26 Young person NSW Branch (Sunday) Mr Dylan Hunt, YPR Project Officer (Sunday) Mr Terry Brooke, NSW Branch AJ2016 Director (Sunday)

David Jones expressed appreciation to all of the NSW Branch Team for their Friday night hospitality and opened the meeting at 8.30am on Saturday 20 June 2015.

1.2 Apologies There were no apologies recorded for this meeting.

1.3 Declaration of Conflict interest:

1.4

• Graham Coates declared that he is the Managing Director of MindVision.

• Neville Tomkins declared that he is the Vice Chair of a Foundation in ACT Scouts.

• David Jones declared that he is Chairman of the Victorian Scout Foundation.

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1.5

2.

2.1

2.2

MINUTES

Confirmation of minutes of the meeting held on 16-17 November 2014 Peter Walton identified an adjustment required in the previous minutes in Agenda item

5.3 on page 8.

Moved: Kirsty Brown Seconded: Neville Tomkins Carried

Business Arising from the minutes of the previous meeting.

1

NECl

NEC3&4

BUSINESS ARISING FROM PREVIOUS

NATIONAL EXECUTIVE COMMITTEE MEETINGS

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WHO STAT COMPLETION us DATE

NOTES

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3. 3.1

3.1.1

3.1.2

3.1.3

NEC 9

8.3 NOC Nov 2014

Establish a Team/Committee to Marty prepare a submission to the Royal Commission on compensation payments to victims of abuse.

David Jones discussed that we need to be very careful to let the Royal Commission take its course. This will be ongoing and development of a Communications Strategy is required.

Action: Team to be Established and Marty Thomas is to discuss the progress at the NOC in March 2015.

ROYAL COMMISSION Discussion on Royal Commission

Report on RC Meeting

c March 2015 CC of Austra lia presented a submission to the Royal Commission further discussion will occur in Agenda Item 3.

John de Wijn spoke to the report and indicated that no decisions have been made yet.

Scouts Australia will need to wait for the report from the Royal Commission before we

can start understanding the impact on the Association. The Royal Commission is likely

to release the report in around three to four weeks.

Craig Ray spoke to the report and that the Royal Commission Commissioners are aware

that this is a whole community issue.

RC Meeting- Redress Scheme Marty Thomas spoke to the report.

Discussion Scouts Redress Scheme (RC Legal Team) The Royal Commission Legal Team discussed that at this point we don't know what the

results of the Royal Commission report will be regarding the Redress Scheme will be.

John de Wijn advised it needs to be 'business as usual' until we know what the

outcomes of the Royal Commission will be. Craig Ray indicated that it is complicated

and some organisations don't exist anymore. It is important to understand that if one

Branch is affected then all Branches are affected. John de Wijn indicated that it has

been recommended by the Royal Commission Commissioner that we wait for the Royal

Commission report before we act on developing a process on the Redress Scheme.

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It was discussed that there is a need to develop a National strategy and a formal

apology with training on how senior members of Scouts Australia are to deliver the

apology to the victims on a personal level. Peter Walton indicated that he would

volunteer to work on the development of the National approach that Scouts Australia

will undertake.

It was recommend that;

• We continue with the existing Scouts Australia Legal Team.

Moved: Kirsty Brown Seconded: Harry Long Carried unanimously

It was recommended to the NEC that each Branch take a consistent 'National' approach;

1. Making an apology (written and verbal) to any victim who makes a claim;

2. Offer the opportunity for the survivor to meet with the Branch Chief

Commissioner and or Chairman and be given an opportunity if desired to tell his

or her story and to hear what steps have been taken to minimise the risk of

abuse in the future;

3. An offer of ongoing counselling.

Moved: John de Wijn Seconded: Peter Walton

Discussion: Neville Tomkins requested making the apology both verbal and written. Peter Walton requested that the apology be circulated to the NEC prior to it being sent

out. Peter Harris asked if it will be the Branch Chief Commission or Chair delivering the

apology.

Peter Walton indicated that he would volunteer to work on the National approach that

Scouts Australia would undertake.

Peter explained the Scouts WA Boards concern that the process is slow and it is in the best interest to the victims that the redress commenced as soon as practical, to that

end Scouts WA might entertain/commence with an interim redress scheme. Peter Walton indicated that his preference was to have one approach accordingly to develop

a proposal for the NEC in November 2015. The Committee accepted his offer and agreed that Neville Tomkins would work with Peter Walton.

Action: Peter Walton to work with Neville Tomkins on developing a document that commissions the action points above to embrace what it is we are going to do and circulate to the NEC prior to the November 2015 NEC.

Amendment: each Branch take a consistent 'National' approach

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4.

4.1

Moved: John Bastian Seconded: Toby Phillips

Carried Unanimously

Note: Record thanks to Marty Thomas, John de Wijn and Craig Ray for their work and continued support in regards to the Royal Commission.

Meeting adjourned to 10.30am

YPR PRESENTATION

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4.1.1

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4.2 4.2

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-

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~----------------------~~~~~~~~~~~~~------------

5.1

5.2

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5.3

6. PREPARATION FOR THE NATIONAL COUNCIL

6.1

6.2

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-6.3

6.4

-6.5

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-6.6

7. Finance

7.1

8. ADMINISRATION

8.1

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--

8.2

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COMMITTEES OF THE NEC (TO BE ADOPTED AS PRESENTED)

9.1

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9.2

9.3

9.4

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-9.5

9.5.1

9.5.2

9.5.3

9.6

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9.7

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9.8

9.9

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10. OTHER BUSINESS

10.1

-10.2

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10.3

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10.4

-10.5

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10.6

10.7

11. STRATEGIC PLAN

11.1

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11.2

11.3

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-

Close of meeting 11.58am 22 June 2014

...... Original signed ........................................ .

Dennis Green AM

Chairman, National Executive Committee

.... 16 ......... ./..AUG ........... ./2015

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June 2015 NEC Action List

4.1

4.1.3

4.2

5.2

7.1

8.1

8.2

8.2

8.2

8.2

8.2

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8.2

8.2

8.2

8.2

8.2

9.4

9.7

9.7

10.2

10.4

10.4

10.6

11.1 NEC 15/7/15

11.1

11.1

11.3

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