GYMPIE REGIONAL COUNCIL

MINUTES

of the

SPECIAL MEETING

CHAIRMAN: Cr GC Hartwig (Mayor)

Held in the Fossickers Room

Civic Centre

Mellor Street

Gympie Qld 4570

On Wednesday, 2 September 2020

At 9.00am

I I I I I

GVMPIE ~ REGIONAL

COUNCIL ~

Special Meeting Minutes 2 September 2020

Page 2 of 5

Gympie Regional Council SPECIAL

Mayor GC Hartwig (Chairman)

Crs J Milne, NG Jensen, SA Waldock, BM Devereaux, DH Stewart, HT Smerdon,

WA Polley and RA Fredman.

CONTENTS:

ACKNOWLEDGEMENT ....................................................................................................................... 3

SECTION 1: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3

SECTION 2: DISCLOSURE OF INTERESTS ...................................................................................... 3

SECTION 3: IN COMMITTEE ........................................................................................................... 4

3.1 TENDER AWARD; LAURENCESON ROAD UPGRADE (RFT0210) ............................................................................................. 5

j~ GVMPIE l REGIONAL COUNCIL ~

Ordinary Meeting Minutes 26 August 2020

Page 3 of 5

The meeting commenced at 9.05am.

PRESENT: Mayor Cr GC Hartwig (Chairman), Crs BM Devereaux, NG Jensen, SA Waldock, DH Stewart, HT Smerdon, WA Polley and RA Fredman.

Also in attendance were Chief Executive Officer (Mr S Gray), Acting Director Corporate

Services/CFO (Mr D Lewis), Acting Director Economic and Community Development

(Ms S Cormack), Manager Projects and Procurement (Mr G Curry), Manager Waste Services

(Mr M Pavlinic) and Minutes Clerk (Ms T Byrne).

ACKNOWLEDGEMENT

SECTION 1: APOLOGIES / LEAVE OF ABSENCE

SECTION 2: DISCLOSURE OF INTERESTS

The Mayor asked if any Councillor needed to disclose an interest in any agenda item.

Cr Hartwig advised that he would be declaring a Perceived Conflict of Interest in relation to

Item 3.1.

Perceived Conflict of Interest

(Section 175E of the Local Government Act 2009).

Cr Hartwig informed the meeting that he has a Perceived Conflict of Interest in Item 11.2 as:

“I have performed work for two of the contractors who have tendered. The work did not

relate to road construction.”

Cr Hartwig determined that this personal interest is not of sufficient significance that it will

lead him to making a decision on the matter that is contrary to the public interest and would

best perform his responsibility of serving the public interest by participating in the discussion

and voting on this matter.

Cr Hartwig handed the chair to Cr Smerdon while the matter of his remaining in the meeting

was discussed and voted on.

Resolution of Perceived Conflict of Interest

M01/09/20

Moved Cr SA Waldock Seconded Cr WA Polley

That Cr Hartwig remains in the meeting while Item 3.1 is discussed and votes on the

matter.

Carried

FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr SA Waldock,

Cr WA Polley and Cr BM Devereaux.

AGAINST: Nil

The Mayor resumed as Chair of the meeting.

:I~ GVMPIE REGIONAL COUNCIL ~

Special Meeting Minutes 2 September 2020

Page 4 of 5

Cr J Milne entered the meeting at 9.06am.

SECTION 3: IN COMMITTEE

COUNCIL IN COMMITTEE

The Mayor advised the meeting that Council was going “Into Committee” to discuss:

1. Tender Award; Laurenceson Road Upgrade (RFT0210)

M02/09/20

Moved Cr SA Waldock Seconded Cr BM Devereaux

That pursuant to the provisions of Section 275 of the Local Government Regulation

2012, Council resolves to close the meeting to the public and move “into committee” to

consider the following matter/s:-

1. Tender Award; Laurenceson Road Upgrade (RFT0210)

Further, that in relation to the provisions of Section 171 of the Local Government Act

2009, Council resolves that following the closing of the meeting to the public and the

moving ‘into committee’ that all matters and all documents (whether in hard copy,

electronic, optical, visual or magnetic form) discussed, raised, tabled and/or considered

whilst the meeting is closed and ‘in committee’, are confidential to the Council and the

Council wishes to keep them confidential.

Carried

FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig,

Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne

AGAINST: Nil

The meeting moved into committee at 9.07am.

Adjournment of Meeting

The meeting adjourned at10.10am.

Resumption of Meeting

The meeting resumed at 10.23am.

COUNCIL OUT OF COMMITTEE

M03/09/20

Moved Cr J Milne Seconded Cr BM Devereaux

That proceedings be resumed in Open Council.

Carried

FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig,

Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne

AGAINST: Nil

j~ GVMPIE ·1 REGIONAL COUNCIL ~

Special Meeting Minutes 2 September 2020

The meeting resumed in open council at 10:25am.

3.1 Tender Award; Laurenceson Road Upgrade (RFT0210)

PORTFOLIO: Infrastructure Services

DIRECTORATE: Office of the CEO

DOCID:

j~ GYI\IIPI l REG IONAL. COUNC I L. -~

This item is in-committee in accordance with s275(1)(e) of the Local Government Regulation 2012 - contracts proposed to be made by it.

M04/09/20

Moved Cr SA Waldock Seconded Cr RA Fredman

That Council accepts the tender received from Birt Enterprises Pty Ltd for Tender RFT0210 Laurenceson Road Upgrade - Glanmire (Gympie) for the tender amount of $833,678.00 exclusive of GST in acknowledgement of Council's current financial constraints.

Carried FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne AGAINST: Nil

There being no further business the meeting closed at 10.26am.

Confirmed this TWENTY-THIRD day of SEPTEMBER 2020

Page 5 of 5

ContentsSection 1:Apologies / Leave of AbsenceSection 2:Disclosure of InteresTS1.1 Tender Award; Laurenceson Road Upgrade (RFT0210)